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Home My WebLink AboutAgreements/Contracts - District Court (004)DocuSign Envelope ID: EACF5161-2219-4425-BF08-BD2DOB65971 D �►.G,-,2 02 INTERAGENCY REIMBURSEMENT AGREEMENT IAA23953 BETWEEN WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS AND Grant County District Court THIS REIMBURSEMENT AGREEMENT (Agreement) is entered into by and between the Administrative Office of the Courts (AOC) and Grant County District Court (Court), for the purpose of reimbursing Grant County District Court (Court) for costs related to enhancing its audio and visual systems. PURPOSE The purpose of this Agreement is to provide reimbursements to assist Courts with costs related to enhancing its audio and visual systems. These funds are intended to be used for equipment and services related to the installation and set-up of applicable equipment. I0 A I i, toUt;4ALM t -i A. Audio/Visual Reimbursement. AOC will reimburse the Court up to a maximum of $160,000.00 for payments made by the Court during the period July 1, 2022 to June 30, 2023 related to the procurement and installation of upgraded audio/visual equipment in its courtrooms. B. General. AOC shall provide reimbursement to the Court for approved and completed reimbursements by warrant or account transfer within 30 days of receipt of a properly completed A-19 invoice and the completed data report as required below. PERIOD OF PERFORMANCE Performance under this Agreement begins July 1, 2022, regardless of the date of execution, and ends on June 30, 2023. a. AOC will reimburse the Court up to a maximum of $160,000.00 for payments made by the Court during the period July 1, 2022 to June 30, 2023 related to the procurement and installation of upgraded audio/visual equipment in its courtrooms. b. The Court shall submit invoices to AOC for expenditures no more frequently than monthly, and no less frequently than quarterly. Invoices shall be submitted on state form A-19 . c. Before payment can be processed, properly -completed A-19 invoices must be submitted to payables(@_courts.wa.gov d. If this agreement is terminated, the Court shall only receive payment for performance rendered or costs incurred in accordance with the terms of this agreement prior to the effective date of termination. IAA23953 Page 1 of 4 DocuSign Envelope ID: EACF5161-2219-4425-BF08-BD2DOB65971 D e. The Court shall maintain sufficient backup documentation of expenses under this agreement. f. Payments made by AOC within 30 days of receipt of a properly -completed A-19 invoice shall be deemed timely. g. AOC, in its sole discretion and upon notice, may initiate revenue sharing and reallocate funding among recipients of funding. If, in ADC's assessment, the Court is unlikely to expend the maximum agreement amount, AOC may reduce the maximum agreement amount. AOC may increase the maximum agreement amount if additional funds become available. APPROPRIATIONS The terms of this Agreement are contingent upon sufficient appropriations and authorization being made by the Legislature of Washington State (Legislature) for the performance of this Agreement. If sufficient appropriations and authorization are not made or removed by the Legislature, this Agreement will terminate immediately upon written notice being given by the AOC to the Court. The decision as to whether appropriations are sufficient to perform the duties under this Agreement is within the sole discretion of AOC. AGREEMENT ALTERATIONS AND AMENDMENTS This Agreement may be amended by agreement of the parties. Such amendments are not binding unless they are in writing and signed by personnel authorized to bind each of the parties. INDEPENDENT CAPACITY The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. RECORDS, DOCUMENTS, AND REPORTS The Court shall maintain books, records, documents and other evidence of accounting procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this agreement. These records shall be subject at all reasonable times to inspection, review, or audit by personnel duly authorized by the AOC and the Office of the State Auditor, or so authorized by law, rule, regulation, or agreement. The Court will retain all books, records, documents, and other material relevant to this agreement for six years after settlement, and make them available for inspection by persons authorized by this provision. RIGHT OF INSPECTION The Court shall provide right of access to its facilities to the AOC, or any of its officers, or to any other authorized agent or official of the state of Washington at all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this agreement. IAA23953 Page 2 of 4 DocuSign Envelope ID: EACF5161-2219-4425-BF08-BD2DOB65971 D ■ Disputes arising under this Agreement shall be resolved by a panel consisting of one representative from the AOC, one representative from the Court, and a mutually agreed upon third party. The dispute panel shall thereafter decide the dispute with the majority prevailing. Neither party shall have recourse to the courts unless there is a showing of noncompliance or waiver of this section. TERMINATION Either party may terminate this Agreement upon thirty (30) days written notice to the other party. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. GOVERNANCE This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws. The provisions of this Agreement must be construed to conform to those laws. In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency will be resolved by giving precedence in the following order: a. Applicable state and federal statutes and rules; b. This Agreement; and c. Any other provisions of the agreement, including materials incorporated by reference. ASSIGNMENT The work to be provided under this Agreement, and any claim arising hereunder, is not assignable or delegable by either party in whole or in part, without the express prior written consent of the other party, which consent shall not be unreasonably withheld. WAIVER A failure by either party to exercise its rights under this Agreement does not preclude that party from subsequent exercise of such rights and is not a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the party and attached to the original Agreement. SEVERABILITY If any provision of this Agreement, or any provision of any document incorporated by reference is held invalid, such invalidity does not affect the other provisions of this Agreement which can be given effect without the invalid provision and to this end the provisions of this Agreement are declared to be severable. IAA23953 Page 3 of 4 DocuSign Envelope ID: EACF5161-2219-4425-BF08-BD2DOB65971 D AGREEMENT MANAGEMENT The program managers noted below are responsible for and are the contact people for all communications and billings regarding the performance of this Agreement: AOC Program Manager Court Program Manager Kyle Landry Desiree Ochocinski PO Box 41170 PO Box 37 Olympia, WA 98504-1170 Kyle.Landry@courts.wa.gov Epharata, WA 98823-0037 (360) 218-6096 dochocinski@grantcountywa.gov Phone ENTIRE AGREEMENT This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement are considered to exist or to bind any of the parties to this agreement unless otherwise stated in this Agreement. AGREED: Administrative Office of the Courts Docusigned by: 8/11/2022 3:AA1r1 Signature Date Christopher Stanley Name Chief Financial and Management Officer Title FDocuSigned by: O'SiV'c,t, 0-GU(.A'V'SU 8/11/2022 �,-n1g658AA71AAAA5 Signature Date Desiree Och'ocinski Name Court Administrator Title IAA23953 Page 4 of 4 Interagency Reimbursement Agreement IAA23953 between District Court and Washington State Administrative Office of the Courts l�'.23 Date: 9, ATTEST: BOARD OF COUNTY COMMISSIONERS GRANT COUNTY, WASHINGTON