HomeMy WebLinkAbout*Other - Central ServicesGrant County
Central Services
P O Box 37
Ephrata WA 98823
(509) 754-2011 Ext -3276
To: Board of County Commissioners September 28, 2023
Re: Authorization for Short Plat, New GC Jail
One part of the process of the new justice facility is the requirement to plat our parcels before
annexation to the city. I have received a quote from the engineering firm that can perform this
work in the time allotted. We contacted three firms, and Western Pacific Engineering provided
the best price and availability. Their quote is $11,180.00 and will be funded from the jail
construction bond fund 313.
We currently have three parcels that we purchased. Parcel Numbers 160853000, 160866003, &
160866002. This cost includes a four -parcel short plat that will create a new parcel from the
"panhandle" portion of our parcel 160866002 that has been offered for sale to the City of
Ephrata.
The cost also includes the shrub -steppe survey for the entire property. I am asking the Board to
approve this work so we may continue developing the land where our new justice center will be
constructed.
Respectfully,
�am &,�dncs
Tom Gaines
Director, Grant County WA
Central Services Department
PPROVED
(03
Ul: i � LUL3
Tom Gaines
Director of Central Services
tgaines@grantcountywa.gov
x
-:_+ai ::+X1k::s.,lCs4�RSrt.� :�.^: a:YlJ.t,.x�.3r��'s. •+.!' .,F n :j � !: �' '� i i..Y �w i 7� q ^.
"To meet current and future needs, serving together with public and private entities, while fostering a respectful and successful work environment"
ENGINEERS SPECIAL INSPECTORS PLANNERS SURVEYORS
WESTERN PACIFIC ENGINEERING & SURVEY
WESTERN PACIFIC PLAZA
1224S PIONEER WAY STE A
MOSES LAKE, WASHINGTON 98837
OFFICE: (509) 765-1023
September 27, 2023
Grant County
Attn: Tom Gaines
35CStNW
Ephrata, WA 98823
Work Order Short Plat, Shrub Steppe Assessment
Assumptions/ 1.
Tom Gaines with Grant County has requested that Western Pacific Engineering
Background:
and Survey, Inc. (WPES) provide Professional Surveying Services for the project
to be located on Parcel Nos. 16-0853-000, 16-0866-002, and 16-0866-003 within
a portion of Section 22, Township 21 North, Range 26 East, W.M. Grant County,
Washington.
2.
The Scope of Work shall include a 4 Lot Short Plat and a Shrub Steppe
Assessment.
3.
Client wishes to subdivide above parcels to create specific lots for the new Jail
Site, Ephrata City Hall, and the remaining property to be for potential future
surplus use.
4.
WPES assumes client approves of an approximate four (4) month timeline of start
date.
5.
WPES excludes from this service agreement:
• Road Design
• Septic Site Registration
• Wetland Delineation
• Cultural Resource Study
6.
WPES assumes a well log(s) is readily available. If not available, client
acknowledges it will be their responsibility to obtain one.
7.
Client will be required to sign a "Contract for Search Services" form to obtain
responsibility of associated fees in order for WPES to request a Plat Certificate
with any underlying documents from a local Title Company. Plat Certificates are
required for both internal research and agency review.
8.
Project to be billed at point of completion if client decides not to proceed with
outlined scope of work.
9
Any additional scope of work requested by client that is not defined in this formal
agreement can be included on a separate task order. Additional fees may occur.
10.
WPES is not the approval entity thus cannot guarantee any portion of this project's
approval; however, WPES will make every effort to accommodate this project
through approval.
11.
Any and all associated fees and taxes will be paid for by client. WPES is able to
pay these fees if it pleases the client; however, a 20 percent charge will be
collected.
• Anticipated fees include, although may not be limited to, Recording and
Conforming fees at County Auditor & Grant County submittal fees.
Scope of 1.
Short Plat
Work: ( a.
Data Collection/Professional Opinion
• Data collection, deed review for subject property, and deed review for
surrounding properties when applicable. Further information may be requested
from the Title Company and/or client.
• A Professional Land Surveyor (PLS) will send a survey party to perform
cadastral survey, which will reference monumentation up to four square miles
on the subject property. If this does not satisfy the location of appropriate
reference monumentation, a change of scope may be necessary. A widened
geographical area, would facilitate a larger amount of field time.
• Post -cadastral survey, a site-specific field survey including the identification of
localized monumentation, such as property pins, fence corners, or other, will aid
in the utilization for property determination.
• A Professional Land Surveyor (PLS) will take the above recovered data and
translate/calculate. This information will lead to his/her ultimate professional
opinion of property determination.
[, b.
Rough Draft Mapping
• A rough draft map/sketch will be supplied to client to superimpose their desired
final location of property lot lines.
c.
Pre -Application Meeting, if required.
• A meeting will take place with the governing entity to ensure conformance with
current standards. This meeting typically is scheduled for two weeks post an
appropriate rough draft map.
• Variance, waiver, or deferral recommendations may be suggested post this
meeting. If a modification is required or suggested, this would add an
approximate 90 -day timeline to your project. However, this could have
significant cost reductions and ultimately save both time and money if one of
these processes is utilized.
d.
Drafting Maps
• WPES will draft maps to identify existing boundary determinations, as well as
produce maps with the proposed property lot lines for application. These maps
will be utilized for submittal.
e.
Application
• Applications will be prepared by administrative staff at WPES for the Short
Plat process. Additionally, administration shall track your application through
the approval process.
f.
Submittals
• Submittal packets will be organized and packaged for submittal, as well as a
copy for client's personal record.
• Client is recommended to route submittal to entity, although exceptions may be
considered.
g.
Review Comments
• The review comments from the governing entity will be evaluated. Corrective
editing will be made by WPES. In some circumstances, client may need to
produce additional documentation to the satisfaction of aforementioned entity.
h.
Lot Pinning
• 5/8 -inch rebar will be placed at the new property corners as necessary to
facilitate appropriate marking and identification of said corners.
i. Client Responsibility
• Client/developer has responsibilities to ensure review comments are complied
with as there are typically a multitude of developer concerns.
j. Electronic Submittals
• Electronic Submittals will be sent to the governing entity for their final review
to ensure compliance with the previously made review comments.
k. Mylar
• Mylar (plastic -like documents) will be produced for final submittal with County
Auditor and ultimately at Department of Natural Resources.
Level of 1. The proposed LOE is estimated at an overall fee of (see below) $11,180.00.
Effort
Cost
Estimate: ,
Job Total Cost
Short Plat $ 65500.00
Shrub Steppe Assessment $ 400.00
TOTAL: 11,184.00
This effort will be performed in accordance with the provisions of Western Pacific Engineering & Survey,
Inc. By signing below, I have acknowledged and fully understand the described Scope of Work to be
delivered. Project costs for this Work Order are not to exceed $11,180.00 without specific written
authorization.
Work Request Approval by Requesting Party:
Rob Jones, Chair
Written Name
Signature
Title
l0 /3/23
Date
(Please forward a copy of the completed form to Western Pacific Engineering & Survey, Inc.)
*The client is responsible to do his/her own due diligence for the feasibility of the overall project. The overall cost may increase due to
unforeseen circumstances beyond WPES' control. The approval of this project is ultimately determined by the governing agency. The
client is responsible for all application, review, filing, etc. fees required for project completion. These prices are subject to change after
two years of the date of the original proposal. This offer is made with the assumption of completion, whereby, prices may vary if the
project is cancelled or if it becomes stagnant. Billings will be made monthly for the portion of work done to date. Payment shall be due
within 30 days of billing unless prior arrangements have been made. This service shall bear interest at the rate of 1.5% per month on the
unpaid balance, commencing 30 days from date of initial billing. A minimum charge of $1.00 per month shall be charged to all past -due
accounts. Should the account be referred to an attorney or collection agency for collection, the undersigned shall pay reasonable attorney's
fees and collection expenses. WPES reserves the right to lien your property for any unpaid balances until the time your balance is paid
in full.
F
1. AUTHORIZATION TO PROCEED. Signing this Agreement shall be construed
as authorization by CLIENT for WPE&S to proceed with the Services, unless
otherwise provided for in this Agreement.
2. LABOR COSTS. In the event WPE&S' compensation is calculated by reference
to WPE&S' Labor Costs, Labor Costs shall be the amount calculated by the number
of hours actually worked by each of WPE&S' employees on CLIENT's Project,
multiplied by an amount charged for each such employee's work, which is calculated
by dividing each such employee's annualized, non -overtime compensation (whether
salary or paid to such employee at an hourly rate, as the case may be) by 2,080 hours
per year.
3. DIRECT EXPENSES. WPE&S' Direct Expenses shall be those costs incurred on
or directly for the CLIENT's Project, including but not limited to necessary
transportation costs including mileage at WPE&S' current rate when its automobiles
are used, meals and lodging, laboratory tests and analyses, computer services, word
processing services, telephone, printing, and binding charges. Reimbursement for
these expenses shall be on the basis of actual charges when furnished by commercial
sources and on the basis of usual commercial charges when furnished by WPE&S.
4. OUTSIDE SERVICES. When technical or professional services are furnished by
an outside source, when approved by CLIENT, an additional amount shall be added
to the cost of these services for WPE&S' administrative costs.
5. COST ESTIMATES. Any cost estimates provided by WPE&S will be on a basis
of experience and judgment. Since WPE&S has no control over market conditions
or bidding procedures, WPE&S does not warrant that bids or ultimate construction
costs will not vary from these cost estimates.
6. PROFESSIONAL STANDARDS. WPE&S shall be responsible to the level of
competency presently maintained by other practicing professionals in the same type
of work in CLIENT's community, for the professional and technical soundness,
accuracy, and adequacy of all design, drawings, specifications, and other work and
materials furnished under this Agreement. If after completion of the Services the
CLIENT can demonstrate that the Services hereunder fail to conform to such
standards, WPE&S will re -perform the deficient Services at no cost to the CLIENT,
and WPE&S shall have no liability for repair or replacement, construction rework or
other costs. WPE&S makes no warranty, expressed or implied.
7. ADDITIONAL SERVICES. Services in addition to those specified in Scope of
Services will be provided by WPE&S if authorized in writing or otherwise confirmed
by CLIENT. Additional services will be paid for by CLIENT as indicated in any
Letter of Proposal, Task Authorization, or such other document as deemed
appropriate by CLIENT and WPE&S. In the absence of an express agreement about
compensation, WPE&S shall be entitled to an equitable adjustment to its
compensation for performing such additional services.
8. SALES TAX. In addition to any other sums or amounts required to be paid by
CLIENT to WPE&S pursuant to this Agreement, CLIENT must also pay to WPE&S
the amount of any applicable sales, use, excise or other tax with respect thereto (other
than any general income tax payable by WPE&S with respect thereto) as the same
may be levied, imposed or assessed by any federal, state, county or municipal
government entity or agency.
9. LIMITATION OF LIABILITY. Excluding WPE&S' liability for bodily injury or
damage to the property of third parties, the total aggregate liability of WPE&S arising
out of the performance or breach of this Agreement shall not exceed the
compensation paid to WPE&S under this Agreement. Notwithstanding any other
provision of this Agreement, WPE&S shall have no liability to the CLIENT for
contingent, consequential, or other indirect damages including, without limitation,
damages for loss of use, revenue, or profit; operating costs and facility downtime,
however the same may be caused. The limitations and exclusions of liability set forth
in this Article shall apply regardless of the fault, breach of contract, tort (including
negligence), strict liability or otherwise of WPE&S. its employees, or sub -
consultants.
10. DISPUTE RESOLUTION. All disputes arising out of this Agreement shall be
mediated by the parties within a reasonable time after the first request for mediation,
prior to either party filing a suit in a court of law, provided, however, that neither
party shall be obligated to mediate prior to requesting injunctive relief.
11. ASSIGNMENT TO RELATED ENTITY. Notwithstanding anything in this
Agreement to the contrary, in the event WPE&S is not qualified and licensed in the
relevant jurisdiction to provide any Services required hereunder, WPE&S may,
without the consent of any other party, assign all or any part of its obligation to
provide such Services to an entity related to WPE&S which is qualified and licensed
to provide such Services in the jurisdiction involved and which is contractually
bound to WPE&S to provide such Services
12. PAYMENT TO WPE&S / INTEREST ON PAST -DUE AMOUNTS. Monthly
invoices will be issued by WPE&S for all Services performed under the terms of this
Agreement. Invoices are due and payable net 15 days. CLIENT agrees to pay interest
at the rate of 1.5% per month on all past -due amounts, unless not permitted by law.
Any interest charged or collected in excess of the highest legal rate will be applied
to the principal amount owing to WPE&S, and if such interest exceeds the principal
balance of CLIENT's indebtedness to WPE&S, will be returned to CLIENT.
13. TERMINATION FOR NON-PAYMENT OF FEES. Without limiting any other
remedy that may be available, WPE& may stop work or terminate this Agreement if
CLIENT has not cured a payment default within 7 days after receipt of written notice
from WPE&S. Any failure to make a payment within the time required in Article 12
above shall constitute a payment default. Notice by e-mail or fax, followed by
overnight courier, and shall meet this notice requirement. WPE&S' right to stop
work or terminate this Agreement shall not be waived by WPE&S' continued
performance during any period of investigation by WPE&S to determine the reasons
for CLIENT's nonpayment.
14. LEGAL EXPENSES. In the event legal action is brought by WPE&S to enforce
any of the obligations hereunder or arising out of any dispute concerning the terms
and conditions hereby created, CLIENT shall pay WPE&S reasonable amounts for
fees, costs and expenses as may be set by the court.
15. CONSTRUCTION PHASE SERVICES. If -this Agreement includes the
furnishing of any Services during the construction phase of the project, the following
terms will apply: a) If WPE&S is called upon to observe the work of CLIENT's
construction contractor(s) for the detection of defects or deficiencies in such work,
WPE&S will not bear any responsibility or liability for such defects or deficiencies
or for the failure to so detect. WPE&S shall not make inspections or reviews of the
safety programs or procedures of the construction contractor(s) and shall not review
their work for the purpose of ensuring their compliance with safety standards. (b) If
WPE&S is called upon to review submittals from construction contractors, WPE&S
shall review and approve or take other appropriate action upon construction
contractor(s)' submittals such as shop drawings, product data and samples, but only
for the limited purpose of checking for conformance with information given and the
design concept expressed in the contract documents. WPE&S' action shall be taken
with such reasonable promptness as to cause no delay in the work while allowing
sufficient time in WPE&S' professional judgment to permit adequate review.
Review of such submittals will not be conducted for the purpose of determining the
accuracy and completeness of other details such as dimensions and quantities. (c)
WPE&S shall not assume any responsibility or liability for performance of the
construction services or for the safety of persons and property during construction or
for compliance with federal, state, and local statutes, rules, regulations and codes
applicable to the conduct of the construction services. WPE&S shall have no
influence over the construction means, methods, techniques, sequences, or
procedures. Construction safety shall remain the sole responsibility of the
construction contractor(s). (d) All contracts between CLIENT and its construction
contractor(s) shall contain broad form indemnity and insurance clauses in favor of
CLIENT and WPE&S, in a form satisfactory to WPE&S.
16. SEVERABILITY. In case any one or more of the provisions contained in this
Agreement shall be held illegal, the enforceability of the remaining provisions
contained herein shall not be impaired thereby.
17. FORCE MAJEURE. Any delays in or failure of performance by WPE&S shall
not constitute breach hereunder if and to the extent such delays or failures of
performance are caused by occurrences beyond the reasonable control of WPE&S.
In the event that any event of force majeure as herein defined occurs, WPE&S shall
be entitled to a reasonable extension of time for performance of its Services under
this Agreement.
18. ELECTRONIC MEDIA. (a) As a component of the services provided under
this Agreement, WPE&S may deliver electronic copies of certain documents or data
(the "Electronic Files") in addition to printed copies (the "Hard Copies") for the
convenience of CLIENT. CLIENT and its consultants, contractors and
subcontractors may only rely on the Hard Copies furnished by WPE&S to CLIENT.
If there is any discrepancy between any Electronic File and the corresponding Hard
Copy, the Hard Copy controls. (b) CLIENT acknowledges that Electronic Files can
be altered or modified without WPE&S' authorization, can become corrupted and
that errors can occur in the transmission of such Electronic Files.
19. THIRD PARTY BENEFICIARIES. Except to the extent any claims alleging
negligence are asserted directly against any WPE&S employee wherein such
WPE&S employee shall be deemed a third -party beneficiary to this Agreement and
the protections in favor of WPE&S, there are no third -party beneficiaries to this
Agreement