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Home My WebLink AboutMinutes - BOCCMINUTES GRANT COUNTY BOARD OF COMMISSIONERS MONDAY, AUGUST 3,202 Public meetings were held bV the Grant County Commissioners via WEBEX Conference Call or Video only, The Grant County Commissioners session began at 10:00 a.m. with all Commissioners in attendance. 8:30 a.m. — 9:00 a.m. Grant County COVID-19 Healthcare and Public Health Briefing (ZOOM Meeting) 9:00 a.m. —10:00 a.m. C Carter, Public Works Management Team Meeting 10:00 a.m. —10:20 a.m. Commissioners Office Staff Meeting 10:30 a.m. —10:50 a.m. T Gaines, Central Services Update GCTS • Current SitRep • Quad funding for next year... Interfund Comm. • Current SitRep • Use of employees by other elected officials. Facilities • Current SitRep • Courtrooms / ceilings / lights / doors and locks / capital forecasting for next year (big year) Fairgrounds • Current SitRep • Doors and locks / center field / electrical issues / campgrounds / property / Central Services • Dept. of Commerce Grant -Waiting on Tribe • Department of Ag Grant County Budget Extensions -A19 signed and sent • Meeting with the court tomorrow • Consent Items tomorrow, doors / AIA • PW/FAC/Maint- demo of asset essentials • Jail discussions / the many options building a new jail brings us / 11:00 a.m. —11:20 a.m. S Fode, New Hope/Kids Hope Update Page 2 of 6 Grant County Commissioners Minutes Week of August 3, 2020 11:30 a.m. —12:00 p.m. B Rang, Administrative Services Coordinator Update • Schedule Changes o Furloughing Friday August 7 t o Lunch offsets due to meetings during the 12-1 hour o Planning commission meetings & offset of hours • 2 Tort claims received today Grants Update o ALL Grants: working with accounting to create revenue codes for each grant so we can track appropriately. o CARES Act Grant: Accounting has asked that I audit their reports sent to identify issues or double entry o CDBG-CV1— Still trying to wrap my head around this grant and all of the details. ■ would like to reach out to OIC to see if they would be willing to help administer this grant or get guidance on how they administer our normal CDBG-PSG Grant if we choose to keep the administration within GC ■ First step is to send letters to all of the cities to ask if they are interested in participating in the consortium option. HWC meeting review & update MISCELLANEOUS ITEMS The Commissioners wrote a letter of support to the HAPO Community Credit Union for place a new branch in the Mattawa Community, south Grant County. TUESDAY, AUGUST 4, 2020 9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update Calendar items 08/06/20 — Furlough Discussion Items 1. COVID Situation Update a. SharedWork Update b. Update to Resolution for COVID Policies Authorization Requests 2. LWOP — Mark Cummings 3. Reclassification — Development Services Page 3 of 6 Grant County Commissioners Minutes Week of August 3, 2020 Recruitment / Civil Service 4. Exceptions to Hiring Freeze: a. Peer Support — Family Partner (1) b. Temp Clerical - BOCC (1) Resolution No. 20 -064 -CC amending Resolution No. 20 -030 -CC and authorizing further exceptions to county personnel policies for the duration of the Corona Virus (COVID-19) public health crisis. (Approved) 10:00 a.m. —10:20 a.m. Open Record Public Hearing, Sheriff's Office Budget Extension The Commissioners held an Open Record Public Hearing to consider a budget extension request from the Sheriffs Office in the amount of $7,608.01 to purchase a Dishwasher Steamer. Sheriff Tom Jones discussed his request. A motion was made by Commissioner Taylor, seconded by Commissioner Stevens to close the public comment portion of the hearing. The motion passed unanimously. Commissioner Stevens moved to approve the budget extension as presented. Commissioner Taylor seconded and the motion passed unanimously. The hearing adjourned. (Approved, Resolution No. 20- 063 -CC) 10:30 a.m. —10:50 a.m. L Stoltman, Conservation District Update 11:00 a.m. —11:50 a.m. D Hooper, Development Services Update • Workload report; COVID-19 Ops; Pending personnel Acquisitions; Landfill RI/FS; and Freight Mobility 1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update 1:30 p.m. — 2:00 p.m. Public Works Update (No Items) 1:30 p.m. —1:40 p.m. Bid Opening, Ephrata New Landfill Phase 3 Development Project The following bids were received: • Glacier Environmental Services $2,611,403.70 • Selland Construction $2,379,677.56 • C&R Tractor and Landscaping $2,591,522.04 • Strider Construction $2,451,648.01 • Deatley Construction $2,334,305.62 • KRCI, LLC $2,220,515.46 A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to turn the bids over to Public Works for their review and recommendation. The motion passed unanimously. Page 4 of 6 Grant County Commissioners Minutes Week of August 3, 2020 2:00 p.m. — 2:20 p.m. Consent Agenda (Items 1 through 11) A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to approve items 1 through 11 on the agenda as presented. NOTE: Item 4 was on the agenda incorrect. See correction below. The motion passed unanimously. 1. Commissioner's Office and Public Defense Vouchers. (Approved) 2. Request for approval for grant funding and Interlocal Cooperation Agreement with the Grant County Port District 5 for grant funding through the Coronavirus Relief Fund (CRF) Cares Act Grant for COVID-19 related expenses from March 1l`, 2020 through October 31", 2020 not to exceed $15,000 dollars. (Approved) 3. Resolution No. 20 -065 -CC authorizing execution of an interlocal agreement with Grant County Port District 5 related to Coronavirus Relief Funds (CRF) CARES Act grant funding. (Approved) a o..•...h t Ne 9 MR CAFe..a.; ., Relief c nds (CRP) G.A.14"Act GraRt F GFant County HPAIth Pigt.i,.. F.., the p ...I lune 1 2020 th... ..h june 15, 2020 4h thenepaFtffleRt F r ............... an the amount of$70,191 (Added in error, should have read: Reimbursement No. 9 on CoronaVirus Relief Funds CARES Act Grant for Port District No. 5 for the period of March 1, 2020 through June 30, 2020 with the Department of Commerce in the amount of $7,801.30) (Approved) AUDITORS OFFICE S. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. (Approved in the amounts of $501.49 and 367,226.27) CENTRAL SERVICES 6. Request to purchase goods and services for a keyless entry for Grant County facilities through OMNIA Partners, a cooperative purchasing partner (Contract Nos. R170601 and R170502). CARES Act and HAVA grant funding will be used for all expenses. (Approved) 7. AIA Document Standard Form of Architect's Services: Site Evaluation and Project Feasibility agreement with Clemons, Rutherford & Associates, INC (CRA Architects) for the site evaluation on selection for the new Grant County Jail. (Approved) FAIRGROUNDS 8. Request to reduce non-profit concessions commission from 15% to 10% for the month of September 2020. (Approved) 9. Request to purchase new gate hardware and gates for the Ardell Pavilion in the amount of $2,749.10 utilizing REET funds. (Approved) Page 5 of 6 Grant County Commissioners Minutes Week of August 3, 2020 SHERIFF'S OFFICE 10. Hartline Police Protection and Law Enforcement Services Agreement with the Town of Hartline for the enforcement of statutes of the State of Washington, and municipal ordinances of the Town except all dog control laws. (Approved) NEW HOPE 11. Contract with Children's Advocacy Centers of Washington to receive a Capacity Grant No. 190 -A - GRANT -CAP -20 in the amount of $47,926.00 to provide services for families and children at Kids Hope. Term is July 1, 2020 to June 30, 2021. (Approved) 2:30 p.m. —3:00 p.m. B Rang, Administrative Services Coordinator Update MISCELLANEOUS ITEMS Eviction Rent Assistance Program (ERAP) Funding Application with the Washington State Department of Commerce for a Consolidated Homeless Grant (CHG) in the amount of $1,058,808.00 with the Housing Authority of Grant County as the subgrantee. (Approved) WEDNESDAY, AUGUST 5, 2020 3:00 p.m. —4:00 p.m. BOARD OF EQUALIZATION 2020-2021 ANNUAL MEETING, 1 OF 3 7:00 p.m. -9:00 p.m. PLANNING COMMISSION MEETING THURSDAY, AUGUST 6, 2020 7:00 a.m. — 8:00 a.m. T Taylor, Moses Lake Chamber Response Team Meeting (ZOOM) 8:30 a.m. — 9:00 a.m. Grant County COVID-19 Healthcare and Public Health Briefing (ZOOM Meeting) 6:00 p.m. — 7:00 p.m. FAIR ADVISORY COMMITTEE MEETING 7:00 p.m. —9:00 p.m. PLANNING COMMISSION MEETING Page 6 of 6 Grant County Commissioners Minutes Week of August 3, 2020 FRIDAY, AUGUST 7, 2020 T Taylor, Out �%✓� Signed this - 4 day of f 2020. krbaJ. squG , C oard fiOARD,OF COUNTY COMMISSIONERS Gra Cot , Washi to Cindy Carter, air To ylor, Vice- air Richard Stevens, Member