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Home My WebLink About*Other - Sheriff & Jailp-� Sheriff Joe Kriete John McMillan Unde rsheriff Office 509-754-2011 ext. 2017 jrncrnillan@grantcountywa,,gov Gary Mansford Chief Deputy .Investigations Offi.ce 509-754-2011 ext: 2026 gmansfo�rd@g,rantpountywa.gov Beau. Laurens Chief hief Deputy Field Operations Office 509-754-201 . I ext.. 2018 blamens@grantcountywa.gov Jos.h Sainsbury Chief Deputy Erne(gency Operations Office 509-754-2011 ext. 4522, Isainsburry@grantcbuntywa.gov PhillipCoatsChief Deputy Corrections Office 609-764-2011 ext.. 202.1 pcoats@g,rantcountywa.gov Tracy Hill Administrative Assistant Office 509-754-2011 .ext. 2014 thill@grantcountywa.gov Date: June 1212023 Telephone 509754-2011 ext. 2001 JUL 1 1 2023 CON'S'ENT To: Grant County Board of County''Comrni(Bssioners OCC) September 14,2014Target Mles Projected: at time of replacement 1/2 tonpickups & SUV'. 3 M1 es 120y00011405000 — 8 years .,PAtrol Vehicles .0 0 0 0� illes 100 120 0 -1.40,000 —5years It has been 9 Years since the. replacement s chedule has been evaluated. During phis time the sheriff -s office and public works have made the following observat n ions: > Low manufacturer inventory ', .;makes It difficult to get vehicles timely, extending past mileage replace:ment. > Unnecessary vehicle maintenance because ofileaae high or extendin high mi 9 mileage beyond the recommended replacement time,, > Vehicle safety and operation bearins to decrease after 100,000 Miles > Min 9. mat auction value because of excessive hard miles d riven. Overall vehicle reliability impacts public, safety when specific vehicles like ic I K9 or Marine vehicles are -down for maintenance because of excessive mileage.. RECEIVc ®R, I JUN i 3 2023 1 0 2,3 LG3RANT COUNTY S C0,1V1MjSSj0f\jF , p Based on the above observations and concerns, both the Sheriff s Office and Public Works have worked together to evaluate and determine an appropriate replacement schedule for Sheriff's Office Vehicles. Together we propose the following vehicle classifications and replacement schedule: Admin[Detective vehicles (light duty ddyipg) 130,000 or gyrs or when replaemnent value has been collected Pursuit vehicles (patrol vehicle) 100,000 or 4yrs or when replacement value has been collected I Special purpose vehicles (marinelorv) 100,000 or 4yrs or when replacement value has been collected Public Works believes there will be a cost savings because the vehicles would receive less general maintenance (oil changes, tires, brakes) over the life of the vehicles and once the vehicles get to a mileage threshold wear engines and transmissions start to fail, the vehicles will have already be rotated out of our fleet, thus saving on even more expensive and specialized types of maintenance, Public Works did a study and is estimating a savings of approximately $10,000.00 per vehicle by switching from a 5 year replacement to a four year replacement, With the approval of BOCC, the Sberiff's Office and Public Works would implement this change immediately and use the new replacement schedule for 2024 vehicles, Respectfully, A 4n -14 Am Beau Lamens, Chief Deputy Field Operations Division Beau Lamens From: Samuel Castro Sent,:, Wednesday, May 10, 2023 8:36 AM To; Beau Lamens; John R. Spiess,, Loc Ohl; Ricardo Char Cc: Joe Knete Subject: RE: 2025 Sheriff's Office Replacement Schedule - Proposal There is a great benefit in moving in this direction. Vehicles with lower miles have a greater return when they are sold. We maintain awarranty for most of the life of the vehicle up to 701000 miles in some cases. Pursuit rated vehicles after 100.,000 miles may encounter more frequent repairs and failures during response. This will increase the annual contribution for replacement of vehicles replaced at 100,000 miles. This will require an annual increase in the current expense budget to cover replacement lacement costs. Respectfully, ..Sam Castro C.P.O. .Grant Comy y Public Works Director Prom: Beau L-ame,n,s <blam,ens@grantcountywa.gov> Sent: Wednesday,, May 10, 2023 6:23 AM To: Samuel Castro <s.a m cast ro @ gra ntcou ntywa.gov>; John R. Spiess <jrspiess@gov .rantcountywa.g ' >; Loc 0 , hl <Iohl@.grantcountywa.gov>; Ricardo Char <rchar@grantcountywa.gov> Cc: Joe Kriete <jkriete@gra.ntco.untywa.gov> Subject: 2025 . . Sheriff's Office Replacement Schedule - Proposal Here is a draft proposal for ER&.E sheriff's office vehicle replacement. This proposal and language was discussed at an earlier meeting at Public Works, where we discussed working together to lower the replacement schedule. Please review and I welcome all suggestions. Please share with anyone you feel should be included. I look forward to everyone's feed back. Beau Lamens GT.4 Chief Deputy of Field Operations Grant County Sheriffs Office 35 C ST NW/PO Box 3.7 Ephrata, WA 98823 Office: (509) 754-2011 Ext: 2018 Mobile (509) 760-1948 MACC Dispatch (509) 762-1160 blamens@grantcountywa.gov Facebook and Twitter @Qr.ant.Co,Sheriff wwLN.grantcounty�w�a.govSheriff 2 Beau Lamens 16 From, Andy Booth Sent, Friday, June 9, 2023 4:07 PM To: Beau Lamens Cc: Loc T. Ohl; Samuel Castro,; John Spiess; Loc Ohl Subject: Vehicles Attachments. GCSO vehicle replacernent.pdf; GCSO-FLEET REPLACEMENT PROPOSALS.xlsx Loc and I discussed the issue of changing from 5 years 1301000 to 4 year 100,000 miles for your pursuit vehicles. We changed the control card on brand new vehicle 7173 from 5 years to 4 to see if there would be a savings,, that recalculation showed a replacement savings of $2.,238.28. See attachment. If you add that to the estimates on the cost savings that Loc calculated earlier. I think its reasonable to estimate a savings of approximately $10.,000.00 per vehicle. Loc If I did not capture what discussed accurately please clarify, Thanks, Andy Booth Interim Assistant Public Works Director 124 Enterprise St, SE Ephrata WA 98823 a booth @ g ra ntco u ntywa.gov (509) 754-6082 ASSET ID# 'VEHICLE DESCRIPTION 7135 112020 Ford Explorer 71362021 Ford. Explorer 71372019 DODGE CHARGER 71.38 2019 DODGE CHARGER 7.39 2019 DODGE` CHARGER 7140 IF2019 DODGE CHARGER 7141 lF2020 FORD F250 TENT .x BEG. MILEAGE END. MILEAGE AVER -130,000 100..0001F 5 Y EARS IF 4 YEARS 3Q21 .2350 .47/MILE0.51/MILE IE$ 45,917.12 $ 44,3.64.00 57891. � 91587 5958 r 5 584 54551 5652 64932 6700 4019E �� 48148 28943 30745 ILIAB.INS. 1$ 850.0011$ TIRES 3 SETS $1000/SET�01 ..,9:00 IMAINTeIE jPRTS+LABOR -57000 OIL CHANGE + OTHERS lis0 $ 0 CAR WASHES -5 WASHES/MONTH @12.50/EACH Crs— ACCIDENT -1 TOTAL $ 10,000.00 Fs 10,000.00 ACCIDENT - 2 MAJOR REPAI R@5000.00/EACH 10,000.00-[$. 10,000.00 FUEL Equipment Control Card Fund: G.L. Account No. 188.81 Fill in Control Card Data of Delivery:1 Model Year: ,make: Model: VIN:1 License No.: Primary Engine: ne Fuel: Secondary Engine, Fuel: Transmission:Purchase GVW: Tire Size (front)/No.. TireSize(rear)/No.: Attached Equip..-. V6ndor% Address City, Mate, Zip Contact: Phonew. Email: Fax: Received Ey. 611123 Equipment Na. 7 1 73 Assignment (Dept./No./Date).: Detailed Equipment Description. White, F1 50 Crew. Cab 2014 Ford F150 2023 Ford F150 I FTF`Wl E80PKD95860 Purchased Used & Added to ER&R With 28,715 miles, Order Credit Cards - Conoco, Exxon, Shell Source: ER&R Add to Insurance - Notify Insurance ........... ..,.Fund Engine Warranty: Transmission Warranty:, Chassis Warranty: Other Warranty.: Print Control Card when Central Shop E-mails Back, File in Vehicle Folder NA NA Price (Incl.. sales tax)J Cap Itarl, A4justm fs',nt: Desc.of Capital Adjustment: Estimated Economic Uffe YearS61. Esfirriated Economic Life Months:;:..r.. 90% Straight Line Depr.. Rate Per Month: Depreciated Value:°' Rental Rate: Opetational Hour]Miloage/Co Category: Group Date Rate Set* S eCial Rat Adjustments. P e Reserve Replace ment-Compound Factor: Re' lacement Cost: laceent Cost Monthly: Re 'P m Y. � � ° '� 5t w�. . 44 4,' n BUD CLARY FORD & HYUNDAI P.O. BOX. 127 Z, 4 LONGVIEW WA 98632 GOV. SALES DEPT Sale, Transfer, Auction Information Date: Purchaser: Sale Price: Depreciated Value: Gain or (Loss): 360-423-4321 JOHN SPIES IL Check List Revised March 14.2006 Assign Vehicle Number, make sure # free in both Fuel & IMS 1Add Add Vehicle to IMS from control card - Equipment Side Fill in Control Card Chart of Accounts to IMS Fund Side - Print -Put In File Put Vehicle # on Licensing Form Add to Fuel System - Make Fuel Key Get new License Plates - Put License # on Control Card Add to ODOM - Sheffl Billing at time put in Service E -Mail Control Card to Central Shop Supervisor to finish Insurance Sheets/Site Locations & How to Fuel Sheets - Put in Vehicle Mechanic Check Order Credit Cards - Conoco, Exxon, Shell Vic Put Emblems On Add to Insurance - Notify Insurance Copy of Invoice to AIP to be paid Print Control Card when Central Shop E-mails Back, File in Vehicle Folder Equipment Control Card Fund: Add Vehicle to IMS from control card - Equipment Side G.L. Account No. 188.81 611123 Equipment No. (####): 7173 Date of Delivery: Model Year: 2023 Assignment (Dept./No./Date): Make: Ford Detailed Equipment Description:, White, F150 Crew Cab Model: F150 2014 Ford F150 1 FTFW1 E80PKD95860 Purchased Used & Added to ER&R with 28,715 Miles VIN: Fund Source: ER&R License No.: 'Engine, Warranty'. Primary Engine: Fuel: Transmission. Warranty: Secondary Engine.- NA Chassis Warranty: Fuel I NA Other Warranty: Price (Incl. sales tax),,z. MA" T a r nsmission,Purchase NQ GVW: Capital Adjustment 4R, a ne - a P �37W J5 Tire Size (front)/No.: Tire Size (rear)/No..* Desc.of Capital Adjustment: Estimated Economic Life Years: Attached equip quip.: Estimated Economic Life Months 90% Straight Line Depr. Rate Per Month: . . . . . . . . . . . . . -AV, Depreciated Value: ` q. „ � _f.. ��.*� 5 .t.�. Y� YOFY::foi`s.Y2 Rental Rate: operational Hourimileagelcost Categ .-Tro' .F ^r:sMrk'� .h�Wst t '. +V,:_ r1. W..`ii.�c a t"�•v�%�m/p.c�Y.'�/g Group p: Date Rate Set: Vendor Special Rate Adjustments: Reserve Replacement -Compound Factork BCD CLARY FORD & HYUNDAI. A&- "� SLC �tL -vr .. '. 'p P.O. BOX 127 Address Replac e ern nt Cost'. ...... ...... It -17-1 LONGVIEW WA 98632 City, State, Zip Replacement Cost Monthly: GOV. SALES DEPT Sale, Transfer, Auction information Contact: 360-423-4321 Phone.- Date-, Email: Purchaser: Fax: Sale Price: Depreciated Value-, JOHN SPIESS Received By: Gain gar I'Loss ): Check List Revised March 14.2006 Assign Vehicle Number, make sure # free in both Fuel & IMS Add Vehicle to IMS from control card - Equipment Side Fill in Control Card Add Chart of Accounts to IMS Fund Side - Print -Putin File Put Vehicle # on Licensing Form Add to Fuel System - Make Fuel Key Get new License Plates - Put License # on Control Card Add to ODOM - Sheriff Billing at time put in Service E -Mail Control Card to Central Shop Supervisor to finish Insurance Sheets/Site Locations & How to Fuel Sheets - Put in Vehicle Mechanic Check Order Credit Cards - Conoco, Exxon, Shell Vic Put Emblems On Add to Insurance - Notify Insurance Copy of Invoice to A/P to be paid Print Control Card when Central Shop �-rn 0 mils Back,, File in Vehicle Folder