HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
MEETING MINUTES
Week of July 17 —July 23, 2023
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in person with a WEBEX Conference Call/Video option available.
MONDAY, JULY 17, 2023
The Grant County Commissioners session began at 10:00 a.m. with all Commissioners in attendance.
9:30 , _ 10;-30 a.m. J Flynn, Grants Administration — Action Items (Correct time was 10:00
a.m. -10:30 a.m.)
1. Reimbursement request from New Hope on the Department of Commerce Consolidated
Homeless Grant (CHG) No. 22-46108-10, Hotel Leasing Amendment, in the amount of
$19,,506.27 for June 2023 expenses. (Approved)
2. Reimbursement request from the City of Moses Lake on the Department of Commerce
Consolidated Homeless Grant (CHG) No. 22-46108-10, Hotel Leasing Amendment, in the amount
of $95,320.03 for June 2023 expenses. (Approved)
3.-Reimburserrien- request from Opportunities_ Industrialization Center (OIC) on the Department of
Commerce Eviction Rent Assistance Program (E -RAP 2.0) Grant No. 21-4619C-108, in the
amount of $56.,298.91 for June 2023 --expenses. (Approved)
4. "Tentat .,o" Reimbursement request from the Housing Authority of Grant County on the
Department of Commerce Eviction Rent Assistance Program (E -RAP 2.0) Grant No. 21-4619C-
108. (Approved in the amount of $2,380.20 for July 2023 expenses.
5. "Tentat" Reimbursement request from the City of Moses Lake on the Department of
Commerce Emergency Solutions Grant (ESG) No. 20-4613C-100. (In the amount of $5,,227.81)
• Walk -On Items Presented:
o Reimbursement request from Opportunities Industrialization Center (011C) on the
Department of Commerce CDBG Grant No. 22-62210-005 in the amount of $44,159.12
for June 2023 expenses.
o Reimbursement request from HopeSource on the Department of Commerce Eviction
Rent Assistance Program (ERAP 2.0) Grant No. 21-4619C-108 in the amount of
$179,815.15.
o Reimbursement Request from Renew on the Department of Commerce CDBG-CV2
Grant No. 20-621C-111 in the amount of $41,,625.79.
o Reimbursement Request from Opportunities Industrialization Center (011C) on the
Department of Commerce CDBG-CV1 Grant No. 20-621C-111 in the amount of
$6,p283.83
Commissioner Stone made a motion to approve all items as presented, Commissioner Carter
seconded the motion.- The motion passed unanimously.
10:30 a.m. —11:30 a.m. K Smith, Accounting Update
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Grant County Commissioners Minutes
Week of JULY 17, 2023
11:30 a.m. —12:00 p.m. J Kriete, Sheriff's'Office Update
12:00 p.m. -1:00 p.m. WSAC Virtual Assembly
1:00 p.m. — 2:00 p.m. Commissioners Round Table —Miscellaneous Discussion
• Review Consent Agenda Items
• Adams County Animal Shelter— Help With Vaccines? (CC)
• Commissioner District Updates
2:00 p.m. — 3:30 p.m. K Eslinger, Human Resources Update
Topic
Category
Request
Action
01. Open Public Labor
Labor Relations
Direct
Board Direction Given.
123
Negotiation
02. Employee Settlement
Legal
FYI Only
No Action Taken — Informational Only.
0
03. EO Comp Resolution
Policy
Direct
Board Direction Given — Move forward
123
with increase for traditional July group.
Bring resolution draft back for review.
04. EO Comp Approval
Compliance
Sign
HR Deferred Item — Topic/Document(s)
0
Not Ready for Review.
05. PMA — PIO
Position
Approve
Board Referred Item to future HR update
3
Management
meeting with comparable data to review.
Court Clerk ------
Position - — - -
Approve
Board Approved Position Management
123
Management
Action.
07. Drug Court Program
Position
Direct
Board Direction Given.
123
Management
08. Treasurer's Office Comp
Compensation
Direct
Board Direction Given.
123
Review
09. Dept/Commissioner
Leadership
FYI Only
HR Deferred Item - Time Not Available
0
Partnership
Due To Other Topics.
10. Accounting/ HR Update
Organization
FYI Only
No Action Taken — Informational Only.
0
11. Policy Process
Policy
FYI Only
HR Deferred Item - Time Not Available
0
Due To Other Topics.
12. FMLA/PFML/L&I/ADA
Policy
FYI Only
HR Deferred Item - Time Not Available
0
Due To Other Topics.
13. PFML
Policy
Approve
HR Deferred Item - Time Not Available
0
Due To Other Topics.
14. Cloud -Based File Storage
Technology
FYI Only
HR Deferred Item - Time Not Available
0
Due To Other Topics.
15. CivicHR
Technology
FYI Only
HR Deferred Item - Time Not Available
0
Due To Other Topics.
16. ERP System
Technology
FYI Only
HR Deferred Item - Time Not Available
0
Due To Other Topics.
17. Laserfiche Project
Technology
FYI Only
HR Deferred Item - Time Not Available
0
Due To Other Topics.
18. HR Consultant Posting
Organization
FYI Only
HR Deferred Item - Time Not Available
0
Due To Other Topics.
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Grant County Commissioners Minutes
Week of JULY 17, 2023
19. HR Space Needs
Organization
FYI Only
HR Deferred Item - Time Not Available
Due To Other Topics..
0
20. BOCC Staffing Needs
Organization
Direct
Board Direction Given.
123
Aged Projects Report
Department
HRC
NOTES
Employee Issue; Financial Policies;
LEOFF 1 Retirees
Auditor's Office—
Acctg
Kirk
Financial Comp
Clerk's Office
Gina
Fire Position
Development
Services
Kirk
Recruitment; Comp
Prosecutor's Office
Kirk
Comp
Public Defense
Kirk
Labor Contract
Youth Services
Gina
Pursuant to RCW 42.30.110(1)(1) —Litigation and 42.30.140(4)(a) —Negotiations, Commissioner Jones
called an Executive Session to order at 2:00 p.m. to go until 2:15 p.m. In attendance were
Commissioners Carter, Stone and Jones, Kirk Eslinger, Gina Saldana and Decorah Anderson, Human
Resources, and Barbara Duerbeck, Prosecuting Attorney's Office. The session was continued to 2:31
p.m. and then again until 2:46 p.m. Commissioner Jones closed the session at 2:46 p.m.
Pursuant to RCW 42.30.110(1)(8) Commissioner Jones called an Executive Session to order at 3:09 p.m.
to go until 3:20 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter,
Stone and Jones, Kirk Eslinger, Gina Saldana and Decorah Anderson, Human Resources. The session was
- continued to 3:30 p.m. Commissioner Jones closed the session at 3:30 p.m.
5:00 p.m. — 7:00 p.m. R Jones, Sinanode Meet and Greet Event (Moses Lake)
TUESDAY, JULY 18, 2023
The session was continued to 8:30 a.m. with all Commissioners in attendance.. Commissioner Jones
attended via Webex.
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
• Regional Opioid Abatement Council: need to appoint a member and Dell Anderson of Renew is
volunteering. This will be acted upon at the 7/25/23 Consent Agenda.
• Currently, the Grant County Code does not allow the Public Records Officer to charge for the
redaction of body cam videos.
• Ballot Measure for the Quincy Valley Regional Parks District due 8/1/23.
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Grant County Commissioners Minutes
Week of J U LY 17, 2023
9:00 a.m. — 9:30 a.m. J Riley, CivicPlus Recodification Discussion
Josh "J.R." Riley came to discuss CivicPlus and their Recodification service they provide (Legal Review)
• Commissioner Stone clarified that he would like to see a review of the code and any conflicts
within our entire code. (Phase 1)
• If renumbering needs to occur, an additional charge would be incurred.
• Zoning is currently not being codified through CivicPlus. Multi -publication could be an option
and integrate Building/Planning into the code. Chris Young joined the Webex to discuss this
potential merger.
10:00 a.m. —11:00 a.m. J McKiernan, Fairgrounds Update
• Staffing Status
o Getting closer to where we need to be
• Discussion About Event Scheduling- Some Direction On Smaller Events
• P and L
• Facility Advisory- Letter Going Out
• Flannelfest Status: Ticket sales are going well
• Sheep Pens: they received 2 grants to help fund renovation of 2 barns. Commissioner Stone also
received -a message from a veterinarian giving accolades to the Fair Staff.
• Fair Status: new misters and swamp cooler in the rabbit barn.
• Barbara Vasquez to work at the Fair this year? Director to--se-n-d- in --a request letter.
11:00 a.m. —12:00 p.m. Cannabis Licensing Meeting
In attendance: Chris Young, Jim Cook, Kent Ziemer and Aman Walia, Development Services,
Darryl Pheasant, Treasurer, Jerry Gingrich, Deputy Clerk of the Board, Barbara Duerbeck and
Kevin McCrae, Prosecuting Attorney's Office, Joe Kriete, Sheriff.
Barbara Duerbeck discussed moratorium and what it would take to have one. Darryl discussed
the use of meters on grow operations — do cities that have growers have them metered? Do we
have a legal basis to meter water? Commissioner Carter supports a moratorium. The code
change could potentially be completed during the next Comprehensive Plan Cycle. 7/25/23
Consent Agenda to adopt an ordinance and implement a moratorium on cannabis and schedule
a public hearing.
1:00 p.m. -2:00 p.m. S Castro, Public Works Update
• Employee Recognition —Cathy Carranco, Senior Accounts Payable (Sam)
• 2023 Bridge and Inspection Report (Tim Massey and Andy Booth): Completion of 2 Bailey
Bridges along with other projects. Grant County is fourth in the state for bridge quantity.
• Budget Costs and Projections Underway (Sam)
• Flash Floods North of Ephrata Update (Sam)
• Mott McDonald —Contract Amendment (Sam)
• Parametrix —Contract Amendment (Sam)
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Grant County Commissioners Minutes
Week of JULY 17, 2023
• Alternate Daily Cover Bid —Reviewing Conformance to Specifications (Sam)
• Leadership Training (Sam)
• Bridge 426 Deck Rehabilitation in Que for Potential Funding —Near George on Frontage Rd.
(Sam)
• Public Records Requests Impacts (Sam)
• Finance Manager Update (Sam): They have offered the position and they start 7/31/23.
• Road Supervisor Credit Cards —GCC 2.28 Accountability (Dave)
2:00 p.m. — 3:00 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None
• Approval of Agenda A motion was made by Commissioner Stone, seconded by Commissioner
Jones, to approve the agenda. Discussion ensued regarding 3 walk-on items to be presented.
The motion passed unanimously.
• Correspondence (ie. Emails that have come in that need response, letters of support etc.) None
• Commissioners Roundtable —Miscellaneous Discussion
o Commissioner Stone discussed the email from Chief Deputy Josh Sainsbury (Emergency
Management/Sheriff's Office) and the 2022 Grant County Columbia Generating Station
Emergency Preparedness Plan requirement for the BOCC to designate a representative
to serve as a member of the Washington Restoration Framework and the Washington
Recovery Group. This will be added to the 7/25/23 consent agenda for action.
o Tom Gaines discussed the Ephrata Family Dentistry building purchase.
• Consent Agenda — (Items 1 through 15) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Stone, seconded by Commissioner Jones, to approve the consent
agenda, noting that the purchase of the Dentist Building will need to be paid from Current
Expense funds. The motion passed unanimously.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (In the amounts of $211,766.34 and
$1,463,097.87)
CENTRAL SERVICES
2. Purchase and Sale Agreement between Grant County and Karl Northrup
(Ephrata Family Dentistry) for the purchase of property located at 21 C Street SW, Ephrata,
Washington 98823 in the amount of $445,,000.00.
COMMISSIONER'S OFFICE
3. Invoices
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Week of JULY 17, 2023
4. American Rescue Plan Act (ARPA) Beneficiary Agreement between Grant County and Grant
County Public Hospital District 1 dba Samaritan Healthcare in the amount of $2.,000.,000.00 on
an advance payment basis for eligible costs incurred during the period of March 3, 2021"
through September 30, 2026.
5. State of Washington Department of Veterans Affairs Amendment No. 4 to DVA contract No.
305E-17-058. The amendment revises the end date of the contract from June 301 2023, to June
30, 2025.
6. Re -appointment letter for Amanda Laramore to the Grant County Tourism Commission for
another 3 -year term beginning August 1, 2023, through July 31, 2026.
7. New liquor license application for Dollar General Store #25365, in Moses Lake, WA from the
Washington State Liquor and Cannabis Board.
8. Washington State Department of Commerce, Housing Division Homelessness Assistance Unit,
Consolidated Homeless Grant (CHG) Sub Recipient Agreement No. 24-46108-10 beginning July 1,
2024, through June 30, 2025, with the Housing Authority of Grant County.
FACILITIES AND MAINTENANCE
9. Request to proceed with the refurbishment of the Grant County Museum and Church with
Asbestos Central for the abatement of the church in the amount of $25.,772-10, and Stan's
Construction to rebuild the bell steeples, replace siding as well as trim repairs in the amount of
$56,075.32 -for -a total project cost of $81.,847.42. This project will be funded from -the Museum
Programmed Maintenance Funds 304.001.00.0000.59475600/4.
NRA/ NnPF
10. "Tentative" Authorization for the Director to DocuSign Washington State Department, Office of
Crime Victims Advocacy, Sexual Core and Specialized Grants in the amount of $313.,650.00 to
renew sexual assault core advocacy services for Grant and Adams Counties. (This item was not
received by this meeting time and was pulled)
11. "TeRtat ,;o" Authorization for the Director to DocuSign Washington State Department, Office of
Crime Victims Advocacy, Domestic Violence Legal Advocacy Grant in the amount of $23.,247.00
to renew domestic violence legal, advocacy services for Grant and Adams Counties.
PI 1R1 IC \A/nRKq
12. Resolution No. 23 -061 -CC initiating County Road Project designated as CRP No. 23-03 on Silica
Rd. Overlay (1/2 Mile S. of Sunland Rd. to 1- NW). This project will overlay the road with a 0.17'
thickness Hot Mix Asphalt overlay in two lifts.
13. Resolution No. 23 -062 -CC Notice of Hearing to Adopt the Annual Update of the Public Works
-Service Fees Policy. The hearing will be held on August 22, 2023, at 3:15 p.m.
RENEW
14. Interlocal Agreement between Renew and the Royal School District Regarding Counseling
Services for the 2023-2024 School Year. Term of agreement is June 20, 2023, through June 16,
2024.
Page 7 of 9
Grant County Commissioners Minutes
Week of J U LY 17, 2023
SHERIFF'S OFFICE
15. Out-of-state travel request for Carissa Craghead to attend the National Conference on
Correctional Health Care in Las Vegas, NV. Travel dates are September 29, 2023, through
October 05, 2023. The cost of travel is $3,200.00.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
o Commissioner Stone moved to modify a section of Janice Flynn agenda which was
previously adopted on 7/17/23 and remove the item related to the City of Moses
Lake. Commissioner Jones seconded and the motion passed unanimously.
Commissioner Stone moved to approve the City of Moses Lake's increased request for
ESG reimbursement request to a new total of $6,064.36 (Grant No. 20-4613C-100).
Commissioner Jones seconded and the motion passed unanimously.
Commissioner Stone moved to approve the following two walk-on items as presented.
Commissioner Jones seconded and the motion passed unanimously:
o Invoice from CivicPlus in the amount of $7.,511.38 to create a "Tourism" website.
o Prosecuting Attorney's Office request for out of state travel for Dan Dale to pick up a
material witness in Fresno, CA.
Commissioner Stone moved to amend the previously adopted consent agenda, pulling item 10 from
the consent agenda and moving it to the 7/25/23 agenda, if New Hope received the contract.
Commissioner Carter seconded and the motion passed with 2 Commissioners in attendance.
• Adjournment
3:15 p.m. — 3:30 p.m. Open Record Public Hearing, Ordinance Establishing Chapter 10.48 of
the Grant County Code Entitled "Primitive Road Designation"
The Commissioners held an Open Record Public Hearing to consider an ordinance establishing
Ch. 10.48 of the Grant County Code entitled "Primitive Road Designation".
Dave Bren, County Engineer discussed the ordinance being proposed stating this has not been
reviewed in over 40 years. After discussion with staff and the Commissioners, he recommends
striking a section of road reflected on Pg 3 for Road 12 -SW road log segment 10270.
Commissioner Stone acknowledged the hard work done by Public Works staff.
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to close the
public comment portion of the hearing. The motion passed unanimously. A motion was made
by Commissioner Stone to approve the ordinance, removing road log 10270 for Road 12 -SW.
Commissioner Jones seconded and the motion passed unanimously. (Ordinance No. 23 -064 -CC)
4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting (Cancelled)
Page 8 of 9
Grant County Commissioners Minutes
Week of JULY 17, 2023
MISCELLANEOUS ITEM
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their July 14,
2023 payroll.
WEDNESDAY, JULY 19, 2023
7:00 a.m.-8:00 a.m.
9:00 a.m.-9:30 a.m.
9:30 a.m.-3:00 p.m.
10:00 a.m. —11:00 a.m.
1:00 p.m. -2:30 p.m.
R Jones, Grant County EDC Board Meeting (ATEC Building, BBCC)
C Carter, WCRG Board of Directors Meeting
TOURISM COMMISSION MEETING
R Jones, CBSWC Steering Committee Meeting
C Carter, Grant County Suicide Prevention Taskforce Meeting
THURSDAY, JULY 2002G23--
0;20238:00
8:00a.m. —10:00 a.m.
R Jones, CBSWC Board Meeting
10:00 a.m. —12:00 p.m.
D Stone, HUD Briefing for Washington State
10:30 a.m. —12:30 p.m.
R Jones, CBSWC Stakeholder Meeting
1:00 p.m. -2:00 p.m.
RJones, Grant County Jail OAC Meeting
,2:00 p.m. — 3:00 p.m.
R Jones, Solid Waste Advisory Committee Meeting (PW) (Did not
attend)
6:30 p.m. — 8:00 p.m. C Carter, Grant Transit Authority Board Meeting (Moses Lake Facility
Office)
MISCELLANEOUS ITEM
Emergency accounts payable batch for Renew in the amount of $4.,789.00. (Approved)
Page 9 of 9
Grant County Commissioners Minutes
Week of JULY 17, 2023
FRIDAY, JULY 21, 2023
No meetings scheduled.
Signed this da of/10, 1 u 42023.
g Y
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
gel
Andy Carter'�Vice-Chair
A st:
Danny E. St9 e, Member
_ arb a J. Vasque � ��
le of the Board