HomeMy WebLinkAboutMinutes - BOCCPublic meetings were held in person with a WEBER Conference Call/Video option available.
MONDAY, JULY 3, 2023
D Stone, Out
12:00 p.m. —1:00 p.m. WSAC Virtual Assembly
MISCELLANEOUS ITEM
The Chair of the Board authorized the Clerk of the Board to stamp his signature of approval to the
Tatyana Babak (T Babak Short Plat) File # P 23-0009 (preliminary P 22-0353) Final Plat Submission and
Review.
TUESDAY, JULY 4, 2023
4t" of JULY HOLIDAY -COURTHOUSE CLOSED
WEDNESDAY, JULY 5, 2023
The Grant County Commissioners session began at 9:00 a.m. with Commissioners Carter and Stone in
attendance. Commissioner Jones was at Public Works Finance Manager Position Interviews.
9:00 a.m.-9:30 a.m. District Court Community Court Funding Discussion
• Amy Paynter was notified from the Administrative Office of the Courts that they secured
funding for their Community Court but not to fund another position, as hoped by Superior Court
to absorb their Drug Court.
• District Court cannot take felony cases, only misdemeanors. They currently have 5 clients; the
Blake Agreement will substantially increase their numbers. They can have a maximum of 30.
• They potentially may be asking for another staff member towards the end of the year.
9:30 a.m. —10:30 a.m. Commissioners Roundtable — Misc. Discussion
• Review of Consent Agenda Items
o Commissioner Stone asked for clarification on all Sheriff's Office items. Review their
request for vehicle replacement every 2-3 years.
o Renew Item 13: Dell Anderson stated the measurement of the fence was done
incorrectly by staff. They have enough funding in their capital budget to cover the
overage.
Page 2 of 7
Grant County Commissioners Minutes
Week of July 3, 2023
• Commissioner District Update
o CC District 3: Commissioner Carter stated her constituents have requested to no longer
host EDM concerts. She thanked the Sheriff's Office for their work at the Gorge during
the active shooter.
o DS District 1: no update
• ARPA: $1 million for Sleep Center building and property (RJ): Hold until 7/10/23.
• Speed Limit Reduction Petitions: Road 5 -NW and Road S -NE (BV) —The Board will talk to Public
Works. Commissioner Carter stated the County Engineer does not recommend approval.
10:30 a.m. —11:00 a.m. Animal Rescue Funding Meeting
In attendance: Darryl Pheasant, Treasurer and Katie Smith, Chief Accountant.
• Commissioner Carter gave an overview of the Board's visit to the Wenatchee Valley Humane
Society. Potentially contract with their organization. Could be over $1.5 million to do this.
• Darryl Pheasant mentioned that a new facility would need to be a priority and that county
ordinances need to be updated to "have more teeth". Potential to have a county daycare? This
could assist with maintaining and recruiting employees. He believes the community needs to
have this discussion and where could the county assist?
• An assessment of our county -Animal Rescue program would -need-to- be done, in the app-rox.
amount between $30,000 - $50,000. Potential to use ARPA funds? -Commissioner Stone stated-
-- he will look into this as a poten-tial: --
11:00 a.m. —11:30 a.m. Suzi Fode, New Hope Update (Cancelled)
1:00 p.m. -2:00 p.m. Commissioners Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
o Jerome Wawers came to discuss item 17 from the Sheriff's Office. He believes the cost
increase of replacement vehicles is a direct result from COVID. The Commissioners will
hold this item for another week when all Commissioners are in attendance.
• Approval of Agenda A motion was made by Commissioner Stone, seconded by Commissioner
Carter, to approve the agenda as presented. The motion passed with 2 Commissioners in
attendance.
• Correspondence (ie. Emails that have come in that need response, letters of support etc.)
o Email from David Hunt re: Republican Building repairs at the Fairgrounds.
• Commissioners Roundtable —Miscellaneous Discussion
o DS: Asked about the Quarterhorse events at the Fairgrounds
• Consent Agenda — (Items 1 through 17) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Carter, seconded by Commissioner Stone, to approve the consent
agenda, holding item 17 for another week (when a113 commissioners are in attendance). The
motion passed with 2 Commissioners in attendance.
Page 3 of 7
Grant County Commissioners Minutes
Week of July % 2023
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (In the amount of $4,462,168.27)
COMMISSIONER'S OFFICE
2. Invoices
3. Reimbursement request from the Housing Authority of Grant County on the Department of
Commerce Eviction Rent Assistance Program 2.0 (ERAP 2.0) Grant No. 21-4619C-108, in the
amount of $1,704,852.65 for June 2023 expenses.
4. Reimbursement request from the Housing Authority of Grant County on the Department of
Commerce Consolidated Homeless Grant (CHG) No. 22-46108-10, in the amount of $45'.691.46
for June 2023 expenses.
5. Washington State Department of Commerce Interagency Agreement through Housing Division
Homeless Assistance Unit for the Consolidated Homeless Grant (CHG) No. 24-46108-10, in the
amount of $2,062,446.00. The term of the agreement is July 1, 2023, through June 30, 2025.
° 6. Change of Location Cannabis License Application for Emerald Sea of Green to move from 22745
Road 4 SE, Warden, WA to 15642 Road 2 SW, Quincy, WA, from the Washington State Liquor
an- -Canna is Boa—rd._ -
7. Insurance Renewal Quotation for Crum &Forster Storage Tank Pollution Liability Coverage in
the amount of $5,108.00 for insurance coverage on Grant County aboveground and
u-nderground storage tanks. The policy period is 7/7/2023 — 7/7/2024.
8. Professional Services Agreement Horticultural Pest and Disease Board Coordinator/Inspector
Consultant with Jody Kane. Term is January 1, 2023, through December 31, 2024, in an annual
amount not to exceed $15,000.00.
9. Request to transfer funds in the amount of $450,,000.00 from LTAC (134.185) to Tourism
(114.156) to streamline the process of tracking and payment of invoices for the Tourism
Commission.
10. Request to transfer funds in the amount of $26,250.00 from American Rescue Plan Act (ARPA)
LRFRF Fund (191.001) to the American Rescue Plan Act (ABPA) Lost Revenue Fund (193.001) to
correct three payments that were applied to the incorrect fund.
PI IRI If \A/(1RKc,
11. Request to the County Road Department for the reimbursable work between Grant County and
the City of Mattawa. Grant County to complete 290 tons of crushed surfacing base course, no
later than June 9, 2023, for a maximum payment of $2,300.00.
12. Request to the County Road Department for the reimbursable work between Grant County and
the City of Mattawa. Grant County to complete 185 tons of crushed surfacing top course, no
later than June 9, 2023, for a maximum payment of $1.,500.00.
Page 4 of 7 --
Grant County Commissioners Minutes
Week of July 3, 2023
PPKIF\ni
13. Previously approved on April 18, 2023, consent agenda: Request to proceed with Cortez
Fencing, LLC, for the installation of a fence in the amount of $64,834.04. The final statement
amount for this project came in at $67.,438.89., an overage in the amount of $2,604.85 due to a
measuring error.
SHERIFF'S OFFICE
14. Washington Association of Sheriffs and Police Chiefs Interagency Agreement- Specific Terms and
Conditions, for the Registered Sex Offender Address Verification Program. Grant award amount
is $102,699.00 with a term of July 1, 2023, through June 30, 2024.
15. Washington State Military Department and Energy Facility Site Evaluation Council (EFSEC)
Contract No. E24-004, to provide pass-through dollars (SFY 2024) in the amount of $46,831.00
for the County to conduct radiological emergency preparedness program duties relating to the
Columba Generating Station nuclear power plant. The term of the agreement is July 1, 2023,
through June 30, 2024.
16. Interlocal agreement between the City of Quincy and Grant County Sheriff's Office for Payment
of Law Enforcement Services that were performed for the City on May 8-10, 2023. (Resolution
No. 23 -057 -CC) - _
17. Held from the June 20, 2023, agenda: Request to update and implement a New Vehicle
Replacement Schedule that Would move from a 57year replacement to a 4 -year replacement
schedule or mileage of 100,000, whichever is reached first. (This item is being held for another
week until 7/11/23)
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
• Adjournment
2:00 p.m. — 2:30 p.m. District Court Update
• County pay for court ordered Electronic Home Monitoring (EHM) in lieu of incarceration?
(potential cost $25 per day; $60 to hookup) Most misdemeanor warrants are being turned away
as they are at capacity. Pay an outside company or make this an in-house service?
• Electric City Interlocal Agreement (ILA) amendment for backlog of cases (Commissioners were
in support)
o Approx. 30 cases in sector (propose $30 filing fee)
o Approx. 74 cases in JIS under old court code (file a dismissal for all)
• Small &Rural Court Security Matching Grant Program (All equipment was delivered 6/30 from
Avidex)
• 40% matching grant has become available for court security and is due 8/1/23..
7:00 p.m. — 9:00 p.m. PLANNING COMMISSION
Page 5 of 7
Grant County Commissioners Minutes
Week of July 3, 2023
MISCELLANEOUS ITEM
The Commissioners approved an emergency accounts payable batch from New Hope in the amount of
$1,638.00.
THURSDAY, JULY 6, 2023
The session was continued to 9:00 a.m. with all Commissioners in attendance. Commissioners Jones and
Carter attended via Webex.
7:00 a.m. — 8:00 a.m. R Jones, Moses Lake Chamber Response Team Meeting (Cancelled)
8:30 a.m. — 9:00 a.m. D Stone w/Staff re: ARPA Reporting
• Personnel Action Request for the wage, salary and/or position change for Chris Young,
Development Services.
• Treasurer's Office accounting position
9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update Commissioner Jones attended at
9:52 a.m.
• Monthly Budget Update (JG): Jerry Gingrich went over the BOCC budgets
• Pending Items vs. Board Decision forms: send Commissioner Jones the "decision form" drafted
and create a spreadsheet of pending decisions
• Commissioners Office Supervisor Position: Add to the next HR update
• Laserfiche scanning project is almost complete.
• Quincy Park Formation is on hold due to the Quincy School District partially being in Douglas
Co u nty.
10:00 a.m. —11:00 a.m. R Jones at MLED Water Meeting (Port of Moses Lake)
10:30 a.m. —11:00 a.m. Columbia Basin Conservation District Update
• Voluntary Stewardship Program —the system for Shrubsteppe is being developed.
• "Healthy Lakes" program is being implemented thanks to ARPA funding. ,
Page 6 of 7
Grant County Commissioners Minutes
Week of July 3, 2023
11:00 a.m. —12:00 p.m. C Young, Development Services Update (Cancelled)
1:00 p.m. -2:00 p.m. RJones, Grant County Jail OAC Meeting
2:00 p.m. — 3:00 p.m. Cannabis License Process Meeting
In attendance: Darryl Pheasant, Kevin McCrae, Barbara Duerbeck, Jim Cook, Jerry Gingrich and
Missy McKnight. Potential to require meters on water usage of grow operations. Sales of water
rights are subject to reportable sales tax. Potential moratorium in the future. Objections to
applications can be based on illegal activity.
Where are we at currently with regulations. Code changes necessary. What does it take to
begin a moratorium. r
Commissioner Jones asked for the assessed value of cannabis processor/retail/grow operations
in our area.
3:00 p.m. — 4:00 p.m. T Gaines, Central Services Update
• Technology Services: Avidex was -here -and delivered_ District Court-courtro-om equipment;_
- - Rubriksec-urityfor computers; Cameras for New Jail; Soap Lake/Tech Services
• - Facilities and Maintenance: Watering at courthouse; indoor air quality is being monitored
throughout GC facilities; landscaping; capital projects; 9/11 Patriot Day Ceremony on the
courthouse Iawn: request will be forthcoming.
® Fairgrounds: Horse stall update; manpower needs (maintenance II) Paint and other projects
• Central Services: Jail update (begin September 2023); Coroner's Office Update; Courthouse
restoration/CRA; Ephrata Family Dentistry (potential purchase of that building, Tom Gaines will
begin the process).
Security at the Fairgrounds will be doubled by the Sheriff's Office. The Sheriff will also be reaching
out to the city entities for extra security as well.
Republican Party building at the Fairgrounds: repairs are not on the Capital Facilities Plan and could
wait until 2024.
Page 7 of 7
Grant County Commissioners Minutes
Week of July 3,,2023
FRIDAY, JULY 7, 2023
No Meetings Held
Signed this day of ftet- 0&6�- , 2023.
est:
Bi)abara-J. VasqW/Ee , C M C
Cl rk of the Boa
BOARD OF COUNTY COMMISSIONERS
Grant County,. Washington -\