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Home My WebLink AboutGrant Related - New Hope DV/SAK20-130 Children's Advocacy Centers of Washington t: ♦r 3020 Willamette Dr. NE Lacey, WA 98516 ��►►��,, Phone: (360) 753-3703 Contract Status: X New Contract Amend ment/Modification No: Contract is between Children's Advocacy Centers of Washington (CACWA) and the Sub -Contractor identified below: SUB -CONTRACTOR INFORMATION Organization's Name Mailing Address CACWA Capacity Grant 2020-21 Tax ID# Grant County, dba Kids Hope 311 W. Third Ave July 1, 2020 — June 30, 2021 91-6001319 Contact Person/Title Moses Lake, WA 98837 Contact Phone Number Phone Number contracts@cacwa.org 360-753-1698 Project Manager (509) 764-8402 CAC Name (if different) Physical Street Address (If different) Kids Hope Unallowable Expenses; Exhibit E — CACWA Semiannual Report Authorized Signer &Title Authorized Signer's Phone Authorized Signer's email Board of Grant County Commissioners Main Contact Name & Title Main Contact's Phone Main Contact's email Suzi Fode (509) 764-8402 sfode@grantcountywa.gov Director Fiscal Contact Name & Title Fiscal Contact's Phone Fiscal Contact's email Michele Haughton (509) 764-8402 mkhaughton@grantcountywa.gov Accounting Assistant CONTRACT INFORMATION Contract Title Project/Grant Number CACWA Capacity Grant 2020-21 #190 -A -GRANT -CAP -20 Contract Start/End Dates Amount of Contract July 1, 2020 — June 30, 2021 $47,926.00 Contact Person/Title Contact email Address Contact Phone Number John Cline contracts@cacwa.org 360-753-1698 Project Manager Attachments List Contract; Exhibit A - Data Security; Exhibit B -Statement of Work; Exhibit C — Budget; Exhibit D - Allowable & Unallowable Expenses; Exhibit E — CACWA Semiannual Report Reason for Amendment (if applicable) Amendment Amount (if applicable) APPROVAL The Sub -Contractor named above and CACWA acknowledge and accept the terms of the attached contract. Signatures for both parties are required below. S - n actor Sig a ure Pyrinted Name &Title Date Signed `l CAC ignatur Printed Namit & Title Date Signed Paula Reed, Executive Director Children's Advocacy Centers of Washington Contract Status: 3020 Willamette Dr. NE X New Contract Lacey, WA 98516 Amendment/Modification No: Phone: (360) 753-3703 Contract is between Children's Advocacy Centers of Washington (CACWA) and the Sub -Contractor identified below: SUB -CONTRACTOR INFORMATION Organization's Name Mailing Address CACWA Capacity Grant 2020-21 Tax IDN Grant County, dba Kids Hope 311 W. Third Ave July 1, 2020 — June 30, 2021 91-6001319 Contact Person/Title Moses Lake, WA 98837 Contact Phone Number Phone Number contracts@cacwa.org 360-753-1698 Project Manager (509) 764-8402 CAC Name (if different) Physical Street Address (If different) Kids Hope Unallowable Expenses; Exhibit E - CACWA Semiannual Report Authorized Signer &Title Authorized Signer's Phone Authorized Signer's email Board of Grant County Commissioners Main Contact Name & Title Main Contact's Phone Main Contact's email Suzi Fode (509) 764-8402 sfode@grantcountywa.gov Director Fiscal Contact Name & Title Fiscal Contact's Phone Fiscal Contact's email Michele Haughton (509) 764-8402 mkhaughton@grantcountywa.gov Accounting Assistant CONTRACT INFORMATION Contract Title Project/Grant Number CACWA Capacity Grant 2020-21 #190 -A -GRANT -CAP -20 Contract Start/End Dates Amount of Contract July 1, 2020 — June 30, 2021 $47,926.00 Contact Person/Title Contact email Address Contact Phone Number John Cline contracts@cacwa.org 360-753-1698 Project Manager Paula Reed, Executive Director 8-5-2020 Attachments List Contract; Exhibit A - Data Security; Exhibit B -Statement of Work; Exhibit C - Budget; Exhibit D - Allowable & Unallowable Expenses; Exhibit E - CACWA Semiannual Report Reason for Amendment (if applicable) Amendment Amount (ifappltcable) APPROVAL The Sub -Contractor named above and CACWA acknowledge and accept the terms of the attached contract. Signatures for both parties are required pelow. S-actorig ure Printed Name & Title Date Signed IVL 1 �I4 u CAC gna ur Printed Nam &Title Date Signed Paula Reed, Executive Director 8-5-2020 Children's Advocacy Centers of Washington Capacity Building Grant July 1, 2020 — June 30, 2021 This Contract is entered into by and between Children's Advocacy Centers of Washington (hereinafter referred to as "CACWA" or "Contractor") and Grant County, dba Kids Hope (hereinafter referred to as "Sub -Contractor.") Part I. General Terms and Conditions 1. Definitions. The words and phrases listed below, as used in this Contract, shall each have the following definitions: a. "CACWA" means Children's Advocacy Centers of Washington. b. "Central Contracts and Legal Services" means the DCYF central headquarters contracting office, or successor section or office. c. "Confidential Information" or "Data" means information that is exempt from disclosure to the public or other unauthorized persons under RCW 42.56 or other federal or state laws. Confidential Information includes, but is not limited to, Personal Information. d. "Contract" or "Agreement" means the entire written agreement between CACWA and the Sub -Contractor, including any exhibits, documents, and materials incorporated by reference. The parties may execute this Contract in multiple counterparts, each of which is deemed an original and all of which constitute only one agreement. E-mail or Facsimile transmission of a signed copy of this Contract shall be the same as delivery of an original. e. "CCLs Chief' means the manager, or successor, of Central Contracts and Legal Services or successor section or office. f. "Contractor" means the individual or entity performing services pursuant to this Contract and includes the Contractor's owners, members, officers, directors, partners, employees, and/or agents, unless otherwise stated in this Contract. For purposes of any permitted Subcontract, "Contractor' includes any Subcontractor and its owners, members, officers, directors, partners, employees, and/or agents. g. "Debarment" means an action taken by a Federal agency or official to exclude a person or business entity from participating in transactions involving certain federal funds. h. "DCYF" or the "Department" means the state of Washington Department of Children, Youth and Families and its employees and authorized agents. i. "Encrypt" means to encode Confidential Information into a format that can only be read by those possessing a "key"; a password, digital certificate or other mechanism available only to authorized users. Encryption must use a key length of at least 128 bits. j. "Personal Information" means information identifiable to any person, including, but not limited to, information that relates to a person's name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone 2020-21 Page 1 CACWA Capacity Building Grant Contract Between CACWA and Grant County, dba Kids Hope #190 -A -GRANT -CAP -20 Part I. General Terms and Conditions numbers, Social Security Numbers, driver license numbers, other identifying numbers, and any financial identifiers. k. "Physically Secure" means that access is restricted through physical means to authorized individuals only. I. "Program Agreement" means an agreement between the Sub -Contractor and CACWA containing special terms and conditions including a statement of work to be performed by the Sub -Contractor and payment to be made by Rural Resources on behalf of CACWA. m. "RCW" means the Revised Code of Washington. All references in this Contract to RCW chapters or sections shall include any successor, amended, or replacement statute. Pertinent RCW chapters can be accessed at http://apps.leg.wa.gov/rcw/. n. "Regulation" means any federal, state, or local regulation, rule, or ordinance. o. "RRCA" or "Rural Resources" means Rural Resources Community Action and its employees and authorized agents. RRCA is a private, non-profit agency serving as Fiscal Agent for the Children's Advocacy Centers of Washington. p. "Secured Area" means an area to which only authorized representatives of the entity possessing the Confidential Information have access. Secured Areas may include buildings, rooms, or locked storage containers (such as a filing cabinet) within a room, as long as access to the Confidential Information is not available to unauthorized personnel. q. "Sub -Contractor' means the individual or entity performing services pursuant to this Contract and includes the Sub -Contractor's owners, members, officers, directors, partners, employees, and/or agents, unless otherwise stated in this Contract. For purposes of any permitted Subcontract, "Contractor" includes any subcontractor and its owners, members, officers, directors, partners, employees, and/or agents. The Sub - Contractor for this Contract is Grant County, dba Kids Hope. r. "Subcontract" means any separate agreement or Contract between the Sub -Contractor and an individual or entity ("Subcontractor") to perform all or a portion of the duties and obligations that the Sub -Contractor is obligated to perform pursuant to this Contract. s. "Tracking" means a record keeping system that identifies when the sender begins delivery of Confidential Information to the authorized and intended recipient, and when the sender receives confirmation of delivery from the authorized and intended recipient of Confidential Information. t. "Trusted Systems" include only the following methods of physical delivery: (1) hand - delivery by a person authorized to have access to the Confidential Information with written acknowledgement of receipt; (2) United States Postal Service ("USPS") first class mail, or USPS delivery services that include Tracking, such as Certified Mail, Express Mail or Registered Mail; (3) commercial delivery services (e.g. FedEx, UPS, DHL) which offer tracking and receipt confirmation; and (4) the Washington State Campus Mail System. 2020-21 Page 2 CACWA Capacity Building Grant Contract Between CACWA and Grant County, dba Kids Hope #190 -A -GRANT -CAP -20 Part I. General Terms and Conditions For electronic transmission, the Washington State Government Network (SGN) is a Trusted System for communication within that Network. u. "WAC' means the Washington Administrative Code. All references to this Contract to WAC chapters or sections shall include any successor, amended or replacement regulation. Pertinent WAC chapters or sections can be accessed at http://apps.leg.wa.gov/wac. 2. Amendment. This Contract may only be modified by a written amendment signed by both parties. Only personnel authorized to bind each of the parties may sign an amendment. 3. Assignment. The Sub -Contractor shall not assign this Contract to a third party without the prior written consent of CACWA. 4. Billing Limitations a. CACWA shall pay the Sub -Contractor only for authorized services provided in accordance with this Contract. b. CACWA will not pay any claims for payment for services provided after the end date of this Contract nor for claims submitted more than 15 days after the end date of the Contract. c. The Sub -Contractor shall not bill, and CACWA shall not pay, for services performed under this Contract, if the Sub -Contractor has charged or will charge an agency of the state of Washington or any other party for the same services. 5. Compliance with Applicable Law. At all times during the term of this Contract, the Sub - Contractor shall comply with all applicable federal, state, and local laws and regulations, including but not limited to, nondiscrimination laws and regulations. 6. Confidentiality a. The Sub -Contractor shall not use, publish, transfer, sell or otherwise disclose any Confidential Information gained by reason of this Contract for any purpose that is not directly connected with Sub -Contractor's performance of services contemplated hereunder except: 1) As provided by law; or 2) In the case of Personal Information, with the prior written consent of the person or personal representative of the person who is the subject of the Personal Information. b. The Sub -Contractor shall protect and maintain all Confidential Information gained by reason of this Contract against unauthorized use, access, disclosure, modification or loss. This duty requires the Sub -Contractor to employ reasonable security measures, which include restricting access to the Confidential Information by: 2020-21 Page 3 CACWA Capacity Building Grant Contract Between CACWA and Grant County, dba Kids Hope #190 -A -GRANT -CAP -20 Part I. General Terms and Conditions 1) Allowing access only to staff that have an authorized business requirement to view the Confidential Information. 2) Physically securing all computers, documents, and other media containing the Confidential Information. 3) Ensure the security of Confidential Information transmitted via fax (facsimile) by: a) Verifying the recipient phone number to prevent accidental transmittal of Confidential Information to unauthorized persons. b) Communicating with the intended recipient before transmission to ensure that the fax will be received only by the authorized person. c) Verifying after transmission that the fax was received by the intended recipient. 4) When transporting six (6) or more records containing Confidential Information, outside a Secure area, do one or more of the following as appropriate: a) Use a Trusted System. b) Encrypt the Confidential Information, including: i. Encrypting email and/or email attachments which contain the Confidential Information. ii. Encrypting confidential information when it is stored on portable devices or media, including but not limited to laptop computers and flash memory devices. Note: This item, 6.b.4), is superseded by the language in Exhibit A, Data Security Requirements. 5) Send paper documents containing Confidential Information via a Trusted System. 6) Following the requirements of the DCYF Data Security Requirements Exhibit A, attached to this Contract. c. Upon request by DCYF or at the end of the Contract term, or when no longer needed, Confidential Information shall be returned to DCYF or Sub -Contractor shall certify in writing that they employed a DCYF approved method to destroy the information. Sub - Contractor may obtain information regarding the approved destruction methods from CACWA. d. Paper documents with Confidential Information may be recycled through a contracted firm, provided that the contract with the recycler specifies that the confidentiality of information will be protected, and the information destroyed through the recycling process. Paper documents containing Confidential Information requiring special handling (e.g. protected health information) must be destroyed on-site through shredding, pulping, or incineration. 2020-21 Page 4 CACWA Capacity Building Grant Contract Between CACWA and Grant County, dba Kids Hope #190 -A -GRANT -CAP -20 Part I. General Terms and Conditions e. Notification of Compromise or Potential Compromise. The compromise or potential compromise of Confidential Information must be reported to CACWA within one (1) business day of the discovery of the event. Sub -Contractor must also take actions to mitigate the risk of loss and comply with any notification or other requirements imposed by law or DCYF. 7. Debarment Certification. The Sub -Contractor, by signature to this Contract, certifies that the Sub -Contractor is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from participating in transactions (Debarred). The Sub -Contractor also agrees to include the above requirement in any and all subcontracts into which it enters. The Sub -Contractor shall immediately notify CACWA if, during the term of its Contract, Sub -Contractor becomes Debarred. CACWA may immediately terminate this Contract by providing Sub -Contractor written notice if Sub - Contractor becomes Debarred during the term hereof. 8. Governing Law and Venue. This Contract shall be construed and interpreted in accordance with the laws of the state of Washington and the venue of any action brought hereunder shall be in Superior Court for Thurston County. In the event that an action is removed to U.S. District Court, venue shall be in the Western District of Washington. 9. Independent Contractor. The parties intend that an independent contractor relationship will be created by this Contract. The Sub -Contractor and his or her employees or agents performing under this Contract are not employees or agents of CACWA, or DCYF. The Sub - Contractor, his or her employees, or agents performing under this Contract will not hold himself/herself out as, nor claim to be, an officer or employee of the above stated agencies by reason hereof, nor will the Sub -Contractor, his or her employees, or agent make any claim . of right, privilege or benefit that would accrue to such officer or employee. 10. Inspection. The Sub -Contractor shall, at no cost, provide CACWA, DCYF and the Office of the State Auditor with reasonable access to Sub -Contractor's place of business, Sub - Contractor's records, and DCYF client records, wherever located. These inspection rights are intended to allow CACWA, DCYF and the Office of the State Auditor to monitor, audit, and evaluate the Sub -Contractor's performance and compliance with applicable laws, regulations, and these Contract terms. These inspection rights shall survive for six (6) years following this Contract's termination or expiration. 11. Maintenance of Records. The Sub -Contractor shall maintain records relating to this Contract and the performance of the services described herein, including but not limited to, accounting procedures and practices, which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Contract. All records and other material relevant to this Contract shall be retained for six (6) years after expiration or termination of this Contract. Without agreeing that litigation or claims are legally authorized, if any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. 2020-21 Page 5 CACWA Capacity Building Grant Contract Between CACWA and Grant County, dba Kids Hope #190 -A -GRANT -CAP -20 Part I. General Terms and Conditions 12. Order of Precedence. In the event of any inconsistency or conflict between the General Terms and Conditions and the Special Terms and Conditions of this agreement or any Contract or any Program Agreement, the inconsistency or conflict shall be resolved by giving precedence to these General Terms and Conditions. Terms or conditions that are more restrictive, specific, or particular than those contained in the General Terms or Conditions shall not be construed as being inconsistent or in conflict. 13. Severability. If any term or condition of this Contract is held invalid by any court, the remainder of the Contract remains valid and in full force and effect. 14. Survivability. The terms and conditions contained in this Contract or any Program Agreement which, by their sense and context, are intended to survive the expiration or termination of the particular agreement shall survive. Surviving terms include, but are not limited to: Billing Limitations; Confidentiality, Disputes; Indemnification and Hold Harmless, Inspection, Maintenance of Records, Notice of Overpayment, Ownership of Material, Termination for Default, Termination Procedure, and Treatment of Property. 15. Contract Renegotiation, Suspension, or Termination Due to Change in Funding. If the funds CACWA relied upon to establish this Contract or Program Agreement are withdrawn, reduced or limited, or if additional or modified conditions are placed on such funding, after the effective date of this Contract but prior to the normal completion of this Contract or Program Agreement: a. At CACWA's discretion, the Contract or Program Agreement may be renegotiated under the revised funding conditions. b. At CACWA's discretion, CACWA may give notice to Sub -Contractor to suspend performance when CACWA determines that there is reasonable likelihood that the funding insufficiency may be resolved in a timeframe that would allow Sub -Contractor's performance to be resumed prior to the normal completion date of this Contract. 1) During the period of suspension of performance, each party will inform the other of any conditions that may reasonably affect the potential for resumption of performance. 2) When CACWA determines that the funding insufficiency is resolved, it will give Sub - Contractor written notice to resume performance. Upon the receipt of this notice, Sub - Contractor will provide written notice to CACWA informing CACWA whether it can resume performance and, if so, the date of resumption. For purposes of this subsubsection, "written notice" may include email. 3) If the Sub -Contractor's proposed resumption date is not acceptable to CACWA and an acceptable date cannot be negotiated, CACWA may terminate the Contract by giving written notice to Sub -Contractor. The parties agree that the Contract will be terminated retroactive to the date of the notice of suspension. CACWA shall be liable only for payment in accordance with the terms of this Contract for services rendered prior to the retroactive date of termination. 2020-21 Page 6 CACWA Capacity Building Grant Contract Between CACWA and Grant County, dba Kids Hope #190 -A -GRANT -CAP -20 Part I. General Terms and Conditions c. CACWA may immediately terminate this Contract by providing written notice to the Sub - Contractor. The termination shall be effective on the date specified in the termination notice. CACWA shall be liable only for payment in accordance with the terms of this Contract for services rendered prior to the effective date of termination. No penalty shall accrue to CACWA in the event the termination option in this section is exercised. 16. Waiver. Waiver of any breach or default on any occasion shall not be deemed to be a waiver of any subsequent breach or default. Any waiver shall not be construed to be a modification of the terms and conditions of this Contract. Only the CACWA Executive Director or designee has the authority to waive any term of condition of this Contract on behalf of CACWA. 17. Advance Payment. CACWA shall not make any payments in advance or anticipation of the delivery of services to be provided pursuant to this Contract. 18. Construction. The language in this Contract shall be interpreted as to its fair meaning and not strictly for or against any party. Any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in interpreting this Contract. 19. Indemnifications and Hold Harmless a. The Sub -Contractor shall be responsible for and shall indemnify, defend, and hold DCYF and CACWA harmless from any and all claims, costs, charges, penalties, demands, losses, liabilities, damages, judgements or fines, of whatsoever kind of nature, arising out of or relating to a) the Sub -Contractor's or any subcontractor's performance or failure to perform this Contract, or b) the acts or omissions of the Sub -Contractor or any subcontractor. b. The Sub -Contractor's duty to indemnify, defend, and hold DCYF and CACWA harmless from any and all claims, costs, charges, penalties, demands, losses, liabilities, damages, judgments, or fines shall include DCYF's and CACWA's personnel -related costs, reasonable attorney's fees, court costs, and all related expenses. c. The Sub -Contractor waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend, and hold harmless CACWA, its employees and authorized agents and the State and its agencies, officials, agents, or employees. d. Nothing in this term shall be construed as a modification or limitation on the Sub - Contractor's obligation to procure insurance in accordance with this Contract or the scope of said insurance. 20. Industrial Insurance Coverage. The Sub -Contractor shall comply with the provisions of Title 51 RCW, Industrial Insurance. If the Sub -Contractor fails to provide industrial insurance coverage or fails to pay premiums or penalties on behalf of its employees, as may be required by law, CACWA may collect from the Sub -Contractor the full amount payable to the Industrial Insurance accident fund. CACWA may deduct the amount owed by the Sub -Contractor to the accident fund from the amount payable to the Sub -Contractor by CACWA under this Contract, and transmit the deducted amount to the Department of Labor and Industries (L&I) Division 2020-21 Page 7 CACWA Capacity Building Grant Contract Between CACWA and Grant County, dba Kids Hope #190 -A -GRANT -CAP -20 Part I. General Terms and Conditions of Insurance Services. This provision does not waive any of L&I's right to collect from the Sub - Contractor. 21. Notice of Overpayment. If the Sub -Contractor receives a vendor overpayment notice or a letter communicating the existence of an overpayment from CACWA, the Sub -Contractor may protest the overpayment determination by requesting a review by the Children's Advocacy Centers of Washington's Executive Director. The Sub -Contractor's request for a review must: a. Be received by the CACWA Executive Director at 3020 Willamette Dr. NE, Lacey, WA 98516, within twenty-eight (28) calendar days of service of the notice; b. Be sent by certified mail (return receipt) or other manner that proves the Executive Director received the request; c. Include a statement as to why the Sub -Contractor thinks the notice is incorrect; and d. Include a copy of the overpayment notice. Timely and complete requests will be scheduled for a review by the CACWA Executive Director. Failure to provide CACWA with a written request for a review within twenty-eight (28) days of service of a vendor overpayment notice or other overpayment letter will result in an overpayment debt against the Sub -Contractor. CACWA may charge the Sub -Contractor interest and any costs associated with the collection of this overpayment. CACWA may collect an overpayment debt through lien, foreclosure, seizure and sale of the Sub -Contractor's real or personal property; order to withhold and deliver; or any other collection action available to CACWA to satisfy the overpayment debt. 22. Subcontracting. Except as otherwise provided in this Contract, the Sub -Contractor shall not subcontract any of the contracted services without the prior written approval of CACWA. Sub - Contractor is responsible to ensure that all terms, conditions, assurances and certifications set forth in this Contract are included in any and all subcontracts. Any failure of Sub - Contractor or its subcontractors to perform the obligations of this Contract shall not discharge the Sub -Contractor from its obligations hereunder or diminish CACWA's rights or remedies available under this Contract. 23. Subrecipients. a. General. If the Sub -Contractor is a subrecipient of federal awards as defined by 2 CFR Part 200 and this Agreement, the Sub -Contractor shall: 1) Maintain records that identify, in its accounts, all federal awards received and expended and the federal programs under which they were received, by Catalog of Federal Domestic Assistance (CFDA) title and number, award number and year, name of the federal agency, and name of the pass-through entity; 2020-21 Page 8 CACWA Capacity Building Grant Contract Between CACWA and Grant County, dba Kids Hope #190 -A -GRANT -CAP -20 Part I. General Terms and Conditions 2) Maintain internal controls that provide reasonable assurance that the Sub -Contractor is managing federal awards in compliance with laws, regulations, and provisions of contracts or grant agreements that could have a material effect on each of its federal programs; 3) Prepare appropriate financial statements, including a schedule of expenditures of federal awards; 4) Incorporate 2 CFR Part 200, Subpart F audit requirements into all agreements between the Sub -Contractor and its "subcontractors" who are subrecipients; 5) Comply with the Omnibus Crime Control and Safe streets Act of 1968, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act of 1990, Title IX of the Education Amendments of 1972, The Age Discrimination Act of 1975, and The Department of Justice Non - Discrimination Regulations, 28 C.F.R. Part 42, Subparts C,D,E and G, and 28 C.F.R. Part 35 and 39. (Go to www.oip.usdoi.00v/ocr/ for additional information and access to the aforementioned Federal laws and regulations.) b. Single Audit Act Compliance. If the Sub -Contractor is a subrecipient and expends $750,000 or more in federal awards from any and/or all sources in any fiscal year, the Sub -Contractor shall procure and pay for a single audit or a program -specific audit for that fiscal year. Upon completion of each audit, the Sub -Contractor shall: 1) Submit to CACWA the data collection form and reporting package specified in 2 CFR Part 200, Subpart F, reports required by the program -specific audit guide (if applicable), and a copy of any management letters issued by the auditor, 2) Follow-up and develop corrective action for all audit findings, in accordance with 2 CFR Part 200, Subpart F, prepare a "Summary Schedule of Prior Audit Findings' reporting the status of all audit findings included in the prior audit's schedule of findings and questioned costs. c. Overpayments. If it is determined by DCYF, CACWA or during the course of a required audit, that the Sub -Contractor has been paid unallowable costs under this or any Program Agreement, DCYF and/or CACWA may require the Sub -Contractor to reimburse DCYF and/or CACWA in accordance with 2 CFR Part 200. 24. Termination for Convenience. CACWA may terminate this Contract in whole or in part when it is in the best interest of CACWA by giving the Sub -Contractor at least thirty (30) calendar days' written notice. 25. Termination for Default. CACWA may immediately terminate this Contract for default, in whole or in part, by written notice to the Sub -Contractor if CACWA has a reasonable basis to believe that the Sub -Contractor has: a. Failed to meet or maintain any requirement for contracting with CACWA; 2020-21 Page 9 CACWA Capacity Building Grant Contract Between CACWA and Grant County, dba Kids Hope #190 -A -GRANT -CAP -20 Part I. General Terms and Conditions b. Failed to protect the health or safety of any CACWA client; c. Failed to perform under, or otherwise breached, any term or condition of this Contract; and/or d. Violated any applicable law or regulation. e. If it is later determined that the Sub -Contractor was not in default, the termination shall be considered a termination for convenience. 26. Termination or Expiration Procedure. The following terms and conditions apply upon Contract termination or expiration: a. The Sub -Contractor shall cease to perform any services required by this Contract as of the effective date of termination or expiration. b. If the Contract is terminated, the Sub -Contractor shall comply with all instructions contained in the termination notice. c. The Sub -Contractor shall immediately deliver to the CACWA contact named on page one of this Contract, or to his or her successor, all CACWA property in the Sub -Contractor's possession. The Sub -Contractor grants CACWA the right to enter upon the Sub- Contractor's ub- Contractors premises for the sole purpose of recovering any CACWA property that the Sub -Contractor fails to return within ten (10) calendar days of the effective date of termination or expiration of this Contract. Upon failure to return CACWA property within ten (10) calendar days, the Sub -Contractor shall be charged with all reasonable costs of recovery, including transportation. d. CACWA shall be liable only for payment required under the terms of this Contract for service rendered up to the effective date of termination or expiration. e. CACWA may withhold a sum from the final payment to the Sub -Contractor that CACWA determines necessary to protect CACWA against loss or additional liability. f. The rights and remedies provided to CACWA in this Section are in addition to any other rights and remedies provided at law, in equity, and/or under this Contract, including consequential and incidental damages. 27. Treatment of Property. All property purchased or furnished by CACWA for use by the Sub - Contractor during this Contract term shall remain with CACWA. Title to all property purchased or furnished by the Sub -Contractor for which the Sub -Contractor is entitled to reimbursement by CACWA under this Contract shall pass to and vest in CACWA. The Sub -Contractor shall protect, maintain, and insure all CACWA property in its possession against loss or damage and shall return CACWA property to CACWA upon Contract termination or expiration. 2020-21 Page 10 CACWA Capacity Building Grant Contract Between CACWA and Grant County, dba Kids Hope #190 -A -GRANT -CAP -20 Part I. General Terms and Conditions 28. Taxes. a. Where required by statute or regulation, Sub -Contractor shall pay for and maintain in current status all taxes that are necessary for contract performance. Sub -Contractor will pay sales or use taxes, if any, imposed on the services and materials acquired hereunder. Sub -Contractor must pay all other taxes including without limitation Washington Business and Occupation Tax, other taxes based on Sub -Contractor's income or gross receipts, or personal property taxes levied or assessed on Sub -Contractor's personal property. b. Sub -Contractor shall complete registration with the Washington State Department of Revenue and be responsible for payment of all taxes due on payments made under this Contract in accordance with the requirements of Title 82 RCW and Title 458 WAC. Out- of-state Sub -Contractors must contact the Department of Revenue to determine whether they meet criteria to register and establish an account with the Department of Revenue. Refer to WAC 458-20-101 (Tax registration and tax reporting) and call the Department of Revenue at 800-647-7706 for additional information. c. All payments accrued on account of payroll taxes, unemployment contributions, any other taxes, insurance, or other expenses for Sub -Contractor's staff shall be the Sub - Contractor's sole responsibility. 2020-21 Page 11 Part II. Special Terms and Conditions 1. Definitions Specific to Special Terms. The words and phrases listed below, as used in this section of the Contract, shall each have the following definitions: a. "Agency' means a public or private agency or other organization providing services to DCYF clients. b. "CA" means Children's Administration, which is an Administration within DCYF. c. "Child Abuse or Neglect" means the injury, sexual abuse, sexual exploitation, negligent treatment, or maltreatment of a child under circumstances, which indicate that the child's health, welfare, or safety is harmed. An abused child is a child who has been subjected to child abuse or neglect. d. "Client" means any child or adult who is authorized services by DCYF. e. "Compliance Agreement" means a written plan approved by CACWA which identifies deficiencies in Sub -Contractor's performance, describes the steps Sub -Contractor must take to correct the deficiencies, and sets forth timeframes within which such steps must be taken to return Sub -Contractor to compliance with the terms of the Contract. f. "Consultant" means a person who is qualified by credential, background, or experience to assist in assessing, evaluating, counseling, or treating the client, and who provides technical, clinical, practical or other relevant assistance to the Sub -Contractor in the assessment, evaluation, counseling, or treatment of a client. g. "Department of Children, Youth and Families' or "DCYF" means the Washington agency devoted exclusively to serve and support Washington state's youth and their families. h. "Family' means the birth parent(s), relative caregiver (kinship care), foster parent(s), and/or adoptive parent(s) who act(s) as caregiver(s) for a child. I. "Security Incident Response" means the steps taken to respond to a breach of confidential data. 2. Purpose. The purpose of this Contract is to provide funds for the Children's Advocacy Centers of Washington, as authorized by the Washington State Legislature for State Fiscal Year ending June 30, 2021. CACWA will be the designated Fiscal Agent. 3. Data Security Requirements — Exhibit A. The Sub -Contractor shall protect, segregate, and dispose of data from CA as described in Exhibit A, as required in Section 6 below titled Secure Management of Confidential Information. 4. Statement of Work — Exhibit B. The Sub -Contractor shall ensure that the funds provided under this Contract are used by Grant County, dba Kids Hope in accordance with the Washington State Legislature's authorization of the funds, and as described in the Statement of Work attached as Exhibit B. The Sub -Contractor shall for all practical purposes be considered as a surety for the Children's Advocacy Centers of Washington with respect to performance of the services and activities 2020-21 Page 12 CACWA Capacity Building Grant Contract Between CACWA and Grant County, dba Kids Hope #190 -A -GRANT -CAP -20 Part Il. Special Terms and Conditions described in this Contract and the attached Statement of Work, and as to the state funds provided under this Contract. 5. Budget — Exhibit C. Sub -Contractor's Budget for providing services under this Contract is attached as Exhibit C. Transfer of funds between and among line item budget categories of the approved Budget must be requested in writing by the Sub -Contractor if the cumulative amount of these transfers exceeds or is expected to exceed 10% of the total Budget. Budget adjustment requests must be submitted in writing to the CACWA Executive Director and are subject to justification and negotiation. Approved budget revisions shall be incorporated by reference into Exhibit C. 6. Secure Management of Confidential Information. The Sub -Contractor shall ensure that all Confidential Information (also referred to as Personal Information) as defined in the General Terms and Conditions Section 1, acquired under this Contract is used only for the provision of services under this Contract and is handled with the utmost confidentiality as described in the General Terms and Conditions, Section 6, Confidentiality. In addition: a. The Sub -Contractor has permission to use mobile devices under this Contract and shall ensure that mobile devices and data are accessed and protected as described in Exhibit A- Data Security Requirements. b. Failure to comply with applicable requirements may result in termination of this Contract. c. The Sub -Contractor shall provide a Security Incident Response report to CACWA in accordance with the Provider Instructions for Breach Situations found within the DCYF CA Security for Providers document, which can be accessed at https://www dcyf wa gov/sites/default/files/pdf/Security-in-Contracts.pdf. 7. Consideration. a. Total consideration payable to Sub -Contractor, for satisfactory performance of the work under this Contract is up to a maximum of $47,926 including any and all expenses, and shall be based on the following: Exhibit C: Budget. b. Travel Expenses. Travel expenses incurred or paid by the Sub -Contractor shall be reimbursed at the current state rate and in accordance with the State of Washington Office of Financial Management Travel Regulations. Reimbursable travel expenses under this Contract include mileage, lodging and per diem rates. Any out-of-state travel must be approved in advance by CACWA for travel expenses to be reimbursable under this Contract. Travel expenses are included in the maximum contract amount for this Contract. Additional travel regulations may be attached as an addendum to this Contract. Current rates for travel can be accessed at: http7//www ofm wa oov/policy/10 90 htm. 8. Billing and Payment. Funds will be disbursed, on a reimbursement basis only, to the Sub - Contractor by CACWA, and only after CACWA receives reimbursement from DCYF, for costs 2020-21 Page 13 CACWA Capacity Building Grant Contract Between CACWA and Grant County, dba Kids Hope #190 -A -GRANT -CAP -20 Part II. Special Terms and Conditions incurred for work performed during the reporting period and within the budget approved in Exhibit C. Allowable and non -allowable costs are described in Exhibit D. In order to obtain reimbursement, the Sub -Contractor shall submit monthly invoices for services and activities performed by Grant County, dba Kids Hope as described in this Contract on Invoice Voucher forms prepared in the manner prescribed by CACWA. By submitting invoices for services and activities performed or provided, and for expenses incurred, the Sub -Contractor warrants that such services, activities and expenses have in fact been so performed, provided or incurred. a. The invoice shall state the amounts of those costs and expenses incurred by Grant County, dba Kids Hope in the preceding calendar month, based on the items listed in the Budget Exhibit attached as Exhibit C. Costs and expenses listed in the invoice must match the corresponding items listed in the Budget Exhibit for costs and expenses incurred by the Sub -Contractor. b. The Invoice Voucher shall be submitted by email to: contractsna cacwa.oro c. The Sub -Contractor shall contact the Project Manager concerning billing questions via phone: (360) 753-1698 or email: contracts@cacwa.org. d. The Sub -Contractor shall bill for each month of service on a separate Invoice Voucher. The Invoice Voucher shall state the month services were provided. e. Claims for payment must be received by CACWA no later than fifteen (15) days from the end of the month in which services were rendered. f. CACWA will not be obligated to pay for services submitted more than three (3) months after the calendar month in which the services were performed. g. CACWA may stop payment to the Sub -Contractor if reports required under this Contract are delinquent, i.e., not submitted within 19 working days of the due date, or incomplete. h. CACWA may, at its sole discretion, withhold payment claimed by the Sub -Contractor for services rendered if Sub -Contractor fails to satisfactorily comply with any term or condition of the Contract. i. Invoices that are not prepared correctly or do not represent current budget numbers will be returned to the sender and may result in late payment or denial of payment. 9. Payment Only for Contracted Services. CACWA shall pay the Sub -Contractor only for authorized services provided in accordance with this Contract. If this Contract is terminated for any reason, CACWA shall pay only for services authorized and provided through the date of termination. 2020-21 Page 14 CACWA Capacity Building Grant Contract Between CACWA and Grant County, dba Kids Hope #190 -A -GRANT -CAP -20 Part II. Special Terms and Conditions 10. Funding Stipulations a. Information for Federal Fundina. The Sub -Contractor shall cooperate in supplying any information to CACWA that may be needed to determine eligibility for federal funding. b. Duplicate Billing. The Sub -Contractor must not bill other funding sources for services rendered under this Contract, which would result in duplicate billing to different funding sources for the same service. Furthermore, the Sub -Contractor shall ensure that no subcontractor bills any other funding sources for services rendered under this Contract, which would result in duplicate billing to different funding sources for the same service. c. No Federal Match. The Sub -Contractor shall not use funds payable for under this Contract as match toward federal funds. d. Supplanting. The Sub -Contractor shall use these funds to supplement, not supplant the amount of federal, state and local funds otherwise expended for services provided under this Contract. 11. Recovery of Fees for Noncompliance. In the event the Sub -Contractor bills for services provided and is paid fees for services that CACWA later finds were either (a) not delivered or (b) not delivered in accordance with applicable standards or the requirements of this Contract, CACWA shall have the right to recover the fees for those services from the Sub -Contractor, and the Sub -Contractor shall fully cooperate during the recovery process 12. Prohibition of Use of Funds for Lobbying Activities. The Sub -Contractor shall not use funds payable under the Contract for lobbying activities of any nature. The Sub -Contractor certifies that no state or federal funds payable under this Contract shall be paid to any person or organization to influence, or attempt to influence, either directly or indirectly, an officer or employee of any state or federal agency, or an officer or member of any state or federal legislative body or committee, regarding the award, amendment, modification, extension, or renewal of a state or federal contract or grant. Any act by the Sub -Contractor in violation of this prohibition shall be grounds for termination of this Contract, at the sole discretion of CACWA, and shall subject Sub -Contractor to such monetary and other penalties as may be provided by law. 13. Business/Financial Assessment. The Sub -Contractor authorizes CACWA to obtain a financial assessment and/or credit report of the Sub -Contractor's corporation and/or business, and of the principal owner(s) of the corporation and/or business, at any time prior to or during the term of this Contract. A "principal owner" includes person(s) or organizations with a 25% or more ownership interest in the business. CACWA may deny, suspend, terminate, refuse to renew or extend a contract if, in the judgment of CACWA, the Sub -Contractor, or any partner or managerial employee of the Sub - Contractor, or an owner of 50% or more of the Sub -Contractor entity, or a principal owner who exercises control over the Sub -Contractor's daily operations: 2020-21 Page 15 CACWA Capacity Building Grant Contract Between CACWA and Grant County, dba Kids Hope #190 -A -GRANT -CAP -20 Part II. Special Terms and Conditions a. Has a credit history which could adversely affect the Sub -Contractor's ability to perform the contract b. Has failed to meet a financial obligation as the obligation fell due in the normal course of business; or c. Has filed for bankruptcy, reorganization, or receivership within five years of the start date of the contract. 14. Insurance. The Sub -Contractor shall at all times comply with the following insurance requirements. General Liability Insurance. The Sub -Contractor shall maintain Commercial General Liability Insurance, or Business Liability Insurance, including coverage for bodily injury, property damage, and contractual liability, with the following minimum limits: Each Occurrence - $1,000,000; General Aggregate - $2,000,000. The policy shall include liability arising out of the parties' performance under this Contract, including but not limited to premises, operations, independent contractors, products -completed operations, personal injury, advertising injury, and liability assumed under an insured contract. The State of Washington, Department of Children, Youth and Families (DCYF), its elected and appointed officials, agents, and employees of the state, shall be named as additional insured's along with CACWA. b. Business Automobile Liability Policy. The Sub -Contractor shall maintain a Business Automobile Policy on all vehicles used to transport clients, including vehicles hired by the Sub -Contractor or owned by the Sub -Contractor's employees, volunteers or others, with the following minimum limit: $1,000,000 per accident combined single limit. The Sub - Contractor's carrier shall provide CACWA with a waiver of subrogation or name CACWA as an additional insured. c. Professional Liability Insurance (PL). The Sub -Contractor shall maintain Professional Liability Insurance or Errors & Omissions insurance including coverage for losses caused by errors and omissions, with the following limits: Each Occurrence - $1,000, 000; Aggregate: $2,000,000. d. Worker's Compensation. The Sub -Contractor shall comply with all applicable Worker's Compensation, occupational disease, and occupational health and safety laws and regulations. CACWA shall not be held responsible for claims filed for Worker's Compensation under RCW 51 by the Sub -Contractor or its employees under such laws and regulations. e. Employees and Volunteers. Insurance required of the Sub -Contractor under the Contract shall include coverage for the acts and omissions of the Sub -Contractor's employees and volunteers. In addition, the Sub -Contractor shall ensure that all employees and volunteers who use vehicles to transport clients or deliver services have personal automobile insurance and current driver's licenses. 2020-21 Page 16 CACWA Capacity Building Grant Contract Between CACWA and Grant County, dba Kids Hope #190 -A -GRANT -CAP -20 Part II. Special Terms and Conditions f. Subcontractors. The Sub -Contractor shall ensure that all subcontractors have and maintain insurance with the same types and limits of coverage as required of the Sub - Contractor under the Contract. g. Separation of Insureds. All insurance policies shall include coverage for cross liability and contain a "Separation of Insureds" provision. h. Insurers. The Sub -Contractor shall obtain insurance from insurance companies identified as an admitted insurer/carrier in the State of Washington, with a Best's Reports' rating of B++, Class VII, or better. Surplus Lines insurance companies will have a rating of A-, Class VII, or better. i. Evidence of Coverage. The Sub -Contractor shall, upon request by DSHS or CACWA, submit a copy of the Certificate of Insurance, policy, and additional insured endorsement for each coverage required of the Sub -Contractor under this Contract. The Certificate of Insurance shall identify Children's Advocacy Centers of Washington 3020 Willamette Dr. NE Lacey, WA 98516 State of Washington DCYF Children's Administration PO Box 45710 Olympia, WA 98504-5710 as Certificate Holders. A duly authorized representative of each insurer, showing compliance with the insurance requirements specified in this Contract, shall execute each Certificate of Insurance. The Sub -Contractor is not required to submit to CACWA copies of Certificates of Insurance for personal automobile insurance required of the Sub - Contractors employees and volunteers under the Contract. The Sub -Contractor shall maintain copies of Certificates of Insurance, policies, and additional insured endorsements for each subcontractor as evidence that each subcontractor maintains insurance as required by the Contract. j. Material Changes. The insurer shall give CACWA, 45 days advance written notice of cancellation or non -renewal. If cancellation is due to non-payment of premium, the insurer shall give CACWA 10 days advance written notice of cancellation. k. General. By requiring insurance, the State Washington, DCYF and CACWA do not represent that the coverage and limits specified will be adequate to protect the Sub - Contractor. Such coverage and limits shall not be construed to relieve the Sub -Contractor from liability in excess of the required coverage and limits and shall not limit the Sub - Contractor's liability under the indemnities and reimbursements granted to the State, DCYF or CACWA in this Contract. All insurance provided in compliance with this Contract shall be primary as to any other insurance or self-insurance programs afforded to or maintained by CACWA. 2020-21 Page 17 CACWA Capacity Building Grant Contract Between CACWA and Grant County, dba Kids Hope #190 -A -GRANT -CAP -20 Part II. Special Terms and Conditions I. Waiver. The Sub -Contractor waives all rights, claims and causes of action against the State of Washington, DCYF and CACWA for the recovery of damages to the extent said damages are covered by insurance maintained by Sub -Contractor. 15. Investigations of Sub -Contractor or Related Personnel CACWA may, without prior notice, suspend the Sub -Contractor's performance of the Contract if the Sub -Contractor, or any partner, officer or director of the Sub -Contractor, or any employee or volunteer of the Sub -Contractor or a subcontractor, is investigated by DCYF or a local, county, state or federal agency regarding any matter that, if ultimately established, could either: 1) Result in a conviction for violating a local, state or federal law, or 2) In the sole judgment of CACWA, adversely affect the delivery of services under this Contract or the health, safety or welfare of DCYF clients. b. CACWA may also take other lesser action, including, but not limited to, disallowing the subject of the investigation, whether an employee, volunteer, or other person associated with the Sub -Contractor or a subcontractor, from providing services, or from having contact with DCYF clients, until the investigation is concluded and a final determination made by the investigating agency. 16. Removal of Individuals from Performing Services a. In the event that any of Sub -Contractor's employees, subcontractors, or volunteers who provide services under this Contract do not meet qualifications required by this Contract or do not perform the services as required in this Contract, CACWA may require that Sub - Contractor assure CACWA that such individual will not provide services to DCYF clients under this Contract. b. CACWA shall notify the Sub -Contractor of this decision verbally and in writing and the Sub -Contractor shall, within twenty-four (24) hours, disallow that person from providing direct services to DCYF clients. Failure to do so may result in a Compliance Agreement and possible suspension or termination of this Contract. 17. Compliance Agreement. In the event that CACWA identifies deficiencies in Sub -Contractor's performance under this Contract, CACWA may, at its option, establish a Compliance Agreement. When presented with a Compliance Agreement, Sub -Contractor agrees to undertake the actions specified in the plan within the Agreement timeframes given to correct the deficiencies. Sub -Contractor's failure to do so shall be grounds for termination of this Contract. 18. Evaluation of Sub -Contractor. CACWA may evaluate the Sub -Contractor's performance during the term of the Contract. Areas of review may include, but are not limited to, the following: a. Effectiveness of services; 2020-21 Page 18 CACWA Capacity Building Grant Contract Between CACWA and Grant County, dba Kids Hope #190 -A -GRANT -CAP -20 Part II. Special Terms and Conditions b. Timeliness of services provided; c. Effective collaborative efforts with CACWA; d. Quality and clarity of reports; e. Adherence to contract terms; and f. Compliance with federal and state statutes. 19. Administrative Records. The Sub -Contractor shall retain all fiscal records that substantiate all costs charged to CACWA under this Contract. 20. Auditing and Monitoring. a. If the Sub -Contractor is required to have an audit or if an audit is performed, the Sub - Contractor shall forward a copy of the audit report to CACWA. b. If federal or state audit exceptions are made relating to this Contract, the Sub -Contractor must reimburse the amount of the audit exception, and any other costs including, but not limited to, audit fees, court costs, and penalty assessments. c. The Sub -Contractor shall be financially responsible for any overpayments by CACWA to the Sub -Contractor. The Sub -Contractor shall be financially responsible for any audit disallowances resulting from a federal or state audit which resulted from an action, omission or failure to act on the part of the Sub -Contractor. d. CACWA may schedule monitoring visits or a desk review with the Sub -Contractor to evaluate performance of the program. The Sub -Contractor shall provide at no further cost to CACWA reasonable access to all program -related records and materials, including financial records in support of billings, and records of staff and/or subcontractor time. 21. Resolution of Differences. In the event of any differences between the parties on matters related to the interpretation and implementation of this Contract, the parties shall first attempt to resolve the difference informally between themselves. If the parties are unable to resolve their difference as stated above, then either party may submit a request for dispute resolution as provided in the section, "Disputes' below. 22. Disputes a. Either party who has a dispute concerning this Contract may submit a written request for dispute resolution. The amount of any rate set by law, regulation, CACWA, or DCYF policy is not disputable. A party's written request for dispute resolution must include: 1) A statement identifying the issue(s) in dispute; and 2) Sub -Contractor's name, address and contract number. 2020-21 Page 19 CACWA Capacity Building Grant Contract Between CACWA and Grant County, dba Kids Hope #190 -A -GRANT -CAP -20 Part II. Special Terms and Conditions b. The request must be mailed to the CACWA Executive Director within thirty (30) calendar days after the party could reasonably be expected to have knowledge of the issue which is disputed. c. The parties shall select a dispute resolution team to resolve the dispute. The Team shall consist of a representative appointed by CACWA, a representative appointed by the Sub - Contractor and a third party mutually agreed to by both parties. The team shall attempt, by majority vote, to resolve the dispute. The parties agree that this dispute resolution process shall precede any action in a judicial tribunal. d. Requests for dispute resolution should be sent to: Executive Director Children's Advocacy Centers of Washington 3020 Willamette Dr. NE Lacey, WA 98516 e. This dispute resolution process is the sole administrative remedy available under this Contract. 23. Braam Considerations. In the event that CACWA should need to include additional requirements relating to the services provided under this Contract, as part of CACWA's obligation to meet the requirements of Braam v. State of Washington, the parties agree to negotiate in good faith for the incorporation of such additional requirements in this Contract either by an amendment to this Contract or by a revised contract that would replace this Contract. 24. Background Checks a. This requirement applies to any employees, volunteers and subcontractors who may have unsupervised access to children served under this Contract. b. This requirement does not apply to currently licensed foster parents who are affiliated with the Contractor. Licensed foster parents are subject to the criminal history background provisions associated with obtaining and maintaining a current foster license. c. The Contractor shall ensure a criminal history background check pursuant to RCW 43.43.832, 43.43.834 and 43.20A.710, and WAC 110-04, or successor statutes has been completed through DCYF for all current employees, volunteers, and subcontractors, and that a criminal history background check shall be initiated for all prospective employees, volunteers and subcontractors who may have unsupervised access to children served under this contract. d. The Contractor shall assist in obtaining additional state or national criminal history and/or child abuse/neglect history, if requested by DCYF. 2020-21 Page 20 CACWA Capacity Building Grant Contract Between CACWA and Grant County, dba Kids Hope #190 -A -GRANT -CAP -20 Part II. Special Terms and Conditions e. The Contractor shall ensure that no employee, volunteer or subcontractor, including those provisionally hired pursuant to RCW 43.43.832(7), or successor statute, has unsupervised access to children served under this contract, until a full and satisfactory background check is completed and documentation, qualifying the individual for unsupervised access, is returned to the Contractor. 25. Participation in CACWA Surveys or Data Collection. The Sub -Contractor shall submit a semiannual statistical report to CACWA (January 15, 2021; and July 15, 2021) in the format stipulated in Exhibit E of this Contract. In addition, the Sub -Contractor agrees to participate in at least one statewide survey to be determined by CACWA during the term of this Contract. 2020-21 Page 21 Exhibit A — Data Security Requirements Definitions. The words and phrases listed below, as used in this Exhibit, shall each have the following definitions: a. "AES" means the Advanced Encryption Standard, a specification of Federal Information Processing Standards Publications for the encryption of electronic data issued by the National Institute of Standards and Technology (http://nvipubs.nist.gov/nistpubs/FIPS/NIST.FIPS.197.pdf). b. "Authorized Users(s)" means an individual or individuals with a business need to access DSHS Confidential Information, and who has or have been authorized to do so. c. 'Business Associate Agreement" means an agreement between DSHS and a contractor who is receiving Data covered under the Privacy and Security Rules of the Health Insurance Portability and Accountability Act of 1996. The agreement establishes permitted and required uses and disclosures of protected health information (PHI) in accordance with HIPAA requirements and provides obligations for business associates to safeguard the information. d. "Category 4 Data" is data that is confidential and requires special handling due to statutes or regulations that require especially strict protection of the data and from which especially serious consequences may arise in the event of any compromise of such data. Data classified as Category 4 includes but is not limited to data protected by: the Health Insurance Portability and Accountability Act (HIPAA), Pub. L. 104-191 as amended by the Health Information Technology for Economic and Clinical Health Act of 2009 (HITECH), 45 CFR Parts 160 and 164; the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. §1232g; 34 CFR Part 99; Internal Revenue Service Publication 1075 (https://www.irs.gov/pub/irs-pdf/pl075.pdf); Substance Abuse and Mental Health Services Administration regulations on Confidentiality of Alcohol and Drug Abuse Patient Records, 42 CFR Part 2; and/or Criminal Justice Information Services, 28 CFR Part 20. e. "Cloud" means data storage on servers hosted by an entity other than the Contractor and on a network outside the control of the Contractor. Physical storage of data in the cloud typically spans multiple servers and often multiple locations. Cloud storage can be divided between consumer grade storage for personal files and enterprise grade for companies and governmental entities. Examples of consumer grade storage would include iTunes, Dropbox, Box.com, and many other entities. Enterprise cloud vendors include Microsoft Azure, Amazon Web Services, and Rackspace. f. "Encrypt' means to encode Confidential Information into a format that can only be read by those possessing a "key"; a password, digital certificate or other mechanism available only to authorized users. Encryption must use a key length of at least 256 bits for symmetric keys, or 2048 bits for asymmetric keys. When a symmetric key is used, the Advanced Encryption Standard (AES) must be used if available. g. "Fed RAMP" means the Federal Risk and Authorization Management Program (see www.fedramp.gov), which is an assessment and authorization process that federal government agencies have been directed to use to ensure security is in place when accessing Cloud computing products and services. h. "Hardened Password" means a string of at least eight characters containing at least three of the following four character classes: Uppercase alphabetic, lowercase alphabetic, numeral, and special characters such as an asterisk, ampersand, or exclamation point. DSHS Central Contracts and Legal services 2068PC CA Personal Service Contract (05-12-17) Page 22 i. "Mobile Device" means a computing device, typically smaller than a notebook, which runs a mobile operating system, such as iOS, Android, or Windows Phone. Mobile Devices include smart phones, most tablets, and other form factors. j. "Multi -factor Authentication" means controlling access to computers and other IT resources by requiring two or more pieces of evidence that the user is who they claim to be. These pieces of evidence consist of something the user knows, such as a password or PIN; something the user has such as a key card, smart card, or physical token; and something the user is, a biometric identifier such as a fingerprint, facial scan, or retinal scan. "PIN" means a personal identification number, a series of numbers which act as a password for a device. Since PINs are typically only four to six characters, PINs are usually used in conjunction with another factor of authentication, such as a fingerprint. k. `Portable Device' means any computing device with a small form factor, designed to be transported from place to place. Portable devices are primarily battery powered devices with base computing resources in the form of a processor, memory, storage, and network access. Examples include, but are not limited to, mobile phones, tablets, and laptops. Mobile Device is a subset of Portable Device. I. 'Portable Media" means any machine readable media that may routinely be stored or moved independently of computing devices. Examples include magnetic tapes, optical discs (CDs or DVDs), flash memory (thumb drive) devices, external hard drives, and internal hard drives that have been removed from a computing device. m. "Secure Area" means an area to which only authorized representatives of the entity possessing the Confidential Information have access, and access is controlled through use of a key, card key, combination lock, or comparable mechanism. Secure Areas may include buildings, rooms or locked storage containers (such as a filing cabinet or desk drawer) within a room, as long as access to the Confidential Information is not available to unauthorized personnel. In otherwise Secure Areas, such as an office with restricted access, the Data must be secured in such a way as to prevent access by non -authorized staff such as janitorial or facility security staff, when authorized Contractor staff are not present to ensure that non -authorized staff cannot access it. n. `Trusted Network" means a network operated and maintained by the Contractor, which includes security controls sufficient to protect DSHS Data on that network. Controls would include a firewall between any other networks, access control lists on networking devices such as routers and switches, and other such mechanisms which protect the confidentiality, integrity, and availability of the Data. o. "Unique User ID" means a string of characters that identifies a specific user and which, in conjunction with a password, passphrase or other mechanism, authenticates a user to an information system. Authority. The security requirements described in this document reflect the applicable requirements of Standard 141.10 (https://ocio.wa.goy/policies) of the Office of the Chief Information Officer for the state of Washington, and of the DSHS Information Security Policy and Standards Manual. Reference material related to these requirements can be found here: https //www dshs wa gov/fsa/central- contract-services/keeping-dshs-client-information-private-and-secure, which is a site developed by the DSHS Information Security Office and hosted by DSHS Central Contracts and Legal Services. Administrative Controls. The Contractor must have the following controls in place: DSHS Central Contracts and Legal services 2068PC CA Personal service Contract (05-12-17) Page 23 a. A documented security policy governing the secure use of its computer network and systems, and which defines sanctions that may be applied to Contractor staff for violating that policy. b. If the Data shared under this agreement is classified as Category 4, the Contractor must be aware of and compliant with the applicable legal or regulatory requirements for that Category 4 Data. c. If Confidential Information shared under this agreement is classified as Category 4, the Contractor must have a documented risk assessment for the system(s) housing the Category 4 Data. 4. Authorization, Authentication, and Access. In order to ensure that access to the Data is limited to authorized staff, the Contractor must: a. Have documented policies and procedures governing access to systems with the shared Data. b. Restrict access through administrative, physical, and technical controls to authorized staff. c. Ensure that user accounts are unique and that any given user account logon ID and password combination is known only to the one employee to whom that account is assigned. For purposes of non -repudiation, it must always be possible to determine which employee performed a given action on a system housing the Data based solely on the logon ID used to perform the action. d. Ensure that only authorized users are capable of accessing the Data. e. Ensure that an employee's access to the Data is removed immediately: (1) Upon suspected compromise of the user credentials. (2) When their employment, or the contract under which the Data is made available to them, is terminated. (3) When they no longer need access to the Data to fulfill the requirements of the contract. f. Have a process to periodically review and verify that only authorized users have access to systems containing DSHS Confidential Information. g. When accessing the Data from within the Contractor's network (the Data stays within the Contractor's network at all times), enforce password and logon requirements for users within the Contractor's network, including: (1) A minimum length of 8 characters, and containing at least three of the following character classes: uppercase letters, lowercase letters, numerals, and special characters such as an asterisk, ampersand, or exclamation point. (2) That a password does not contain a user's name, logon ID, or any form of their full name. (3) That a password does not consist of a single dictionary word. A password may be formed as a passphrase which consists of multiple dictionary words. (4) That passwords are significantly different from the previous four passwords. Passwords that increment by simply adding a number are not considered significantly different. DSHS Central Contracts and Legal Services 2068PC CA Personal Service Contract (05-12-17) Page 24 h. When accessing Confidential Information from an external location (the Data will traverse the Internet or otherwise travel outside the Contractor's network), mitigate risk and enforce password and logon requirements for users by employing measures including: (1) Ensuring mitigations applied to the system don't allow end-user modification. (2) Not allowing the use of dial-up connections. (3) Using industry standard protocols and solutions for remote access. Examples would include RADIUS and Citrix. (4) Encrypting all remote access traffic from the external workstation to Trusted Network or to a component within the Trusted Network. The traffic must be encrypted at all times while traversing any network, including the Internet, which is not a Trusted Network. (5) Ensuring that the remote access system prompts for re -authentication or performs automated session termination after no more than 30 minutes of inactivity. (6) Ensuring use of Multi -factor Authentication to connect from the external end point to the internal end point. i. Passwords or PIN codes may meet a lesser standard if used in conjunction with another authentication mechanism, such as a biometric (fingerprint, face recognition, iris scan) or token (software, hardware, smart card, etc.) in that case: (1) The PIN or password must be at least 5 letters or numbers when used in conjunction with at least one other authentication factor (2) Must not be comprised of all the same letter or number (11111, 22222, aaaaa, would not be acceptable) (3) Must not contain a "run" of three or more consecutive numbers (12398, 98743 would not be acceptable) j. If the contract specifically allows for the storage of Confidential Information on a Mobile Device, passcodes used on the device must: (1) Be a minimum of six alphanumeric characters. (2) Contain at least three unique character classes (upper case, lower case, letter, number). (3) Not contain more than a three consecutive character run. Passcodes consisting of 12345, or abcd12 would not be acceptable. k. Render the device unusable after a maximum of 10 failed logon attempts. 5. Protection of Data. The Contractor agrees to store Data on one or more of the following media and protect the Data as described: a. Hard disk drives. For Data stored on local workstation hard disks, access to the Data will be restricted to Authorized User(s) by requiring logon to the local workstation using a Unique User ID DSHS Central Contracts and Legal Services 2068PC CA Personal Service Contract (05-12-17) Page 25 and Hardened Password or other authentication mechanisms which provide equal or greater security, such as biometrics or smart cards. b. Network server disks. For Data stored on hard disks mounted on network servers and made available through shared folders, access to the Data will be restricted to Authorized Users through the use of access control lists which will grant access only after the Authorized User has authenticated to the network using a Unique User ID and Hardened Password or other authentication mechanisms which provide equal or greater security, such as biometrics or smart cards. Data on disks mounted to such servers must be located in an area which is accessible only to authorized personnel, with access controlled through use of a key, card key, combination lock, or comparable mechanism. For DSHS Confidential Information stored on these disks, deleting unneeded Data is sufficient as long as the disks remain in a Secure Area and otherwise meet the requirements listed in the above paragraph. Destruction of the Data, as outlined below in Section 8 Data Disposition, may be deferred until the disks are retired, replaced, or otherwise taken out of the Secure Area. c. Optical discs (CDs or DVDs) in local workstation optical disc drives. Data provided by DSHS on optical discs which will be used in local workstation optical disc drives and which will not be transported out of a Secure Area. When not in use for the contracted purpose, such discs must be Stored in a Secure Area. Workstations which access DSHS Data on optical discs must be located in an area which is accessible only to authorized personnel, with access controlled through use of a key, card key, combination lock, or comparable mechanism. d. Optical discs (CDs or DVDs) in drives or jukeboxes attached to servers. Data provided by DSHS on optical discs which will be attached to network servers and which will not be transported out of a Secure Area. Access to Data on these discs will be restricted to Authorized Users through the use of access control lists which will grant access only after the Authorized User has authenticated to the network using a Unique User ID and Hardened Password or other authentication mechanisms which provide equal or greater security, such as biometrics or smart cards. Data on discs attached to such servers must be located in an area which is accessible only to authorized personnel, with access controlled through use of a key, card key, combination lock, or comparable mechanism. e. Paper documents. Any paper records must be protected by storing the records in a Secure Area which is only accessible to authorized personnel. When not in use, such records must be stored in a Secure Area. f. Remote Access. Access to and use of the Data over the State Governmental Network (SGN) or Secure Access Washington (SAW) will be controlled by DSHS staff who will issue authentication credentials (e.g. a Unique User ID and Hardened Password) to Authorized Users on Contractor's staff. Contractor will notify DSHS staff immediately whenever an Authorized User in possession of such credentials is terminated or otherwise leaves the employ of the Contractor, and whenever an Authorized User's duties change such that the Authorized User no longer requires access to perform work for this Contract. g. Data storage on portable devices or media. (1) Except where otherwise specified herein, DSHS Data shall not be stored by the Contractor on portable devices or media unless specifically authorized within the terms and conditions of the Contract. If so authorized, the Data shall be given the following protections: DSHS Central Contracts and Legal Services 2068PC CA Personal Service Contract (05-12-17) Page 26 (a) Encrypt the Data. (b) Control access to devices with a Unique User ID and Hardened Password or stronger authentication method such as a physical token or biometrics. (c) Manually lock devices whenever they are left unattended and set devices to lock automatically after a period of inactivity, if this feature is available. Maximum period of inactivity is 20 minutes. (d) Apply administrative and physical security controls to Portable Devices and Portable Media by: i. Keeping them in a Secure Area when not in use, ii. Using check-in/check-out procedures when they are shared, and iii. Taking frequent inventories. (2) When being transported outside of a Secure Area, Portable Devices and Portable Media with DSHS Confidential Information must be under the physical control of Contractor staff with authorization to access the Data, even if the Data is encrypted. h. Data stored for backup purposes. (1) DSHS Confidential Information may be stored on Portable Media as part of a Contractor's existing, documented backup process for business continuity or disaster recovery purposes. Such storage is authorized until such time as that media would be reused during the course of normal backup operations. If backup media is retired while DSHS Confidential Information still exists upon it, such media will be destroyed at that time in accordance with the disposition requirements below in Section 8 Data Disposition. (2) Data may be stored on non-portable media (e.g. Storage Area Network drives, virtual media, etc.) as part of a Contractor's existing, documented backup process for business continuity or disaster recovery purposes. If so, such media will be protected as otherwise described in this exhibit. If this media is retired while DSHS Confidential Information still exists upon it, the data will be destroyed at that time in accordance with the disposition requirements below in Section 8 Data Disposition. i. Cloud storage. DSHS Confidential Information requires protections equal to or greater than those specified elsewhere within this exhibit. Cloud storage of Data is problematic as neither DSHS nor the Contractor has control of the environment in which the Data is stored. For this reason: (1) DSHS Data will not be stored in any consumer grade Cloud solution, unless all of the following conditions are met: (a) Contractor has written procedures in place governing use of the Cloud storage and Contractor attests in writing that all such procedures will be uniformly followed. (b) The Data will be Encrypted while within the Contractor network. (c) The Data will remain Encrypted during transmission to the Cloud. DSHS Central Contracts and Legal Services 2068PC CA Personal service Contract (05-12-17) Page 27 (d) The Data will remain Encrypted at all times while residing within the Cloud storage solution. (e) The Contractor will possess a decryption key for the Data, and the decryption key will be possessed only by the Contractor and/or DSHS. (f) The Data will not be downloaded to non -authorized systems, meaning systems that are not on either the DSHS or Contractor networks. (g) The Data will not be decrypted until downloaded onto a computer within the control of an Authorized User and within either the DSHS or Contractor's network. (2) Data will not be stored on an Enterprise Cloud storage solution unless either: (a) The Cloud storage provider is treated as any other Sub -Contractor, and agrees in writing to all of the requirements within this exhibit; or, (b) The Cloud storage solution used is FedRAMP certified. (3) If the Data includes protected health information covered by the Health Insurance Portability and Accountability Act (HIPAA), the Cloud provider must sign a Business Associate Agreement prior to Data being stored in their Cloud solution. 6. System Protection. To prevent compromise of systems which contain DSHS Data or through which that Data passes: a. Systems containing DSHS Data must have all security patches or hotfixes applied within 3 months of being made available. b. The Contractor will have a method of ensuring that the requisite patches and hotfixes have been applied within the required timeframes. c. Systems containing DSHS Data shall have an Anti-Malware application, if available, installed. d. Anti-Malware software shall be kept up to date. The product, its anti-virus engine, and any malware database the system uses, will be no more than one update behind current. Data Segregation. a. DSHS Data must be segregated or otherwise distinguishable from non-DSHS data. This is to ensure that when no longer needed by the Contractor, all DSHS Data can be identified for return or destruction. It also aids in determining whether DSHS Data has or may have been compromised in the event of a security breach. As such, one or more of the following methods will be used for data segregation. (1) DSHS Data will be kept on media (e.g. hard disk, optical disc, tape, etc.) which will contain no non-DSHS Data. And/or, (2) DSHS Data will be stored in a logical container on electronic media, such as a partition or folder dedicated to DSHS Data. And/or, (3) DSHS Data will be stored in a database which will contain no non-DSHS data. And/or, DSHS Central Contracts and Legal Services 2068PC CA Personal Service Contract (05-12-17) Page 28 (4) DSHS Data will be stared within a database and will be distinguishable from non-DSHS data by the value of a specific field or fields within database records. (5) When stored as physical paper documents, DSHS Data will be physically segregated from non- DSHS data in a drawer, folder, or other container. b. When it is not feasible or practical to segregate DSHS Data from non-DSHS data, then both the DSHS Data and the non-DSHS data with which it is commingled must be protected as described in this exhibit. Data Disposition. When the contracted work has been completed or when the Data is no longer needed, except as noted above in Section 5.b, Data shall be returned to DSHS or destroyed. Media on which Data may be stored and associated acceptable methods of destruction are as follows: Data stored on: Will be destroyed by: Server or workstation hard disks, or Using a "wipe" utility which will overwrite the Data at least three (3) times using either random or single Removable media (e.g. floppies, USB flash character data, or drives, portable hard disks) excluding optical discs Degaussing sufficiently to ensure that the Data cannot be reconstructed, or Physically destroying the disk Paper documents with sensitive or Recycling through a contracted firm, provided the Confidential Information contract with the recycler assures that the confidentiality of Data will be protected. Paper documents containing Confidential On-site shredding, pulping, or incineration Information requiring special handling (e.g. protected health information Optical discs (e.g. CDs or DVDs) Incineration, shredding, or completely defacing the readable surface with a coarse abrasive Ma netic tape Degaussing, incinerating or crosscut shredding 9. Notification of Compromise or Potential Compromise. The compromise or potential compromise of DSHS shared Data must be reported to the DSHS Contact designated in the Contract within one (1) business day of discovery. If no DSHS Contact is designated in the Contract, then the notification must be reported to the DSHS Privacy Officer at dshsprivacyofficer@dshs.wa.gov. Contractor must also take actions to mitigate the risk of loss and comply with any notification or other requirements imposed by law or DSHS. 10. Data shared with Subcontractors. If DSHS Data provided under this Contract is to be shared with a subcontractor, the Contract with the subcontractor must include all of the data security provisions within this Contract and within any amendments, attachments, or exhibits within this Contract. If the Contractor cannot protect the Data as articulated within this Contract, then the contract with the sub - Contractor must be submitted to the DSHS Contact specified for this contract for review and approval. DSHS Central Contracts and Legal services 2068PC CA Personal Service Contract (0512-17) Page 29 Children's Advocacy Centers of Washington Capacity Building Grant Accredited Children's Advocacy Centers July 1, 2020 — June 30, 2021 Exhibit B Statement of Work Grant County, dba Kids Hope Invoices submitted for reimbursement must align with the purpose of the funding source and the scope of work as follows: Purpose Funds must be utilized for their established purpose to promote and/or sustain full multidisciplinary response to child abuse in a psychologically safe CAC Center environment. These funds must be used to maintain or build community capacity to serve child victims of abuse in accordance with the Children's Advocacy Center standards established and defined by the National Children's Alliance (NCA). 1. Core Components of Children's Advocacy Centers Funds must support, develop or enhance one or more of the following core components central to all Children's Advocacy Center services. Accredited Centers are expected to have each of the core components. The core components are as follows: • Child -appropriate, child -friendly facility • Multidisciplinary Team (Includes, at a minimum, members from law enforcement, prosecution, DCYF Child Protective Services, mental health, medical, and victim's advocacy) • Forensic interviews • Medical evaluation • Victim support and advocacy • Therapeutic intervention • Case tracking • Case review • Cultural competency and diversity 2. Membership and Accreditation Status In addition to the Terms and Conditions stipulated in Part I of the contract, and the Special Terms and Conditions stipulated in Part II of the contract, the Sub -Contractor shall: • Maintain NCA Accredited status and notify CACWA promptly if accreditation status changes; • Maintain active NCA membership as an accredited Children's Advocacy Center; • Maintain full CACWA membership. Exhibit B Statement of Work 2020-21 3. Measurable Outcomes Sub -Contractor will work toward achieving the goals and objectives shown below during the contract period established in the stated goals and measured by related target indicators. Target indicators are established measures that verify fulfillment of the stated goals. A. Provide evidence supported, trauma informed therapeutic on-site mental health services for child victims and their non -offending families or caregivers. a. 90% of all child victims served will receive a referral to a qualified mental health professional. b. Provide on-site mental health services to 50 children and 10 adults during this contract year. B. Implement the use of NCATrak for case tracking of all CAC Cases including all relevant demographic information, MDT involvement & outcomes, charges filed & case disposition in criminal court, child protection outcomes and status/follow through of medical and mental health referrals. a. All CAC cases will be tracked by NCATrak by Dec. 31, 2020. b. Data migration from current case tracking software to NCATrak completed by Sept. 30, 2020. 4. Reporting Requirements The Sub -Contractor shall submit the CA C WA Semiannual Report — Exhibit E by thel5th (fifteenth) of the month following the end of each 6 -month period to the CACWA office. The information requested includes but is not limited to: • A narrative describing progress toward the goals and objectives as described in #3 above. • The number of unduplicated children served by Centers that have open cases with DCFS, if known; • Demographic information on children served • Information about alleged perpetrators Semiannual reports are due in the CACWA office no later than January 15, 2021 and July 15, 2021, respectively. Reports shall be submitted via email to contractscbcacwa.oro. If reports are not received by the due date, payment of invoices may be delayed for that period. 5. Billing Requirements The Sub -Contractor shall submit an invoice to CACWA using the invoice form provided to the Sub -Contractor. Invoices must be submitted no later than the 15th (fifteenth) of the month following the month for which reimbursement is being sought. At the discretion of CACWA, payment for invoices not received by the due date may be delayed. Children's Advocacy Centers of Washington Capacity Building Grant July 1, 2020 - June 30, 2021 Exhibit C - Budget Sub -Contractor: Grant County, dba Kids Hope Contract #190 -A -GRANT -CAP -20 NOTE: All grant funds allocated are reimbursable only funds. Your organization must first expend the funds before submitting an invoice requesting reimbursement of expenses in accordance with this approved budget. Grant funds cannot be used to supplant existing funding. Category Grant Funds Personnel $4,996 Benefits $1,837 Consultant - subcontract $32,500 Supplies $293 Equipment $0 Operating $8,300 Training $0 Travel $0 Other Direct (List) $0 Total $47,926 Exhibit C -Budget 2020-21 Contract #190 -A -GRANT -CAP -20 Budget Narrative Page 2 of 3 Personnel: Identify the specific position(s) and FTE % CACWA Capacity Grant NCA Standard Suzi Fode, Director - .02 FTE @ $94,929 1,899.00 Case Tracking, Mental Health Elisa Adolphsen, CAC Coordinator - .05 FTE @ $61,944 1 3,097.00 ICase Tracking, Mental Health Total Supplies j $293.00 Case Tracking, Mental Health Total Personnel 1 $4,996.00 Benefits: Identify the specificposition(s) and FTE % CACWA Capacity Grant NCA Standard Suzi Fode, Director - .02 FTE @ $31,521 630.00 Case Tracking, Mental Health Elisa Adolphsen, CAC Coordinator -.05 FTE @ $24,143 1,207.00 Case Tracking, Mental Health Total Supplies j $293.00 Case Tracking, Mental Health Total Benefits $1,837.00 Consultant / Subcontractor (Cannot exceed $650/day or $81.25/hr) CACWA Capacity Grant NCA Standard Private Therapy Provider (400 hrs @ $81.25/hr.) 32,500.00 Mental Health 293.00 Case Tracking, Mental Health Total Consultant / Subcontractor $32,500.00 Supplies CACWA Capacity Grant NCA Standard Office Supplies 293.00 Case Tracking, Mental Health Phone ($25 x 12 mo.) 300.00 Case Tracking, Mental Health Total Supplies j $293.00 Case Tracking, Mental Health Equipment CACWA Capacity Grant NCA Standard Rent ($600 x 12 mo.) 7,200.00 Case Tracking, Mental Health Phone ($25 x 12 mo.) 300.00 Case Tracking, Mental Health Total Equipment j $0.00 Case Tracking, Mental Health Operating CACWA Capacity Grant NCA Standard Rent ($600 x 12 mo.) 7,200.00 Case Tracking, Mental Health Phone ($25 x 12 mo.) 300.00 Case Tracking, Mental Health Utilities ($66.67 x 12 mo.) 800.00 Case Tracking, Mental Health Total Operating $8,300.00 Exhibit C - Budget 2020-21 Contract #190 -A -GRANT -CAP -20 Budget Narrative Page 3of3 Training CACWA Capacity Grant NCA Standard Total Travel $0.00 Total Training 1 $0.00 Travel CACWA Capacity Grant NCA Standard Total Travel $0.00 Other Direct (List) CACWA Capacity Grant NCA Standard Total Other Direct $0.00 Exhibit D • 6 Children's Advocacy Centers ;V*046 of Washington CACWA provides funding to Accredited CAC's through a Personal Service Contract with the State of Washington Department of Children, Youth and Families (DCYF). Use the following list of Allowable and Unallowable costs as a guideline. It does not mention every item that is allowed or unallowed with the DCYF grant funds being provided by CACWA. All costs must be incurred between 7/1/2020 and 6/30/2021. If you have any questions, please contact the Project Manager by email at contractsna,cacwa.org or by telephone at 360-753-1698. Please note there are some costs that are allowed by one grant but not another. Allowable Costs Travel • Airfare, railway fare, bus fare o Most economical fare (coach class) Reservations should be made at least 21 days in advance • Baggage fee for ONLY 1 checked bag each way, if the training is 3or more days • Shuttle service and taxicab fares and Uber charges o To/from/between airports, hotels, and conference centers ONLY o Tips are not reimbursable • Tolls • Parking fees • Rental Cars (must be approved by CACWA in advance) Lodging • If traveling in Washington state, up to the maximum allowable lodging rate for the county plus applicable taxes o Allowable lodging rates available at www.ofm.wa.gov • If traveling outside Washington state, up to the maximum allowable federal lodging rate for the city plus applicable taxes o Allowable lodging rates available at www. s� a.cov Mileage • Auto travel to/from airport, train station or bus station for travel (starting point is work or home, whichever is closer) Auto travel to/from local trainings (starting point is work or home, whichever is closer) o Must be documented that mileage was cheaper way to travel rather than flying Up to the maximum federal mileage rate o Available at www.gsa.gov Meals • If traveling 11 or more hours for training, applicable meals may be reimbursed at the allowable per diem meal rates for the county being traveled to, based on the following guidelines o Allowable per diem meal rates available at www.ofm.wa.aov o If free breakfast is available at hotel, then breakfast will not be reimbursed o If lunch is provided at training, then lunch will not be reimbursed Rev 04/19 Page 2 of 4 Allowable and Unallowable Costs Training • Conference or Training Registration fees • Rental of conference rooms, meeting space • Equipment rental Consultant - Defined as anyone not on agency's payroll and receiving compensation for work • Up to the maximum daily consultant rate: $650/day based on an 8 hour day; if a consultant works less than 8 hours follow the rate of $81.25/hour • Trainers • Speakers • Professional services • Computer Technicians • Therapists • Interviewers • Nurses • Any individual conducting contract work on the CACs behalf (medical exams, therapy, accountants, etc.) Compensation for individual consultant services is to be reasonable and consistent with that paid for similar services in the marketplace. The prep time allocated for the provision of these services may be included in an 8 hour workday as long as it is reasonable and justifiable. Personnel • Salaries (may not include bonuses) • Fringe benefits Supplies • General office supplies and equipment • Printing materials and supplies (in-house or outsourced) • Computer equipment (located in or operated by the CAC) below $5,000 • Software or other technology tools (for computers located in or operated by the CAC) below $5,000 • Materials for therapy and forensic interviews (i.e. anatomical dolls, art supplies) Equipment • Computer equipment (located in or operated by the CAC) above $5,000 • Software or other technology tools (for computers located in or operated by the CAC) above $5,000 • Interviewing equipment • Medical equipment • Storage equipment • Furniture (desks, chairs, tables, etc.) for offices, interview rooms, medical examination rooms Other • Postage • Publications and Periodicals (i.e. medical journals, advocacy related, managerial) • Publicity (i.e. Brochures, ads, signs) • Recording, transcription, or translation services Protecting Children `� Reducing Trauma A COORDINATED COMMUNITY RESPONSE TO CHILD ABUSE 3020 Willamette Dr. NE Lacey, WA 98516 Phone: 360/753-3703 Email: director@cacwa.org www.cacwa.org Page 3 of 4 Allowable and Unallowable Costs Other (Continued) • NCAtrak and other case tracking software • Insurance • Rent/lease of space for agency • Electric, gas, water • Telephone, Internet, teleconferencing • Maintenance and grounds keeping services • Artwork (i.e. paintings, murals, pictures, frames, sketches) below $200 • Therapeutic toys used during therapy or interviews • Food or snacks used as part of a therapeutic intervention or forensic interview, or as part of an MDT meeting, or for trainings intended to enhance services to children and their non- offending family members Unallowable Costs General • Any expenditure that is not directly related to the Children's Advocacy Center and the mission of the CAC is unallowable • Any activity or payment related to lobbying or fundraising (to finance related or complementary project activities) is unallowable • Any expenditure not directly related to the approved goals and objectives of the project • Any costs that are incurred either before the start of or after the expiration of the grant period Travel • Recreational trips during a conference (anything other than to/from/between airports, hotels, and conference centers) • Cancellation fees or ticket change fees • 1 st class fares or seat upgrades • Baggage fee for 2+ checked bags or 1 checked bag if training less than 3 days • Rental Cars (Unless the agency has clearly demonstrated that this is the least expensive means of transportation for group travel and has received CAC WA approval prior to travel) • Tips or gratuities • Costs associated with spouse, child, or other person traveling with you. Lodging • Telephone, Internet charges, laundry, movie costs, or mini bar charges incurred at the hotel • Any fees other than applicable taxes incurred at an airbnb or similar place of stay • Nightly lodging costs that exceed the allowable lodging rate (excluding applicable taxes) for the dates and destinations of travel • Additional night(s) stay beyond what is required for CAC -related business. Training • Entertainment • Sporting events • Passport charges or visa fees • Cancellation fees • Attrition fees Protecting Children ,�) Reducing Trauma A COORDINATED COMMUNITY RESPONSE TO CHILD ABUSE 3020 Willamette Dr. NE Lacey, WA 98516 Phone: 360/753-3703 Email: director@cacwa.org www.cacwa.org Page 4 of 4 Allowable and Unallowable Costs Personnel • Dual compensation of salaried employees • Stipends for attending training • Bonuses • Health Insurance reimbursement unless purchased through the CAC • Salary for employees or consultants for time spent lobbying or fundraising Rent/Utilities • Late fees • Rent or utilities paid to any individual that is a staff person or immediate family member of the CAC or fiscal agent for the grant award. Other • Land acquisition • Corporate formation fees • Non-profit incorporation fees • Credit card fees • Fines and penalties • Tips or gratuities • NCA annual membership fees • CACWA annual membership fees • NCA accreditation or reaccreditation fees • New construction • Routine renovations o Except for the purpose of enhancing the facility's ability to accommodate children and that further the objective of the CAC • Remodeling • Mortgages • Capital campaigns • Vehicle purchases • Bar charges/alcoholic beverages • Furniture or soft furnishings of any kind • Except for the purpose of enhancing the facility's ability to accommodate children and that further the objective of the CAC • Refrigerators (unless used for medical purposes) and kitchen appliances • Artwork (i.e. paintings, murals, pictures, frames, sketches) above $200 • "Goody Bag" giveaways of any kind, that include items such as: o Toys/Games o Clothing items o Backpacks o Coloring/Activity books o Crayons/Markers/Coloring Pencils o Stickers Protecting Children v Reducing Trauma A COORDINATED COMMUNITY RESPONSE TO CHILD ABUSE 3020 Willamette Dr. NE Lacey, WA 98516 Phone: 360/753-3703 Email: director@cacwa.org www.cacwa.org Exhibit E Cover Sheet Narrative CAC NAME: This report is being submitted for the ❑ 1st Half - July through December (Due Jan 15) ❑ 2nd Half - January through June (Due July 15) timeframe: CAC Specific Information Organization Name Organization Address City, State, Zip Contract #: Primary Contact for this Report: Primary Phone: Primary Email: Secondary Contact for this Report: Secondary Phone: Secondary Email: Organization Type: ❑ Stand-alone ❑ co -Located If co -located, list co -located Click here to enter organizations here: Total CAC Budget: Staff Development & Continuous Improvement # of staff who received training during this reporting period Accredition standards you improved []Standard 1 ❑ Standard 2 ❑ Standard 3 ❑ Standard 4 ❑ Standard S ❑ Standard 6 ❑ Standard 7 ❑ Standard 8 ❑ Standard 9 ❑ Standard 10 upon during this last reporting period (check all that apply) *click for definitions* Please describe any improvements you made at your CAC during this Click here to enter last reporting period: During this reporting period, your ❑ INCREASED ❑ DECREASED number of clients served: Other Information Interagency Agreement/MOU that includes Native American ❑ YES ❑ No Communities: Other services provided by CAC for [3Case management/coordination Prevention Other (please describe: Click here to enter children: Other services provided by CAC for ❑Case Management/Coordination ❑ Prevention ❑Other (please describe: Click hereto enter adults: Other services provided by CAC (refers to services provided to indivdivals ❑ case Management/coordinaUon ❑ Prevention ❑ Other (please describe: Click here to enter who were not at the CAC Please Click here to enter your Capacity Building Grant Budget Spend -Down Plan Information Total Capacity Building Grant S Amount Remaining is Suspected/Reported Disabilities by Type *Click for definitions* ❑ Legally Blind ❑ Down's Syndrome ❑ Legally Deaf ❑ Autism ❑ Other (please describe:) Click here to enter Speech Delay ❑ ADHD Outcomes Reporting & Narrative Please refer to your Capacity Grant contract, Exhibit B: Statement of Work, Item 3. This will show the measurable outcome(s) you must report on. Please provide an update on your progress toward stated goals and submit supporting documentation as appropriate. Goal One: Indicators of Progress: Goal Two: Cover Sheet Narrative Indicators of Progress: Goal Three: Indicators of Progress: Goal Four: Indicators of Progress: Goal Five: Indicators of Progress: Goal Six: Indicators of Progress: Goal Seven: Indicators of Progress: Goal Eight: Indicators of Progress: Goal Nine: Indicators of Progress: Goal Ten: Indicators of Progress: Capacity Grant Info Children's Advocacy Centers of Washington Capacity Building Grant July 1, 2020 - June 30, 2021 Mid -Year Contract Spend -down Plan Center Name: Contract # Please take a few minutes to review whether or not you are going to be able to Spend -down all of your remaining funds for this contract by 6/30/21. Please follow the instructions in the blue cells below and fill in the gray shaded boxes as applicable. If you have any questions, please contact the Project Manager at contracts@cacwa.org. Category Most Recent Approved Budget Amount Spent as of YTD 11/30/20 Remaining Funds to Spend by 6/30/21 Do you Plan to Spend -down as budgeted? (Yes or No) If "No", then re -allocate below and I'll contact you to do a Budget Modification Request (BMR) If you can't Spend your remaining funds either as budgeted or with a "BMR", list the amt. you're forfeiting Personnel $0.00 Benefits $0.00 Consultant - subcontract $0.00 Supplies $0.00 Equipment $0.00 Operating $0.00 Training $0.00 Travel $0.00 Other Direct List $0.00 Total $0.00 $0.00 $0.00 $0.00 $0.00 DATA REPORTING FORM Client & Statistical Data CAC NAME: Reporting Reporting Children Served/Demographics Period 1 Period 2 Annual # JUL-DEC JAN -JUN Total # of NEW children served at the CAC this reporting 0 — period *click for definition* o Male 0 a-0 v :2 Female 0 L) L 7D U a Q L 3 W Unknown 0 tr m s z Total (Must equal total in Line 4) 0 0 0 office use onl — 0 3 Male 0 zz z v Female 0 z o n W � 40 _ Unknown 0 v Total (Mus[ equal total in Line 4) D D 0-6 years 0 - C U U L 7-12 years 0 L 3 13-18 years 0 U `o v 10 o Undisclosed 0 a 8 Total (Must equal total in Line 4) 0 0 O White 0 v � Black/African American 0 v a L Hispanic/Latino 0 O 46 ul American Indian/Alaska Native 0 o a Asian/Pacific Islander 0 '2 L Other/Mixed Race 0 Ql o Unknown 0 v V f0 Total (Must equal total in Line 4) t) 0 I) Disability Reporting Reporting Annual # Period 1 Period 2 0 — Total # cases with reported and/or supported disability (please specify in narrative section) DATA REPORTING FORM Alleged Offender Information Reporting Reporting Annual # Period 1 Period 2 Total # of alleged offenders 0 -2 Parent 0 LE U Stepparent 0 v Other relative 0 w 0 Parent's boyfriend/girlfriend 0 v v Other known person 0 o Unknown 0 Total (Must equal total in Line 29) 0 0 0 v Under 13 0 L v w Age 13 to 17 0 0 v Age 18+ 0 v o Alleged offender age undisclosed 0 C) Q Total (Must equal total in Line 29) 0 0 0 Sexual Abuse 0 Physical Abuse 0 Neglect 0 -0 v Witness to Violence 0 ° v Drug Endangerment 0 Child Fatality 0 cu Commercial Sexual Exploitation 0 Other (specify): 0 Other (specify): 0 CAC Services Provided Reporting Reporting Annual# Period 1 Period 2 DATA REPORTING FORM Medical Exam/Treatment 0 (on-site) N m Medical Exam/Treatment (off - 0 > `m site by referral or ER) y rn c Counseling Therapy 0 o Referral to Counseling/Therapy 0 0 t Onsite Forensic Interviewing 0 M c Offsite Forensic Interviewing 0 U c Extended Forensic Interview 0 d a` s Victim Services/Advocacy 0 U o On-site case coordination 0 Other: 0 Child Protective Services Disposition Reporting Reporting Information Period 1 Period 2 Annual # 0 Founded/reason to believe Administrative Closure 0 Moved 0 Unable to Determine 0 Unfounded/Ruled Out 0 Other reason for closure 0 Law Enforcement Disposition Reporting Reporting Information Period 1 Period 2 Annual # Law Enforcement Disposition - # of cases where charges 0 were filed Number of cases accepted for 0 H prosecution a Number of convictions 0 o � c o 2 Number of pleas 0 N O N a n D) Number of acquittals 0 0 Number still pending 0 Definitions NEW CHILDREN SERVED Count the number of children involved in cases that were reported to the CAC within the reporting period. The reason for the referral is 'allegation of abuse' and the age of the alleged victim is <= 18. To be counted, a child must not necessarily be seen on-site, but he/she must receive a CAC core service by CAC staff—forensic interview, forensic medical exam, mental health, and/or victim advocacy—related to an allegation/report of abuse, neglect, or witness to a crime. NEW Children served at the CAC this reporting period: SPECIAL NOTE: If your CAC provides services (like forensic interviews) to adult victims with disabilities, do not count them under "New Children Served." To capture information about these clients, only count the services received—such as a forensic interview and case coordination. Gender of Children Indicate both the BIOLOGICAL gender and SELF -IDENTIFIED gender for NEW children served at the CAC this reporting period. The total number in each line should match the TOTAL # of NEW children served. Indicate the age for children served in NEW CHILDREN SERVED AT THE CAC THIS REPORTING PERIOD. Age of Child at Initiation of New Case SPECIAL NOTE: If the child has been previously served at the CAC but is being seen for a new case, indicate their age at the initiation of this new case. Indicate category that most accurately describes race/ethnicity of children served in NEW CHILDREN SERVED AT THE CAC THIS REPORTING PERIOD. Total of categories should equal number of NEW CHILDREN SERVED AT THE CAC THIS REPORTING PERIOD. Indicate category that most accurately describes race/ethnicity of children served in NEW CHILDREN SERVED AT THE CAC THIS REPORTING PERIOD. Total of categories should equal number of NEW CHILDREN SERVED AT THE CAC THIS REPORTING PERIOD. Race/Ethnicity of Children SPECIAL NOTE: Self -identification by the caregiver/child is the preferred method of categorization. Children/caregivers who identify the child as multiracial or belonging to several different racial categories should be classified as other and the races they identify as should be included under the NARRATIVE tab. Indicate the total number of children with new cases served this reporting period for whom there is a documented or reported disability. Each child should only be counted once, regardless of number/severity of disabilities. Additionally, under the NARRATIVE tab of the Excel spreadsheet, describe the suspected/reported disabilities of each child. This is so that we can count the number of children with disabilities served, but also capture types of disabilities reported and co-occurring disabilities in a qualitative format. Suspected or Reported Disability EXAMPLE: In the reporting period you served Bobby who had ADHD, Allison who has autism and is in a wheelchair, and Zach who has a speech delay, downs syndrome, and is legally blind. Total # SUSPECTED OR REPORTED DISABILITY: 3 Narrative description in space provided: Child 1: ADHD. Child 2: Autism, physically disabled in wheelchair. Child 3: Speech delay, downs syndrome, legally blind. Alleged and Disclosed Abuse Indicate the category or categories (child s case may be counted in multiple categories of alleged abuse for which the child was re erre to the CAC for a core service. In other words, what allegation/report(s) were the reason(s) for the child's contact with the CAC? Only include alleged abuse types for children who are being counted as New Children Served in this reporting period. SPECIAL NOTE: OTHER may include children who are screened for abuse for whom there is no specific allegation, such as a sibling of a child who made a disclosure. However, if there's a more specific suspicion/concern for which a child is being interviewed, it is at the discretion of the CAC to categorize them. Alleged Abuse SPECIAL NOTE: Children counted under the "Commercial Sexual Exploitation" category must meet the federal definition: "Sex trafficking is the recruitment, harboring, transportation, provision, or obtaining of a person for the purposes of a commercial sex act, in which the commercial sex act is induced by force, fraud, or coercion, or in which the person induced to perform such an act has not attained 18 years of age, (22 USC § 7102 (9-10))" SPECIAL NOTE: "Witness to Violence" may include, but is not limited to, a child witnessing a sibling's abuse, a child exposed to domestic violence against adult or minor household members, a child who has witnessed a violent crime (such as a robbery, violence towards objects Indicate the number of cases where a disclosure was made in the forensic interview and the number of cases where no disclosure was made Disclosure Information Each child's case should only be counted once, so the total of these categories should be equal to the number of FORENSIC INTERVIEWSTHIS REPORTING PERIOD. Indicate the category or categories of abuse that are disclosed during the child's forensic interview. A child's case may be counted in multiple categories and does not necessarily have to reflect the allegations of abuse in the initial report. Disclosed Abuse SPECIAL NOTE: See definition of Commercial Sexual Exploitation of Children under "ALLEGED/REPORTED ABUSE." Alleged Offenders Indicate the total NUMBER OF ALLEGED OFFENDERS. Include all alleged offenders who were named in the initial report as well as all alleged offenders named by the child during the forensic interview. Number of Alleged Offenders SPECIAL NOTE: This measure may not necessarily equal total NEW CHILDREN SERVED AT THE CAC THIS REPORTING PERIOD. Some perpetrators may have more than one victim, some children may have more than one perpetrator, or there may be a new offender to an on-going client. Only count in the reporting period the offender was discovered. Definitions Indicate the relationship(s) of alleged offenders to victim(s). Total number of relationships may not necessarily equal total NUMBER OF ALLEGED OFFENDERS, because a single alleged offender may have different relationships with new or ongoing children served (i.e. John Doe is PARENT to Robert and is OTHER RELATIVE to Cassandra). SPECIAL NOTE: A child's case will be counted under UNKNOWN PERSON (STRANGER) if the abuse is allegedly committed by a person previously unknown to the child. Relationship of Alleged Offender to Child Served SPECIAL NOTE: A child's case will be counted under UNKNOWN PERSON (UNIDENTIFIED) if the child discloses abuse, but no one has been specifically alleged/disclosed as an offender. EXAMPLE: Tony discloses sexual abuse during the forensic interview but will not say who committed it (or the disclosure may be unclear as to who did it) He does, however, say that the person was not a stranger. Since it is known that abuse occurred at the hands of someone who was not a stranger to the child, count his case under UNKNOWN PERSON (UNIDENTIFIED). Age of Alleged Offender Indicate the ages of alleged offenders as accurately as possible. Total of age categories MUST be equal to total NUMBER OF ALLEGED OFFENDERS. CAC Services Indicate the number of interviews performed on-site and number of interviews performed off-site. Only include interviews that are Forensic Interview performed by interviewer with appropriate trainings as defined by NCA Forensic Interviewing Standard (40 -hour nationally recognized training). Do not count interviews for cases in which the CAC is not involved Extended Forensic Interview Indicate the number of extended forensic interviews that were initiated at the CAC this reporting eriod Indicate the number of cases where a child was referred to a medical exam/treatment this reporting period. Only count cases where the CAC assisted Medical Referrals the client in making the connection by calling the referral agency together, arranging for the referral agency to call, calling the agency on behalf of the client, accompanied the client to the referral agency, and/or discussed with the client how and why they should arrange for an appointment. Medical Evaluation/Treatment Indicate the number of children who received a medical evaluation related to their services at the CAC this reporting period Indicate the number of referrals made for children of new and ongoing cases to receive therapy/counseling (onsite or offsite). Only count cases where the CAC assisted the client in making the connection by calling the referral agency together, arranging for the referral agency to Referral to Therapy/Counseling call, calling the agency on behalf of the client, accompanied the client to the referral agency, and/or discussed with the client how and why the should arran a for an appointment. Indicate the number of cases for which therapy/counseling was initiated for the child involved. SPECIAL NOTE: A child should only be Therapy/Counseling Initiatied counted once in this category; this number does not reflect ongoing therapy/counseling (onsite and offsite both included in this category). Indicate the distinct number of alleged child victim clients and non- offending caregivers who received victim support/advocacy at the CAC this reporting period. Please only count individuals once, regardless of the number, type, or duration of advocacy services received. SPECIAL NOTE: In the uncommon situation that one person has a different/separate allegation (case) in the same reporting period, they may be counted a second time. SPECIAL NOTE: Some examples of VICTIM SUPPORT/ADVOCACY may include, but are not limited to: • Crisis assessment and intervention, risk assessment and safety planning and support for children and family members at all stages of involvement with CAC; • Assessment of individual needs, cultural considerations for child/family and ensure those needs are addressed; • Presence at CAC during the forensic interview in order to participate in information sharing, inform and support family about the coordinated, multidisciplinary response, and assess needs of child and non -offending caregiver; Victim Support/Advocacy • Provision of education and access to victim's rights and crime victim's compensation; • Assistance in procuring concrete services (housing, protective orders, domestic violence intervention, food, transportation, public assistance etc.); • Provision of referrals for trauma focused, evidence -supported mental health and specialized medical treatment, if not provided at the CAC; • Access to transportation to interviews, court, treatment and other case -related meetings; • Engagement in the child's/family's response regarding participation in the • investigation/prosecution; • Participation in case review to: communicate and discuss the unique needs of the child and family and associated support services planning; ensure the seamless coordination of services; and, ensure the child and family's concerns are heard and addressed; • Provision of updates to the family on case status, continuances, dispositions, sentencing, inmate status notification (including offender release from custody); • Provision of court education & courthouse/courtroom tours, support, and court accompaniment; • Coordinated case management meetings with any and all individuals providing victim advocacy services; indicate the number of all cases for which the CAC provided case coordination this reporting period. Include only those cases in which reporting period the CAC's MDIT has conducted a case review where there has been a team discussion and information sharing about the case regarding the investigation, case status, and services needed by the child and family with recommendations communicated to appropriate parties for implementation; or, the CAC's representative has taken an active role in coordinating and/or managing the team's recommendations for implementation. Count each On -Site Case Coordination child only once during a 6 -month reporting period. SPECIAL NOTE: For most CACs this number will be the number of cases covered at case review PLUS the number of individual team meetings (may occur after forensic interview or as needed). Do not count one child's case multiple times in one reporting period. Under NARRATIVE tab of Excel Spreadsheet, indicate other services offered at the CAC that are not otherwise reflected in this reporting form. This can include non -offending caregiver services (i.e. therapy, support group), prevention services, etc. In your brief narrative, please describe each OTHER service and the number of individuals served per each service. Estimate if necessary. Other (Please Specify) EXAMPLE: To describe your CAC's activity not captured in October's general reporting: CAC sponsored prevention event at local elementary school; approx. 300 children and 25 adults (teachers). Survivors With Children Support Group meeting, 14 adults in attendance. Cases Investigated, Concluded & Closed Definitions Number of Cases Investigated, Concluded & Closed Indicate the number of cases investigated, concluded, and closed (no longer on the MDT's criminal track). Criminal Justice Outcomes Number of Cases Investigated where Indicate the number of cases where charges were filed. charges were filed Number of Cases Indicted Indicate the number of cases indicted by grand jury and/or by information. Number of Cases Convicted by Trial Indicate the number of cases convicted in a trial by a jury. Number of Cases Convicted by Plea Indicate the number of cases convicted by plea agreement. Number of Cases Acquitted Indicate the number of cases acquitted. Number of Cases Dismissed Indicate the number of cases dismissed for any reason. Number of Juvenile Offender Petitions Indicate the number of juvenile offender petitions filed. Special Note: Record this at the time when Law Enforcement files the petition with Prosecution Filed rather than when Prosecution approves it. Number of Juveniles Adjudicated Indicate the number ofjuveniles adjudicated. Other (Please Specify) Indicate the other criminal justice responses that are not otherwise reflected in this reporting form. In "OTHER" box, report criminal justice response and number of cases to which the response described applies. Describe under NARRATIVE tab. Accredition Standards Standard 1 Multidisciplinary Team A multidisciplinary team for response to child abuse allegations includes representation from law enforcement, child protective services, prosecution, medical, mental health, victim advocacy, and Children's Advocacy Centers fields. Standard 2 Cultural Compentency & Diversity The Children's Advocacy Center provides culturally competent services for all CAC clients throughout the life of the case Standard 3 Forensic Interviews Forensic interviews are conducted in a manner that is legally sound, of a neutral, fact-finding nature, and are coordinated to avoid duplicative interviewing Standard 4 Victim Support & Advocacy Victim support and advocacy services are provided to all CAC clients and their caregivers as part of the multidisciplinary team response Standard 5 Medical Evaluation Specialized medical evaluation and treatment services are abvailable to all CAC clients and coordinated as part of the multidisciplinary team response. Standard 6 Mental Health Evidence -based, trauma -focused mental health services, designed to meet the unique needs of the children and caregivers, are consistenly available as part of the multidisciplinary response. Standard 7 Case Review A formal process in which multidisciplinary discussion and information sharing regarding the investigation, case status and services needed by the child and family is to occure on a routine basis Standard 8 Case Tracking Children's Advocacy Centers must develop and implement a system for monitoring case progress and tracking case outcomes for all MDT components Standard 9 Organizational Capacity A designated legal entity responsible for program and fiscal operations has been established and implements basic sound administrative policies and procedures. Standard 10 Child Focused Setting The child -focused setting is comfortable, private, and both physically and psychologically safe for diverse populations of children and their family members.