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HomeMy WebLinkAboutAgreements/Contracts - RenewGrant Behavioral Health & Wellness August 7, 2023 Board of Grant County Commissioners PO Box 37 Ephrata, WA 98823 Re: Signature for MOU Dear Board of County Commissioners: Please see the attached MOU for review and approval. 840 E. Plum Street Moses Lake, WA 98837 Phone: (509) 765-9239 Fax: (509) 765-1582 -0. tnPRj \4 AUG 14 2001.13 Contractor: North Central Accountable Community of Health dba Thriving Together NCW Term of Contract: Agreement End Date — 6/30/24 Payment Amount: $42,680 Purpose: MOU accepting funds as the fiscal agent for Moses Lake Community Coalition I am requesting permission to Docu-Sign electronically with North Central Accountable Community of Health. Thank you for your consideration. Dell Ander-son, M.Ed, LMHC Executive Director Ext. 5472 AUGRECEIVED 0 8 2023 La:jA 1 �UNI COMMISSIONS 1 ,�,, ate, ..>�— .x —•_� ., t.,u. Thriving Together NCW Memorandum of Understanding Memorandum of Understanding �,- 206 between Grant County DBA Renew and North Central Accountable Community of Health DBA Thriving Together NCW I. Purpose This MOU is an agreement between North Central Accountable Community of Health DBA Thriving Together NCW (from this point on referred to as "the agency") and Grant County DBA Renew (from this point on referred to as "the partner organization".) The mission of Thriving Together NCW is to advance whole -person health and health equity in North Central Washington by unifying stakeholders, supporting collaboration, and driving systemic change, with particular attention to the social determinants of health. In 2023, Renew submitted a cross -sector collaborations application on behalf of the Moses Lake Community Coalition. Thriving Together NCW is committed to supporting the work of the Moses Lake Community Coalition to advance our mutual goals. This MOU outlines expectations of this agreement, including roles and responsibilities of each party, in order to ensure a successful partnership and positive impacts. II. Term of the Memorandum This Memorandum shall be effective on the date of signing and shall continue through 6/30/2024. This term may be extended by mutual written agreement of the parties. III. Responsibilities of the Partner Organization For this Memorandum of Understanding, the partner organization is considered the lead organization for the attached scope(s) of work (Exhibit A). The partner organization is responsible for submission and completion of all below deliverables. Deliverables A. Engaging in informal check -ins with the agency staff (in-person or virtual zoom). These check -ins will serve as status updates allowing for dialogue about successes, challenges, and needed support. a. The agency staff will reach out to schedule these meetings, which are likely to occur on a quarterly basis. b. These meetings may include other organizations funded by the agency that are connected to the work. Page I of 7 Thriving Together NCW Memorandum of Understanding B. Submitting a brief written progress report semi-annually reflecting on successes and challenges using a template created by the agency. These will generally be due: a. On the 15th day of the month after the first six months of work, and every six months thereafter. The exact date of this first report will be specified by the agency. In the collaborative spirit of being a regional partner of the agency, participating and engaging in the following is highly encouraged: • Your local Coalition for Health Improvement meetings. • Agency partner spotlights (e.g. blog posts, newsletter feature, social media, etc) designed to highlight efforts across our region. • Agency conversations and planning activities to shape a broadly shared long-term vision for the region. • Activities organized and led by the agency to continuously learn and improve collective efforts in the region. IV. Responsibilities of the Agency A. Provide funding to the organization up to a maximum of $42,680. Payments will be issued in quarterly installments, starting with an up -front payment. a. The first $10,670 (25%) is payable within 60 days of receipt of the signed MOU and registration within the agency's payment system. b. An additional payment of $10,670 (25% of total award) will be issued within 60 days after a satisfactory quarterly check-in. c. Additional payments of $10,670 (25% of total award) will be issued within 60 days of subsequent status updates (e.g. submission and review of semi-annual narrative reports and check-in). B. Develop and release asemi-annual reporting template for the organization to use in completing narrative progress reports due to the agency. The template will include but is not limited to: a. Milestones achieved and successes b. Project specific metrics and outcomes c. Barriers encountered and challenges d. Lessons learned and next steps e. Description of how funds were utilized C. Schedule quarterly status update meetings. D. Offer support, as requested by partner organization, to promote project's success and sustainability. a. This could include technical assistance with tracking of project data and outcomes, increasing awareness and marketing of the project, or sponsoring discrete rapid -cycle evaluations. Page 2 of 7 Thriving Together NCW Memorandum of Understanding V. Confidential Information and Restrictions on Use A Party receiving Confidential Information from the other Party (the "Receiving Party") shall not: (a) use the Confidential Information of the Party making the disclosure (the "Disclosing Party"), except as necessary to perform its obligations or exercise its rights under this MOU ; or (b) disclose or otherwise allow access to the Confidential Information of the Disclosing Party to a third party, except as permitted in this Section. The Receiving Party shall protect the Confidential Information of the Disclosing Party with at least the same level of care as it protects its own Confidential Information of similar nature, but not less than a reasonable level of care. Each party is required to identify what information is deemed confidential and notify the other party. VI. Records Retention Each party shall retain all records ("Records") relating to its activities related to the project for a period of not less than six years, or as otherwise required by applicable law and regulations. The Records shall be sufficient to support confirmation that all information and data submitted to the agency is accurate and complete. VII. Representations and Warranties Each party represents and warrants that it is not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded in any Washington State or Federal department or agency from participating in transactions (debarred). The partner organization must immediately notify the agency if, during the term of this MOU, partner organization becomes debarred. Each party represents and warrants that it has all requisite corporate power and authority to execute and deliver this agreement and to consummate the transactions contemplated herein, and to perform its obligations in accordance with the terms of this MOU. In the event of substantive change in the legal status, organizational structure, or fiscal reporting responsibility of the parties to this Memorandum, the parties agree to notify one another of the change. The parties shall provide notice as soon as practicable but no later than 30 days after such a change takes effect. VIII. Miscellaneous Independent Contractor. The agency and the partner organization understand and agree that they intend to act and perform their respective obligations under this MOU as independent contractors and that neither is an employee, partner, or joint venture of the other. Page 3 of 7 Thriving Together NCW Memorandum of Understanding Required Insurance. Each Party shall, at its own cost and expense, have in effect insurance coverage of such amounts and types usually maintained by entities such as the Parties, including but not limited to comprehensive general liability insurance, workers compensation, and errors and omissions coverage. IX. Costs Unless otherwise specified within this Memorandum, any and all expenses incurred by the participants of this collaborative project are the responsibility of the participant. X. Dispute Resolution The parties will use their best, good faith efforts to cooperatively resolve disputes and problems that arise in connection with this MOU. The parties will attempt to resolve their dispute first through an informal dispute resolution process. One party will send a notice to the other party containing a detailed description of the issue under dispute, the good faith basis for the dispute, and a proposed resolution. Within fifteen days of receiving the notice, the disputing parties will meet at a mutually agreeable location or will hold a conference call to attempt to resolve the dispute. Both parties will continue without delay to carry out their respective responsibilities under this MOU while attempting to resolve any dispute. XI. Amendment of the Memorandum This Memorandum may be amended at any time by mutual written agreement of the parties. XII. Termination of the Memorandum Either party may terminate this Memorandum upon 30 days' prior written notification to the other party. XIII. Entire Agreement This Memorandum represents all the terms and conditions agreed upon by the parties. No other understandings or representations, oral or otherwise, regarding the subject matter of this contract shall be deemed to exist or to bind any of the parties hereto. XIV. Conformance Page 4 of 7 Thriving Together NCW Memorandum of Understanding If any provision of this Memorandum violates any statute or rule of law of the State of Washington, it is considered modified to conform to that statute or rule of law. Page 5 of 7 Thriving Together NCW Memorandum of Understanding XV. Approval This Memorandum of Understanding is executed by the persons signing below, who warrant that they have the authority to execute it. Chair Grant County Board of County Commissioners PO Box 37, Ephrata, WA 98823 (509) 754-2011 commissioners(a,grantcount�va.gov Matt Paluch, Chair Moses Lake Community Coalition (509) 707-3012 mattpaluchggmail. com John S chapman, Executive Director North Central Accountable Community of Health DBA Thriving Together NCW 801 Eastmont Ave. Ste C, East Wenatchee, WA 98802 (509) 293-8596 johngthrivingncw.org Page 6of7 I'� ZOz3 Dare Date Date Thriving Together NCW Memorandum of Understanding Exhibit A - Scope of work Purpose/Goal The purpose of Thriving Together NOW's funding is to support cross -sector collaborations and integrated partnerships that promote coordinated whole system responses to whole person health needs. These funds are designed to promote intentional cooperation and integration efforts that help organizations synchronize activities and enhance each other's capacity for the mutual benefit of programs and clients. Program/Project Description Moses Lake Community Coalition received funding to expand current programs and strategies to address substance abuse prevention while increasing community representation across socio-economic classes and demographics, including impacted youth and families. Timeline This funding will support efforts starting in July 2023 through June 30, 2024. Milestones and metrics • Coalition Function Support o Town Hall: # of partners/organizations and # of attendees o Key Leader Event: Collaborators and # of attendees o Recruitment: # of new members and new partners (demonstrate increased community representation) • PAX Tools Workshops: # of trainings and attendees • Media Awareness Campaigns: Strategy and reach for each campaign and number of relationships built with local dispensaries. • Training &Capacity Building: Description of each training held and # of attendees (and correlating organization) Projected Budget Expense Type Projected Brief Description Amount Grant Administration $4,268 Administrative costs for Fiscal Agent (10% of total grant) Coalition Function $15,312 Outreach materials, annual memberships, website development, guest Support presentations, storage, rental space PAX Tools Workshops $2,000 Supplies for workshop attendees Media Awareness $7,300 Talk. They Hear You, Washington Friends for Life, You Can, Campaigns Starts With One, Secure Your Cannabis, Fentanyl Awareness Day, locking medication bags to community members Training & Capacity $13,800 Supporting youth leadership training, community projects, Building participation in Spring youth forum, Parent Prevention presentations, Hope Squad, participation in WA Prevention Summit, Coalition Institute, Montana Summer Institute, 3 community education workshops/events TOTAL $42,680 Deliverables Standard deliverables are specified in the Memorandum of Agreement under the Responsibilities of Partner Organization section. Page 7of7