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Home My WebLink AboutRequest to Purchase - Public WorksY, '' Grant County `�(;: Department of Public Works 124 Enterprise St. S.E. Ephrata, WA 98823 '=* Serial No. 20.383 Memo To: Honorable Board of County Commissioners Grant County From: John Spiess J ) > Central Shop Manager Date: December 3. 2020 Re: Authorization to Purchase Equipment not on the 2020 Equipment Expense Program through State Contracts. Authorization to purchase Public Works Two (2) each 2021 Freightliner 114SD truck chassis, in the amount of $216,855.33 including sales tax from Freightliner Northwest through DES contract #C600-633-770. Two (2) each installation of 1,600 Gallon tank and spray equipment onto Freightliner 114SD chassis for herbicide control, in the amount of $168,792.82 including sales tax from Ag Enterprises through WA state contract #02818. This vehicle will be delivered and invoiced in 2021 and is not part of the 2020 Equipment Expense Program. I have reviewed the information and find it acceptable to move forward with the purchase of these items. Dated this 'P, day of DEQ._ 2020 Board of County Commissioners Grant County, Washington pprove Disapprove Abstain #1 Dist 91 Dist #I— #2 Dist #2 Dist 42 #3 U- Dist #3_ Dist #3_ YRECEIEED rTr - 3 2020 COMMISSIONERS "To meet current and future needs. serving together with public and private entities. while fostering a respectful and successful work environment." Informatlon._....... _.................. ............... _(509)7545092 Keith Eletson County Road Erl®naer........_.........Eat. 3502 Ed Lowry. SuperalsorClst. No. L......._..._ .... _.... _.Ext 3540 FAQ ............._.__ ........__.._. ......(509)7548087 Bob gen lnd, Conenuctlon EnQneer......_............Eat 3503 Mika DeTrollo. Sup-1.14Nat. N. 2........ ... ........ Eat 3591 3541 E.Hell................_....._.._ publicagrWBgnrdeountywe.gor Lae OM, Accountant Lead............... _........._.......... Eat 3666 John BdsasY.$upeMWr-0bt No. 3......___.__..._.Eat. Sem Castro. Public Works Director. 3540 Rod Follett Fonm lnSlgn Shop... .................... ..... Ext 3579 John Spiess. SupervlwrContral Shop—_....(509)7546095 Samuel Dan, Assistant Dlreelor .........................Eat. 3519 Jason CWIIngs. Solid Waste ......................._(509)7544319 Andy Booth. Bridge Supemeer............ _....._............. Ext. 3535 Ag Enterprise Supply, Inc. 17005 W SR 904 Cheney, WA 99004 800-782-7786 To: Grant County- John Fax: From: Ryan Kuster Pages: 1 Phone: 509-754-6086 Date: 11/03/2020 Re: Spray Truck Quote CC: ❑ Urgent X For Review ❑ Please Comment ❑ Please Reply ❑ Please Recycle Thank you for allowing Ag Enterprise Supply, Inc. to quote you the following spray unit based on WA State Contract 02818. Item 3: Herbicide/ Anti -icer Sprayer- 1600 gallon $53,902 Option 19: Deduct for Anti -Icing system -$2,113 Option 44: Viper 4 kit with switchbox and cable $9,284 Option 45: Watchdog Weather Station & Unlock $2,400 Option 50: HD Hydraulic Assembly $6,795 Option 54: Curb/ Guard Rail Spray Head (WSDOT Spec- one side) $2,160 Option 56: Vegetation Spray Head One Side Only (WSDOT Spec) $3,976 Non -contract addition of Reelcraft 100' Electric rewind hose reel with '/2" spray hose and TeeJet type 43 handgun $1,095 Total cost (pre-tax) $77,499 December 3, 2020 Unit to include the following: 1600 Gallon Ace Rotomold Elliptical tank and cradle on a custom-built powder -coated steel frame with lower rear shelf for chemical injection tanks Banjo manifold -style plumbing package with 2" load/ offload valves, 2" Air -Gap fill, and 10 -gallon fresh water tank for hand wash and injection pump rinse AES Curb/ Guardrail lower actuator -controlled spray head with 4x boom buster nozzles to cover the following widths: 0-3', 0-5' (2x nozzles mounted 45 degrees to the front and rear to help cover guardrail post shadows), 0-6', and 0-11'. 2 -piece actuator controlled upper spray heads with straight -stream nozzles to cover 11'-17', 17'-23', 23'-27', and 27'-31'. Target rate will be 30 gpa @ 10mph Raven Viper 4+ GPS field computer (allows as -applied mapping in .shp file format), CAN Switchbox, Product control node, Watchdog Weather Station, and associated cabling 3x Raven Sidekick Pro injection pumps (2x 1-40oz/ minute low volume and 1x 5- 200oz/ minute high volume) with 2x 30 -gallon, and 1x 85 -gallon cone tanks and liquid venturi agitation with pumps to load, offload, and agitate chemicals in injection tanks. Injection tanks to be mounted at the rear of the truck on a lower platform. Hydraulic system for truck utilizing front frame mounted direct crankshaft driven pump. If other type system is required, we can re -quote this portion. Installation and training (up to 8 hours) at our Cheney, WA facility 0 Page 2 WESTERN STAR FREIGHTLINER NORTHWEST of HAWAII NnRTHWEST -- - CORDON TRUCK CENTERS DEALER -AIv I[ - VEHICLE PURCHASE AGREEMENT TOLL FREE ALL STORES 800-523-8014 Buyer's Name Grant County Department Of Public Works Order Date 12 Address 124 Enterprise Estimated Delivery Date 5 /_/_2021 City Ephrata State WA Zip 98823 Sales Rep Jim Banner Business Phone (509) 754-0686 Cell Phone (509) 750-3358 Customer Email Jspiess@grantcountywa.gov Quantity Ordered 2 Base Price Per Unit $ 88,792.00 Federal Excise Tax Per Unit $ Subtotal Price Per Unit $ 88,792.00 Additional Description Spokane, WA raaaN 7nn_Man Based off of the Adam's County bid awarded February 23, 2018 and modified to Grant County specs. State Of Washington License # C600-633-770 Federal I.D. # 91-1344257 Additional Items Per Unit (Not included in base price) Dual Sit Down Steering Installed $ By Fontaine, Charlotte NC $ 10,523.00 $ Administration Fee $ 150.00 TitlelTransfer Fee Per Unit $ Trip/Fuel Permit Per Unit $ Subtotal: $ 198,780.00 Sales Tax Rate: 9.100 % $ 18,075.33 Less: Deposit $ 0.00 Less: Cash Down Payment $ 0.00 Less: Net Trade-in Allowed $ 0.00 Unpaid Balance $ 216,855.33 (DUEONDELIVERI? Stock Number TBD VIN Number TBD Year 2022 Color Red Make Freightliner Model 114SD Tractor/Truck/Trailer Truck Chassis ❑✓ New ❑ Used TRADE IN: CONDITION REPORT REQUIRED Year Make Model Body Type Color VIN Number Loan Balance Owed To G riri raQ c City State Zip Trade Allowance $ Balance Owing $ Equity $ 0.00 SALES LOCATION page 1 of 2 ❑Mt. Vernon, WA ❑Hermiston, OR (877) 848-0472 (800) 657-5408 ❑Pacific, WA ❑ La Grande, OR (800)282-0699 (800)843-1195 ❑Olympia, WA Coburg, OR (855)245-4635 (541)225-2030 ❑Union Gap, WA ❑ Kapolei, HI (800)378-9478 (808)682-4315 Ridgefield, WA Redmond, OR (360)887-7562 (541)548-7497 I __I Spokane, WA raaaN 7nn_Man Medford, OR 1RA1 I 77Q-AA99 ❑Union Gap, WA ❑ Kapolei, HI (800)378-9478 (808)682-4315 VEHICLE PURCHASE AGREEMENT Buyer's Name Grant County Department Of Public Works Order Date 12 /2 /2020 Sales Rep Jim Banner EXCLUSION OF WARRANTIES: Any warranties on the products sold hereby are made by the manufacturer. The undersigned purchaser understands and agrees that Gordon Truck Centers Inc. makes no warranties of any kind, express or implied, and disclaims all warranties including warranties of merchantability or fitness for a particular purpose,with regard to the products purchased; and that in no event shall Gordon Truck Centers Inc. be liable for incidental or consequential damages or commercial losses arising out of such purchase. This disclaimer does not affect the manufacturer's warranties, if any on this purchase. Tax, title and license are the purchaser's responsibility. VEHICLE DELIVERY TERMS: Vehicles must be paid in full prior to customer taking possession. Customer will be notified once vehicle(s) have been received from OEM and are ready for delivery. From the day of notification customer will have five (5) business days to fund Gordon Truck Centers Inc. (GTC) any amount still owed on the vehicle and take possession of vehicle. Vehicles not funded after five business days will be subject to additional daily flooring charges until payment is received in full. All deposits on factory ordered vehicles are non-refundable. Valid proof of insurance required prior to vehicle pick up or delivery. GORDON TRUCK CENTERS INC. (GTC) PREFERRED METHOD OF PAYMENT: I . In -House Finance 2. Automated Clearing House (ACH) 3. Wire Transfer a. Instructions are available for customer reference 4. Cashier's Check a. Must be from local banks only — out of state transactions are wire transfer/ACH only b. Must be payable to Gordon Truck Centers Inc. Purchaser agrees that the VEHICLE PURCHASE AGREEMENT (VPA) includes all terms and conditions, that this VPA cancels and supersedes any prior VPA and as of the date hereof comprises an exclusive statement of the terms of this agreement relating to the subject matter covered hereby. THIS AGREEMENT SHALL NOT BECOME BINDING UNTIL ACCEPTED BY THE DEALER as evidenced below. Purchaser by their execution of this agreement acknowledges they have read and accepted its terms and conditions and has received a true copy of this agreement. Purchaser's Acceptance Purchaser's Name (Please Print) Grant County Department Of Public Works Name of Authorized Representative Title of Authorized Representative Signature of Authorized Representative X Date Gordon Truck Centers Inc. Accepted This Date By: X Sales Manager Date page 2 of 2