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Home My WebLink AboutMinutes - BOCCMINUTES GRANT COUNTY BOARD OF COMMISSIONERS Public meetings were held by the Grant County Commissioners via WEBEX Conference Call or Video only. MONDAY, NOVEMBER 16,202 The Grant County Commissioners session began at 9:30 a.m. with Commissioners Carter and Taylor in attendance. Commissioner Stevens was out and excused. 8:30 a.m. — 9:30 a.m. Grant County COVID-19 Healthcare and Public Health Briefing (ZOOM Meeting) 9:30 a.m. —10:00 a.m. Consent Agenda (Items 1 through 14) A motion was made by Commissioner Taylor, seconded by Commissioner Carter, to approve items 1 through 14 on the agenda as presented. The motion passed with 2 Commissioners in attendance. COMMISSIONERS OFFICE 1. Commissioners Office and Public Defense Vouchers for approval. (Approved) 2. Commissioners September 28, October 5, 12, 19, Minutes for approval. (Approved) 3. Letter of reappointment to Goldye Moyer to the Tourism Commission for another 3 -year term beginning November 17, 2020 through November 16, 2023. (Approved) 4. Letter of reappointment to Hank Wiebe to the Mosquito Control District #2 for a 2 -year term beginning November 17, 2020 through November 16, 2022. (Approved) 5. Amendment A to Washington State Department of Commerce, Community Services and Housing Division, Housing Assistance Unit Emergency Solutions Grant —COVID 19 Contract No. 20-4613C-100. The amendment increases the grant amount by $1,458,768.00 to a new total of $1,737,234.00 with the term of October 1, 2020 through September 30, 2022. This increase in funding will pass through to the City of Moses Lake. (see below) (Approved) 6. Housing Assistance Unit, Community Services and Housing Division, Emergency Solutions Grant — COVID 19 (ESG-CV) Amended Sub Recipient Grant with the City of Moses Lake for Washington State Department of Commerce Grant No. 20-4613C-100 (see above). (Approved) 7. Request from the Boys and Girls Clubs of the Columbia Basin to be the Grant Fund Administrator for the $150,000.00 approved by the Commissioners on October 19, 2020 for all school districts within Grant County from Corornavirus Relief Funds (CRF) Grant through the CARES Act No. 20- 6541C-013. (Approved) AUDITOR'S OFFICE 8. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. (Approved in the amount of $457,985.51) Page 2 of 6 Grant County Commissioners Minutes Week of November 16, 2020 SHERIFF'S OFFICE 9. Interlocal Agreement Interagency Narcotic Enforcement Team (INET) between Grant County, Washington State Patrol, and the Quincy Police Department to detect and apprehend illegal drug manufacturers and traffickers, disseminate information related to illegal drug activity, and maintain a cooperative effort among the county's criminal justice agencies in the areas of illegal drugs, gangs, etc. Term is January 1, 2020 through December 31, 2021. (Approved) TECHNOLOGY SERVICES 10. Purchase Order No. 329 in the amount of $5,939.28 to purchase a Smart Board from CDW-G for the Prosecuting Attorney's Office. This was approved in their capital outlay budget. (Approved) 11. Purchase Order No. 337 in the amount of $20,250.00 for the annual renewal of Quartermaster SAAS subscription for Cloud Hosting Services from Collective Data and used by the Sheriffs Office and Technology Services. (Approved) GRANT INTEGRATED SERVICES 12. 2020 Communications Proposal with Strateligent in the amount of $24,270.00 for their rebranding project. (Approved) PUBLIC WORKS 13. Authorization to call for bids for the Valley Road Grind/Inlay Project (CRP 20-01) with a bid opening date of December 15, 2020 at 1:30 p.m. (Approved) 14. Resolution No. 20 -095 -CC notice of hearing in the matter of declaring certain county -owned property surplus and ordering the sale thereof (heaters and oil tanks). The hearing was scheduled for December 15, 2020 at 1:30 p.m. (Approved) 10:30 a.m. —10:40 a.m. Open Record Public Hearing, 6 Year Transportation Improvement Program The Commissioners held an Open Record Public Hearing to approve the Six Year Transportation Improvement Program as presented by the County Engineer. Keith Elefson, County Engineer, gave a rundown of the proposed. A motion was made by Commissioner Taylor, seconded by Commissioner Carter to close the public comment portion of the hearing. The motion passed with 2 Commissioners in attendance. Commissioner Taylor moved to approve the program as presented. Commissioner Carter seconded and the motion passed with 2 Commissioners in attendance. The hearing adjourned. (Resolution No. 20 -094 -CC) Page 3 of 6 Grant County Commissioners Minutes Week of November 16, 2020 11:00 a.m. —11:30 a.m. C Carter w/ K Eslinger, Human Resources— Planning Discussion 11:30 a.m. —12:00 p.m. J Strickler, Grants Administration Specialist Update 6:00 p.m. —7:30 p.m. C Carter, Health Board Meeting TUESDAY, NOVEMBER 17,202 The session was continued to 8:00 a.m. with all Commissioners in attendance. 8:00 a.m. — 8:30 a.m. 2021 Preliminary Budget Adoption The Commissioners met in an Open Public Meeting to sign a resolution (No. 20 -096 -CC) and adopt a preliminary budget for fiscal year 2021, and set the meeting date for consideration of the final budget on December 7, 2020 at 10:30 a.m. Madeline Prentice, Chief Accountant, stated the preliminary budget total amount is $149,690,135.00; the current expense portion is $47,512,319.21. A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to adopt the preliminary budget as presented. The motion passed unanimously. 8:30 a.m. — 8:40 a.m. Superior Court Budget Meeting 8:40 a.m. — 8:50 a.m. Commissioners Office and Public Records Budget Meeting 8:50 a.m. — 9:10 a.m. Board of Equalization/Tourism Commission/Disability Board/Veterans Services Budget Meeting 9:10 a.m. —9:30 a.m. Grant County Museum Budget Meeting 9:30 a.m. —9:40 a.m. Coroner's Office Budget Meeting 9:40 a.m. —10:00 a.m. Clerk's Office Budget Meeting 10:15 a.m. —10:30 a.m. Public Defense/Law Library Budget Meeting 10:30 a.m. —11:00 a.m. Bonds/Operating Transfers/Emergency Communication Budget Meeting 11:00 a.m. —11:20 a.m. Public Works Budget Meeting 11:20 a.m. —11:50 a.m. Auditor's Office/CARES ACT Elections/NAVA 3 Elections Security Budget Meeting Page 4 of 6 T Taylor, Grant County Economic Development Council Board Meeting Grant County Commissioners Minutes Week of November 16, 2020 9:00 a.m. — 9:10 a.m. 1:00 P.M. —1:15 P.M. New Hope / Kids Hope Budget Meeting 1:15 p.m. — 2:15 p.m. Sheriff's Office/Jail/Emergency Management/Drug Seizures/INET Misc General Government/Grants Administration/Economic Forfeiture/INET Criminal Investigation/Surplus/Proposition 1 Sales Tax Enhancement/Strategic Infrastructure Program/Affordable and Budget Meeting 2:15 p.m. — 2:30 p.m. REET Rules/Tourism RCW Budget Meeting 2:45 p.m. — 3:45 p.m. 2021 Budget Discussion (Cancelled) 4:00 p.m. — 5:00 p.m. C Carter, Japanese Digital Exchange Meeting MISCELLANEOUS ITEMS Request from Grant Integrated Services to pay certain employees a $50.00 stipend to use their personal cell phones for work. (Approved) WEDNESDAY, NOVEMBER 18,202 The session was continued to 9:00 a.m. with all Commissioners in attendance 7:00 a.m. — 8:00 a.m. T Taylor, Grant County Economic Development Council Board Meeting (Zoom) 9:00 a.m. — 9:10 a.m. District Court Budget Meeting 9:10 a.m. — 9:20 a.m. Juvenile Court and Youth Services Budget Meeting 9:20 a.m. — 9:40 a.m. Misc General Government/Grants Administration/Economic Enhancement/Strategic Infrastructure Program/Affordable and Supportive Housing Budget Meeting 9:40 a.m. —9:50 a.m. Development Services Budget Meeting 9:50 a.m. —10:10 a.m. Treasurer's Office Budget Meeting 10:30 a.m. —11:00 a.m. Fairgrounds Budget Meeting 11:00 a.m. —12:00 p.m. Central Services/Facilities and Maintenance/Interfund Communications/Technology Services Budget Meeting 1:00 p.m. —1:15 p.m. Assessor's Office Budget Meeting Page 5 of 6 Grant County Commissioners Minutes Week of November 16, 2020 1:15 p.m. —1:25 p.m 1:25 p.m. —1:40 p.m 1:40 p.m. — 2:00 p.m 2:00 p.m. — 2:20 p.m 2:10 p.m. — 2:30 p.m 2:30 p.m. — 3:30 p.m 3:45 p.m. —4:45 p.m MISCELLANEOUS ITEMS Human Resources Budget Meeting Benefits and Compensation Budget Meeting Prosecuting Attorney's Office/Crime Victims Budget Meeting Noxious Weed Board Budget Meeting Grant Integrated Services Budget Meeting Capital Expenditures/Law and Justice Fund/REET 1 & 2/Trial Court Improvement Budget Meeting 2021 Budget Discussion (Cancelled) Credit card expense approval for Grant Integrated Services for Safeway in the amount of $53.64 to purchase food for a "Back to Office' orientation. (Approved) THURSDAY. NOVEMBER 19.2020 1:00 p.m. —2:30 p.m. R Stevens, Transportation Improvement Board Pre -Board Meeting 2:30 p.m. — 3:30 p.m. C Carter, Homeless Housing Task Force Meeting (Zoom) 6:30 p.m. —8:00 p.m. C Carter, Grant Transit Authority (GTA) Board Meeting Page 6 of 6 Grant County Commissioners Minutes Week of November 16, 2020 FRIDAY, NOVEMBER 20, 2020 9:00 a.m. -12:00 a.m. R Stevens, Transportation Improvement Board Meeting MISCELLANEOUS ITEMS 3 -quotes from CivicPlus as presented by Central Services for CivicEngage, CivicClerk, and CivicHR and the Chair of the Board signed the CivicPlus Master Services Agreement / Statement of Work for each. Signed this day of r-eA '2021. ttest: Ba bars J. Vasqu z, C (jrerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington 605en Cindy Carter, Chair �r r� Danny E. tone, Vice -Cha RoKau , N mber