HomeMy WebLinkAboutMinutes - BOCCMEETING MINUTES
Week of July 24 -July 30, 2023
_ Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in person with a WEBEX Conference Call/Video option available.
MONDAY, JULY 24, 2023
The Grant County Commissioners session began at 9:30 a.m. with all Commissioners in attendance.
9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update
• Pending Decisions Spreadsheet
• Commissioners Office Staffing
• Commissioners Consent Agenda / Agenda Process: The Clerk of the Board and Deputy Clerk of
the Board went over the agenda submittal process and the struggles they face with "anticipating
items and walk-ons". They requested support from the Commissioners to enforce the process.
Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at 10:16
a.m. to go until 10:30 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners
Carter, Stone and Jones, Barbara J. Vasquez, Clerk of the Board, and Kirk Eslinger, Human Resources
Director. Commissioner Jones the session at 10:30 a.m.
10:30 a.m. —11:00 a.m. R Towry, Ephrata City Administrator Introduction
• Ray Towry, new Administrator for the City of Ephrata
11:30 a.m. —12:00 p.m. B Humphreys, Big Bend Community College — Project Letter of Support
•
BATT (Battery and Allied Technology Transformation) Tech Hub. They are working on a Regional
Technology and Innovation Hub Program (3 on the Pacific Coast) and hope one will be placed in
WA. They desire to become a "designation" area.
1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
o Commissioner Stone asked numerous questions of consent items.
o Fairgrounds item 9: Commissioner Jones leans towards not approving.
o Sheriff's Office item 17: Should put the company name, not the personal name.
Commissioner Stone recommended holding this item for 1 week to get the contract
amended into the business name.
o Fairgrounds Item 10: Per Commissioner Carter, this will be discussed at the
Commissioners 3:30 p.m. meeting.
• Grant County Columbia Generating Station Emergency Preparedness Plan representative.
(Consent Item 4). Commissioner Jones will be the appointed official.
Page 2 of 9
Grant County Commissioners Minutes
Week of July 24, 2023
• Janice Flynn stated she received an email for the the 2nd round of PILI funds from the Treasury
being released. We should receive the approximate amount we got last year.
• Commissioner Carter updated the Board on Komaki/Toyoyama exchange. J
• Commissioner District Updates
o DS District 1: CivicPlus will be reviewing our Grant County Code and wanted to give
EO/DH a heads up. He gets many calls about weeds along the roadside.
o RJ District 2: Travel claim voucher — BOCC to be consistent in review of all. He attended
a One D presentation (battery science company); he received a phone call from Senator
Murray's Office re: Bridge 247 funding and Courthouse security. We are high on the list
for state/federal funding. Bridge 248 is also being looked at. Many of the homeless
RV's have moved into the town of Wheeler. Concerned citizens need to file Code
Enforcement complaints.
o CC District 3: Engle property update; Komaki/Toyoyama exchange went well; County
wide cleanup for the Mattawa area. Can Consolidated provide more collection boxes?
Are their grants available for funding?
2:00 p.m. -3:30 p.m. K Eslinger, Human Resources Update
Topic
Category
Request
Action
01. July 14t" Due Date
LeadershipFYI
Only
No Action Taken — Informational
Only.
02. PIO Comps
Position
Direct
Board Direction Given — Board
Management
Declined Request.
03. Labor Planning
FYI Only
No Action Taken — Informational
a. Public Bargaining
Labor Relations
Only.
b. Bargaining Priorities
c. Bargaining Team
04. Treasurer's Office Comp Review
Compensation
p
FYI Only
No Action Taken — Informational
Only.
05. Dept/Commissioner
Leadership
p
FYI Only
No Action Taken — Informational
Partnership
Only.
06. Policy Process
Policy
FYI Only
No Action Taken — Informational
a. BOCC Review Folder
Only.
07. FMLA/PFML/L&I/ADA
PolicyGuide
HR Deferred Item - Time Not
Available Due To Other Topics.
08. Policy Updates:
Guide
Policies Will be Placed in
a. PFML (1St Read)
Policy
Commissioners Review Folder and
b. Travel (11t Read)
Will be Brought Back During the
c. Purchasing (1St Read)
Next Update Meeting.
09. Cloud -Based File Storage
TechnologyFYI
Only
No Action Taken — Informational
Only.
10. CivicHR
TechnologyFYI
Only
No Action Taken — Informational
Only.
11. ERP System
Technology
FYI Only
No Action Taken — Informational
Only.
12. Laserfiche Project
TechnologyFYI
Only
No Action Taken — Informational
Only.
Page 3 of 9
Grant County Commissioners Minutes
Week of July 24, 2023
13. HR Consultant Posting
Recruitment
FYI Only
No Action Taken — Informational
Only.
14. HR Space Needs
Organization
FYI Only
No Action Taken — Informational
Only.
15. BOCC Staffing Needs
Organization
Direct
Board Direction Given.
16. BOCC Supervision
Organization
Direct
Board Direction Given.
• BOCC/Department Head partnership: Commissioners should reach out to their assigned
Department Head. Branch out to Elected Officials?
3:30 p.m. — 4:00 p.m. Commissioners Work Session (Anticipated Executive Session)
Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at 3:34
p.m. to go until 3:55 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners
Carter, Stone and Jones, and Kirk Eslinger, Human Resources Director. The session was continued to
4:01 p.m. Commissioner Jones the session at 4:01 p.m.
4:30 p.m. — 5:00 p.m. R Jones with D. Croft (EDC Moses Lake)
TUESDAY, JULY 25, 2023
The session was continued to 8:30 a.m. with all Commissioners in attendance.
8:3 0a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
• Attorney retention bonus and job descriptions needing attention from HR.
• Commissioner Carter's discussion with Mr. Heeb.
9:00 a.m. —10:00 a.m. D Anderson, Renew Update
• Co-occurring Program:
• Co -responding Program: Could be added to our Sheriff's Office.
• Crisis Services
• ARPA Funding
10:00 a.m. —10:30 a.m. B Hill, Public Defense Update
• They continue to be shorthanded and spread thin.
• Drug Court
10:30 a.m. —11:00 a.m. K Allen, Clerks Office Update
• Frustration between Superior Court and the Clerk's Office continues.
• Jail update
• Security Grant available?
Page 4 of 9
Grant County Commissioners Minutes
Week of July 24, 2023
11:00 a.m. —11:30 a.m. T Gaines, Central Services Update
• Customer service discussion
• Update on Ephrata Family Dentistry
• Fairgrounds update on equipment and fair.
• Jail update and upcoming bids
• Coroner's office update
• Courthouse Security update
• Personnel assessment discussion (executive session)
Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at 11:19
a.m. to go until 11:25 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners
Carter, Stone and Jones, Tom. Gaines and Kevin Schmidt, Central Services and Kirk Eslinger, Human
Resources Director. Commissioner Jones the session at 11:25 a.m.
11:30 a.m. —12:30 p.m. R Jones, Meeting with S Willis
1:00 p.m. — 2:00 p.m. C Carter, Grant County Suicide Prevention Taskforce Meeting
1:00 p.m. — 2:00 P.M. S Castro, Public Works Update
• Road 24 NW Roadway Improvements Petition (Palisades area -Billingsley) (Dave): potentially
work out an agreement with Douglas County and WSDOT.
• Grader Incident (Sam): No damage to the Public Works grader.
• Vegetation Complaint (Sam):
• Public Works County Lands Assessment (Sam)
• SWAC Meeting Update (Sam): Was cancelled due to a lack of a quorum.
• The County received an email from Senator Murray's office regarding $65 million secured for
Key Transportation projects (Bridge 247).
• Commissioner Carter stated the Heavy Equipment Operator and training program was not listed
on the Human Resources top priority listing.
Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at 1:02
p.m. to go until 1:12 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners
Carter, Stone and Jones, and Sam Castro and Dave Bren, Public Works. Commissioner Jones closed
the session at 1:12 p.m.
2:00 p.m. — 3:00 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
o Tom Gaines stated he had a good meeting w/ the Rotary
o Jerome Wawers stated he felt it was prudent planning to hiring Darryl Doolittle for the
vehicle upfitting.
Page 5 of 9
Grant County Commissioners Minutes
Week of July 24, 2023
o Elisia Dalluge came by to say hi and discuss the potential hiring of a county staff member
for Coordinated Entry. She would like to know the specifics for the position. The
Commissioners stated we are at the very beginning of the process.
• Approval of Agenda A motion was made by Commissioner Carter, seconded by Commissioner
Jones, to approve the agenda as presented. The motion passed unanimously.
• Correspondence (ie. Emails that have come in that need response, letters of support etc.)
o Wenatchee Valley Humane Society email re: potential assessment. Clerk is attempting
to schedule the meeting with Animal Outreach and the City of Moses Lake
• Commissioners Roundtable — Miscellaneous Discussion
o Item 17 to be amended and changed to add the business name.
• Consent Agenda — (Items 1 through 18) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Stone, seconded by Commissioner Carter, to approve the consent
agenda as follows: Approve items 1-3, approve item 4 naming Commissioner Jones as the
representative, hold item 5, approve items 6-8, deny items 9 and 10, approve items 11-14,
amend item 15 to reflect newly submitted amount, approve item 16, deny item 17, and
approve item 18. Discussion by Commissioner Stone: he clarified that the Board wanted to
get the name of the business for item 17. The motion passed unanimously.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (In the amount of $1,934,439.33)
2. Request to create a special revenue fund #117.000 —Criminal Justice Sales &Use Tax. This new
fund will hold revenues from the Proposition 1—Sales and Use Tax from Criminal Justice
Funding monies. (Resolution No. 23 -066 -CC)
COMMISSIONER'S OFFICE
3. Invoices
4. Request to identify representatives to sit on the Grant County Emergency Operations Center,
Washington Restoration Framework, and the Washington Recovery Group, with Emergency
Management for the Grant County Columbia Generating Station Emergency Response Team.
(Commissioner Jones will be the Commissioner representative to all 3 groups)
5. Washington State Department of Commerce Federal Interagency Agreement with Grant County
through The Homeless Assistance Unit, Contract No. 24-4619D-106 for Emergency Housing Fund
(EHF). The term of the agreement is July 1, 2023, through June 30, 2024, in the amount of
$1,154.,338.00. Upon signature of the contract, a public hearing and budget extension are
requested. (Item is being held until a completed document can be submitted)
6. Resolution No. 23 -063 -CC in the matter of proposing a resolution in support of the City of
Quincy's Resolution No. 23-628, providing for the submission of a proposition to the qualified
electorate of Quincy School District No. 144 at the general election to be held on November 7,
2023, for the approval or rejection of the creation of the Quincy Valley Regional Parks District
pursuant to Chapter 35.61 RCW.
Page 6 of 9
Grant County Commissioners Minutes
Week of July 24, 2023
7. An interim ordinance adopting a six-month moratorium on the establishment, re -location, or
licensure of production and processing of recreational marijuana or marijuana infused products
and directing the scheduling of a public hearing. (ordinance No. 23 -067 -CC)
FACILITIES AND MAINTENANCE
8. Contract with Asbestos Central, LLC for the asbestos abatement at the church located at the
Grant County Museum in the amount of $25,772.10. The project was approved at the 7/18/23
Consent Agenda.
FAIRGRnIINnS
9. Request to authorize Fairgrounds Director to sign contracts up to $45,000 for the 2023 Grant
County Fair due to increased costs of entertainment etc. (This item was denied)
10. Request for Barbara Vasquez as well as Brittany Lutz to help at the Grant County Fair during the
week of August 11-19,.2023. (This item was denied. Staff is only allowed to work 1 day each,
the Commissioners are willing to donate staff during regular business hours)
JUVENILE COURT AND YOUTH SERVICES
11. Request to close fund #001.117 titled Diversion Monitor Change Fund due to no longer having a
use need for this fund. Upon approval, the balance of $50.00 will be deposited into #001.000.
(Resolution No. 23 -068 -CC)
1.2. Request for Director, Suhail Palacios to Docu-Sign the Washington State Department of Children,
Youth and Families (DCYF) County Program Agreement No. 2363-48765, for the purpose of
funding and supporting program services. The term of the agreement is July 1, 2023, through
June 30, 2025.
NFW HnPF
13. Children's Advocacy Centers of Washington Contract No. 190 -A -GRANT -CAP -23 to provide
funding for a portion of the forensic interview services at Kids Hope. The term of the contract is
July 1, 2023, through June 30, 2024, in the amount of $52.,430.00.
PHRI I(' WnRK.q
14. Request to the Grant County Road Department for the reimbursable work for the Town of
Wilson Creek for the railroad / Kathy Boulevard Road repair work. Work should be completed no
later than October 31, 2023, with a maximum payment amount of $16,500.00.
15. Washington State Department of Transportation Local Agency Agreement No. LA10624
Supplement No. 1 for the Silica Road Overlay project, in the amount of $1.,240,400.00.
(Approved in a new amended amount of $1,,243,400.00)
Page 7 of 9
Grant County Commissioners Minutes
Week of July 24, 2023
R F ni FXni
1.6. Washington State Healthcare Authority Contract for Prevention and Promotion of Client
Services Contract No. K6946 for the purpose of providing substance use disorder prevention and
mental health promotion services to individuals, families, and communities. The terms of the
agreement are July 1, 2023, through June 30, 2025, with a maximum payable amount of
$1.,710,,000.00.
SHERIFF'S OFFICE
17. Contract with Darrell Doolittle for'the vehicle upfitting and maintenance of Sheriffs Office
Vehicles. The term of the contract is 5 years upon signature. (This item is being denied. To be
resubmitted with the business name)
TECHNOLOGY SERVICES
18. Purchase Order No. 487 to Ednetics (EDNTC) in the amount of $6,,991.80 for the annual renewal
of EXACQ (86) licenses.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda: These items will be acted upon together)
• Adjournment
3:15 ,p.m. — 3:30 p.m. Open Record Public Hearing, To Consider Proposed Amendments to the
Grant County Comprehensive Plan, the Grant County Code, and the
Grant County Shoreline Master Program
The Commissioners held an Open Record Public Hearing to consider an ordinance relating to the
Shoreline Master Program (SMP) Periodic Review required by RCW 90.58.080(4) and codified in
the Unified Development Code Ch. 24.12.
Barbara J. Vasquez, Clerk of the Board, stated that the ordinance proposed today has a
scrivener's error on Page 2, where it states the legal notice was published in the Grant County
Journal. It was not, but in fact published in the Columbia Basin Herald.
Jim Cook, Assistant Director of Development Services, read into the record many portions of the
Ordinance to be adopted today. The process was overseen by a Coalition and the process went
well.
Chris Young, Director of Development Services discussed the grant they received from the
Department of Ecology in the amount of $100,000 to fund this SMP Update. The project cost
approximately $75,000.00.
Page 8of9
Grant County Commissioners Minutes
Week of July 24, 2023
A motion was made by Commissioner Carter, seconded by Commissioner Stone, to close the
public comment portion of the hearing. The motion passed unanimously. A motion was made
by Commissioner Carter to approve the ordinance as presented. Commissioner Stone seconded
and the motion passed unanimously. The hearing adjourned. (ordinance No. 23 -069 -CC)
4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting (Cancelled)
WEDNESDAY, JULY 261, 2023
8:30 a.m. — 9:30 a.m. CENTRAL SAFETY COMMITTEE MEETING
9:30 a.m. —10:00 a.m. D Stone, Meeting with State Auditor
12:00 p.m. —1:00 p.m. Grant County CHI Monthly Meeting
1:00 p.m. — 2:00 p.m. R Jones at Wheeler Homeless Code Enforcement Meeting
2:00 p.m. -3:00 p.m.
THURSDAY, JULY 27, 2023
C Carter, NC Region Diversion Workgroup Meeting
11:30 a.m. —1:00 p.m. C Carter at OIC of Washington — Moses Lake Campus Ribbon Cutting
1:00 p.m. -2:00 p.m. RJones, Grant County Jail OAC Meeting
5:00 p.m. — 6:00 p.m. D Stone and des at Luau on the Lawn (McKay Healthcare)
7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School Board Meeting
Page 9 of 9
Grant County Commissioners Minutes
Week of July 24,, 2023
FRIDAY, JULY 281, 2023
11:00 a.m. — 3:00 p.m. D Stone, Eastern WA Council of Governments (EWCOG) Meeting
A
/ I
Signed this day of O(A LI J4—.- 2023.
BOARD OF COUNT MMISSIONERS
I
Grant County, Washing on
19
Roib. j-0,(,rLI-p, Ch
Cindy Cart6r, Vice -Chair
est: 41.
Danny E.one, Member
Mrb a J. Vasquez MC
/Clerk bf the Board j