HomeMy WebLinkAboutAgreements/Contracts - BOCC (006)b
Housing Authority of Grant County
1� 1139 Larson Blvd. • Moses Lake, WA 98837-3308
Phone: (509) 762-5541 • Fax: (509) 762-2202
Toll Free: (800) 747-9202 • TTY: (800) 833-6388
www.hagc.net
February 5, 2019
Grant County Board of Commissioners
ATTN: Jill Hammond
PO Box 37/35 C Street
Ephrata, WA 98823
Dear Ms. Hammond:
Please consider this letter and attached documentation the Housing Authority's claim for draw #19 for
January, 2019, for the Consolidated Homeless Grant. I certify that:
The information on the A-19 and supporting documentation for the Consolidated Homeless Grant
(CHG), contract # 17-46108-10, in the amount of $21,013.33 is a true and accurate report and that all
reported expenditures are properly chargeable to the CHG grant.
Sincerely,
c. 0- A
Christopher A. Sutherland
Financial Director
f2rThe Housing Authority of Grant County, Washington is an equal opportunity provider and employer and does not discriminate on the basis of race, color, national origin, religion, sex, physical or mental
EQUAL HOUSING disability or familial status. The Housing Authority of Grant County's policies and practices aredesigned to provide assurances that persons with disabilities will be given reasonable accommodations,
OPPORTUNITY upon request, so that they may fully access and utilize the housing programs and related services.
Grantee Name: Grant County ILead Grantee I List Sub Grantee Names Below
Report Month/Year: JANUARY 2019 1 1 1 HAGC
County review conducted by:
Hammond, Admin. Services Coordinator
BOCC APPROVAL BY: 1 k \ Jam'
Tom Taylor, Ch
it
Invoice Total:
Date: j - -1--t q
Date: 7_1% Aa
$21,013.33
rrPlr�r((ik�d
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Asst. foi
TANF
Househc
A%5
r
rReport
anteeName:GrantCounty LeadGranteList Sub GranteeNamesBelow Total
Month/Year: JANUARY 2019 HAGC lul-17
BUDGET DRAW #1
Admin -
$58,000.00
$395.83
Fac Support- For•Profit Lease
$0.00
Fac Support- Other Lease and Fac costs
$75,000.00
$3,961.49
Rent- For-Proft Rent
$210,417.00
$1,496.80
Rent" Other Rentand Housin Costs
$20,000.00
$0.00
$2,489.34
TANF- For -Profit Rent
$27,323.00
$0.00
TANF- Other Rent and Housing Costs
$10,000.
$0.00
TANF" operations I
I 1 $9,000.00
$1085.63
H m da
,. i 65
r $434.92
Hix nCait ;Ht0
ti087t1;'
{ $312.89
$1,641.37
$0.00
$0.00
$0.00
Jul -18 Aug -18 Sep -18 Oct -18 Nov -18 Dec -18 Jan -19 Feb -19 Mar -19
DRAW N13 DRAW a14 DRAW #15 DRAW N16 DRAW k17 DRAW 418 DRAW N19 DRAW N20 DRAW 421
512.72 337.32 135.41 855.91 409.07 1776.97 38.91
0 0 0 0 0 0 0
5124.72 4502.73 4497.93 3552 0 0 0
4237.07 3152.83 8482.82 3125.65 4681.25 3325 1800
80.28 1333.61 550 1857.19 528 29.2 99.41
2437.06 5448.88 2797.11 5218.08 4628.22 2164.12 2257.54
0 0 607.5 675 0 603 1238
0 0 675 710 760 1733 532.26
0 0 0 36.61 9.31 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
72.19 701.61 22.76 104.47 229.69 792.22 597.86
9736.07 10539.38 11030.22 9462.32 11339.94 13484.06 13090.2
2612.05 5201.32 2380.18 4116.13 3821.43 1711.41 1359.15
TOTAL OF
DRAWS
$10,578.83
$0.00
$65,846.87
$79,047.14
$11,989.12
$77,860.18
$5,547.50
$4,410.26
$2,051.36
$3,363.03
$58,774.95
$39,601.57
$2,520.80
$78,682.19
$21,201.67
BALANCE
REMAINING
$47,421.17
$0.00
$9,153.13
$131,369.86
$8,010.88
$27,139.82
$21,775.50
$5,589.74
$6,948.64
$3,136.97
$2,101.05
$2,398.43
$5,979.20
$85,193.81
$23,798.33
>641,4y1.uu
Involce Tota $11,818.27 $24,812.16 $31,217.68 $31,178.93 $29,713.36 $26,406.91 $25,618.98 $21,013.33 $461,475.47 $380,016.53
Grant CountylGCHA
Contract # -4610 -10 ( ) Submitted to GC by:
HAGC
Date: Z/!!r Jeet 5
Request for Reimbursement No. # 19
Grant County's Subrecipient Checklist:
State Auditor's Office Audit Procedures for Testing Activities Allowed
And Not Allowed, As Published In 2007
Questions to ask before submitting a payment request
Was the expenditure or cost:
_x Made for an allowable activity under the grant guidelines?
_x Authorized (or not prohibited) under state or local laws or regulations?
_x_ Approved by the federal awarding agency, if required?
_x Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43?
For payroll transactions:
x_ Does the employee's time and effort documentation meet the requirements of
Circular A-122?
x Allocable to the program? (Le., was the dollar amount charged to the program
relative to the benefits received by the program? Is the federal grantor being
charged its fair share of the cost?)
x Based on actual costs, not budgeted or projected amounts?
x Applied uniformly to federal and non-federal activities (i.e., is the federal
government being charged the same amount as if non-federal funds were being
used to pay the cost)?
x Given consistent accounting treatment within and between accounting periods?
(Consistency in accounting requires that costs incurred for the same purpose, in
like circumstances, be treated as either direct costs only or indirect costs only
with respect to final cost objectives).
x Calculated in conformity with generally accepted accounting principles, or
another comprehensive basis of accounting, when required under the applicable
cost principles?
x Not included as a cost (or used to meet cost sharing requirements) of other
federally -supported activities of the current or a prior period?
x_ Net of all applicable credits? (e.g., volume or cash discounts, insurance
recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and
scrap sales).
x Not included as both a direct billing and as a component of indirect costs?
x Properly classified (e.g., some costs may be incorrectly claimed as a direct cost
instead of being incorporated as part of the indirect cost rate).
x Supported by appropriate documentation? (e.g., approved purchase orders,
receiving reports, vendor invoices, canceled checks, and time and attendance
records.) Documentation may be in an electronic form.
_x_ Correctly charged to the proper account code and grant period?
H:\ACCOUNTING\LOTUS\LOTUS\Consolidated HG\CHG 2017-2019\CHG Subrecipient Checklist.docx Page 1
General Ledger Detail Report
GRANT COUNTY HOUSING AUTHORITY (GCH)
PROJECT 01 - j
Summary Report for Period 01 Ending 1/31/2019
Account Number/Description Beginning Balance Debit Credit Net Change Ending Balance
419013.7.01 TELEPHONE:CHG 0.00 4.47 0.00 4.47 4.47
443304.7-01 MAINT RETIREMENT:CHG 0.00 34.44 0.00 34.44 34.44
PROJECT 01- Total: 0.00 38.91 0.00 38.91 38.91
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GRANT COUNTY HOUSING AUTHORITY (GCH)
0 FqC1/(1 y
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PROJECT 02 -
Summary Report for Period 01 Ending 1/31/2019
Account Number/Description
Beginning Balance
Debit
Credit
Net Change
Ending Balance
411000.7.02
ADMIN SALARIES FACILITY SUPP & RA OPS-CHG
0.00
1,109.14
0.00
1,109.14
1,109.14
418200-7-02
ADMIN FICA FACILITY SUPP & RA OPS-CHG
0.00
81.59
0.00
81.59
81.59
418201.7-02
ADMIN SUTA FACILITY SUPP & RA OPS-CHG
0.00
18.41
0.00
18.41
18.41
418202-7.02
ADMIN L&I FACILITY SUPP & RA OPS-CHG
0.00
12.23
0.00
12.23
12.23
418204-7-02
ADMIN RETIREMENT FACILITY SUPP FOR HH W CHII
0.00
288.02
0.00
288.02
288,02
418205-7-02
ADMIN MED/DENTNISIL FACILITY SUPP FOR W CHIL
0.00
735.92
0.00
735.92
735.92
419013.7-02
TELEPHONE -FACILITY SUPP FOR HH W CHILD-CHG
0.00
12.23
0.00
12.23
1223
PROJECT 02 - Total:
0.00
2,257.54
0.00
2,257.54
2,257.54
0 FqC1/(1 y
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General Ledger Detail Report
GRANT COUNTY HOUSING AUTHORITY (GCH)
PROJECT 03 -
Summary Report for Period 01 Ending 1/31/2019
Account Number/Description Beginning Balance Debit Credit Net Change Ending Balance
443027-7-03 INSPECTIONS - OTHER RENT & HOUSING-CHG 0,00 99.41 0.00 99,41 99,41
PROJECT 03 - Total: 0.00 99.41 0.00 99.41 99.41
0 6-,V� -f 7, ca�,z -�::- 7,:3� q (
Run Date: 2/5/2019 10:35:58AM Page: 3
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General ledger Detail Report
GRANT COUNTY HOUSING AUTHORITY (GCH)
PROJECT 04 -
Summary Report for Period 01 Ending 1/31/2019
Account Number/Description Beginning Balance Debit Credit Net Change Ending Balance
471501-7-04 HAP PAYMENTS RENT FOR PROFIT-CHG 0.00 1,250.00 0.00 1,250.00 1,250.00
471506.7-04 RENT DEPOSITS FOR PROFIT-CHG 0.00 550,00 0.00 550.00 550.00
PROJECT 04 - Total: 0.00 1,800.00 0.00 1,800.00 1,800.00
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General Ledger Detail Report
GRANT COUNTY HOUSING AUTHORITY (GCH)
Account Number/Description
Beginning Balance
PROJECT 07 -
Summary Report for Period 01 Ending 1/31/2019
Debit Credit Net Change Balance
471501-7-07
HAP PAYMENTS FOR PROFIT-TANF-CHG 0.00
1,238.00
0,00
�En^ding
1,238,00 1,238,00
471506-7-07
RENT DEPOSITS TAN F-CHG 0.00
603.00
603.00
0.00 0.00
471512.7.07
HAP PAYMENTS TANF NON-PROFIT-CHG 0.00
232.26
0.00
2322 & 232.26
471514.7-07
RENT DEPOSITS TANF NON-PROFIT-CHG 0.00
300.00
0.00
300,00 300.00
PROJECT 07 - Total: 0.00
2,373.26
603.00
1,770.26 1,770.26
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General Ledger Detail Report
GRANT COUNTY HOUSING AUTHORITY (GCH)
Run Date: 2/5/2019 10:35:58AM
G/L Date- 2/5/2019
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PROJECT 08 -
Summary Report for Period 01 Ending
1/31/2019
Account Number/Description
Beginning Balance
Debit
Credit
Net Change
Ending Balance
411000.7-08
ADMIN SALARIES -HEN OPS-CHG
0.00
1,090.89
0.00
1,090.89
1,090.89
418200-7-08
ADMIN FICA -HEN OPS-CHG
0.00
42,10
0.00
4210
42.10
418201.7-08
ADMINSUTA-HENOPS-CHG
0.00
9.48
0.00
9.48
9.48
418202-7-08
ADMIN L&I-HEN OPS-CHG
0.00
6.41
0.00
6.41
6.41
418204.7-08
ADMIN RETIREMENT -HEN OPS-CHG
0.00
210.27
0.00
210.27
210.27
PROJECT 08 - Total: 0.00
1,359.15
0.00
1,359.15
1,359.15
0,oePrtO/1 S %
1, 359, 15--
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G/L Date- 2/5/2019
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General ledger Detail Report
GRANT COUNTY HOUSING AUTHORITY (GCH)
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PROJECT 09 -
+
Summary Report for Period 01 Ending
1/31/2019
Account Number/Description
Beginning Balance
Debit
Credit
Net Change
Ending Balance
411000.7-09
ADMIN SALRIES HEN-CHG
0.00
140.71
0.00
140.71
140.71
418200-7-09
ADMIN FICA HEN-CHG
0,00
10.49
0.00
10,49
10.49
418201-7-09
ADMIN SUTA HEN-CHG
0.00
2.33
0.00
2.33
2.33
418202-7.09
ADMIN L&I HEN-CHG
0,00
1.31
0.00
1.31
1.31
418204.7-09
ADMIN RETIREMENT HEN-CHG
0.00
52.15
0.00
52.15
52.15
418205.7-09
ADMIN MED/DENTNISIL HEN-CHG
0,00
90.87
0,00
90,87
90.87
442000.7.09
HEN ESSENTIAL NEEDS MATERIALS-CHG
0,00
300.00
0.00
300.001j
300.00
471501-7.09
HAP PAYMENTS RENT HEN-CHG
0.00
11,713.78
400.00
11,313.7 5 11,313.78
471504-7-09
HAP PAYMNTS UTILITIE HEN-CHG
0.00
291,42
0.00
291.42
291.42
471506-7.09
RENT DEPOSITS HEN-CHG
0.00
1,485.00
0.00
1,485.00
1,485,00
PROJECT 09 - Total:
0,00
14,088.06
400.00
13,688.06
13,688,06
Report Total
0,00
22,016,33
1,003.00
21,013.33
21,013.33
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General Ledger Detail Report
GRANT COUNTY HOUSING AUTHORITY (GCH)
Detail Postings for Period 01 Ending 1/31/2019
Account Number/Description
Period Date Journal Comments Beginning Balance Debit Credit Net Change Ending Balance
471501.7.04 HAP PAYMENTS RENT FOR PROFIT-CHG 0.00
01 11712019 AP -003363 000106923 AN: 550.00 550,00
01 11712019 AP -003363 000108275 AN:� 700.00 1,250.00
0,00 1,250.00 0.00 1,250.00 1,250.00
471501.7.07 HAP PAYMENTS FOR PROFIT-TANF-CHG 0.00
01 1/9/2019 AP -003367 000108560 AN:
01 1/31/2019 7J-000214 RECLASS REN
471501.7.09
550.00
01
1/312019
AP -003362
01
1/312019
AP -003362
01
1/312019
AP -003362
01
1/312019
AP -003362
01
1/312019
AP -003362
01
1/312019
AP -003362
01
113/2019
AP -003362
01
1/3/2019
AP -003362
01
1/3/2019
AP -003362
01
1/3/2019
AP -003362
01
1/3/2019
AP -003362
01
1/3/2019
AP -003362
01
1/3/2019
AP -003362
01
11312019
AP -003362
01
1/312019
AP -003362
01
11312019
AP -003362
01
1/3/2019
AP -003362
01
113/2019
AP -003362
01
1/312019
AP -003362
01
1/3/2019
AP -003362
01
1/3/2019
AP -003362
01
1/312019
AP -003362
01
1/3/2019
AP -003362
01
11712019
AP -003363
01
1/7/2019
AP -003363
01
1[7/2019
AP -003363
01
1/1512019
AP -003370
01
1/2312019
AP -003375
01
112312019
AP -003375
01
112312019
AP -003375
01
1123/2019
AP -003375
471504.7-09
01 119/2019 AP -003367
01 1/15/2019 AP -003371
01 1/23/2019 AP -003375
471506.7.04
01 117/2019 AP -003363
471506-7.07
01 117/2019 AP -003363
01 1/3112019 7J-000214
HAP PAYMENTS RENT HEN-CHG
000106624 AN: hli
000107079 AN: ice/
000107079 AN: SIL
000107359 AN: IST
000107426lIN:
000107520 /I N: RIMKU�L
000107609 /IN:
000108404 /INS
000108425 AN: UMIMFMMW
000108425 AN: 50011100M
000108425/INSMMMN�
000108425 AN: l�
000108550 /IN:
00010857011N:
000108586 AN:
000108590 AN:
000108599 AN: ANVINNIM
000108599 AN.
000108607 AN: I�
000108625 AN:dllMMINMW
000108641 /IN1#110011111110MVI•
000108643 AN:f�
000108644 AN:�►
000107200 AN:10 M. IMIM.
000107200 AN:iI
000108602 AN:�
000107520 AN:
000107544 AN:MINIINNIOMM
0001075441IN�
000108550...........--
000108643 A N: Jam'
Run Date: 2/4/2019 4:1t56PM
G/L Date: 2/4/2019
HAP PAYMNTS UTILITIE HEN-CHG
000100096 AN: IWMMMWMM
000100096 AN:
000100096 AN:
RENT DEPOSITS FOR PROFIT-CHG
000106923 AN.
RENT DEPOSITS TANF-CHG
000106993 A .
RECLASS RENTSXR
0.00
0.00
635.00 635.00
603.00 1,238,00
1,238,00 0.00 1,238.00 1,238.00
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550.00
550.00
425.00
975.00
430.00
1,405.00
360.00
1,765.00
525.00
2,290,00
400.00
2,690.00
550.00
3,240,00
300.00
3,540.00
500.00
4,040.00
500.00
4,540,00
530.00
5,070.00
530,00
5,600.00
475.00
6,075.00
600.00
6,675,00
300.00
6,975,00
300.00
7,275.00
495,00
7,770.00
400.00
8,170.00
300.00
8,470,00
300.00
8,770.00
300.00
9,070.00
350.00
9,420.00
300.00
9,720.00
560,00
10,280.00
108.36
10,388.36
300.00
10,688.36
400.00
10,288.36
250.00
10,538.36
85.50
10,623,86
304.92
10,928.78
385.00
11,313.78
0.00
11,713.78
400.00
11,313.78
11,313,78
0.00
69,89
69.89
150.00
219.89
71.53
291.42
0.00
291.42
0.00
291.42
291.42
0,00
550.00
550.00
0.00
550.00
0.00
550,00
550.00
0.00
603,00
603.00
603.00
0.00
0.00
603.00
603,00
0.00
0.00
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General Ledger Detail Report
GRANT COUNTY HOUSING AUTHORITY (GCH)
Run Date: 2/4/2019 4:11:56PM Page: 2
G/L Date: 2/4/2019 User gon: SAB
Detail Postings for Period 01 Ending 1/31/2019
Account Number/Description
Period Date Journal
Comments
Beginning Balance
Debit
Credit
Net Change
Ending Balance
471506.7.09
RENT DEPOSITS HEN-CHG
0.00
01 11712019 AP -003363
000107200AN:
560.00
560.00
01 1/23/2019 AP -003375
000107544/IN
400.00
960.00
01 1/23/2019 AP -003375
000108550 AN:
525.00
1,485.00
0.00
1,485.00
0.00
1,485.00
1,485.00
471512.7-07
HAP PAYMENTS TANF NON-PROFIT-CHG
0.00
01 1/16/2019 AP -003372
000100235 AN: �
23226
23226
0.00
23226
0.00
232.26
23226
471514.7.07
RENT DEPOSITS TANF NON-PROFIT-CHG
0.00
01 1/16/2019 AP -003372
000100235 AN: Mommooft
300.00
300.00
0.00
300.00
0,00
300.00
300.00
Report Total: 0.00
17,663.46
1,003.00
16,660.46
16,660.46
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CHG - JANUARY 2019
471501-7-04 HAP PAYMENTS RENT FOR PROFIT - CHG
ClAOD397A Rental Assistance: Rental Assistance 01/01/2019 $550.00
4D21B07B4 Rental Assistance: Rental Assistance 01/01/2019 $700.00
$1,250.00
471501-7-07 HAP PAYMENTS FOR PROFIT - TANF
830445CC8 Rental Assistance: Rental Assistance 01/01/2019 $635.00
20627E499 Rental Assistance: Rental Assistance 01/01/2019 $603.00
$1,238.00
471501-7-09 HAP PAYMENTS RENT - HEN
1A78A9CCA
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$550.00
C4BCA126F
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$425.00
205FB9395
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$430.00
0EF6413885
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$360.00
F7AB7965E
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$525.00
93EBA4669
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$550.00
AF1018D60
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$300.00
70BA32954
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$500.00
3126E4581
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$500.00
9BF9313DC
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$530.00
C6A754570
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$530.00
5DD1282D7
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$475.00
C71799CD4
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$600.00
62B9DB80D
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$300.00
173DF8D6F
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$300.00
A1C446DE3
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$495.00
A585CABF1
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$400.00
1233D9CCO
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$300.00
7CE9CC39A
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$300.00
138317011379
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$300.00
3188D43OF
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$350.00
D527FC428
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$300.00
7A4164B81
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$560.00
7A41641381
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$108.36
9EABBFFF8
. HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$300.00
DDE1AB2CC
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$250.00
DDE1AB2CC
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$85.50
1 BOB90DAF
HEN Rent Assistance: HEN Rent Assistance
01/14/2019
$304.92
AB5596134
HEN Rent Assistance: HEN Rent Assistance
01/01/2019
$385.00
$11,313.78
471504-7-09 HAP PAYMENTES UTILITIES - HEN
F7AB7965E HEN Utility Payment: HEN Utility Payment 01/07/2019 $69.89
7A4164681 HEN Utility Payment: HEN Utility Payment 01/01/2019 $150.00
93EBA4669 HEN Utility Payment: HEN Utility Payment 01/17/2019 $71.53
$291.42
471506-7-04 RENT DEPOSITS FOR PROFIT - CHG
ClAOD397A Security Deposit: Security Deposit 01/01/2019 $550.00
$550.00
471506-7-09 RENT DEPOSITS - HEN
7A4164681 HEN Security Deposit Payment: HEN Security
01/02/2019 $560.00
Deposit Pavment
DDE1AB2CC HEN Security Deposit Payment: HEN Security
01/01/2019 $400.00
Deposit Pavment
1 BOB90DAF HEN Security Deposit Payment: HEN Security
01/17/2019 $525.00
Deposit Pavment
$1,485.00
47512-7-07 HAP PAYMENTS TANF NON-PROFIT
AC628ED20 Rental Assistance: Rental Assistance 01/08/2019 $232.26
$232.26
471514-7-07 RENT DEPOSITS TANF NON-PROFIT
AC628ED20 Security Deposit: Security Deposit 01/08/2019 $300.00
$300.00
/I