HomeMy WebLinkAboutMinutes - BOCCPublic meetings were held in person with a WEBEX Conference Call/Video option available.
MONDAY, AUGUST 28, 2023
The Grant County Commissioners session began at 8:00 a.m. with all Commissioners in attendance.
Commissioner Jones attended via Webex until 8:16 a.m.
8:00 a.m. — 8:30 a.m. J Flynn, Administrative Services Coordinator -Staffing Discussion
Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at
8:03 a.m. to go until 8:13 a.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, and Janice Flynn, Administrative Services Coordinator.
Commissioner Carter closed the session at 8:13 a.m.
• Janice Flynn discussed grants and her position.
8:30 a.m. — 8:45 a.m. Central Services Weekly Update
• Ephrata Family Dentistry building purchase update
+� New Jail update
• Morgue update
• Courthouse Security: assessment to be completed. Grant applied for.
8:45 a.m. — 9:00 a.m. Development Services Weekly Update
• Caught upon commercial building permits, are still behind on residential permits. They have
been short staffed for many months.
• Code Enforcement meeting 8/29/23
9:00 a.m.-9:15 a.m. KSmith, Accounting Weekly Update
• Travel Policy Discussion — working on updating the policy.
• 2024 Budget Submittal is 9/6/23.
• Capital Budget /Grants: Need to be carried over if not fully used.
9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update
• Pending Decisions Spreadsheet
• 2024 BOCC Budget (JG)
• Jim Brakebill attended to discuss the Board of Equalization Budget and membership. The BOCC
would like to see membership in all 3 districts, if possible.
Page 2 of 10
Grant County Commissioners Minutes
Week of August 24, 2023
• Anthony Garcia, Veteran Service Officer, discussed his 2024 budget. Potentially raise the
poverty limit to 180% of the national poverty level.
10:30 a.m. —11:30 a.m. Budget and Finance Update AND Finance Committee Meeting
In attendance: Darryl Pheasant and Carrie Heston, Treasurer's Office; Michele Jaderlund, Katie
Smith and Emili Wash, Auditor's Office.
Katie Smith, Chief Financial Officer, gave an update on the county's finances.
Darryl Pheasant, Treasurer, gave an overview of the county investment pool and revenues.
11:30 a.m. —12:00 p.m. Law and Justice —New Jail 311 (New 117) Fund Stakeholder Meeting
In attendance: Darryl Pheasant, Treasurer's Office; Michele Jaderlund, Katie Smith and Emili
Wash, Auditor's Office; Kim Allen, Clerk, Rebekah Kaylor, Prosecuting Attorney's Office, Joe
Kriete, Sheriff, and Desiree Ochocinski, District Court.
Katie Smith, Chief Financial Officer, gave an update on the revenues and bond payment.
1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
o BOCC minutes
o Item 8 WSU Agreement —need clarification.
o PW Item 14 and 16: Adding this to the Six Year Transportation Program
o Renew items: Dell Anderson clarified item 17.
o Renew item 20: closure of office. Get clarification from Human Resources. Same with
New Hope item 11.
o BOCC Item 4: if approved, which fund to pay this out of? Add to the budget process for
the 2024 budget?
• BOCC Office Vehicle Dispatch Procedures (JG): The Commissioners have 2 motor pool vehicles
they oversee. Do we have to verify they have a license? Passing of keys to other departments is
a concern.
• Commissioner District Updates
• DNR —Moses Lake Sand Dunes: Grant County is not interested in their services at this time.
• CC: Komaki/Toyoyama student exchange programs were discussed.
• Sam Castro discussed the Road N bridge closure. It is not recommended to have passenger
vehicles over the bridge. Chip Seal in the Stratford Road Estates area, street sweepers will be
out soon.
• Janice Flynn asked about an email she sent to the Board on an emergency SIP grant request
from the City of George. Should be on the City's Comprehensive Plan before any funding is
approved. Can appendix have a line item for"emergency" projects.
Page 3 of 10
Grant County Commissioners Minutes
Week of August 24, 2023
2:00 p.m. — 3:30 p.m. K Eslinger, Human Resources Update
Topic
Category
Request
Ac tion,
01. HR Director Position
Direct
Board Declined to Provide Direction
Organization
— Will Take Options Under
Consideration.
02. CPI Discussion
Authority
Board Provided Authority on
Compensation
Presented Labor Issue.
03. Standard Comps
Direct
Board Declined to Provide Direction
Compensation
— Will Take Options Under
Consideration.
04. HR Consultant
FYI Only
No Action Taken — Informational
Recruitment
Only.
05. PAR — Kory Peters
Compensation
Sign
Board Signed - Copy Provided to
Board Staff.
06. PAR — Carrie Heston
Compensation
Sign
Board Signed - Copy Provided to
Board Staff.
07. BOCC Staff Decisions
Direct
Board Declined to Provide Direction
Organization
— Requested Additional Information.
08. Elected Officials Increase
Direct
Board Provided Authority on
Compensation
Presented Labor Issue.
09. Salary Survey
Compensation
Direct
Board Declined to Provide Direction.
• Kirk Eslinger put his official notice of resignation in with 3 potential options (last day March
2024).
• CPI percentages for future negotiations discussed. June to June percentages will be used in the
future.
• Comparables used in Grant County processes discussed. Held for future discussion.
• Personnel Action Request (PAR) for the salary, wage and/or position changes for: Carrie Heston,
Treasurer's Office; and Kory Peters, Facilities and Maintenance.
• CC: Elected Official salary increase —Clerk of the Board/HR to draft
• CC: Potential to have a County Wide Salary Survey
3:30 p.m. —4:00 p.m. Commissioners Work Session (Anticipated Executive Session)
Pursuant to RCW 42.30.110(1)(8) Commissioner Jones called an Executive Session to order at
3:34 p.m. to go until 3:49 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones. The session was continued to 3:58 p.m. Commissioner
Jones closed the session at 3:58 p.m.
4:30 p.m. — 5:00 p.m. Commissioners at Grant County Animal Outreach Tour (Moses Lake)
Page 4 of 10
Grant County Commissioners Minutes
Week of August 24, 2023
TUESDAY, AUGUST 29, 2023
The session was continued at 8:30 a.m. with all Commissioners in attendance. Commissioner Jones
attended at 9:15 a.m. via Webex.
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
Pursuant to RCW 42.30.110(1)(i), Commissioner Carter called an Executive Session to order at
8:30 a.m. to go until 8:45 a.m. regarding Litigation. In attendance were Commissioners Carter
and Stone, Kevin McCrae and Rebekah Kaylor, Prosecuting Attorney's Office. The session was
continued to 8:55 a.m. and then again until 9:00 a.m. Commissioner Carter closed the session
at 9:00 a.m.
9:00 a.m. — 9:30 a.m. K Babbo, Thompson Consulting Group: Pano Al Wildfire Technology
Meeting Commissioner Jones joined at 9:15 a.m. then disconnected at
9.23 a.m.
In attendance were Kat Williams, Kate Babbo, Khurram Pano, and Joe Coulter and Tim
Thompson of PAHO came to discuss their partnership with Department of Natural Resources
(DNR) on wildland fire issues and firefighter safety. They are here to discuss adopting leading
edge technology to fight fires.
9:30 a.m. —10:00 a.m. City of Moses Lake/Animal Outreach - Animal Rescue Assessment
Discussion Commissioner Jones attended at 9:34 a.m.
In attendance: Kevin Fuhr, City of Moses Lake and Sara Thompson -Tweedy and Cyndle Miller,
Grant County Animal Outreach. The Commissioners toured the Chelan/Douglas County animal
facility and they offered to provide an assessment of the entire Grant County animal situation.
The main challenge is the facility and the desperate need for a new one. Kevin Fuhr suggested
teaming up and use ABPA funding. The City has a former gun range area that could potentially
be used to put a new facility on.
10:00 a.m. —10:30 a.m. B Hill, Public Defense Update Commissioner Jones logged off at 10:00
a.m.
• Brett Hill discussed the Blake Decision and funding received.
• He is currently handling their Juvenile cases due to not being able to find attorneys.
10:30 a.m. —11:30 a.m. Code Enforcement Discussion Commissioner Jones logged in at 10:30
a.m.
In attendance: Kevin McCrae and Barbara Duerbeck, Prosecuting Attorney's Office, Josh
Sainsbury, Sheriff's Office, and Chris Young and Jim Cook, Development Services.
Commissioner Carter stated there has been discussion on whether certain land use code
enforcement issues should potentially be handled within Development Services, away from the
Sheriff's Office.
Page 5 of 10
Grant County Commissioners Minutes
Week of August 24, 2023
Josh Sainsbury, Sheriff's Office likes the idea of working with Development Services for the
benefit of the county.
SmartGov has a Code Enforcement component that they can turn on.
Chris Young, Director of Development Services stated that once all updates of the Grant County
Code are completed, he feels they will be able to relieve the Sheriff's Office of many code
enforcement complaints.
They will move forward with Development Services assisting the Sheriffs Office with land use
code enforcement.
Todd Thomas, Sunland Estates Homeowners Association discussed the issues they are having.
11:30 a.m. —12:00 p.m. C Hintz, Noxious Weed Control Board of Grant County - Budget
Discussion Commissioner Jones attended at 11:45 a.m.
Craig Hintz and Trish Durand came to discuss their 2024 assessments and their adopted
Resolution for their budget.
1:00 p.m. — 2:00 p.m. C Carter, Grant County Suicide Prevention Taskforce Meeting
1:00 p.m. — 2:00 p.m. S Castro, Public Works Update
• Authorization from the US Department of Transportation (Dave)
• Resolution Initiating County Road Project Designated as CRP No. 23-04 (Dave)
• REET Gravel to Oil Projects CRP No. 23-05/23-06 (Dave)
• Silica Rd. Reconstruction CRP No. 23-07 (Sam)
• Silica Rd (Sam)
• Vacation Buy Back—Continuation (Sam) Withdrawn
• Bridge 202 Update (Sam)
• Easement Concerns Jail Project —Utility Easements within the City of Ephrata (Sam)
• Trinidad Parcels Review— Potential Surplus November (Sam)
• County Wide Parcel Project (Sam)
• Budget Update (Sam)
• County Leadership Attendance (Sam)
• Sunland —Hunter Rd Update (Sam)
• Upcoming cleanup and collection events (Sam)
o Household Hazardous Waste Collection —Sept. 8th in Grand Coulee, Sept. 9th in Ephrata
o Tire Clean Up Event—Sept. 29th and 30t" in Mattawa
• Heavy Equipment Operator and Apprenticeship program are moving forward.
• Jerome Wawers commented on Bridge 202 stating bridge inspections are on a 2 year cycle and
discussed the rates at the landfill.
Page 6 of 10
Grant County Commissioners Minutes
Week of August 24, 2023
2:00 p.m. — 3:00 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None
• Approval of Agenda A motion was made by Commissioner Stone, seconded by Commissioner
Carter, to approve the agenda. Commissioner Jones was on Webex but did not reply. The
motion passed with 2 Commissioners in attendance.
• Correspondence (i.e. Emails that have come in that need response, letters of support etc.)
o CC requested approval to purchase computer equipment for the new Public Records
Officer position. This is under the $5,000 purchase policy requirement
• Commissioners Roundtable —Miscellaneous Discussion
o Walk-on item from Janice Flynn: Resolution approving Item 9.
o New Hope/Renew request to close office. They will discuss this with Human Resources
o New Hope records request was discussed.
• Consent Agenda — (Items 1 through 24) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Stone, seconded by Commissioner Jones, to approve items 1-3, 5-7, 9
and 10,12-19, and 21-24 as presented. They will move item 4 to the budget process, withdraw
item 8 and deny items 11 and 20. The motion passed unanimously.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing, and made available to the Board. (in the amount of $988,726.06)
COMMISSIONER'S OFFICE
2. Approval of July 31, 2023, August 07, 2023, and August 14, 2023, Commissioners Minutes.
3. Invoices
4. Request from the Grant County Economic Development Council for support with the Partnership
in Prosperity campaign in the amount of $150,,000.00 per year for five years, 2024-2028
inclusively, using 133 and 113 funds. (This item was withdrawn and will be added to the 2024
Budget process).
5. Reimbursement request from Grant County Fire District #12, Wilson Creek in the amount of
$25,511.06 of American Rescue Plan Act (ARPA) funds that were previously approved. This
request will reimburse the purchase of 5 AED's as well as a used fire truck.
6. Reimbursement request for Strategic Infrastructure Program (SIP) Project No. 2021-01 for Grant
County Hospital #4 - McKay Healthcare, Phase 1 Capital Improvement Plan, in the amount of
$20.,749.24 grant monies.
7. Reimbursement request from Big Bend Community College on the American Rescue Plan Act
(ARPA) funding in the amount of $25.,675.03 for the remodeling of the nursing lab ($6,,127.06)
and expansion of the Healthcare Program ($19,,547.95).
Page 7 of 10
Grant County Commissioners Minutes
Week of August 24, 2023
8. Interagency Agreement with Washington State University Extension to formalize the
longstanding relationships between Washington State University and County Government. The
term of the agreement is January 1, 2024, through December 31, 2028. (Withdrawn, waiting for
updated agreement)
9. Recommendation from the Strategic Infrastructure Committee (SIP) to award Application SIP#
2023-04, City of Quincy, Water Management and Recycling Feasibility Study project in the
amount of $325,000.00 grant monies. (Resolution No. 23 -091 -CC)
10. Reimbursement request from the Housing Authority on the Department of Commerce
Consolidated Homeless Grant (CHG) No. 24-46108-10, in the amount of $33.,859.47 for July 2023
expenses.
NFW HOPF
11. Request to close the New Hope office on September 14, 2023, from 2:00-5:00 p.m. to attend Bill
Fode's services. (Denied)
PROSECUTING ATTORNEY
12. Tyler Technologies Software as a Service Agreement for Auditor's Office software.
PUBLIC WORKS
13. United States Department of Transportation Grant Agreement Under the fiscal year 2022 Safe
Streets and Roads for All (SS4A) Grant for the Grant County Safety Action Plan in the amount of
$280,,000.00.
14. Held from 8/22/2023 Agenda: Resolution No. 23 -094 -CC initiating County Road Project
designated as CRP No. 23-04, Baseline W Road (Silica Road 0.13 Miles West of V -SW), Gorge
Amphitheater -Baseline Road widening for Queuing Lane in the amount of $705,900.00.
15. Resolution No. 23 -093 -CC in the matter of initiating county road projects and assigning CRP
numbers 23-05 and 23-06 for the Road 12 NE, Road 8 NE, Reet Gravel -to -Oil projects.
16. Resolution 23 -092 -CC initiating County Road Project designated as CRP No. 23-07, for the Silica
Road Reconstruction Project, 1 mile S of Sunland Road to Sunland Road, in the amount of
$920,,000.00.
RENEW
17. First Amendment to Behavioral Health Services Telemedicine Agreement with Seattle Children's
Hospital. This amendment reflects Renew's most recent name change as well as increases the
number of service hours per week.
18. Grant and Adams County Developmental Disabilities Subcontractor Agreement with Moses Lake
Community Health Center to provide education and information services as well as parent to
parent services. The term of the agreement is July 1, 2023, through June 30, 2024, with Grant
County receiving $58.,465.00 per year and Adams County receiving $7,909.00 per year.
19. Grant and Adams County Developmental Disabilities Subcontractor Agreement Goodwill
Industries of the Inland Northwest to provide employment and community services for clients
with a developmental disability.
Page 8 of 10
Grant County Commissioners Minutes
Week of August 24, 2023
20. Request to close the Renew office on September 14, 2023, from 1:00-5:00 p.m. to attend Bill
Fode's services. (Denied)
21. Request to utilize enhancement funds in the amount of $21.76 to cover the additional charges
that were incurred during an employee training luncheon.
SHERIFFS OFFICE
22. Request to purchase a SmartBoard and SmartBoard Stand for the alternative Emergency
Operations Center (EOC) which will be located at Grant County Fire District 8. The purchase will
be made from CDWG in the amount of $5,050.26 for the board and $1,283.42 for the stand for a
total purchase price of $6,333.68.
SUPERIOR COURT
23. Request to close the Dedicated Drug Court Fund #123.000 as the Superior Drug Court is now
consolidated with the District Drug Court. This account will have no future use. (Resolution No.
23 -095 -CC)
TECHNOLOGY SERVICES
24. Purchase order No. 495 in the amount of $6,715.38 to CDWG for Poly Studio X52 video
conference kit bundle.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
• Walk-on
o Commissioner Stone moved to approve a resolution presented by Janice Flynn,
Administrative Services Coordinator relating to item 9. There was no second to the
motion.
o Commissioner Stone then moved to rescind his previous motion for the consent agenda,
seconded by Commissioner Jones. The motion passed unanimously.
o A motion was made by Commissioner Stone, seconded by Commissioner Jones, to
approve items 1-3, 5-7, 9 and 10, 12-19, and 21-24 as presented, along with moving
item 4 to the 2024 budget process, withdrawing item 8, and deny items 11 and 20. The
motion included the approval of the resolution being submitted by Janice Flynn,
Administrative Services Coordinator, approving item 9. The motion passed unanimously.
• Adjournment
3:15 p.m. — 3:20 p.m. Open Record Public Hearing, Budget Extension Request Emergency
Housing Fund- Grant Administration
The Commissioners held an Open Record Public Hearing to consider a budget extension in the
amount of $1,154,338.00 to Grants Administration Fund #190.001 from the Washington State
Department of Commerce grant.
Page 9 of 10
Grant County Commissioners Minutes
Week of August 24, 2023
Janice Flynn, Administrative Services Coordinator discussed her request.
A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the
public comment portion of the hearing. The motion passed unanimously. A motion was made
by Commissioner Stone to approve the budget extension as presented. Commissioner Jones
seconded and the motion passed unanimously. The hearing adjourned. (Resolution No. 23-
096 -CC)
4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting
MISCELLANEOUS ITEMS
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their August
25, 2023 payroll.
WEDNESDAY, AUGUST 30, 2023
9:00 a.m. —10:00 a.m.
1:00 -p.m. -5:00 p.m.
THURSDAY, AUGUST 31, 2023
1:00 p.m. — 2:00 p.m.
4:00 p.m. -5:00 p.m.
MISCELLANEOUS ITEMS
D Stone at Public Works Assistant Director Interview (Public Works)
D Stone, Small Group — LSC Meeting
R Jones, Grant County Jail OAC Meeting (Cancelled)
D Stone, Almira School Ribbon Cutting
Addendum to Purchase and Sale Agreement with Karl Northrup for the Ephrata Family Dentistry Building
located at 21 C Street SW, Ephrata, WA. This addendum changed the closing date to September 8, 2023.
(Approved)
Page 10 of 10
Grant County Commissioners Minutes
Week of August 24,, 2023
FRIDAY, SEPTEMBER 1, 2023
No meetings held
D Stone, Out
Signed this d a y of 2023.
Attest:
Barbara J. VaVasquez, tMc
Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
Grant County., Washington
R �@-n- C ir
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Cindy Cakeric -C-"Mir
V e
Danny EA
tone, Member