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HomeMy WebLinkAboutRequest to Purchase - Prosecuting Attorney?-o 11 2 ,ZD 71(w4 Q, -, t GARTH DANO GRANT COUNTY PROSECUTING ATTORNEY Garth Dano Prosecuting Attorney November 16, 2020 Board of County Commissioners Grant County Courthouse Ephrata WA 98823 Re: Request far Computer Purchases Dear Commissioners: (509)754-2011, ext. 3955 fax(509)754-3449 Dated this off'-/ day ofIU-()V' - __.200 Board of County Commissioners Grant County, Washington Approve Disapprove Abstain Dist #I Dist # I Dist # I Dis; i' Dist # 2 Dist # 2 Dkt 43 Dist # 3 Dist # 3 Please consider this request for a capital purchase by the Grant County Prosecutor's for 12 laptop computer setups, with accompanying docking stations, monitors and keyboards. These will replace the current computers used by our support staff. Since the outbreak of the COVID-19 pandemic our office has had staff working remotely so that coverage would be available in the event of an outbreak amongst staff working in the office. Although our Prosecutors have laptop setups, the support staff does not. Technology Services was able to loan us older used laptops; however, this has created numerous problems. In meeting with Ice Carter from Technology Services, it was suggested that if everyone had the same setup, there would be less connection problems and problems with accessing various necessary programs. _ D s ,$-q 413 •Nr - G�w"- "- The laptops will be purchased through Technology Services. The cost as indicated on the Adminl-6,,s A,.,i.r.., enclosed quote is--3,932CTSplus possible shipping charges. These laptops are currently ` available and in stock which has not been the case the past few months. Technology Services CMVA...n.m tx..rK, would remove the current computers and replace them with the laptop setups. The current ckwoa d ae,.p computers would be recycled to other departments within the County. It is our intention to tinia LH h— Kntharirc W Mathews County uest the Court ask for reimbursement for the cost under the Federal CARES Act. This is necessary equipment to allow for continued and uninterrupted work by staffdue to COVID- "�'"''" ou6e 19 It is my understanding that CARES funds are available and to qualify purchases must be Ceu/6r.d..1 Dem, made by November 30, 2020. Clad A ie.k. Pin M HUwd The cost would be paid from the Prosecutor's Office 2020 budget. We believe we will have C.d. A. anile R—d.. K. Gue<.s.y funds available to cover the cost. However, we are requesting that a budget extension to Caleb r "°s"C_y cover an excess, if necessary, Cale M y at the end of the year. The amount if any, should be minimal. D-1 C .»r d RcbeW M Kaybr Brbm G. Du 1,1 G M-1. R Me.d-, RECEIVED PO Box 37 • Ephrata, WA 98823 • phone: (509)754-2011 • rax: (%9)754-34491 NOV 18 2020 j GRANT COUNTY COMMISSIONERS Board of County Commissioners November 16, 2020 Page 2 Since my election in 2015,1 have kept our annual budget under budget. I intend to do that this year as well. This is public trust money and I deeply care about not spending more than is necessary. Thank you for your consideration. Yours Very Respectfully and Sincerely, G h Dano osecuting Attorney D:kb nc. cc: Joe Carter, Technology Services f�M PEOPLE WHO GET IT DEAR JEREMY HALL, Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click h_,er..e to convert your quote to an order. QUOTE * _ QUOTE DATE ........ _.... . ...... I QUOTE REFERENCE CUSTOMER # GRAND TOTAL — iC3CBYD 11/16/2020 GCPA 0607430 $33,932.16 ITEM QTY CDW# UNIT PRICE EXT. PRICE Lenova ThinkPad TIS Gen I - 1S.6" - Care 17 1o610U - 16 G8 12 6054850 $1,968.13 $23,617.56 Mfg. Part#: 2056001WUS Contract: Washington Lenovo NVP Computer Equipment (MNWNC-117 05815-007) L!CnQyo ThinkPBd Ultra Docking Station docking station - 12 4957196 $260.69 $3,128.28 VGA HOMI. 2 x DP Mfg. Part#: 40AI0135US UNSPSC: 43211602 Contract: Washington Lenavo NVP Computer Equipment (MNWNC-117 05815-007) HP E„(t teDisol onitor - Full Hall--- 23.8" 24 4754887 $173.13 $4,155.12 ZMArn-guy Mfg. Part#: 1FH47A8#ABA UNSPSC: 43211902 Contract: CDWG GSA Schedule 47QTCA180004K (47QTCA18D004K) Lenova Esagntlal lr-gd Combo keyboard and I1LlJX 4Pt US 12 4350179 $33.48 $401.76 Mfg. Part#: 4X30L79883 UNSPSC: 43211706 Contract: National IPA Technology Solutions (2018011-01) PURCHASER BILLING INFO SUBTOTAL', $31,302.72 Billing Address: 1 SHIPPING $0.00 - SALES TAX $2,629.44 GRANT COUNTY ATT:INFORMATION SERVICES DEPT -' _.._. GRAND TOTAL ;33,932.16 PO BOX 37 EPHRATA, WA 98823-0037 Phone: (509) 754-6073 Payment Terms: DO NOT SHIP Please remit payments to: COW Government I DELIVER TO Shipping Address: GRANT COUNTY TECH, SERVICES 75 Remittance Drive ATTN:JEREMY HALLSuite 1515 i 35 C ST NW SUITE 308 Chicago, IL 60675.1515 EPHRATA, WA 98823 Phone: (509) 754-6073 Shipping Method: UPS Ground _. 0 Haleigh Byrnes 1 (866) 405-6213 1 halebry®cdw.com Page 1 of 2 This quote is subject to COW's Terms and Conditions of Sales and Service Projects at For moorem i 4 CL Ce P S Gan 'Lion !Ar yICY Sal ds",*� For contact COW account manager 2 2020 CDWG LLC, 20C N. Milwaukee Avenue, Vernon Hies, It 60061 1 800,808.4239 Page 2 of 2 Barbara Vasquez From: Kaye Burns Sent: Tuesday, November 24, 2020 8:07 AM To: Barbara Vasquez Cc: Garth Dano; Tom Gaines; Vanessa Brown Subject: Prosecutor's Office - Laptop - Consent Agenda Attachments: GCPA New Quote.pdf Importance: High I received a call from Jeremy Hall at TS saying that the laptops that were on the consent agenda for today were on backorder. He was able to get a new quote from CDW-G (for actually better laptops) that are in stock. It is attached. The cost (including sales tax) is $414.56 than the original quote. If approved, these can be invoiced and shipped today. As you are aware, we are planning on seeking reimbursement for these under the CARES Act, which means it is necessary that it be approved and paid prior to November 30'h. Thank you for your assistance. Kaye Burns Administrative Assistant Grant County Prosecutor's Office PO Box 37 Ephrata WA 98823 (509)754-2011, ext. 3905 (509)754-6574 e-mail — kburns@grantcountywa.gov The contents of this e-mail message, including any attachments, are intended solely for the use of the person or entity to whom the e-mail was addressed. It contains information that may be protected by attorney-client privilege, work -product, or other privileges, and may be restricted from disclosure by applicable state and federal law. If you are not the intended recipient of this message, be advised that any dissemination, distribution, or use of the contents of this message is strictly prohibited. If you received this message in error, please contact the sender by reply e-mail. Please also permanently delete all copies of the original e-mail and any attached documentation. Please be advised that any reply to this e-mail maybe considered a public record and be subject to disclosure upon request. Thank you. QUOTE CONFIRMATION ."'R PEOPLE WHO GET IT DEAR JEREMY HALL, Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL LTJK767 11/24/2020 GCPA 0607430 $34,346.72 ITEM QTY CDW# UNIT PRICE EXT. PRICE Lenovo ThinkPad T15 Gen 1 - 15.6" - Core i7 10610U - 1§i GB 12 6054889 $2,000.00 $24,000.00 RAM -1TBSSD- SALES TAX $2,661.56 GRANT COUNTY ATT: INFORMATION SERVICES DEPT GRAND TOTAL Mfg. Part#: 20S6001LUS PO BOX 37 EPHRATA, WA 98823-0037 Contract: KCDA Catalog Agreement- Contract# 018-A (018-A) Phone: (509) 754-6073 Payment Terms: NET 30 -VERBAL Please remit payments to: COW Government Len....., ThinkPad Ultra Docking Station - dockina station - 12 4957196 $260.69 $3,128.28 VGA, HDMI, 2 x DP ATT:INFORMATION SERVICES DEPT Suite 1515 PO BOX 37 Mfg, Part#: 40A30135US EPHRATA, WA 98823-0037 UNSPSC:43211602 Shipping Method: UPS Ground Contract: KCDA Catalog Agreement- Contract# 018-A (018-A) HP EliteDisolay E243 - LED monitor - Full HD (10800) - 23.8" - Smart Buy 24 4754887 $173.13 $4,155.12 Mfg. Part#: 1FH47A8#ABA UNSPSC:43211902 Contract: KCDA Catalog Agreement- Contract# 018-A (018-A) L novo Essential Wired Combo.- keyboard and mouse set - US 12 4350179 $33.48 $401.76 Mfg. Part#: 4X301.79883 UNSPSC:43211706 Contract: KCDA Catalog Agreement- Contract# 018-A (018-A) PURCHASER BILLING INFO SUBTOTAL $31,685.16 Billing Address: SHIPPING $0.00 SALES TAX $2,661.56 GRANT COUNTY ATT: INFORMATION SERVICES DEPT GRAND TOTAL $34,346.72 PO BOX 37 EPHRATA, WA 98823-0037 Phone: (509) 754-6073 Payment Terms: NET 30 -VERBAL Please remit payments to: COW Government DELIVER TO Shipping Address: GRANT COUNTY 75 Remittance Drive ATT:INFORMATION SERVICES DEPT Suite 1515 PO BOX 37 Chicago, IL 60675-1515 EPHRATA, WA 98823-0037 Phone: (509) 754-6073 Shipping Method: UPS Ground (0 Haleigh Byrnes 1 (866) 405-6213 1 halebry@cdw.com Page 1 of 2 LEASE OPTIONS FMV TOTAL FMV LEASE OPTION BO TOTAL BO LEASE OPTION $31,685.16 $857.08/Month $31,685.16 $987.63/Month Monthly payment based on 36 month lease. Other terms and options are available. Contact your Account Manager for details. Payment quoted is subject to change. Why finance? • Lower Upfront Costs. Get the products you need without impacting cash flow. Preserve your working capital and existing credit line. • Flexible Payment Terms. 100% financing with no money down, payment deferrals and payment schedules that match your company's business cycles. • Predictable, Low Monthly Payments. Pay over time. Lease payments are fixed and can be tailored to your budget levels or revenue streams. • Technology Refresh. Keep current technology with minimal financial impact or risk. Add-on or upgrade during the lease term and choose to return or purchase the equipment at end of lease. • Bundle Costs. You can combine hardware, software, and services into a single transaction and pay for your software licenses over time! We know your challenges and understand the need for flexibility. General Terms and Conditions: This quote is not legally binding and is for discussion purposes only. The rates are estimate only and are based on a collection of industry data from numerous sources. All rates and financial quotes are subject to final review, approval, and documentation by our leasing partners. Payments above exclude all applicable taxes. Financing is subject to credit approval and review of final equipment and services configuration. Fair Market Value leases are structured with the assumption that the equipment has a residual value at the end of the lease term. This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at For more information, contact a CDW account manager © 2020 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1 800.808.4234 Page 2 of 2