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Home My WebLink AboutGrant Related - BOCC'7k 'q6111 ;4 ZF To: Board of County Commissioners From: Janice Flynn, Administrative Services Coordinator Data June 15, 2023 Re: Authorization for Release of BOCC Approved Funds, Dept of Commerce, E -RAP 2.0 Grant #21-4619C-108, Reimb #59 Opportunities Industrialization Center (OIC), Request #19 Opportunities Industrialization Center (OIC) has requested reimbursement for the above -referenced grant, per the contracted guidelines in the amount of $54,555.72. The supporting documentation is attached for your review. I am requesting the release of funds for payment to OIC in the amount of $54,555.72 for May 2023 expenses. Thank you. JUN 2 7 20"t3 CONSENT, vnm%m� RECEIVED JUN 15 2023 GRANT COUNTY COMMISSIONER Lead Grantee Name: OIC OF WASHINGON List Sub Grantee Names Below Total Report Week or Month/Year: May 2023 Totals $54,555.72 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Invoice Total: $54,555.72 Contract 21-4619c-108 Submitted to GC by: OIC OF WASHINGTON Request for Reimbursement No.17 May 2023 Grant County's Subrecipient Checklist: State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 Questions to ask before submitting a payment request Was the expenditure or cost: X Made for an allowable activity under the grant guidelines? X Authorized (or not prohibited) under state or local laws or regulations? X Approved by the federal awarding agency, if required? N/A Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43? For payroll transactions: X Does the employee's time and effort documentation meet the requirements of Circular A-1 22? X Allocable to the program? (i.e., was the dollar amount charged to the program relative to the benefits received by the program? Is the federal grantor being charged its fair share of the cost?) X Based on actual costs, not budgeted or projected amounts? X Applied uniformly to federal and non-federal activities (i.e., is the federal government being charged the same amount as if non-federal funds were being used to pay the cost)? X Given consistent accounting treatment within and between accounting periods? (Consistency in accounting requires that costs incurred for the same purpose, in like circumstances, be treated as either direct costs only or indirect costs only with respect to final cost objectives). X Calculated in conformity with generally accepted accounting principles, or another comprehensive basis of accounting, when required under the applicable cost principles? X Not included as a cost (or used to meet cost sharing requirements) of other federally -supported activities of the current or a prior period? X Net of all applicable credits? (e.g., volume or cash discounts, insurance recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and scrap sales). N/A Not included as both a direct billing and as a component of indirect costs? N/A Properly classified (e.g., some costs may be incorrectly claimed as a direct cost instead of being incorporated as part of the indirect cost rate). X Supported by appropriate documentation? (e.g., approved purchase orders, receiving reports, vendor invoices, canceled checks, and time and attendance records.) Documentation may be in an electronic form. X Correctly charged to the proper account code and grant period? C:\Users\jflynn\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\FCQVG424\Subrecipient Checklist Month2022.doc Page 1 OIC OF WASHINGTON For User: CHARLENE PARKS Fund Expenditure report for: 498 - ERAP 2.0 10/1/21-6/30123 (Fund status: Active) Report year: 10/1/2021 thru 6/3012023 Period ending: May 2023 Page: Page 11 of 27 Date: 6/1512023 Time: '1:11:00 PM Total for sub program ----> Sub program: 50 FACILITY FAINT 5601 DEPRECIATION EXP BLDG. --monthly-_ --------To Date ----- 5611 SPACE 5630 Account 5640 BUILD. REPAIR/MAINT. Expenditures Pct Budget Expenditures Pct Annual budget Unexpended Department: 008 DIRECT ADMIN $0.48 $0.07 14-58% $0.48 $0.41 $10.00 $0.00 0.00% Program: 80 CEO OFFICE 68.75% $226.00 $88.50 $2.00 $0.00 0.00% $40.00 $33.22 5311 SALARIESPAGES EXPENSE $333-00 $0.00 0.00% $6,660.51 $31993.44 59.96% $7)000.51 $3,007.07 5351 FICA.OIC EXP $16.00 $0.00 0.00% $320.00 $232.96 72.80% $354.00 $121.04 5352 LAND I,OIC SHARE $0.00 $0.00 0.00% $0.00 $9.17 0.00% $16.00 $6.83 5353 STATE UCI(ES),OIC EXP $2.00 $0.00 0.00% $40.00$38.11 $17000.00 95.28 % $62.00 $23.89 5355 PAID FAMILY MEDICAL LEAVE $1.00 $0,00 0.00% $20.00 $20.19 100.95% $27.00 $6.81 5360 DISABILITY OIC EXPENSE $2.00 $0.00 0.00% $40i,\00 $33.05 82-63% $58.00 $24,95 5361 MEDICAL INSURANCE,01C EXP $32.00 $0.00 0.00% $640.00 $424.88 66.39% $692.00 $267.12 5362 LIFE INSURANCEOIC EXP $1,00 $0.00 0.00% $20.00 $15.54 77.70% $26.00 $10.46 5363 PENSION,OIC EXP $26.00 $0.00 0.00% $520.00 $307.51 59.14% $564.00 $256.49 5364 ACCRUED PTO EXP $35.00 $0.00 0.00% $700.00 $381.61 54.52% $741.00 $359.39 5602 DEPRECIATION EXP EQUIP $0.00 $0.00 0.00% $0.00 $0.72 0.00% $1.00 $0.28 5910 INSURANCE $0.00 $0.00 0.00%$0.00 $4.61 0.00 % $6.00 $1,39 5960 COMMUNICATION $3.00 i, $0.00 0.00% $60.00 $38.25 63.75% $72.00 $33.75 5982 MISC. PROGRAM EXPENSE $0.00 1 000.00 0.00% 0. 0 $;2 500 00 000% S0-00 ($2 50000) Total for sub program ----> Sub program: 50 FACILITY FAINT 5601 DEPRECIATION EXP BLDG. 5602 DEPRECIATION EXP EQUIP 5611 SPACE 5630 UTILITIES 5640 BUILD. REPAIR/MAINT. 5910 INSURANCE 5912 LIABILITY INSURANCE Total for sub program 50 Total for program 80 ----> Program; 82 CFO 1 FISCAL ... . ..... . $451.00 . ..... . . .......... .......... . $11000-00 221.73% $9,020.51 ... .. ... .. ... . . . . ........ $8,000.04 88.69% $9,619-51 ... . ... ... $1,619.47 $0.00 $0.00 0.00% $0.00 $6.67 0.00% $11.00 $4.33 $0.00 $0.00 0.00% $0.48 $0.07 14-58% $0.48 $0.41 $10.00 $0.00 0.00% $200.00 $137.50 68.75% $226.00 $88.50 $2.00 $0.00 0.00% $40.00 $33.22 83.05% $59*00 $25.78 $3.00 $0.00 0.00% $60.00 $49.11 81-85% $80.00 $30.89 $0.00 $0.00 0.00% $0.00 $0.24 0.00% $1.00 $0.76 $1.00 $0.00 0.00% $20.00 $14.82 74.10% $24.00 $9.18 $16.00 $0.00 0.00% $320-48 $241.63 75A0% $401.48 $159.85 $467.00 $17000.00 214.13% $9,340-99 $8,241.67 88.23% $10,020.99 $1,779.32 010 0 Is CPA 9 07 13 19 FEW= OIC OF WASHINGTON 0 For User: CHARLENE PARKS Page- Page 12 of 27 Fund Expenditure report for: 498 - ERAP 2.0 10/1121-6/30/23 (Fund status: Active) Date:* 6/15/2023 Report year: 10/1/2021 thru 6/3012023 Period ending.- May 2023 Time: 1:11:01 PM ----v--- 6o Date— Account ..... .... . . ........ Budget Expenditures Pct Budget Expenditures ___,,,_, Pct . .... . Annual budget Unexpended . ... ... . . ....... .. .. ..... .. . ............... 5311 SALARIES, AGES EXPENSE $798.00 $4,031.57 505.21% $15)960.00 $161662-74 104.40% $16,776.00 $113.26 5351 FICA,OIC EXP $59.00 $298.17 505.37% $17180-00 $4,239.39 105.03% $17259.00 $19.61 5352 L AND IOIC SHARE $2.00 $14.34 717.00% $40.00 $51.86 129.65% $45.00 ($6,86) 5353 STATE UCI(ES),OIC EXP $10.00 $42.73 427.30% $200.00 $196.63 98.32% $220.00 $23.37 5355 PAID FAMILY MEDICAL LEAVE $4.00 $32.36 809.00% $80.00 $118-50 148.13% $97.00 ($21.50) 5360 DISABILITY OIC EXPENSE $10.00 $44.17 441.70% $200.00 $197.84 98.92% $215,00 $17.16 5361 MEDICAL INSURANCE,OIC EXP $126.00 $593.46 471.0010 $2,520.00 $2,568.76 101.93% $2,658.00 $89.24 5362 LIFE INSURANCE,01C EXP $4.00 $19.17 479.25% $80.00 $85.24 106.55% $93.00 $7.76 5363 PENSION,OIC EXP $59.00 $283.28 480.14% $11180.00 $1,212.96 102.79% $1254.00 $41.04 5364 ACCRUED PTO EXP $97.00 $402.49 414.94% $1,940-00 $13708.61 88.07% $2,045.00 $336.39 5602 DEPRECIATION EXP EQUIP $0.00 $0.00 0.00% $0.00 $3.15 0-00% $6.00 $2.85 5910 INSURANCE $1.00 $6.23 623.0010 $20.00 $36.47 182.35% $38.00 $1.53 5960 COMMUNICATION $10.00 $0,00 0.00% $200.00 $90.36 45-18% $216.00 $125.64 Total for sub program -----> $1,180.00 $51767.97 48,&-81 % $233600.00 $241172.51 102.43% $24,922.00 $749.49 P /7 Sub program: 50 FACILITY MAINT 5601 DEPRECIATION EXP BLDG- $2-00 $0.00 0.00% $40.00 $22.02 55.05% $45xW $22.98 5602 DEPRECIATION EXP EQUIP $0.0o #0 $0.00 0.00% $0.32 $0.18 56.25% $0.32 $0.14 5611 SPACE $44.00 ? 4. L 7 $0.00 om% $880.00 $464.71 52.81% $942.00 $477.29 5630 UTILITIES $12.00 $0.00 0.00% $240.00 $121.57 50-65% $255.00 $133.43 5640 BUILD. REPAIR/MAINT. $19.00 $0.00 0.00% $380.00 $195.20 51.37% $414.00 $218.80 5910 INSURANCE $0.00 a L?4 $0.00 0.00% $0-00 $0.94 0.00% $2.00 $1.06 5912 LIABILITY INSURANCE $4.00 2. 076? $0,00 0.00% $80.00 $48.27 60-34% $99.00 $50-73 .( Total for sub program 50 0 $81.00 10-00 1 $1,620.32 $852.89 52.6410 $17757.32 $904.43 Z Total for program 82 -----> $1,261.00 $5,767.97 457.41% $257220.32 $251025.40 99.23% $261679-32 $1,653.92 Total for department 008 -----> $1,728.00 $6,767.97 391-66% $34,561.31 $337267.07 96-26% $36,700.31 $3,433.24 Department: 010 PROGRAM Program: 25 PROGRAM SUPPORT 5311 SALARIES,WAGES EXPENSE $27412.00 $5,730.11 237.57010 $48,240.27 $58,989.22 122-28% $507667.27 ($8,321.95} MIRT-7,; r#1 OIC OF WASHINGTON For User: CHARLENE PARKS Fund Expenditure report for. 498 - ERAP 2.0 10/1121-6/30123 (Fund status: Active) Report year: 10/1/2021 thru 6/3012023 Period ending: May 2023 ... $0.00 q1.4re( +,,' $16.68 0,00% Page: Page 13 of 27 Date: 6/15/2023 Time, 1:11:02 PM $148.42 ... ... . . ___M0nt111y--- ($148.42) Total for sub program $4,470.00 ..... ..... ---To Date - ... .. ....... . 190.82% $89,313.27 Account 96.83% Budget Expenditures Pct Budget Expenditures Pct Annual budget Unexpended 5351 FICA, OIC EXP $173-00 $423-23 244.64%$3,460.00 41 $4,353.80 125.83 % $3,643.00 ($710.80) 5352 L AND I,OIC SHARE $12.00 $34.19 284.92% $240.00 $331.21 138-00% $258.00 ($73.21) 5353 STATE UCI(ES),OIC EXP $38.00 $60.73 159.82% $760.00 $725.64 95.48% $816.00 $90.36 5355 PAID FAMILY MEDICAL LEAVE $16.00 $48.19 301.19% $320.00 $414.44 129.51% $352.00 ($62.44) 5360 DISABILITY OIC EXPENSE $38.00 $67.14 176.68% $760.00 $748.03 98.43% $806.00 $57.97 5361 MEDICAL INSURANCE,01C EXP $674.00 $870.51 129.16% $13480.00 $9,169.34 68.02% $141165.00 $41995.66 5362 LIFE INSURANCE,010 EXP $15.00 $26.74 178.27% $300.00 $299.09 99.70% $320.00 $20.91 5363 PENSION,01C EXP $195.00 $421.69 216.25% $3,900.00 $4,449.07 114.08% $41104.00 ($345.07) 5364 ACCRUED PTO EXP $776.00 $815.44 105.08% $15,520.00 $5793.23 37.33% $16,310.00 $10,516.77 5402 AUDIT COSTS $0.00 $0.00 0,00% $0.00 $51.14 0.00% $0.00 ($51.14) 5500 TRAVEL $29.00 $0.00 0.00% $493.00 $29,25 5.93% $682.00 $652.75 5602 DEPRECIATION EXP EQUIP $2.00 $0.00 0.00% $40.00 $40.19 100.48% $42.00 $1.81 5712 REPRODUCTION SUPPLIES $16.00 $0-00 0.00% $320.00 $19.66 6.14% $342.00 $322.34 5728 DRUG/ALCOHOL REHAB SCREE $0.00 $0.00 0.00% $0.00 $50-00 0.00% $0.00 ($50.00) 5910 INSURANCE $9.00 $14.80 164.44% $180.00 $208.76 115.98% $208.00 ($0.76) 5960 COMMUNICATION . $65.00 11.0 $0.00 0.00% $1,300.00 $664.74 51.13% $15373.00 $708.26 5970 POSTAGE $0.00 q1.4re( +,,' $16.68 0,00% $0.00 $148.42 0.00% $0.00 ($148.42) Total for sub program $4,470.00 .. . . ....... .. . * . $81529.45 ... .. ....... . 190.82% $89,313.27 $86,485.23 96.83% $94,088.27 $7,603.04 Total for program 25 $4,470.00 $8,529.45 190-82% $89,31127 ,flit, $86,485-23 96-83% $94,088.27 $7*603.04 41 Program: 30 DIRECT SERVICES a% 5959 SERVICES $30,844.00 $387957.52 126.31% $6161880.95 $603,483.01 97.83% $6471725.95 $44,242.94 Total for sub program $30,844.00 $383 957.52 126.31' 4o $616,880.95 $6031483.01 97.83% $647,725.95 $44,242.94 Total for program 30 -----> $301844.00 $383957.52 126.31% $616,880.95 $603,483.01 97.83% $647,725.95 $44,242.94 Program: 50 BLDG MAINT/FACILITY 5601 DEPRECIATION EXP BLDG. $24.00 $0.00 0-00% $480.00 $219-82 45.80% $5'10.00 $290-18 5602 DEPRECIATION EXP EQUIP $0.00 $0.00 0.00% $0.00 $0.15 0.00% $0.00 ($0.15) 5611 SPACE $21.00 $0.00 0.00% $420.00 $549.33 130.79% $448.00 ($101.33) 5630 UTILITIES $26.00 $0.00 0.00% $520-00 $215.87 41.51% $556.00 $340.13 M3U= OIC OF WASHINGTON For User: CHARLENE PARKS Page: Page 14 of 27 Fund Expenditure report for: 498 - ERAP 2.0 1011/21-6130123 (Fund status: Active) Date: 6115/2023 Report year: 10/1/2021 thru 6/30/2023 Period ending: May 2023 Time: 1:11.04 PM ... . .. . . .. ....... . . .. ............. .. ........ --------To Date------- Account Budget Expenditures Pct Budget Expenditures Pet Annual budget Unexpended 5640 BUILD. REPAIR/MAINT. 5910 INSURANCE 5912 LIABILITY INSURANCE 5960 COMMUNICATION Total for sub program Total for program 50 ----> Total for department 010 Fund Totals $28.00 $0.00 0.00% $560.00 $240.01 42.86% $594.00 $0.00 $0.00 0.00% $0-00 $0.81 0.00% $0.00 $11.00 $0.00 0.00% $220.00 $100.26 45.57% $239.00 $0.00 $0.00 0.00% $0.00 $1.06 0.00% $0.00 $110.00 $0-00 0.00% $2,200,00 $17327.31 60.33% $2,347.00 Me $110.00 0.00% $2,200.00 $1,327.31 60.33% $27347.00 $351424.00 $471486.97 134-05% $708,394.22 $691,295.55 97.59% $744,161.22 $371152.00 $54,254.94 146-04% $7427955-53 $7241562.62 97.52% $780,8651.53 5q 55�. 7L � g�b3a.�� t 35. 31 �g,�bg as OC $353.99 ($0-81) $138.74 ($1.06) W I 1w $11019-69 $52,865.67 $56,298.91 ® 4i Washi=ngton. State nt 4 q iDepartme.. of IV oil, Coffmieme Instructions: Eviction Rent Assistance Program 2.0 (ERAP .. ........... --------------- - -- -------------- -------------- - -------------------------------- --------------- - -- - 2.0) -'Report Form -VERSION 4 • 7-5 Report perioc Household ID rental assistance Total Rental Assistance Provided Total Utilities 24 or Unaccompanied Assistance Provided Youth 16-17 Ethnicity RentalType EXAMPLE: 080120200945 American Indian/Alaska Native/[ ndigenous 'Non-Hispanic/Non- leased lot space/mooring fee 30% or less !CisgenderWoman Cisgender Woman Non-Hisi3anic/Non-Latin( 30% or less Non-Hispa 0% or less so Cisgender Woman Hispani c/Latin(a)(o)jx) Cisgender Man Non-Hispanic/Non-Latin Cisgender Woman 30% or less Cisgender Woman Cisgender Woman or less FOR 'Cisgender Man ITIV11111111111111 Cisgender Woman Cisgender Woman ;Hispanic/ "atin a)(o)(x) MIMI Non-Hispanic/Non-Latin(a)(o)(x) 130% or less VITA IlTwi - M .0 Ise Cisgender Woman Non-Hispanic/No -Latin (a)(o)(x) 30% or less Cisgender Woman ".11MINIM, . 01013 130% or less Cisgender Woman — �= Cisgender Woman ��=Ml 30% or less Cisgender Woman 30% or less Cisgender Man ... less Cisgender Man Cisgender Woman _��Hijspa�nic/Lafin�a(00) 30% or less Cisgender Woman H !spa 1% or less Cisgender Woman Non-Hispanic/Non-Latin(a)(o) 1 :30% or less I �..��'Cisgender Wiman N n-Latin(a)(o)(x) 311% or less No n -H !span 1c/N on-Lat n(a)(oft) Ire �,_ n-Latin(a)(o)(x) Cisgenj!er Man Non-Hispanic/Non-Latin(a)(o)(x) Cisgender Woman Hispanic/Latin(a)(o)(x) I Cisgender Woman Hispanic/Latin(a)(00) Cisgender Woman Cfsgender Woman Cisgender Man Cisgender Man _,T Cisgender Man Cisgender Man Cisgender Woman Cisgender Woman Cisgender Woman Cisgender Woman Cisgender Man Cisgender Woman Cisgender Woman Cisgender Woman Cisgender Woman F-1 Cisgenj!er Wzman 130% or less Cisgender Woman •- •- Woman 30% or less Cisgender Woman 30% or less Cisgender Woman 30% or less Cisgender Woman Cisgender Woman 1URTIA 30% or less 30% or less Cisgender Woman 30% or less Cisgender Woman Hispanic/Latin(a)(o)(x) leased rental unit ��=Cisgencler Woman Hispanic/Latin(a)(o)(x) 30% or less mpwm�� . . 30% or less MAINi panic/Non-Latin(alfollyl 30% or less Cisgender Woman leased rental unit 30% or less Cisgender�. Non-Hispanic/Non-Latin(a)(o)(x) 30% or less Cisgender Man Non-Hispanic/Non-Latin(a"o Lx) Non-Hispanic/Non-Latin(a)(o)(x) .•-nder Woman Non-Hispanic/Non-Latin(a)(o)(x) 30% or less 30% or less Cisgender Woman leased rental unit Cisgender Man 30% or less Cisgender Man Non-Hispanic/Non-Latin(a)(o)(x) 130% or less Cisgender Man Non-Hispanic/Non-Latin(a (o)(x) 130% or less Non-Hispanic/Non-Latin(a)(o)(x) 130% or less I i oil- Non-Hispanic/Noi 30% or less leased rental unit 30% or less leased rental unit 30% or less I off. RVAIR leased rental u-n-it- Cisgender Woman 12,11 R. 30% or less Cisgender Woman 11.� Cisgender Woman Cis ender Woman -��Mjiispanic/Latjn(a)(o)(x) Cisgender Woman Non-Hispanic/Non-Latin(a)(o)(x) 30% or less Cisgender Man W". �� Cisgender Woman leased rental unit Cisgender Woman leased rental unit Cisgender Woman leased rental unit 30% or less Cisgender Man Hispanic/Latin(a)(o)(x) leased rental unit 30% or less Summary No, of Applications ITotal Households Months of Utility Assistance I Total Amount of Utility Assistance Months of Rental Assistance Total Amount of Rental Assistance 981 981 308 $ 38,957.52 1 01 0 e House ea H us hol A gender other than singularly man or, woman (e.g. non- Transgender Man or binary/genderfluid/agender/culturally Cisgender Woman Cisgender Man Transgender Woman specific gender) Questioning Client Doesn't Know Client Refused Data Not Collected 70 281 0 0 Ol 0 0 0 71% 29% 0% 0% 0% 0% 0% 0% American Indian/Alaska k/African American/African Native/Indigenous White Client Doesn't Know Client Refused Data Not Collected Asian or Asian`American Native Hawaiian or Pacific islander Multiple Races 6 2 90 0 0 0 0 0 0 6% 2% 92% 0% 0% 0% 00/0 0% 0% _,; `,., ,,.., , .,\�;. �., .::.., . \.. �: ,\,. • ;, Headbf Househ�oid Ethnlc , \ �.\ \�\.;., \\\.\...\ ,\..\ \ti<< lon-H!spa nic/Non-Latina o)(x)" Hispanic/Latin(a)(o)(x) Client Doesn't Know Client Refused Data Not Collected 40 58 0 0 1 41% 59°x6 0% 0% 0° Less than 30% 31-500/6 51-80% 53 211 24 54% 21% 24%