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Home My WebLink AboutRequest to Purchase - Public WorksMemo Grant County Department of Public Works 124 Enterprise St. S.E. Ephrata, WA 95823 To: Honorable Board of County Commissioners Grant County From: Samuel Dart Assistant Director Date: October 5, 2020 Serial No. 20.145 Re: Authorization to purchase Western Star 4900SF Cab & Chassis not on 2020 Equipment Expense Program through State Contracts. Authorization to purchase: 2 - Each 2021 Western Star 4900SF Cab & Chassis in the amount of $278,859.60 including sales tax. This equipment will be purchased from: Freightliner Northwest, West 10310 Westbow Blvd., Spokane WA, 99224 through Grant County's 58,000 lb. Truck Chassis 2018 contract. This equipment is not part of the 2020 Equipment Expense Program but Public Works will not have to pay 2021 cost increases if purchased now. The current trucks have collected enough money in the ER&R program to allow for replacement. The equipment will be delivered in 2021. 1 have reviewed the information and find it acceptable to move forward with the purchase of this item. Dated this &W day of 2020 Board of County Commissioners Grant County, Washington A ro Disapprove Abstain Dist #1 Dist #1 Dist #1 Dist ist #2 Dist 42 Dist 43 Dist 43 Dist #3 "To meet current and future needs, serving together with public and private entities, while fostering a work environment_" Information .......... _.......... ......._..._....._.._(509) 7546082 Keith Elefson. County Road Engineer..._._..... -_..Ext. 3502 Ed Lowry, Supervisor -Dist. No. i.. ......... ................ Ext. 3540 Mike DeTmllo, Supervisor -Dist. No_ 2_ ._..... Ext. 3591 FAIL_ ...._........_........ ..............._..._..._....(509) 754 087 E mail publicworks0grantcountywa.gov Bob 8ersanti. Construction Engineer—. ---.--..Ext 3503 Loc Ohl, Accountant Lead._......_»_.».._- __» ...Ext 3656 ............. John Br{ssey, Supervisor-0}st No. 3._.___..........._..Ext. 3541 ..._.__.._........_. Sam Castro, Public Works Director _...... _....... Ext 3504 Rod Follett, Foreman -Sign Shop ............ .... ...... ... Ext. 3579 John Spiess. Supervisor -Central Shop .............(509) 764.6086 Samuel Dart, Assistant Director......._....»_.... -..Ext. 3519 Jason Collings, Solid Waste ....................... (509) 754+1319 Andy Booth, Bridge Supervisor_... ._.......__..__._....Ent 3536 WESTERN STARAGMEEm- FREIGHTLINER WNORTH WEST WS Of HAWAII NORTHWEST — GORDON TR!JCK CEN -PS 741 FR :Mv1_1,Y -- VEHICLE VEHICLE PURCHASE AGREEMENT TOLL FREE ALL STORES 800-523-8014 Buyer's Name Grant County Department Of Public Works Order Date Address 124 Enterprise St. SE Estimated Delivery Date City EphrataState WA Zip 98823 Sales Rep Jim Banner Business Phone (509) 754-6082 Cell Phone Customer Email Jspiess@grantcountywa.gov Quantity Ordered 1 Base Price Per Unit $ 126,150.00 Federal Excise Tax Per Unit $ Subtotal Price Per Unit $ 126,150.00 Additional Description Spokane, WA (888) 744-0390 Quoted from the Grant County 58,000 Ib Truck Chassis bid - 2018 ❑Union Gap, WA (800)378-9478 ❑ Kapolei, HI (808)682-4315 Additional Items Per Unit (Not included in base price) 2020 Model Year Escalator $ 1,500.00 '21 Model Year Escalator Waived $ 0.00 $ $ Administration Fee $ 150.00 Title/Transfer Fee Per Unit $ Trip/Fuel Permit Per Unit $ Subtotal: $ 127,800.00 Sales Tax Rate: 9.100 % $ 11,629.80 Less: Deposit $ 0.00 Less: Cash Down Payment $ 0.00 Less: Net Trade-in Allowed $ 0.00 Unpaid Balance $ 139,429.80 (DUEONDELIVERr Stock Number TBD VIN Number TBD Year Color Red Make Western Star Model 4900SF Tractor/Truck/Trailer Dump Chassis ❑✓ New Used TRADE IN: CONDITION REPORT REQUIRED Year Make Model Body Type Color VIN Number Loan Balance Owed To Address City Trade Allowance $_ Balance Owing $_ Equity $ 0_00 SALES LOCATION page 1 of 2 State Zip ❑Mt. Vernon, WA Hermiston, OR (877) 848-0472 (800) 657-5408 ❑Pacific, WA La Grande, OR (800)282-0699 (800)843-1195 Olympia, WA Coburg, OR (855) 245-4635 (541) 225-2030 Ridgefield, WA Redmond, OR (360)887-7562 (541)548-7497 Spokane, WA (888) 744-0390 ❑ Medford, OR (541) 779-4622 ❑Union Gap, WA (800)378-9478 ❑ Kapolei, HI (808)682-4315 VEHICLE PURCHASE AGREEMENT Buyer's Name Grant County Department Of Public Works OrdEer Date 1-4 Sales Rep Jim Banner EXCLUSION OF WARRANTIES: Any warranties on the products sold hereby are made by the manufacturer. The undersigned purchaser understands and agrees that Gordon Truck Centers Inc. makes no warranties of any kind, express or implied, and disclaims all warranties including warranties of merchantability or fitness for a particular purpose,with regard to the products purchased; and that in no event shall Gordon Truck Centers Inc. be liable for incidental or consequential damages or commercial losses arising out of such purchase. This disclaimer does not affect the manufacturer's warranties, if any on this purchase. Tax, title and license are the purchaser's responsibility. VEHICLE DELIVERY TERMS: Vehicles must be paid in full prior to customer taking possession. Customer will be notified once vehicle(s) have been received from OEM and are ready for delivery. From the day of notification customer will have five (5) business days to fund Gordon Truck Centers Inc. (GTC) any amount still owed on the vehicle and take possession of vehicle. Vehicles not funded after five business days will be subject to additional daily flooring charges until payment is received in full. All deposits on factory ordered vehicles are non-refundable. Valid proof of insurance required prior to vehicle pick up or delivery. GORDON TRUCK CENTERS INC. (GTC) PREFERRED METHOD OF PAYMENT: 1. In -House Finance 2. Automated Clearing House (ACH) 3. Wire Transfer a. Instructions are available for customer reference 4. Cashier's Check a. Must be from local banks only — out of state transactions are wire transfer/ACH only b. Must be payable to Gordon Truck Centers Inc. Purchaser agrees that the VEHICLE PURCHASE AGREEMENT (VPA) includes all terms and conditions, that this VPA cancels and supersedes any prior VPA and as of the date hereof comprises an exclusive statement of the terms of this agreement relating to the subject matter covered hereby. THIS AGREEMENT SHALL NOT BECOME BINDING UNTIL ACCEPTED BY THE DEALER as evidenced below. Purchaser by their execution of this agreement acknowledges they have read and accepted its terms and conditions and has received a true copy of this agreement. Purchaser's Acceptance Purchaser's Name (Please Print) Grant County Department Of Public Works Name of Authorized Representative Title of Authorized Representative Signature of Authorized Representative Date Gordon Truck Centers Inc. Accepted This Date By: X Sales Manager Date page 2 of 2