HomeMy WebLinkAboutBudget Transfer - AuditorsGRANT COUNTY
AUDITOR'S OFFICE
P.O. BOX 37
EPHRATA, WA 98823
July 17, 2020
Cindy Carter, Chair
Tom Taylor, Vice -Chair
Richard Stevens, Member
Board of County Commissioners
Re: Retirement penalties due to bi-weekly payroll
Al
Dated this day of, 20
1,0
Board of Countv C',
o issio rs
Grant County. Washington
Dis pproye Abstain
I r. Dist # I Dist # I
i its Dist # 2 _ Dist # 2
Dist 16 Dist # 3 Dist # 3
We have run into an issue with reporting bi-weekly payroll to the Department of
Retirement. In order to report properly we had to change our reporting process to
once a month. Since bi-weekly payroll crosses months we have to wait until it pays
through to the last day of the month to process our report. I will use May and June
of this year as an example. The payroll month for the Sheriff and Jail ends June 19.
June 19th payroll covers May 31" -June 13". The May payment is due June 1511
which is late and causes a penalty. DRS was working with us during the transition
and waiving the fee, they will no longer do this. This doesn't occur each month but
does happen throughout the year. The penalties are accessed on the total owing for
the entire county payroll. The penalty amount changes each month depending on
the amount owed. The last amount was 170.81. By changing to two reports per
month we can decrease the penalty to just the payroll amounts for the Sheriff and
Jail.
Public Works also report bi-weekly to DRS but she does hers manually for
approximately 112 employees and can break it out much easier to report correctly
on time. Our system requires us to complete the month to allow the system to
calculate it correctly for all the non-exempt and exempt employees.
I am suggesting the funds to cover the penalties come from Miscellaneous General
Government. If you have any questions regarding this matter please contact me.
Thank y u fory r time regarding this matter.
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Michele Jaderl nd
Grant County Auditor RECEIVED
JUL 17 2020
GRANT COUNTY COMMISSIONERS