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HomeMy WebLinkAboutAgreements/Contracts - Juvenile�1- "?Ve mmWm cat om"mo'o, & fflea pmdze4 " "d epWa � a 4&ltem peaty, EiRANT COUNTYJUVENILE COURT & YOUTH SERVICES R-0, Box 9 1& 30-3, Abet Road,, Ephr- ata,,, WA 98,823 phone (509) 754-5690 1 eFax 1-509-754-5797 suhad YdAcw., awm&bfta" Scan 66aa, Juvtende, Sewim Manugz% ffleppet geteutd, Office Jtanagzt July 21, 2023 Board of Grant County Commissioners AppRO�rELi PO Box 37 Ephrata, WA 98823 n, 11j23 RE: Signature for Contract #F19-31219-476 coNS-ENT Dear Board of County Commissioners: Please see attached contract for review and approval. Contractor: Department of Commerce,. Office of Crime Victims Advocacy — VOCA Term of Contract: July 1st, 2023 to June 30th, 2024 Purpose: To add funds to the grant and extend the end date 7 ot- S:igp.',,e'le-ctrQn-i.c ly,with. the contract, Docu- 'M Thank you for considering my request. Suhail Palacios, Juvenile Court Administrator Grant County Juvenile Court & Youth Services JUL 2 7 2023 0 3'0 IINI E R S d449e GQ CaT mz�� to dew CaT commmf et� 4 Wd" laede�� awd Awma6ff "Pry I "O"addav I "d A" -M" �n , at - v�a4 rar4 "d r/wa pme&m, " Department of Commerce, Office of Crime Victims Advocacy VOCA Contract #F19-31219-476 Approved as to form: Rebekah Kayl r, WSBA #53257 Civil Deputy Prosecuting Attorney Date: 2- 2 7 BOARD OF COUNTY COMMISSIONERS GRANT COUNTY, WASHINGTON Rob J6-fl'es;"Chair Cindy Ca r, Vice- 'r Danny E,/Stone, Member 0 DocuSign Envelope ID: A3821FC5-8C1D-4700-BC80-1C55BC38C698 of Amendment 1K.23-184 Grant Number: F19-31219-476 Amendment Number: A Washington State Department of Commerce NSubrecipient Community Services Division [I Contractor Office of Crime Victims Advocacy VOCA Victims of Child Abuse and Neglect Initiative 1. Grantee 2. Grantee Doing Business As (optional) GRANT, COUNTY OF Grant County Juvenile Court PO BOX 37 EPHRATA, WA 98823-0037 3. Grantee Representative (only if updated) 4. COMMERCE Representative (only if updated) 5. Original Grant Amount 6. Amendment Amount 7. New Grant Amount (and any previous amendments) $75,000.00 $150,000.00 $75,000.00 8. Amendment Funding Source 9. Amend. Effective Date 10. End Date Federal: © State: 7 Other: 0 N/A: ❑ 7/1/2023 12:00:00 AM 06/30/2024 11. Federal Funds: Federal Agency: ALN Number: Indirect Rate: (as applicable): Department of Justice, Office of 16.575 (as applicable): $150000.00 Justice Programs, Office for Victims of Crime 12. SWV # 13. UBI # 14. UEI # SWV0002426-08 132001884 ZL6WM26K8KR5 15. Amendment Purpose To add funds to the grant and extend the end date. COMMERCE, defined as the Department of Commerce, and the Grantee, as defined above, acknowledge and accept the terms of this Grant and attachments and have executed this Grant on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Grant are governed by this Grant and the following other documents incorporated by reference: Grant Terms and Conditions including Attachment "A" — Scope of Work; Attachment "B" — Budget; Attachment "C" — Federal Funds Checklist, Attachment "D" — Victims of Crime Act (VOCA) Rule, and Grantee's Application for funding. A copy of this Grant Amendment shall be attached to and made a part of the original Grant between COMMERCE and the Grantee. Any reference in the original Grant to the "Grant" shall mean the "Grant as Amended". FOR GRANTEE FOR COMMERCE Juvenile Court Administrator Cindy Guertin -Anderson, Assistant Director Name, Title Suhail Palacios Date Signature APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL APPROVAL ON FILE Date DocuSign Envelope ID: A3821 FC5-8C1 D-4700-BC80-1 C55BC38C698 Si?rpLr;irF�i� +" This Grant is amended as follows: Special Terms and Conditions 1. ACKNOWLEDGEMENT OF FEDERAL FUNDING Federal Award Date: 9/13/2019 Federal Award Period: 10/1/2018 — 9/30/2022 Federal Award Identification Number (FAIN): 2019-V2-GX-0034 Total Amount of the Federal Award: $51,207,272 Awarding Official: Department of Justice, Office of Justice Programs, Office for Victims of Crime Amount obligated by this action: $150000.00 The Grantee agrees that any publications (written, visual, or sound) but excluding press releases, newsletters, and issue analyses, issued by the Grantee describing programs or projects funded in whole or in part with federal funds under this Grant, shall contain the following statements: "This project was supported by Grant No. 2019-V2-GX-0034 awarded by Office for Victims of Crime, US Department of Justice. Points of view in this document are those of the author and do not necessarily represent the official position or policies of the Office for Victims of Crime, US Department of Justice. Grant funds are administered by the Office of Crime Victims Advocacy, Washington State Department of COMMERCE." In the event a correction is required to the Acknowledgement of Federal Funding, an administrative change will be processed. A change to the Acknowledgement of Federal Funding will not affect your budget or scope of work and notice will be provided. This subaward may not be used for research and development purposes. 5. COMPENSATION COMMERCE shall pay an amount not to exceed [[ContractTotalAmount]] for the performance of all things necessary for or incidental to the performance of work as set forth in Attachment A - Scope of Work. Grantee's compensation for services rendered shall be in accordance with Attachment B — Budget. The Grantee shall provide a non-federal match for the Victims of Crime Act portion of this Grant. The total match to be provided shall be at least $0.00. All funds designated as match are restricted to the same uses as VOCA federal funds. Match funds may be expended in a greater proportion to grant funds, however, all match funds must be expended prior to the close of this Grant. Expenditures of match funds must be identified on the invoice voucher form. Transfer of funds between line item budget categories must be approved by the Office of Crime Victims Advocacy (OCVA) program staff. A cumulative amount of these transfers exceeding ten (10) percent of the total program budget shall be subject to justification and negotiation between the Grantee and OCVA, including approval from the Grantee's signature authority and the relevant OCVA Section Manager. Payment will be on a reimbursement basis only. Consultant fees may not exceed $650 per day or $81.25 per hour for the Victims of Crime Act portion of this Grant (excluding travel and subsistence costs). DocuSign Envelope ID: A3821 FC5-8C1 D-4700-BC80-1 C55BC38C698 Travel expenses incurred or paid by Grantee shall be reimbursed at a rate not to exceed the current state rate and in accordance with the State of Washington Office of Financial Management Travel Regulations. Current travel rates may be accessed at: https://ofm.wa gov/sites/default/files/public/resources/travel/colormap.pdf The Grantee agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs Financial Guide, which can be found at https://oip.gov/financialguide/doi/pdfs/DOJ FinancialGuide.pdf. Funds payable under this Grant include federal Victims of Crime Act (VOCA) victim assistance grant funds (CFDA Number 16.575). In performance of the services, requirements, and activities set forth herein, the Grantee shall comply with all applicable federal requirements of the Victims of Crime Act Rule htt s://www.federalre ister. ov/documents/2016/07/08/2016-16085/victims-of-crime-act-victim- assistance-program. Attachment B: Budget Budget Unassigned Total Salaries $771425.00 $77,425.00 Benefits $50,414.00 $50,414.00 Goods and Services $229161.00 $229161.00 Total $15000.00 $150,000.00 Transfer of funds between line item budget categories must be approved by the Office of Crime Victims Advocacy (OCVA) program staff. A cumulative amount of these transfers exceeding ten (10) percent of the total program budget shall be subject to justification and negotiation between the Grantee and OCVA, including approval from the Grantee's signature authority and the relevant OCVA Section Manager. Travel expenses incurred or paid by Grantee shall be reimbursed at a rate not to exceed the current state rate and in accordance with the State of Washington Office of Financial Management Travel Regulations. Current rates for travel may be accessed at https:Hofm.wa.gov/sites/default/files/public/resources/travel/colormap.pdf. Any purchase over $5,000 must be pre -approved by COMMERCE. ALL OTHER TERMS AND CONDITIONS OF THIS GRANT REMAIN IN FULL FORCE AND EFFECT. DocuSign Envelope ID: A3821 FC5-8C1 D-4700-BC80-1 C55BC38C698 Attachment C: Federal Funds Checklist Subaward • -cklist Federal Award Information (i) Subrecipient name (which must match the name GRANT, COUNTY OF associated with its unique entity identifier); (ii) Subrecipient's unique entity identifier; ZL6WM26K8KR5 (iii) Federal Award Identification Number (FAIN); 2019-V2-GX-0034 (iv) Federal Award Date (see §200.39 Federal award 2019-V2-GX-0034 date) of award to the recipient by the Federal agency; (v) Subaward Period of Performance Start and End Date; 07/01/2022 to 06/30/2024 (vi) Subaward Budget Period Start and End Date; 07/01/2022 to 06/30/2024 (vii) Amount of Federal Funds Obligated by this action by $150,000.00 the pass-through entity to the subrecipient; (viii) Total Amount of Federal Funds Obligated to the subrecipient by the pass-through entity including the Subrecipient — reference your records. current obligation; (ix) Total Amount of the Federal Award committed to the Subrecipient — reference your records. subrecipient by the pass-through entity; ........ _ _ ....... (x) Federal award project description, as required to be responsive to the Federal Funding Accountability and Direct services for victims of crime. Transparency Act (FFATA); .. ..... ... ....... ........ .......... . _ _...__ _.. .. _ (xi) Name of Federal awarding agency, pass-through entity, and contact information for awarding official of the Pass-through entity; (xii) Assistance Listings number and Title; the pass- through entity must identify the dollar amount made available under each Federal award and the Assistance Listings Number at time of disbursement; (xiii) Identification of whether the award is R&D; (xiv) Indirect cost rate for the Federal award (including if the de minimis rate is charged) per §200.414. Federal awarding agency: Department of Justice, Office of Justice Programs, Office for Victims of Crime Pass-through entity: WA State Department of Commerce, Office of Crime Victims Advocacy Contact Information: jenna.osterman@commerce.wa.gov 16.575 Crime Victim Assistance Not for research and development purposes. 4 DocuSign Envelope ID: A3821 FC5-8C1 D-4700-BC80-1 C55BC38C698 !110 Washington State Department o Convlielrl Ce DocuSign Contract Review and Routing Form Office of Crime Victims Advocacy / "%''/ / .r ./, ,/ / r r • /,r r// /' /./., %rr / /. / r 'r,; // /, :;, rrr / ,/., / ., / //✓//i�/ir.r/./i.,�.. ,rrl//// rr // /, �r / / / ///., ,r..,,/iri.,� ,r.. ,.,, ///r / •, n/. r/,. ri, r,/. r // rr / / .,. r. ,/�//,,.,�//i/�, �!/i,///,/,/r�2/ / it rr /./.,/• // rr!, ,. /„// /. / fir. / rr r .r. / / / r ../ rrr/., ///r ,r/rr r/ �. r / / ,/ / .,, /, .,:/„- /' / ...,, .,... ,r/, ri ,�/.. / .,fin/�, ,/r//. i, //,✓, /./ ,///�//,/i/,� //�,/�, r/,.�//r r//ir// /r/. //,/ / r/_ o/� / /iv,,. / ,r / / //�// r.r,//r /, // /,.,r��r ///� ✓rrl�//,� /. /ro..r//,L//r�i�, ,�� / '/,. / /, ,// / /. / / / ,.✓/ / /, /� /, r, •„ /. ,, „/ r , ,�/ / ,,:/, / //, / 7r � / �/r / / ,��//��/���,���r����////r//�,./�r/r�/////„����/;��r����/r�//L/i��r/,/��////r/�i.%/�/�/,���i///�,///��,l,.rr//„ Date: Grant Jenna Osterman Manager proofed documents 6/22/2023 3:03 PM PDT Manager required certifications and/or forms Matched approved Obligation Summary Section Nicky Gleason Memo and Allocation Spreadsheet Manager g 6/26/2023 11:49 AM PDT Reviewed entry and coding in CMS Correct template from IntraCOM has (Assistant) been used Richard Torrance Managing OR 6/26/2023 111:56 AM PDT Director Documentation has been included with reason for exception \ \ a \ \ Noll ,r t in `er . \,. \, ,,. \„r `\ Reviewed by: Title: I verify that I have: Date: Grant Checked that Grantee has completed all Manager required certifications and/or forms Updated 5/25/2022 Certificate Of Completion Envelope Id: A3821 FC58C1 D470OBC801 C55BC38C698 Status: Sent Subject: Please DocuSign: OCVA VOCA Victims of Child Abuse & Negl Initv-Amendment F19-31219-476 Division: Community Services and Housing Program: OCVA ContractNumber: F19-31219-476 DocumentType: Contract Amendment Source Envelope: Document Pages: 5 Signatures: 0 Envelope Originator: Certificate Pages: 5 Initials: 0 Kelly Tracy AutoNav: Enabled 1011 Plum Street SE Envelopeld Stamping: Enabled MS 42525 Time Zone: (UTC -08:00) Pacific Time (US & Canada) Olympia, WA 98504-2525 kelly.tracy@commerce.wa.gov IP Address: 147.55.149.162 Record Tracking Status: Original Holder: Kelly Tracy Location: DocuSign 6/22/2023 8:10:10 AM kelly.tracy@commerce.wa.gov Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: Washington State Department of Commerce Location: DocuSign Signer Events Signature Timestamp Jenna Osterman Completed Sent: 6/22/2023 8:12:39 AM jenna.osterman@commerce.wa.gov Viewed: 6/22/2023 2:57:43 PM Security Level: Email, Account Authentication Signed: 6/22/2023 3:03:48 PM (None) Using IP Address: 147.55.134.121 Electronic Record and Signature Disclosure: Not Offered via DocuSign Nicky Gleason nicky.gleason@commerce.wa.gov Washington State Department of Commerce Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Richard Torrance richard.torrance@commerce.wa.gov Washington State Department of Commerce Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Suhail Palacios spalacios@grantcountywa.gov Juvenile Court Administrator Grant County Juvenile Court and Youth Services Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 6/26/2023 1:12:30 PM ID: 3a3f6f91-634b-4683-a3c7-ee0bb7e3e8fd Using IP Address: 147.55.134.47 Using IP Address: 73.221.68.173 Sent: 6/22/2023 3:03:49 PM Viewed: 6/26/2023 11:49:13 AM Signed: 6/26/2023 11:49:14 AM Sent: 6/26/2023 11:49:16 AM Viewed: 6/26/2023 11:56:24 AM Signed: 6/26/2023 11:56:26 AM Sent: 6/26/2023 11:56:27 AM Viewed: 6/26/2023 1:12:30 PM Signer Events Signature Ely Hernandez ely.hernandez@commerce.wa.gov Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Editor Delivery Events Status ►gent Delivery Events Status Intermediary Delivery Events Status Certified Delivery Events Status Carbon Copy Events Status Witness Events Signature Notary Events Signature Envelope Summary Events, Status Envelope Sent Hashed/Encrypted Envelope Updated Security Checked Envelope Updated Security Checked Payment Events Status Electronic Record and Signature Disclosure Timestamp Timestamp Timestamp Timestamp Timestamp Timestamp Timestamp Timestamp Timestamp Timestamps 6/22/2023 8:12:39 AM 6/23/2023 11:55:20 AM 6/23/2023 11:55:20 AM Timestamps Electronic Record and Signature Disclosure created on: 8/11/2020 4:44:12 PM Parties agreed to: Suhail Palacios ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Washington State Department of Commerce (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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