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Home My WebLink About*Other - Sheriff & JailJohn McMillan Undersheriff Office 509-754-2011 ext. 2017 jmcmillan@grantcountywa.,gov Gary Mansford Chief Deputy .Investigations Office 509-754-2011 ext. 2026 gmansford@g.rantpountywa.gov Bea.u. Larriens Chief Deputy Field Operations. Office 509-754-2011 ext., 2018 blamens@grantcountywa.gov Josh. Sainsbury Chief Deputy Emergency Operations Office. 509-754-2011 ext 4522, jsaInsbury@grantcduntywa.gov Phillip Coats Chief Deputy Corrections Office 509=754-2011 ekt.., 20211 pcoats @g rantcountywa.gov Tracy Hill Administrative Assistant Office 509-754-2011 lext. 2014 thill@gran:tcountywa.gov MEM oto d ct1/7r; i Sheriff Joe Kriete r,-Oj, (JINjT Sj) -,Fi� FFIFC_�V-F C # 0 w RC . Box 37, Ephrata, Washington 98823 Telephone 509754-201 4-2011 ext.. 2001 Date: June, 12, 2023 To: Grant County Board of County Commissioner's (BOCC.) 'September 14, 2014 Target Miles Projected at tune of replacement 1/2 ton.bkkups & SU'V-,-..-,.'- IJ"000.* les 7000140.p.000 120 8 years Pdrol Vehicles 1. 000 He 12 0,000-14' %000 —5 years 9 It has been years s 'since the f eplacement schedule has been evaluated. During g ttlis time the sheriff. office and public works have made the following observations: > Low manufacturer invefitorymakes it, difficult to get vehicles timely-, extending -past mileage replace'ment. > Unnecessary vehicle maintenance because of high mileage or extending mileage beyond the recommended replacement time, > Vehicle safety and operation begins to decrease after 100,000 miles. > Minimal auction value because of excessive, -hard miles driven. > Overall vehicle reliability impacts public safety when specific vehicles like K9 or Marine vehicles are -down for maintenance because of excessive mileage. FiECEV JUN 1 3 2023 GRANT COUNTY COMIMISSIMJERS!.. Based on the above observations and concerns, both the Sheriff s Office and Public Works have worked together to evaluate and determine an appropriate replacement schedule for Sheriff s Office Vehicles. Together we propose the following vehicle classifications and replacement schedule: AdminlDetective vehicles (light duty drivilig) 130,000 or gyrs or when replacement value has been collected Pursuit vehicles (patrol vehicle) 100,000 or 4yrs or when replacement value has been collected Special purpose vehicles (marine/ory) 100,000 or 4yrs or when replacement value has been collected Public Works believes there will be a cost savings because the vehicles would receive less general maintenance (oil changes, tires, brakes) over the life of the vehicles and once the vehicles get to a mileage threshold wear engines and transmissions start to fail, the vehicles will have already be rotated out of our fleet, thus saving on even more expensive and specialized types of maintenance. Public Works did a study and 'is estimating a savings of approximately $10,000.00 per vehicle by switching from a 5 year replacement to a four year replacement. With the approval of BOCC, the Sheriff's Office and Public Works would implement this change, immediately and use the new replacement schedule for 2024 vehicles. Respectfully, A -A A A4400% 1-i Beau Lamens, Chief Deputy Field Operations Division Beau Lamens From.: Samuel Castro Sent: Wednesday, May 10, 2023 8:36 AM To a Beau Lamens; John R. Spiess; Loc Oh -1; Ricardo Char cc: Joe Kriete Subject, RE: 2025 Sheriffs Office Replacement Schedule - Proposal There is a great benefit in moving in this direction. Vehicles with lower miles have a greater return when they are sold. We maintain a warranty for most of the life of the vehicle 'up to 70,000 miles in some cases. Pursuit rated vehicles, after 1001,000 miles may encounter more frequent repairs and failures during response. This, will increase the annual contribution for replacement of vehicles replaced at 100,000 miles. This will require an. annual increase in the current expense budget to cover replacement costs. Respectfully, Sam Castro C.P.0 Grant Cou.nty Public Works Director Prom- Beau Lamens <bl.am,en.s@grant.countyw.a.gov> Sent: Wednesday, May 10., 2023 6:23 AM To: Samuel Castro <sa m cast ro @ gra ntco u ntywa..gov>; John R. Spiess <jrspIess@grantcountywagov>;. Loc Ohl. < I lohl@grantcountywa.gov>;, Ricardo Char <rchar@grantcou,ntywa.gov> Cc: Joe Kriete <jkriete@gra.ntcountywa.gov> .Subject: 2025 . Sheriffs Office Replacement Schedule - Proposal Here is a draft proposal for ER&E sheriff's office vehicle replacement. This proposal 0 posal and language was discussed at an earlier meeting at Public Works, where we discussed working together to lower the replacement schedule. Please review and I welcome all suggestions. Please share with anyone you feel should be included. I look forward to everyone's feed back. Beau Laurens GTA Chief Deputy of Field Operations Grant County Sheriffs Office 35 C ST NW/PO Box 37 Ephrata, WA 98823 Office: (509) 754-2011, Ext: 2018 Mobile (509) 760-1948 MACC Dispatch (509) 762-1160 blamen.s@grantcountywa,,gov Fac'ebook and Twitter @Grant.CoSheriff www, gra.ntcountv,wa..g'OVLSherl'ff 2 Beau Lam ens From: Andy Booth Sent: Friday, June 9, 2023 4:07 PM To: Beau Larnens Cc: Loc T. Ohl; Samuel Castro, John Spiess; Loc Ohl Subject: Vehicles Attachments: GC50 vehicle replacementpdf; GCSO-FLEET REPLACEMENT PROPOSALS.xisx Loc and I discussed the issue of changing from 5 years 130,000 to 4 year 100,000 miles for your pursuit vehicles. We changed the control card on brand new vehicle 7173 from 5 years to 4 to see if there would be a savings, that recalculation showed a replacement savings of $2,238.28. See attachment. If you add that to the estimates on the cost savings that Loc calculated earlier. I think its reasonable to estimate a savings of approximately $10,,000.00 per vehicle. Loc If I did not capture what discussed accurately please clarify. Thanks, Andy Booth Interim Assistant Public Works Director 124 Enterprise St. SE Ephrata WA 98823 abooth@grantcountywa.gov (509) 754-6082 ASSET ID# VEHICLE DESCRIPTION 7135 Ford Explorer rvd� 713 Ford, Explorer 7 .37 2019 DODGE CHARGER 71.38 F?olg.DODGE CHARGER 13 n 713 F07,97.DODGE- CHARGER 7140 FRC1797DODGE CHARGER 7141 2020. FORD F250 A� r c BEG. MILEAGE FEND. MILEAGE 00 loo ..000 �o l..00011 5Y YEARS ir 4 YEARS '0 i 2302 2350.47/MILE'- 0.51/MILE $ 45.317-�2]$ 44.364.00 -- 87892F 915871 595841F 595841 54581 565211 64 .6708.0 101 --81 -461.961F 4814 28943130745 -Y ILIAB. INS. -1 ITIRES 3 SETS 850.0011$ 4,2 3,400.0 D j $x.000%SET 3,000.00 $ 2,000.00 IMAIN . jPRTS+LABOR 5,000.00 0 4 000.00-1 L$ I I JOIL CHANGE + OTHERS 3,500.00 s 2,50000 ICAR WASHES -5 WASHES/MONTH @12.50/EACH 3,750.00 $ 3,000.00 JACCIDENT --1 TOTAL 10,0000.00r $ 10..000.00 I JACCIDENT- 2 MAJOR REPAIR@5000.00/EACH 57 10.,000.00 Ir$: 10,,000.00 1 FUEL11$ 211667.00] F$ 16,667.0 . ij Equipment Control Card Fund: G.L Account Na_ 188-81 Date of Delivery: Model Year: .Make: Model: VIN: License No.: Prlmary Engine: gine: Fuel: Secondary Engine: Fue 1: Transmission: GVW: Tire Size (front)!No.: Tire Size (neat)/No,: Attached Equip.: Vendor: Address City, State, Zip Contact.-, Phone: Email: Fax: L Received, By: 611/23 20231 Ford F150 I FTFW1 E80PKD95860 Engine Warranty: Chart of Accounts to IMS Fund Side - Print -Put In File Put Vehicle # on Licensing Form NA NA Chassis Warranty: Other Warranty,: Purchase Price (Incl. sales tax): Insurance Sheets/Site Locations, & How to Fuel Sheets - Put in Vehicle Capital Adjustment: Desc.of Capital Adjustment. Estimated Economic Life Years: A'•: BUD CLARY FORD& HYUNDAI P.O., BOX 127 LONGVIEW WA 98632 GOV. SALES DEPT 360-423-4321 DepreciatedValue:4 Rental Rate: Operational Hour/Mileage/Cost JOHN SPIESS Equipment No., (##M: t�i Assignment (Dept./No./Date): Detailed Equipment Description.* Whites F1 50 Crew Cab 1014 Ford F150 Purchased Used & Added to ER&R with 28,715 Miles Fund Source: ER&R Engine Warranty: Chart of Accounts to IMS Fund Side - Print -Put In File Put Vehicle # on Licensing Form Transmission Warranty:. Add to Fuel System - Make Fuel Key Chassis Warranty: Other Warranty,: Purchase Price (Incl. sales tax): Insurance Sheets/Site Locations, & How to Fuel Sheets - Put in Vehicle Capital Adjustment: Desc.of Capital Adjustment. Estimated Economic Life Years: A'•: Add to Insutance - Notify Insurance Estimated Economic Life 90% Stra' ht Line Depr0 r Rate Per MonthJ 044-: DepreciatedValue:4 Rental Rate: Operational Hour/Mileage/Cost Category: Group Date Rate Set. Special Rate Adjustments, Reserve Replace ment-Compound Factor. Replacement Cost: Replacement Cost Monthly: Sale, Transfer, Auction Information Date: Purchaser: Sale Price: Depreciated Value: Gain or (Loss):, Line(;K L151 Kevisea maren 14,ZUUtj Assign Vehicle Number, make sure # free in both Fuel & IMS 1Add Add Vehicle to IMS from control card - Equipment Side Fill In Control Card Chart of Accounts to IMS Fund Side - Print -Put In File Put Vehicle # on Licensing Form Add to Fuel System - Make Fuel Key Get new Uicense Plates - Put UcenseW on Control Card Add to ODOM - Sheriff Billing at time put in Service E -Mail Control Card to Central Shop Supervisor to finish Insurance Sheets/Site Locations, & How to Fuel Sheets - Put in Vehicle Mechanic Check Order Credit Cards - Conoco, Exxon, Shell Me Put Emblems On Add to Insutance - Notify Insurance COPY of Invoice to A/P to be paid Print Control Card when Central Shop E-mails Back, File in Vehicle Folder Equipment Control Card Fund: Add Vehicle to IMS from control card - Equipment Side Fill in Control Card Add Chart of Accounts to IMS Fund Side - Print -Put in File G.L. Account No. 188-81 6111231 Equipment No. 7 1 7311 Date of Delivery: Model Year: Mechanic Check 2023 Assignment (Dept./No./Date)-. MaL,ev MIZF. Copy of invoice to A/P to be paid Ford Detailed Equipment Description: , White, F150. Crew Cab Model: F'150 2014 Ford F1 50 1 FTFW1 E80PKD95860 Purchased Used & Added to ER&R with 28,715 Miles VIN: Fund Source: ER&R License No.: Engine Warranty: Primary Engine: Fuel: Transmission Warranty: Secondary Engine: NA Chassis Warranty: Fuel: NA Other Warranty: Transmission: � Ltf�K -M' � ti`P }yf$ � SC ;• Purchase Price (Incl. sales. tax): GVW ,. Capital Adiustment: Tire Size(front)/No.: Desc.of Capital Adjustment: Tire Size (rear)/No.: A? 71 ,e p- 7 - S �a.hi Estimated Economic Life Years: { �n?r�S. Attached Equip.: 3•S { .., Af 'i+t.rv. .e !46 NE'k, Estimated Economic Life Months.* -' # �` �� j {ti FM 90% Straight Line Depr. Rate Per Month: 7 /� A .; r a , 3 IY �":z� u�3r.� '!t �a.,; i �fi wad t. � Depreciated Value: Rental Rate: Operationa'I Hour/Mileage/cost %g oryR z `'y�Yrtvia a rtRh . * Categ vfv. i a .is ... f. IMtR M beck iJS 4 Group Date Rate Set: V ...... .... Special Rate Adjustments: A:w Vendor: BUD CLARY FORD & HYUNDAI. Reserve Rep lacement-Comp ou nd- Factor,, Address P.0 BOX 127 Reolacemen't Cost City, State, Zip LONGVIEW WA 98632 Replacement Cost Monthly: i �� y, ', , ... r . ;_ . , .. f�F" �° GOV. SALES DEPT Sale, Transfer, Auction'Informa ion Contact: 360-423-4321 Phone: Data, Email: Purchaser: Fax: Sale Price-, Depreciated Value: SPIESS Received, By:,JOHN Gain or (Loss)., Check List Revised March 14,2006 Assign Vehicle Number, make sure # free in both Fuel & IMS Add Vehicle to IMS from control card - Equipment Side Fill in Control Card Add Chart of Accounts to IMS Fund Side - Print -Put in File Put Vehicle # on Licensing Form Add to Fuel System - Make Fuel Key Get new License Plates - Put License # on Control Card Add to ODOM - Sheriff Billing at time put in Service E -Mail Control Card to Central Shop Supervisor to finish Insurance Sheets/Site Locations & How to Fuel Sheets - Put in Vehicle Mechanic Check Order Credit Cards - Conoco, Exxon, Shell Vic Put Emblems On Add to Insurance - Notify Insurance Copy of invoice to A/P to be paid Print Control Card when Central S ails Back,. File in Vehicle Folder