HomeMy WebLinkAboutBid Related - Public WorksAUTHORIZATION
TO
CALL FOR BIDS
Authorization given: June 13, 2023.
to CALL FOR BIDS by the Department of Public Works for:
Alternate Daily Cover 2023 & 2024
Bid opening date to be July 11, 2023, at 3:30 P.M.
Grant County Public Works, Meeting Room, 124 Enterprise St. S.E. Ephrata, WA 98823
BOARD OF COUNTY COMMISSIONERS
GRANT COUNTY, WASHINGTON
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Rob Jones C air
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Cindy Cart Vice Chair
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Danny StAl Member
Approv : ATTEST:
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Sam Castro C.P.O. Barbara Vasquez Cle f the Board
Public Works Director
Samuel Castro
Director of Public Works
Ephrata (509) 754-6082
Andy Booth
Assistant Director of Public Works
Ephrata (509) 754-6082
Dave Bren
County Engineer
Ephrata (509) 754-6082
Robert Bersanti
Design/Construction Engineer
Ephrata (509) 754-6082
Jason Collings, Supervisor
Solid Waste
Ephrata (509) 754-4319
GRANT COUNTY
PUBLIC WORKS DEPARTMENT
Sealed bids will be received for the following items:
Alternate Daily Cover
Sealed Bids will be Opened on
July 11, 2023
At
3:30 P.M.
at
Grant County Public Works,
Public Works Meeting Room,
124 Enterprise St. S.E.
Ephrata, WA 98823
John Brissey
Supervisor
Road District #1
Ephrata (509) 754-6082
Mike DeTrolio, Supervisor
Road District #2
Moses Lake (509) 765-4172
Rusty Soelter, Supervisor
Road District #3
Quincy (509) 787-2321
Tim Massey, Supervisor
Bridges
Ephrata (509) 754-6082
Rod Follett, Supervisor
Sign Shop
Ephrata (509) 754-6082
NOTICE TO MATERIAL SUPPLIERS
Sealed bids plainly marked "Bid for Alternate Daily Cover 2023", will be received by Grant County at the
Public Works Department at 124 Enterprise Street, Ephrata, WA 98823, until 3:30 PM, Tuesday, July 11,
2023, and will then and there be opened and publicly read for furnishing and delivering.
Quantity
(APPROXIMATELY) TOTAL PER 10,000 SQFT DAILY with a 253 day a year operating schedule
Description
Alternate Daily Cover Materials
Informational copies of the proposal and specifications are on file with the County Engineer in the Grant
County Public Works Building, 124 Enterprise St. S.E., Ephrata, WA 98823.
The Board of County Commissioners reserves the right to reject or accept any or all portions of the bids
received.
INSTRUCTIONS TO BIDDERS
1) Sealed bids, plainly marked "Bid for Alternate Daily Cover 2023", will be received by Grant
County at the Grant County Public Works Department located at 124 Enterprise Street, Ephrata,
WA, 98823, until 3:30 PM, July 11, 2023, and will then and there be opened and publicly read to
supply the products specified.
2) The Bidder may submit a bid on any or all items listed. If the Bidder does not wish to bid on any
item or items, please write "NO BID" on the appropriate proposal sheet.
3) Multiple bids for the same item may be made by the Bidder. Please copy the appropriate
proposal sheet(s) for the item(s) to be bid with more than one model. The proposal for each
item bid must be completed. Please number the proposal sheets accordingly.
4) The proposal must be completed, and the proposal signature sheet must be signed.
5) An informational copy of the contract is provided to the Bidder. Please read it but do not sign it.
6) All exceptions or changes to the specifications must be shown on the proposal sheet(s) in the
space provided or attached to the proposal sheet.
7) The Board of County Commissioners reserves the right to reject or accept all or part of the
proposal submitted by the Bidder.
8) Bidders are advised that the unit price bid for each new item will be compared with current
State or other public agency contract prices for similar items. After said comparison the County
may reject or accept all, or part of the proposal submitted by the Bidder and purchase items
directly from the State or other public agency contracts.
TITLE VI — Contractor Requirements
During the performance of this contract, the contractor/consultant, for itself, its assignees, and successors in
interest (hereinafter referred to as the "contractor") agrees as follows:
1. Compliance with Regulations
The contractor shall comply with the Regulations relative to non-discrimination in federally assisted programs of
United States Department of Transportation (USDOT), Title 49, Code of Federal Regulations, part 21, as they may
be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by
reference and made a part of this contract.
2. Non-discrimination
The contractor, regarding the work performed by it during the contract, shall not discriminate on the grounds of
race, color, sex, or national origin in the selection and retention of sub -contractors, including procurement of
materials and leases of equipment. The contractor shall not participate either directly or indirectly in the
discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract
covers a program set forth in Appendix 6 of the Regulations.
3. Solicitations for Sub -contracts, Including Procurement of Materials and Equipment
In all solicitations either by competitive bidding or negotiations made by the contractor for work to be performed
under a sub -contract, including procurement of materials or leases of equipment, each potential sub -contractor or
supplier shall be notified by the contractor of the contractor's obligations under this contract and the Regulations
relative to non-discrimination on the grounds of race, color, sex, or national origin.
4. Information and Reports
The contractor shall provide all information and reports required by the Regulations or directives issued pursuant
thereto, and shall permit access to its books, records, accounts, other sources of information and its facilities as
may be determined by the contracting agency or the appropriate federal agency to be pertinent to ascertain
compliance with such Regulations, orders, and instructions. Where any information required of a contractor is in
the exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify
to WSDOT or the USDOT as appropriate and shall set forth what efforts it has made to obtain the information.
5. Sanctions for Non-compliance
In the event of the contractor's non-compliance with the non-discrimination provisions of this contract, the
contracting agency shall impose such contract sanctions as it or the USDOT may determine to be appropriate,
including, but not limited to:
• Withholding of payments to the contractor under the contract until the contractor complies, and/or;
• Cancellation, termination, or suspension of the contract, in whole or in part
6. Incorporation of Provisions
The contractor shall include the provisions of paragraphs (1) through (5) in every sub -contract, including
procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued
pursuant thereto. The contractor shall take such action with respect to any sub -contractor or procurement as the
contracting agency or USDOT may direct as a means of enforcing such provisions including sanctions for non-
compliance.
Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a sub-
contractor or supplier because of such direction, the contractor may request WSDOT enter into such litigation to
protect the interests of the state and, in addition, the contractor may request the USDOT enter into such litigation
to protect the interests of the United States.
Alternate Daily Cover 2023 - Proposal Page 1
GENERAL CONDITIONS
$ The attached specifications are for the purpose of providing details regarding the type of
product desired by Grant County. Equal or similar products from reputable manufacturers and
suppliers are permitted. Grant County shall be the final determiner of product equivalence.
$ Grant County shall pay State sales and use taxes on all products purchased. The Bidder shall not
include taxes in the bid price and shall show state sales taxes as a separate item in the space
provided.
$ Grant County is a political subdivision of the State of Washington and is exempt from paying all
Federal excise taxes. The Bidder shall furnish Federal excise tax exemption certification when
applicable. All other taxes and costs of business shall be borne by the Bidder and included in the
base price.
$ All products shall conform to applicable Federal and State safety and health laws, rules and
regulations.
$ No proposal guarantee, written contract or contract bond is required for this proposal.
BID EVALUATIONS
$ Bid evaluations shall include, but not be limited by, the following criteria:
a. Price (may include life cycle)
b. Quality of product
C. Conformance to specifications
d. Prompt service and parts availability
e. Training
f. Bidder's previous contract experience
g. Public's best interest.
SUBMISSIONS
$ Bidders are advised to submit the following with each bid item:
a. Descriptive literature.
b. Sealed bids, with the name of the project and the time and date of the bid opening
clearly stated on the outside of the bid packet.
C. Complete information listing lump sums, unit prices and total prices in the spaces
provided on all of the bid forms, including all appropriate sales tax.
d. Receipt of addenda acknowledged, if applicable.
e. Mandatory bidder questionnaire with all items filled in.
f. Non -collusion affidavit certificate.
g. Letter from the Grant County Health District stating proposed product meets standard
to be utilized in the Grant County Ephrata Landfill.
$ The Bidder may submit any other information that may assist Grant County in evaluating the
bid.
WARRANTY
The Bidder must state the warranty period on all items bid. Grant County may require a
Alternate Daily Cover 2023 - Proposal Page 2
minimum warranty period. Within the warranty period the successful Bidder shall replace all products
made necessary due to defective design, materials, workmanship, or non-conformance with the
specifications.
PRODUCT GUIDE SHEETS AND MANUALS
The Bidder shall furnish product guide sheets and manuals as specified in the proposal. Guides
and manuals must be delivered to Grant County before product delivery is considered complete.
DELIVERY, INSPECTION AND ACCEPTANCE
All items shall be new and the manufacturer's latest product. All appurtenant items shall be
furnished with the products. Grant County will accept delivery between the hours of 7:00 AM to 2:00
PM, Tuesday thru Friday only. Unless otherwise noted, deliveries shall be F.O.B. Grant County. The
Bidder will be required to obtain a delivery address and time from the County Engineer, or his
designated representative, for each type of product. The Bidder, or his representative, is requested to
be present at the time of delivery. Delivery shall be made with a flatbed common carrier to allow for off
load by landfill forklift.
LATE DELIVERY
No penalty for late delivery will be assessed against the Bidder. However, the Bidder is advised
that the failure to deliver the product before the promised date will be a consideration used at
succeeding bid proposal evaluations.
AWARD OF PROPOSAL
The successful bidder shall be notified by e-mail of the acceptance of the proposal submitted
and authorized to proceed with the work.
COMPATIBILITY WITH COUNTY OWNED EQUIPMENT
The products bid and provided by the successful bidder shall be compatible for use with a 2015
Kincaid Pro Series 1200 V3 Hydroseeder, 3.8 Liter Kubota Diesel Engine, 20,000 lbs. GVWR
Alternate Daily Cover 2023 - Proposal Page 3
PROPOSAL Bid Item No. 1 BID ALTERNATE#
Description of Grant County Health District Approved Product:
Furnish and deliver
PROGUARD S62, ADCM, 50 Ib. bag
F.O.B in two to four separate deliveries to
Grant County, WA
Daily working face of Ephrata Landfill is Approximately 10,000 SQFT
Landfill is open 253 days a year
The ADCM materials listed below will not be purchased separately but all together from the awarded
bidder. The cost break down requested is for the daily cost of the material. The bid will be awarded
based upon the total cost of material to cover the active face on an annual basis. The material will be
purchased for the entire 2023 to 2024 year.
DAILY TOTAL COST FOR 10,000 SQFT:
Quantity Unit Price Amount
bags) of (product name/type) $_ $
green dye pack $ $
50 Ib. bag of cellulose $ $
DAILY TOTAL COST FOR 10,000 SQFT $
Freight Cost: $ $
ANNUAL BID TOTAL (for 10,000 SQFT COVERAGE DAILY for 253 OPERATING DAYS) $
(Do not include sales tax in bid)
State Sales Tax 8.2% $
The bid specification is patterned after the product produced and sold by New Waste Concepts, Inc.
Manufacturer: Delivery:
Warranty Period:
Product No/Description
Alternate Daily Cover 2023 - Proposal Page 4
Alternative Daily Cover Specifications:
The selected bidder is expected to furnish and deliver Alternative Daily Cover Materials (ADCM) to the
Ephrata Landfill in Grant County Washington. Delivery shall be made with a flatbed common carrier to
allow for off load by landfill forklift.
MATERIALS: The ADCM shall meet the requirements of ASTM D4982 and D6523. The product shall be
approved by the Grant County Health District for use within the Grant County Ephrata Landfill prior to
being awarded this bid request. Failure to be approved by the Grant County Health District will result in
rejection of the proposed product and bid submittal. The materials must be packaged in a manner that
no single bag exceeds fifty (50) pounds. The ADCM shall be a spray -applied cellulose based fiber mulch.
The mulch shall contain appropriate fire -retardant ingredients, binding agents and dyed green. The
Grant County Ephrata Landfill is currently permitted to utilize landfill leachate in replacement of water
to mix the Alternate Daily cover material. Stabilizing products provided as part of this project shall meet
stabilization requirements utilizing the leachate in lieu of water and should not require additional pH
balancing or hardeners to obtain adequate stabilization, as defined in this section. Products proposed
for stabilization that require additional pH balancing or hardeners will require additional testing to
ensure adequacy for this application prior to award. In this case, the proposed product shall be applied
to the entire face of the active landfill for a 24-hour period as a test area, utilizing the leachate in place
of water, to determine if it meets the requirements of the Landfill. Acceptance or denial of the product
use will be at the discretion of the Solid Waste Supervisor. The cost of all testing shall be borne by the
contractor. If stabilizing product cannot utilize leachate in place of water, then the proposed
product/bid will be rejected.
Each scheduled delivery of materials shall be accompanied by the Manufacturer's Certificate of
Compliance specifically stating the materials meet or exceed ASTM D6523.
SHIPPING AND DELIVERY: The bidder shall include the cost for shipping at the location shown below.
The successful bidder shall arrange his own freight. All deliveries shall be shipped on tarped flatbed
trailers, no shipments in van bodies will be accepted. All deliveries must be completed no later than
thirty (60) calendar days from date of the award. The Bidder shall make all delivery arrangements with
the delivery location at least one day prior to delivery.
Delivery Location: Ephrata Landfill:
Contact: Jason Collings, Solid Waste Supervisor
3803 Neva Lake Rd NW
Ephrata, WA 98823
509-754-4319
All deliveries must be made Tuesday through Friday, 7:00 A.M. to 2:00 P.M. with delivery confirmation.
Alternate Daily Cover 2023 - Proposal Page S
It is the intent of this proposal that the successful bidder will deliver full loads of approximately 44,000
pounds each and the bidder may increase or decrease the order to meet this intent.
All product guides, manuals, and Certificates of Compliance shall be delivered with the product.
PAYMENT: Grant County shall pay the vendor within 30 days of the date of delivery as shown on the
vendor's invoice for the amount delivered. No payments will be made for materials that have not been
delivered. Washington State sales tax at the rate of 8.2% will be added to the out of state bids and paid
to the Department of Revenue by Grant County to equalize the bids received.
Alternate Daily Cover 2023 - Proposal Page 6
Failure to return this Declaration as part of the bid proposal package
will make the bid nonresponsive and ineligible for an award.
NON -COLLUSION DECLARATION
I, by signing the proposal, hereby declare, under penalty of perjury under the laws of the
United States that the following statements are true and correct:
1. That the undersigned person(s), firm, association, or corporation
has (have) not, either directly or indirectly, entered into any
agreement, participated in any collusion, or otherwise taken any
action in restraint of free competitive bidding in connection with
the project for which this proposal is submitted.
2. That by signing the signature page of this proposal, I am deemed
to have signed and have agreed to the provisions of this
declaration.
Notice to All Bidders
To report bid rigging activities call:
1-800-424-9071
The U.S. Department of Transportation (USDOT) operates the above toll-free
"hotline" Monday through Friday, 8:00 a.m. to 5:00 p.m., Eastern Time. Anyone with
knowledge of possible bid rigging, bidder collusion, or other fraudulent activities
should use the "hotline" to report such activities.
The "hotline" is part of USDOT's continuing effort to identify and investigate highway
construction contract fraud and abuse and is operated under the direction of the
USDOT Inspector General. All information will be treated confidentially, and caller
anonymity will be respected.
Revised 6/14
From DOT Form 272-0361 EF
Alternate Daily Cover 2023 - Proposal Page 7
Proposal for Materials - Signature Page
The Bidder supplying materials is hereby advised that by signature of this proposal he/she is deemed to
have acknowledged all requirements and signed all certificates contained herein.
No proposal guaranty is required for this bid proposal.
Incompliance with Chapter 39.34.030(5)b RCW a public notice for this solicitation for bids has been
posted on Grant County's website: https://www.grantcountywa.gov/297/Request-for-Bids-
Quotes-Surplus
$ The Bidder will allow Grant County to purchase additional contract items at the
original bidprices offered: ........................................................................................... Yes No
$ The Bidder will allow other public agencies to purchase additional contract items
at the original prices offered(Rcw39.34):.......................................................................Yes No
$ The Bidder will allow modifications on contract items for additional purchase
requests (subject to wholesale price adjustments agreeable to each public agency): ............................... Yes No
$ The Bidder agrees to provide extended purchase options thru December 31, 2024, yes No
*If "No" is checked please show acceptable extended purchase period: .... 0 ... 0 .........
$ The Bidder understands Grant County accepts no responsibility for the payment
of any additional purchase requests made by other public agencies: ........................ Yes No
$ The Bidder understands Grant County is not required to purchase additional
contractitems: ............................................................................................................. Yes No
$ The proposed product can utilize leachate in place of water: ........................ Yes No
The undersigned Bidder hereby certifies that, within the three-year period immediately preceding the
bid solicitation date for this Project, the bidder is not a "willful" violator, as defined in RCW 49.48.082, of
any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and
notice of assessment issued by the Department of Labor and Industries or through a civil judgement
entered by a court of limited or general jurisdiction.
I certify (or declare) under penalty of perjury under the laws of the State of Washington that the
foregoing is true and correct.
Receipt is hereby acknowledged of addendum(s) No. (s) , &
Alternate Daily Cover 2023 - Proposal Page 8
Firm Name
City, St., zip,
Voice ( )
PROPOSAL MUST BE SIGNED 4
Address
Email
Fax (
State of Washington Business License No.
Signature of Authorized Official(s)
Please Print Name of Authorized Official(s)
Note: (1) This proposal form is not transferable, and any alteration entered hereon without prior permission from the County
Engineer will be cause for considering the proposal irregular and subsequent rejection of the bid.
(2) Should it be necessary to modify this proposal either in writing or by electronic means, please refer to the following
proposal number in your communication: Alternate Daily Cover - 2023
Alternate Daily Cover 2023 - Proposal Page 9