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HomeMy WebLinkAboutRequest to Purchase - Technology ServicesGrant County Technology Services PO Box 37 35 C ST NW, Suite 308 EPHRATA, WA 98823 Vendor Ednetics (EDNTC) 971 S. Clearwater Loop, Suite 1000 Post Falls, ID 83854 Purchase Order Date P.O. No. 512412023 1 475 Item Description Qty Rate Amount , New Software Rubrik 120TB Usable Enterprise Solution (Ednetics 1 516,565.25 516,565.25 Quote #78495) RECE NED JUN 2023 GRAN' 0 NTY CUMMISSIONERS Total $5169565.25 TS Approval BOCC Approval .K.A.ay 19, 2023 Quote Number 78495 Version 1 i(! ednetic8l Rubrik Enterprise Edition - 120TB Usable Recovery Solution Customer Grant County Grant County TS Po Box 37 Ephrata, WA 98823-0037 Joseph Carter jcarter@grantcountywa.gov (509) 766-3190 Ship to Grant County 35 C St NW Ste 308 Ephrata, WA 98823-1685 (509) 766-3190 NASPO Master Contract Number: AR2472 - Rubrik Bill To Grant County Grant County TS Po Box 37 Ephrata, WA 98823-0037 (509) 766-3190 Rubrik 120TB Usable Enterprise Appliance Solution Line Parl. Number Description Price Qty I—Ext, Price 1 RHA -64165-01 R6416S APPLIANCE 192TB RAW 96GB PERP DUAL SFP+ SMC - $22,305.42 1 $22,305.42 120TB USABLE 2 RS -BT -EE -PE -PP ENTERPRISE EDITION / USABLE BETBSLIC SABLE BE PER TB $6,976.80 120 $837,216.00 PREMIUM SUPPORT PREPAY - 120TB - 36 MONTHS 3 RS -HW -SVC -PE -S3 PREM SUPPORT FOR R6000S BACKUP APPLIANCE HARDWARE $11,764.80 1 $11,764.80 SUPPORT SVCS PREPAY - 36 MONTHS 4 RA-PS-INST-RMOT PROFESSIONAL SERVICES REMOTE MLIC INSTALL & CONFIG $47900.00 1 $4,900.00 FOR UP TO 8 BRIKS 5 SHIPPING Estimated Standard Freight Delivery Charges - Final charges will be $350.00 1 $350.00 reflected on the final Invoice. Rubrik 120TB Usable Enterprise Appliance Solution Subtotal $876;536.22 Ednetics-Rubrik Discount Line Par Number Description Price Qty Ext. Price 6 EDDISCOUNT-M Ednetics-Rubrik Discount - valid for a Single PO extended for all items ($400,000.00) 1 ($400,000.00) quoted above. Ednetics-Rubrik Discount Subtotal ($400,000.00) Ednetics, Inc. 1971 South Clearwater Loop I Post Falls, ID 83854 May 19, 2023 Quote Number 78495 Version 1 i(! ednetic8l Quote Summar y ------------------------------- Rubrik 120TB Usable Enterprise Appliance Solution $876,536.22 Ednetics-Rubrik Discount ($ 1 400,000.00) Subtotal $476;536.22 Estimated Tax $402029.03 Total $516;565.25 This agreement (Agreement) is by and between Grant County (Customer) and Ednetics Inc. (Ednetics) and documents the terms and conditions of Quote 78495 (Quote). Unless superseded in writing by a Master Terms and Conditions Agreement the terms of this Agreement are binding and together with any associated written services scope of work, and any future change orders or additional quotes related to this project, constitute the entire contract between Ednetics and Customer. Customer agrees to waive all provisions contained in any form or in any written or verbal communication, including any forthcoming purchase orders that would negate, limit, extend, or otherwise modify or conflict with provisions within this Agreement unless and until agreed to in writing, as evidenced by an Ednetics officer's signature. Customer submission of a purchase order indicates your agreement to all terms and conditions included in this document. Pricing and Availability Pricing in this Quote is subject to change as a result of increased material costs, (the term "material" as used herein shall include equipment), labor costs or applicable taxes that occur prior to final execution of this Agreement. Pricing does NOT include applicable taxes, insurance, delivery, setup fees, cabling services or material unless specifically listed in the quote. Ednetics cannot guarantee delivery date as material supply is subject to availability. Materials will be delivered directly to Customer. These materials are ordered and delivered as they become available. Upon shipping of materials, an invoice for those materials will be generated and Customer agrees to pay the invoice in accordance with the Invoicing Terms described below. Due to backorders, multiple suppliers, or other issues outside of Ednetics control, materials may ship at different times resulting in multiple invoices. All materials will be F.O.B. shipping point with all risk of loss or damage transferring to the Customer when shipping from a supplier of Ednetics choosing. Disclaimer of Warranties Ednetics does not warrant that the materials, or any products or results of the use thereof, will meet customer's or any other person's requirements, operate without interruption, or achieve any intended result. All third -party materials are provided without warranty by Ednetics and are limited to any warranties provided by the manufacturer of the same. Ednetics agrees to reasonably cooperate with Customer's efforts to process third -party warranty claims by providing supporting shipping documents, contact information, or other peripheral support. Invoicing Terms Generally, invoice line items will match each line item included in this Quote regardless of Customer purchase order format. Due to billing products in quantities as they are shipped to Customer, only a portion of each quoted line item on the Quote may be included on an invoice with the remaining portion of the quoted line item reflected on a future invoice. Customer will be responsible for reimbursing Ednetics for all sales, use, excise or other taxes. These items will be added to the invoice in the amount incurred by Ednetics unless the Quote associated with this Agreement specifically indicates these will be provided at no cost. Payment for all invoices will be due within 30 days of the invoice date. However, Ednetics will have the continuing right to approve Customer's credit on an ongoing basis, and may, at times, require advance payment if Ednetics determines Customer has significant balances that remain unpaid after the due date or based upon other payment history. Any invoice dispute must be submitted in writing to receivables@ednetics.com prior to the due date of any disputed invoice. A service charge of the lesser of 1.0% of the outstanding balance or the highest amount permitted by law, will be charged each month on all past due invoices, including for any disputed amounts determined to have been valid. Any temporary waiver on the service charge shall not constitute a waiver of the future rights of Ednetics to impose the service charge for past due invoices. Ednetics, Inc. 1971 South Clearwater Loop I Post Falls, ID 83854 2 .May 19, 2023 Quote Number 78495 Version 1 Returns i(! edneticsi Based on written consent from an authorized Ednetics representative, returns of product purchased may be eligible in certain, limited circumstances if requested within 30 days from the date of shipment. If approved, product should be returned either un -opened or in all of its original packaging. Upon completion of any authorized return, a credit memo will be issued to Customer to be applied at Customer discretion. Any credit provided for returns will be reduced by manufacturer specific restocking fees, as applicable. Customer agrees to assume financial responsibility for all transportation costs associated to a return. Returns or refunds due to defective product are to be handled as warranty claims directly with the manufacturer. Submission Please submit PO to: orders@ednetics.com or fax to: (208) 777-4708 Ednetics, Inc. 1971 South Clearwater Loop I Post Falls, ID 83854 1Z Rubrik delivers the latest innovation with a single subscription license. With Rubrik, you can access the latest software features, refresh appliances on autopilot and future proof for the cloud. Keep Your data center modern for the hybrid cloud era with peace of mind, i OF RUBRIK SECURITY CLOUD FOUNDATION BUSINESS ENTERPRISE EDITION EDITION EDITION Keep your data resilient Secure your data from Secure your data, and recoverable attack and proactively continuously monitor to protect against monitor cyber threats, risks to Your data, and cyber attacks and such as ransorriware deliver orchestrated operational failure recovery of yo(,.ir- applications in the event of operational disruptions Enterprise, Cloud, and SaaS Data Protection Cyber -proof your data with air -gapped. immutable, access - controlled backups ----------- Rubrik Cloud Vault (Promo) Secure and archive your most valuable data with an isolated, '10TB 10TB 20OTB in')i-nutable cloud vault (Backup Tier) (Backup Tier) (Backup Tier) Data Security Command Center Identify security gaps, quantify data risk, and provide actionable recol'M'T'iendations to ii'T-)prove data security posture Ransomware Monitoring & Investigation Deterrnine the scope of ransornware attacks, using rnachine learning to detect deletion, modifications, and encryptioris Sensitive Data Monitoring & Remediation Reduce sensitive data expc)s(..jre and manage exfIltration risk by discovering what types of sensitive data you have, where it lives, and ✓ who has access to it Threat Monitoring & Hunting Prevent rnalware reinfection by analyzing the time -series history of data for indicators of cornprornise to identify the initial point, scope, ✓ and tirne of infection Mass Recovery Restore business operations quickly by recovering apps, files, or users at scale ---------- Threat Containment ---------- Ensure safe and quick data recovery by quarantining data infected ✓ with nialware Orchestrated Application Recovery Recover applications quickly with pre -built workflows and disaster recovery blueprints Cloud Data Protection* Cyber -proof Your Cloud data with air -gapped, immutable, access- Universal Cloud Universal Cloud Universal Cloud controlled backups Licenses Licenses Licenses 'Hiease note tnat cloud workload protection included in Rubrik subscription bundles are only for workloads migrating from on-prernises to the public cloud, Universal Cloud Licenses are available as an add-on to protect workloads residing in public cloud from the onset of the Subscription term, HOW RUBRIK LICENSING WORKS Rubrik subscription licenses are offered as a 3 -year subscription that includes software, hardware of your cholce, arid support. ThroughOUt the Rubrik subscription, you will receive access to Rubrik's new software features. All Rubrik subscription licenses can be transferred to the cloud during the term of the Subscription at no additional license cost. Cloud licenses in Rubrik editions are eligible only for cloud migration use cases. Renewal prices are predictable, which means no surprises at renewal time. 20220814 1021% E -ED JUN 1 4 2023 GRANT COUNTY COMMISSIONERS FINANCIAL REQUEST Requestor Joseph Carter Requestor's Department Technology Services Date 6/13/2023 Fund/Dept of Request 501.179 Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Upgrade security from one year of VEEAM to a 3 year contract with Rubrik using 20:23 budgeted funds of $35,,395.16. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 4811,170 Total Purchase Expense Additional Revenue Less: Existing Approval Additional Cash Requirement 481170 , Additional Approval Required Additional Funding Source Beginning cash balance Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Current Expense 001-000-00.0000.308000000 Beginning Fund Balance 481,170 Technology Services 501.179,00-0000.348000000 Operational Transfers -In 481,170 962,340 Fund Name Expense code/s Account Description Arnount Technology Services 501.179,.00.0000.591657002 SBITA 481,170 Current Expense 001.142,.00.0000.518804000 Technology Services 481,170 962,340 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING FUND CASH SUMMARY Notes: As of 5/31/2023, Tech. Services has only utilized 20% the 2023 expense budget. It is likely the fund will be able to absorb the additional Beginning Cash 41544,538 expense without the need for a budget extension. if not, this extension would be completed to accomodateif an extension is required then current expense may require a budget extension if the fund's expense budget is Expense Bdgt (w/amendments) 6,934,853 unable to absorb this additional transfer expense. Expense Ext. Requested - Revenue Bdgt (w/amendments) 2,876,869 Budget Hearing: As necessary Revenue Ext, Requested (excl 308) - Resolution Required:. /A Estimated Ending Cash 486,554 1 Reviewed By: W9=:= 1021% E -ED JUN 1 4 2023 GRANT COUNTY COMMISSIONERS 3 Year VEEAM Cost ComparisonVersus Rubrik Product Cost Year 2023 Cost Year, 2024 Cost Year 2025 Total 3 Year Cost Total P VEEAM $ 32,595.16 $ 35,854.68 $ 39,440.15 $ 107,889.99 $ 31388.00 NetApp - E2800 2023 C/O: HPE 10TB SAS $ 51279.63 $ 5,807.59 $ 61388.35 $ 17,475.57 12G MDL 7.2K, Storage NetApp E2860 $ 81770.79 $ 91647.87 $ 10,612.66 $ 29,031.32 Parkplace: HPE Maintenance for End of Life Hardware $ 21800.00 $ 31080.00 $ 31388.00 $ 91268.00 2023 C/O: HPE 10TB SAS 12G MDL 7.2K, Storage VEEAM Immutable Storage (8) $ 91000.00 $ 91000.00 2022 C/O: HPE 10TB SAS 12G MDL 7.2K, Storage for VEEAM Immutable Storage (Refund Received -Out of Stock) $ 91000.00 $ - $ - $ 91000.00 Upgrade Veeam to Immutable $ 35,000.00 $ 35,000.00 Total VEEAM Costs $ 216,664.88 Rubr k Cost Year 2023 Cost Year 2024 Cost Year 2025 Total 3 Year Cost Rubrik 120TB Usable Enterprise Solution (3 Yr via Ednetics) $ 516,565.25 0 0 $ 516,565.25 $ 516;56.5.25 Am Costs 919p0 Additional Cost Fo,r,. Rubrik June 14, 2023 For Board of County Commissioner approval, Grant County Department of Technology Services 35 C. St. NW Suite 308 PO Box 37 Ephrata, WA 98823 509.766.3190 -Phone Grant County has had multiple phishing attacks against its user's email over the past several ears. In those . Y attacks, we've had 77 users that have fallen victim to those attacks. Thus far, to the best of our knowledge, we have not suffered any irreparable damage as a result. Unfortunately, that day will come, and that outcome could be catastrophic. In our current status, if the County's data were to be encrypted and ransomed by a bad actor, it would cost us millions of dollars and weeks of recovery time. GCTS staff and I are always looking for ways to better educate our user base and to implementp rudent safeguards to protect our network and data. Grant County is within 60 days of our renewal of our current backup system, Veeam. Veeam has served us well over the past several years, but it has serious limitations in its ability to protect our data or recover from a legitimate ransomware event. GCTS have identified a backup system, Rubrik, that has a pristine track record when it comes to the protection of their customers backed up data from ransomware attacks. GCTS has been looking at Rubrik for a while, and we feel that with the increased pressure fromhishin p g attacks it would be prudent to migrate to that system. I would like to formally request approval to migrate to p g Rubrik. Attached are the documents that show the detailed 3 year difference in cost. The cost for Veeam is $216,664.88 and the cost for Rubrik is $516,.565.25. It may be necessaryto request budget q a g extension to acquire Rubrik. recommend that in the event a budget extension is nece Board approve our request to migrate to Ru Rectfully, JUN 2 0 Jos e", AssistZirector Grant County Technology Services e attached documentation, that the RECEIVED JUS 14 2023 GRANT COUNW COMMISSIONERS -'-..:CLT�LRSpY'01'BVl�L49N1lEYq�'.Wet]9�SISYlYe:0.'��YRMrt�"LtlAA eu�sn�wv�rer�� "TO MEET CURRENT AND FUTURE NEEDS, SERVING TOGETHER WITH PUBLIC AND PRIVATE ENTITIES, WHILE FOSTERING A RESPECTFUL AND SUCCESSFUL WORK ENVIRONMENT."