HomeMy WebLinkAboutAgreements/Contracts - Cooperative ExtensionINTERAGENCY AGREEMENT
Between
WASHINGTON STATE UNIVERSITY EXTENSION
GRANT County
I. Mission Statement
Washington State University Extension engages people, organizations and communities to
advance knowledge, economic well-being and quality of life by fostering inquiry, learning, and
the application of research. This mission is carried out using research and experience -based
educational programs from colleges and departments dispersed throughout the WSU system, which
address important issues and needs of individuals and communities in all 39 counties in the state of
Washington. WSU Extension is enabled for this task as the Land Grant Institution for Washington
through partnerships with county, state, and federal governments.
II. Purpose
The purpose of this agreement is to formalize the longstanding relationships between Washington
State University Extension and County Government. This also continues a longstanding, joint
funding relationship for county/area Extension faculty and designated support staff. This agreement
conforms to the standards for interagency agreements set forth in RCW 39.34.030 and
RCW 39.34.130.
III. Under terms of this Interagency Agreement, Washington State University Extension agrees to:
A. Recruit, employ and establish salaries for county/area Extension Educators and designated WSU
support staff for County. Employment concurrence will be sought from County Commissioners
before an individual is hired and assigned to the County.
B. Assure that salary increase monies will be available for Extension Educators and designated
support staff based on criteria established by the Washington State Legislature and Washington
State University President.
C. Supplement the funds received from the county professional services contract and pay salary and
fringe benefits for each county/area Extension Educator and designated staff members.
D. Submit to the County quarterly an invoice for 1/4 of the contract amount. Quarterly invoices to
be billed Jan, April, July, and October by the 10th of the month and payable on the 25th of the
month, or on a schedule mutually agreed upon between WSU and the County. This is a fixed
price agreement. First invoice will not be billed to the County until there is a fully executed
agreement in place.
E. In cases where position vacancies occur due to separations during a contract period, the counties
will be invoiced to cover the county portion of annual leave and sick leave payout.
August 30th, 2022
F. Provide fringe benefits to county/area Extension Educators as outlined in the WSU Faculty
Manual and provide fringe benefits to support staff as specified by the applicable agreement,
policy, or law.
G. Grant annual leave, sick leave, professional leave, other leave and holidays as outlined in the
WSU Faculty Manual for county/area Extension Educators or by the applicable agreement,
policy, or law for jointly funded or fully WSU funded support staff.
H. Provide in-service education for county/area Extension faculty members.
IV. Under terms of this Interagency Agreement, County will:
A. Pay the amount agreed upon monthly, or as mutually agreed upon, to Washington State
University for Extension education services to be rendered in County. This professional services
contract, is known as a fixed price "Appendix A" to this agreement, shall be for a term of one
calendar year and will be negotiated prior to the beginning of each calendar year.
B. Promptly pay the invoice voucher from Washington State University. Quarterly invoices to be
billed Jan, April, July, and October by the 10th of the month and payable on the 25th of the
month, or on a schedule mutually agreed upon between WSU and the County. This is a fixed
price agreement. First invoice will not be billed to the County until there is a fully executed
agreement in place.
C. The county agrees to pay the "county portion" of accumulated leave payments for contracted
personnel due to separation.
D. Contingent upon approval of the Board of County Commissioners or County Executive, the
county will continue to support contracted personnel on professional or retraining leave.
E. Furnish office facilities for faculty and support staff.
F. Provide an adequate operating budget to carry out Extension educational programs for citizens of
the County. This budget will cover secretarial and support staff salaries not covered by this
Agreement and telephone, office equipment, teaching and office supplies and travel costs.
V. Washington State University and County jointly agree that:
A. Additional program support staff positions may be employed and fully funded by either party to
assist in carrying out Extension educational programs in the County.
B. This Interagency Agreement is effective upon being signed by appropriate representatives of the
two organizations. It may be periodically reviewed and amended or supplemented as may be
mutually agreed upon in writing.
VI. Non -Discrimination
A. There will be no discrimination, discriminatory harassment, retaliation or bullying in the
performance of this agreement on the basis of race, religion, creed, color, national origin, sex,
marital status, sexual orientation (including gender identity), age, genetic history, honorably
discharged veteran or military status, the presence of any sensory, mental, or physical disability,
or any other protected status, in compliance with applicable federal and Washington state laws in
all of Extension programs, services, activities, and materials, including services rendered or
received through contracts and agreements with subrecipients.
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VIII.
I"
B. Here are the applicable Federal civil rights laws: Title VI of the Civil Rights Act of 1964 (Pub.
L. No. 88-352), as amended; the Civil Rights Restoration Act of 1987 (Pub. L. No. 100-259);
Presidential Executive Order 11246, as amended, including the Equal Opportunity Clause
contained therein; Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam
Era Veterans Readjustment Act of 1974, as amended, and the Affirmative Action Clauses
contained therein; the Americans with Disabilities Act of 1990, as amended.
Terms of Modification or Termination of this Agreement:
A. This Interagency Agreement may be modified by the parties when mutually agreed upon in
writing. This Agreement shall continue in effect until terminated following mutual discussion
and agreement. Should the parties be unable to agree on the level of support for professional
services of Extension Educators and jointly funded staff in an upcoming contract period
specified in Appendix A to this document, either party may terminate the contract. However,
written notice of termination must be received before October 1 for termination effective January
1 of the next year.
Records Retention
A. Both Washington State University and the County will maintain records which are sufficient
and properly reflect all costs incurred under terms of this Interagency Agreement. These
records will be retained as set forth in the applicable retention schedule or six years, whichever
is less.
Term of Agreement
B. The term of this Agreement shall be from January 1, 2024 through December 31, 2028. By July
1, 2024, WSU will submit a request for funding for the succeeding year to be considered in the
County preliminary budget.
X. Administration
The following individuals are designated as representatives of the respective parties. The
representatives shall be responsible for administration of this Agreement and for coordinating and
monitoring performance under this Agreement. In the event such representative are changed, the
party making the change shall notify the other party.
The County's representatives shall be:
Name: Chair of the Board
Title: Grant County Commissioner
Address: 35 C Street NW. Ephrata, WA 98823
Telephone: 509-754-2011, ext. 2901
Email: commissioners@grantcountywa.gov
WSU representative shall be:
Name:
Lisa L. Bruce
Title:
Assistant Finance Director
Department:
CAHNRS Extension
Address:
Hulbert Hall, Pullman, WA 99163
Telephone:
5 0 9.3 3 5.0 5 0 2
Email:
lisa-bruce@wsu.edu
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August 30th, 2022
Dr. Vicki McCracken Date County Commissioners
Associate Dean and Director or County Executive
wSU Extension
Matthew Michener Date
Associate Director
Office of Research Support and Operations
Date
4 August 30t", 2022