HomeMy WebLinkAboutMinutes - BOCCMINUTES
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MONDAY, AUGUST 5, 2019
The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:00 a.m. Elected Official Roundtable
9:00 a.m. — 9:20 a.m. J Hammond, ASC Update and Misc BOCC Action (Items 1 through 12)
A motion was made by Commissioner Carter., seconded by Commissioner Stevens, to approve items 1, 2,
and 5 through 11 on the agenda as presented. Items 3 and 12 were not ready for signature. Item 4 was
approved/denied as listed below. The motion passed unanimously.
1. Possible vouchers for insurance, legal services, grant administration,, etc. (Approved)
2. Commercial Lease Agreement between Mario and Cindy Padilla and New Hope & Kids Hope for
additional office space at 311 W. Third Avenue in Moses Lake in the amount of $2,300/month.
Term is July 1, 2019 through May 31,,2022. (Approved)
3. Anticipating: Washington Rural Counties Insurance Program 2019-2020 Renewal Application
and its accompanying Privacy & Network Supplemental Application. (Not ready for signature)
4. Recommendation from the Strategic Infrastructure Program (SIP) Advisory Committee on the
following SIP Projects:
• SIP Project 2019-06: Port of Mattawa — Southern Grant County Hotel Feasibility Study
for approval of $13,500 grant funding; (Denied)
• SIP Project 2019-07: City of George — Frontage Road Electrical Infrastructure
Improvements for approval in $40,000 grant funding and approval of $40,000 in loan
funding; (Approved)
• SIP Project 2019-08: Port of Royal Slope —Waterline Extension — Eldorado for approval
in $84,.000 grant funding — Contingent on CERB funding. (Approved for the new amount
of $97,,500.00., contingent on CERB funding)
5. Resolution No. 19 -061 -CC re: Strategic Infrastructure Program (SIP) Advisory Committee
Recommendations for Funding (SIP Nos 2019-06 through 2019-08). (Approved/Denied per item
#4 above)
6. Interagency Agreement between Grant County Health District and Grant Integrated Services to
provide a mechanism for the collaborative work, completion of deliverables, and transfer of
funds necessary to carry out the priority health improvement initiatives associated with the
NCW Youth Marijuana Prevention and Education Program. Term is July 1, 2019 through June 30,
2020. (Approved)
7. Resolution No. 19 -059 -CC Authorizing Execution of Interagency Agreement (Interlocal
Agreement) -between Grant County Health District, Grant Integrated Services and Moses Lake
Healthy Youth Partnership 365 regarding NCW Youth Marijuana Prevention and Education
Program. (Approved)
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Grant County Commissioners Minutes
Week of August 5, 2019
8. Interagency Agreement |AA20039between Washington State Administrative Office ofthe Court
and Grant County Juvenile Court for the Support of CASA Programs for the purpose of increasing
the number of children served by court-appointed advocates in dependency matters or to
reduce the average caseload of volunteers to recommended CASA standards. Term is July 1,
2O19through June 3O,2O2Owith compensation inthe amount of$77,G22.(Approved)
9. Resolution No. 19 -060 -CC Authorizing Execution of Interagency Agreement (Interlocal
Agreement) between Washington State Administrative Office of the Courts and Grant County
Juvenile Court for the Support ofCASA Programs. (Appnomed)
lO. Supported Living/Group Home Exhibit Q, Revision No. 200100, onWashington State Department
ofSocial & Health Services (DSHS) Contract No. 1983-57191with Grant Integrated Services"
Developmental Disabilities Department. (Approved)
11. Amendment 1 to the Washington State Department of Social & Health Services (DSHS) County
Program Agreement., Community Based Domestic Violence Program Emergency Shelter &
Supportive Services,DSHSAgreement No. 19G3-5B4O1. The amendment isan"adrninistradve
error to the dollar amount $516.,039, located in the Special Terms and Conditions of the
Contract under Section 8. Consideration, subsection b. (3), is found to be in error and. changed
toread asfollows: $267,27O.00."(Appro*ed)
12. Anticipating Lease agreement between Grant County (Grant Integrated Services-GrIS) and Grant
County Public Hospital District No. 5 /Mattavva Community Medical Clinic for Gr|S to lease office
space at the clinic located at 215 I't Street and Columbia,, W4a1tavva, WA in the amount of
$1,.000.00 per month. Term isAugust l,2Ol9through July 3O,2O2O.(Itennnot ready for
signature)
9:30 a.m. —9:5O a.m. TGaines Central Services Update
m Facilities and Maintenance: Personnel update
• Technology Services: tech minutes; NSTR
• Grant Integrated Services: operations updates; NSTR
• Fairgrounds: project updates; Ardell Pavilion failed its test; Bathroom one should be open this
week; Emergency Management antenna update
m |nterfundConmmunications: department updates; Amazon packages, new policy regarding
credit cards?
• Central Services: general updates) Sidewalk bid is out will coordinate timing with trees; New
lighting for Courthouse; Tree Grates; CAMA-TRS Assessor having I't follow up on site meeting
this week; safety center, will be updating fairgrounds this week with pertinent players and new
graphics; Bid out for roof repairs at health district, we have had trouble sealing the roof.
Pursuant toRCW 42.30.110(I)(f) Commissioner Taylor called an Executive Session to order at
9:33 a.m. to go until 9:38a.nm. regarding Personnel Disciplinary Matters. In attendance were
Commissioners Taylor, Carter and Stevens,, and Tom Gaines, Central Services Director.
Commissioner Taylor closed the session at 9:38 a.m.
10:00 a.m.-10:15e.m. Commissioners Office Safety Meeting
Page 3 of 8
Grant County Commissioners Minutes
Week of August 5, 2019
10:30 a.m. —10:45 a.m. Citizen Public Comment Period
Glen Stockwell, Chairman of the Washington State Economic Development Non Profit
Corporation, came in to discuss the Columbia Basin Project (CBP) and mentioned that at the last
Eastern Washington Council of Governments (EWCOG) meeting, two Commissioners discussed
attending a summit with the Ports of Seattle and Tacoma (Northwest Seaport Alliance) for the
fast track completion of the CBP.
He would like to suggest Grant County also attend this summit and is requesting that Grant
County write a letter of support in attending the NW Seaport Alliance meeting. (Letter was
written and mailed)
11:00 a.m. —11:20 a.m. S Fode, New Hope Update
• Shelter update
• Kids Hope to move into new space sometime in August
• Accounting processes
• Accreditation Application Submitted for Kids Hope
12:00 p.m. —1:00 p.m. BOCC Training Luncheon
1:30 p.m. —1:40 p.m. Open Record Public Hearing, Central Services, Grants Administration,
New Hope, and Sheriff's Office Budget Extensions
The Commissioners held an Open Record Public Hearing to consider the following budget extension
requests:
• Central Services in the amount of $40,080.60 to pay KCDA Purchasing Cooperative the
retainage owed on the Fairgrounds Bleacher project. REET funds are being requested.
• Central Services in the amount of $10,000.00 for the settlement payment to Gray and
Osborne for the Fairgrounds Sewer project. REET funds are being requested.
• Grants Administration Fund #190.001 for the following Department of Commerce Grants:
o CDBG Public Services Grant No. 19-62210-002 in the amount of $121,058.00 for pass
through funding for.the OIC of Washington; and
o Consolidated Homeless Grant No. 20-46108-10 in the amount of $969.,417.00 for pass
through funding for the Housing Authority of Grant County.
• New Hope in the amount of $181,.077.00 to receive new contract funds from the Department of
Commerce, Office of Crime Victims Advocacy for service enhancement and expansion for current
projects, unmet victim service needs 3, and crime victims services.
• Sheriffs Office in the amount of $32,042.04 to cover the cost of Professional Liability Insurance
Coverage for their Corrections Physician Dr. Morgan Fife. They are requesting Current Expense
funds.
Commissioner Taylor presented both Central Services requests and mentioned that accounting staff
was making a recommendation to change the fund that the monies will come from. Madeline
Prentice, Chief Accountant, recommends using the Fund# 309 (County Fair Sewer Projects), not
REET funds.
Page 4 of 8
Grant County Commissioners Minutes
Week of August S., 2019
Commissioner Stevens asked if that is the same account that the sale of the fairgrounds land was
placed. Madeline said yes and there is also left over monies from the sewer project (This
amendment was approved).
Jill Hammond, Administrative Services Coordinator, discussed her requests stating these grants go
over 2019 and into 2020 so accounting suggested amending her original request to go only to the
end of 2019 and she will budget the 2020 amount during the budget process. The new amounts are
$501440.00 for the CDBG grant and $201.,962.00 for the Consolidated Homeless Grant.
Suzi Fode, New Hope Director, discussed her request stating the funds are coming from 3 different
Washington State Commerce grants.
Commissioner Taylor presented the Sheriff's Office request. He asked why the Sheriff's Office is
covering 75% of the cost. Jill Hammond clarified that this is for the physician inmate liability
insurance. There was such an increase in the insurance in the cost that the Sheriff needed to
request a budget extension. 25% is being covered by Grant Integrated Services, but they did not
need a budget extension. The Sheriff has three people covered under the insurance., and GrIS has
one. Commissioner Taylor asked if the funds could come from the Law and Justice Fund. Ms.
Prentice stated she will double check. (She did not recommend using the limited funds within the
Law and Justice Fund so current expense funds will be used)
A motion was made by Commissioner Stevens, seconded by Commissioner Carter to close the public
comment portion of the hearing. The motion passed unanimously. Commissioner Carter moved to
approve the budget extension requests as amended. Commissioner Stevens seconded and the
motion passed unanimously. The hearing adjourned. (Resolution No. 19 -062 -CC)
1:45 p.m. — 2:15 p.m. J Gingrich, Veteran Assistance Discussion Meeting
2:30 p.m. — 3:20 p.m. K Fuhr, City of Moses Lake — HB 1406 "Affordable Housing Sales Credit"
Discussion
6:00 p.m. — 7:30 p.m. C Carter at Royal City Suicide Prevention Coalition Meeting
MISCELLANEOUS ITEMS
The Chair of the Board was authorized to sign the Steven Franks (Franks Short Plat) File # P 18-0202
(preliminary P 18-0122); and the A -Action Group/Bennett Potter (Potter Short Plat) File # P 18-0373
(preliminary P 18-0238) Final Plat Submission and Review.
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their August 2,
2019 payroll.
Page 5 of 8
Grant County Commissioners Minutes
Week of August 5,, 2019
TUESDAY, AUGUST 6, 2019
The session was continued at 9:00 a.m. with all Commissioners in attendance.
8:45 a.m. — 9:00 a.m. T Taylor w/ B Rang., Personnel Discussion (T Taylor Office)
9:00 a.m. — 9:50 a.m. K Eslinger,, Human Resources Update
Calendar Items
08107119 —Work in Ellensburg
Discussion Items
1. Nationwide Loan on Retirement Benefits
2. Unpaid Holidays for Reasons of Faith or Conscience
3. Jason Larkin PAR
Priorities
4. NOVAtime Implementation
5. Sherwood Grievance
6. AWC Compensation Data
Labor Relations
7. Association — CH- DC; PW; SW; YS
Negotiation: Negotiations for 2019(In Progress)
Grievance ASC20181022 (Step 2)
Grievance ASC20180221 (Continued)
Grievance: Grievance ASC20190805
Grievance ASC20190716
Grievance ASC20190717
8. Teamsters-GCSO — Corrections
Negotiation: Negotiations for 2020(ln Progress)
PERC: PERC 130683-P-18 (03/19-20)
PERC 130684-P-18 (04/03-04)
9. Tea mste rs-GCSO —Sheriff Support
Negotiation: Negotiations for 2020 (Date)(In
Progress)
10. Teamsters-GrIS — CM, I&C, TS, SUD
Negotiation: Negotiations for 2020 (Date)(In
Progress)
PERC: PERC 131647-P-19
10:00 a.m. - 10:20 a.m. P Boss, Port of Quincy - Growth Management Discussion
10:30 a.m. —10:50 a.m. L Stoltman, Conservation District Update
Page 6 of 8
Grant County Commissioners Minutes
Week of August 5,, 2019
11:00 a.m. —11:50 a.m. D Hooper, Development Services Update
Pursuant to RCW 42.30.140(4)(a) Commissioner Taylor called an Executive Session to order at
11:00 a.m. to go until 11:20 a.m. regarding negotiations. In attendance were Commissioners
Taylor, Carter and Stevens, and Damien Hooper, Director of Development Services.
Commissioner Taylor closed the session at 11:20 a.m.
12:00 p.m. —1:00 p.m. C Carter at Port of Moses Lake Meeting (Port of Moses Lake)
12:00 p.m. —12:30 p.m. T Taylor w/ J Utter., iFiber News Interview re: 3/10% Sales Tax
1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. — 2:20 p.m. J Tincher, Public Works Update (No items)
1:30 p.m. —1:40 p.m. Bid Opening, Roads 5 -NW and U -NW Overlay Project (CRP 18-01)
The following bids were received:
• Granite Construction $2,396,313.90
• Central Washington Asphalt $2.,118.,000.00
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to turn the bids
over to Public Works for their review and recommendation. The motion passed with 2
Commissioners in attendance.
2:30 p.m. — 2:50 p.m. Consent Agenda (Items 1 through 8)
A motion was made by Commissioner Carter, seconded by Commissioner Stevens,, to approve items 1
through 8 on the agenda as presented. The motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioner's Office and Public Defense Vouchers. (Approved)
2. Commissioners July 8,,2019 Minutes for approval. (Approved)
3. New liquor license application for Kraken 21 Smoke Shop in Moses Lake, WA from the
Washington State Liquor and Cannabis Board. (Approved)
AUDITOR'S OFFICE — ACCOUNTING DEPARTMENT
4. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
$745,567.43) -
Page 7 of 8
Grant County Commissioners Minutes
Week of August 5,, 2019
FA1Rr-.Rn1 ming
5. Request for out of state travel for Jim McKiernan and Rebecca Martinez to attend the Saffire
Summit from October 15 —18, 2019 in Portland., OR. (Approved)
6. Request for out of state travel for Jim McKiernan and Darci Armstrong to attend the Rocky
Mountain Fairs Association conference from November 13-16, 2019 in Layton, UT. (Approved)
7. Request for out of state travel for Jim McKiernan, Darci Armstrong and Chris Turner to attend
the International Association of Fairs and Exhibitions (IAFE) conference from December 1-4,
2019 in San Antonio, TX. (Approved)
SHERIFF'S OFFICE
8. Notification that they purchased a 2006 Chevrolet Suburban from GSA Fleet Management in
April of 2019 for the amount of $13,000.00 using INET Fund #118 monies. Due to a procedural
error, the request was not done prior to purchase. (Approved)
MISCELLANEOUS ITEMS
The Commissioners signed a letter to the Washington State Department of Ecology, along with other
Eastern Washington Commissioners, expressing concern over the "Restoration and Enhancement
Committees" that were formed in connection with the Hirst solution and that these committees are
lacking actual farm members directly connected to the land, and also their opposition to the additional
wastewater fees that are being imposed on wineries.
WEDNESDAY, AUGUST 7, 2019
7:00 p.m. — 9:00 p.m. PLANNING COMMISSION
THURSDAY, AUGUST 8, 2019
9:00 a.m. —10:00 a.m. T Taylor at Multi Agency Communications Center (MACC) Board
Meeting (Moses Lake)
1:30 p.m. — 3:00 p.m. C Carter at Area Aging /Council of Governments Meeting (E Wenatchee
Office)
6:00 p.m. — 7:00 p.m. FAIR ADVISORY COMMITTEE MEETING (Fairgrounds)
Page 8 of 8
Grant County Commissioners Minutes
Week of August 5,, 2019
FRIDAY, AUGUST 9, 2019
No meetings held
MISCELLANEOUS ITEMS
Commissioner Stevens was authorized to sign the Grant County Health District voucher listing in the
amount of $45,,690.49.
9'
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Signed this d a y of 12019.
BOARD OF COUNTY COMMISSIONERS
Grant County, Washingtop
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