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Home My WebLink About*Other - Fairgrounds5/17/2023 - Proposed rate increases for 2024 — Consent item Grant County Fairgroutids 3953 Airway Dr NE Moses Lake WA 98831-1029 (509) 765-13581 www-ZCftjrZrounds.coiit graiitcolitttyfAirgrottilds@grantcouiit�va.gov Based on our discussion yesterday I. have gone through the rates and made some proposals, highlighted in green. . een. We can accommodate smaller equestrian events if we keep in 'Mind the idea of a minimum stall count. In our discussion it was suggested 125 stalls/night, but it may have less of an impact to events, in the first year, if we consider 100 stalls per night. I would also suggestweonly count Friday and Saturday night as events may not be fully running on Thursday night. So, the minimum would be 1100 stalls each, Friday, and Saturday night, at $20/night per stall or $4;000 minimum for equestrian event stall rentals. I believe this will allow smaller events to use the, facility and help the fairgrounds get to nearly break. even with operations. Note, for promoters who have events that typically go over 100 stallsill average out we w their daily stall counts if they promote smaller event. For instance Sandcup uses 500 stalls for their big event, in. I P I I the 250 range for their middle two events and 75 for their small event. We would average out the counts so that they are not penalized for the smaller event. Ip ts important to get these out to potential events for 2024 so they can plan accordingly. Here are the other rate changes proposed and reasons*: There are no proposed I fair -related price increases for 2024. Building rental changes — increase the Huck Fuller hourly rental to $100 (2 -hour minimum) I.ncrease the Huck. Fuller Commercial Kitchen rental to $25/hour. Increase the combined4H/Com mLrc*aI building rental with admission to $1.695. Increase the Ardell daily rental to $895 (Notenon-profits get 20% O;ffthis rate) Increase the Harwood daily rental to $795. Increase both Pavilions' daily rental to $1395. Increase the rental of the Practice arena to $175/day. Decrease the price of the Rodeo arena to $895 to promote more equestrian. use. Increase the Ardell/Harwood rental fee for admission events to $1595., Increase the stall cleaning fee to $18 to cover our costs, Increase the stall. overnight fee with camping to $38 to cover our cleaning costs. Increase the Youth equestrian event hourly rate to $30 per hour for all pavilions and the rodeo arena. 0 1 . ncrease the daily rate for youth events to $350 for all pavilions and the rodeo arena. 0 Increase youth stall cleaning fees to $18 (It is very rare ewe must charge this as youth clean their own stalls. 0 Increase the CBBRC and WBRA rate to $300 for a four-hour rental. • Increase the CBBRC and WBRA rate to $675/day. Add Grange and Gra he e 4NFFA Free youth rate when facilities are available. Ft I vEDV MAY 17 2023 GRANT CQUMI.COMMISSIONERS Please approve the above rates for 2024,1 will then develop a letter to go out to all promoters which you can review if you feel it is necessary. I feel this is the best approach to the issues presented Director, Grant County Fairgrounds JMPPWI� q� 5/26/2023 Fairground, events andrates for 2024 Grant Cowity.Fairg,,rounds 3953 Ai ay rw Dr NE Moses Lake WA 98837-1029 (509) 765-3581 mm.Lw.,izcf'm'r,(4roti,tids.coiii graiitcotuit.yfairgroutids@gratitcota-itywa.g.ov ry) Because of the sheer volume of events that want to book for 2024 1 have asked the Board of County Commissioners to approve our rates early so you are aware of some changes. It's been ph interesting four years as we have made significant investment and improvements to the facility.Many of you have noticed the increased stall count, stall matsx new: lighting, new PA systems., water, and power to stalls, better ground, better equipment, new bathrooms, new rental equipment ipment and a staff that is second to none in terms of customer service. I am very thankful for our direction,. the staff and the direction we are going and hope you are as Well. Our other concern is inflation and the fact that everything is going up. Our cleaning costs have risen dramatically for both buildings and stalls. Supply costs have. risen for items such as shavings,, cleaning supplies, ag wash, fuel, building materials, etc. Everything associated with maintenance and operations has gone, up, in addition to the cost, of the improvements We continue to make. With that said we have had to make some adjustments to our rates and want to provide them as early as possible,, for you, so you can plan accordingly. Obviously raising rates isn't desirable but we -are Working hard,to get close to break even. For ex'ample, on the operation side,*n 2023, we are projected to lose $56,000 and on the: maintenance side $250,000. Th"Is is the closest.the facility has evercome tobreaking even. The improvements are. paying off in terms of more event facilityIs want,ing to use the, We increased rental rates slightly for event buildings as well as equestrian facilities. We reduced the rate of the Rodeo arena rental in hopes that some events may consider using it in the future, It is being Worked weekly and we have rock picked and sanded it to make it first class. It's also huge at 51,rO0O square feet. The biggest change is the cost of stalls for smaller events. For 2024 we are going, to set a minimum stall count for Friday and Saturday nights of equestrian events at 100 stalls. The rates stayed the same but an event with less than 100 horses stalling., (Not including tack stalls) will be charged a minimum of $2,000 per night for both Friday and Saturday. If you are. a promoter that has higher stall counts for some events but falls below 100 for an event, we will average the counts. In other words, if your event does 10 nigh, you'will not have to pay the 500 stalls one weekend each night and 80 on another weekend each minimum. We have very few open equestrian weekends next year if most events return. With 446 stalls available and 456 campsites we can easily host three 150 horse events on a weekend assuming one of the events utilizes the Rodeo arena. Another change is the cost of stall cleaning. We need to raise it to $18 from $15 this year. Our costs have increased more than: 30% to clean stalls. We feel a 20% increase is necessary to continue to cover our costsd it's also likely,. in 2024., we will have to pay to have the shavings removed after.ea.ch event. We have been lucky, up to this point, that a local farmer uses them to grow Blueberries. But the farms transportation costs are getting to the point where its not economically feasible to take them for free. 46 We appreciate each event as we grapple with growing pains. I hope you.feel that.our customer service IS stellar and that the staff works hard to make sure your event is successful. We encourage feedback because that Is.how we improve, and it has driven many of the improvements we, have made. Our office will Send you a, link to a survey after each event,. Please feel free to reach out to me if you have any questions or want, to discuss future'impro-veme'nts, m cKlernan, Director G.4ntt County Pair and Fairgrounds —The Premier Equestrian Facility in the State 2023 Grant County Fair — Sew it Grow it, Show it! 509-237-2672 Cell icrrickiernanegrantcountywaigov Oks Grant COU111ty ..Fair d Fairground Rate 77-7-7-7 Fair Rates 1:210 lita. t -i 202-2 Rate Notes lAdmissionjuesday is FREE) General Adults (18+) $10.00 $10.00 Youth (8 thea 17) $6.00 $6.00 Child (7 & Under) Free Free Senior (62+) $6.00 $6.00 Hometown Heroes w/ID(Active Duty military, Police & Fire) $5.00 $5.00 Senior Day (Wednesday Only) (62+) $5;.Oo $5*00 Family Package # 1 (2 Adult/3 Youth) $23.00 $23.00 Family Package # 2 (2 Adult/2 Youth) $20,00 $20.00 Season Pass (Jfedviesday-Sa-ttirday)(Titesday is Free) General Adults (18+) $21.00 1$14.00 $21.00 1$14.00 1 Youth (8 thra 17), Senior (62+), Hometown Heros(w/ID) Exhibitor Adults Exhibitor (18+) $11,00 1$6.00 $11..40 1$6.00 1 Youth Exhibitor (7 thra 17) 'Special Volunteer(Attested to by Supers/Office)(Min 4 hours Volunteering) $5.00 $5.00 Vendor(Additional) $10.00 $10,00 Week long pass Vendor day pass 1 1$3-00 lNeve in 2023 Ior6 Bedding Fees(Includes Tax) Open ?er Animal) Morse $10.00 1$10.00 $10.00 Beef Limit to 35 feet $10.00 Swine/Sheep/Goats $10.04 $10.00 Rabbit/Poultry 1$5.00 1$5.00 4,-HIFFAaperAnimal) General Camping Horse $14.00 $10.04 Beef $10.00 $10.04 Swine/Sheep/Goats $10.00 $10.00 Rabbit/Poultry $5.04 1$5.00 PaarWng Non -reserved Outside Farling Free Free Reserved Inside Far ing $85-00 $85.00 Always fffis up Reserved Inside VIP Parldng 1$135.00 $135.001 120 spats c ..fie --.I gra n (Returning Campers 0*) Pavilion Campground tater, Electric, Sewer) $200.00 $200.00 Limit to 35 feet North Campground(Water & Electric) $165.00 $165.44 Limit to 30 feet East Camggro-and(Water & Electrics $165.00 $165.001 General Camping Pavilion Campground( ater, Electric, Sewer) $225.00 1$185.00 $225.00 Limit to 35 feet North Campground(Water & Electxic) $185.04 Limit to 30 feet East Campground.(Water & Electric) $185.04 $1.85.00 Tent(Designated Areas)(NO PASSES M L ED 30=Eliminated in 2023 New rule for 2423, if spot gees unused it is lost forgrandfathering 2-or6 Commercial Vendors(S Entrance Passes lucluded per Vendor) Indoor Vendorsanclades I table and 2 chairs per I W O) 10x1€ in-line Booth $300.00 1$450.00 $300-00 I OxI0 Corner Booth $450.00 Outdoor Vendor(No Tables and Chairs Incl) 20.0% 20.0% IOxI0 Booth Space $250.00 1$200-00 $250.00 1$200.00 Each Additional t Oft Frontage(After First I Oft) $65.00 $55.00 Mu' c vendor IM"ns if1 We are not doing ice this year,, contracted out Vendor C✓aanpi'g(Space Limited) $65.00 S65.00 Vendor Par]Cmn pace Luted) $75.00 $75.00 Rectangular Table $10.00 $10.00 Chairs $2.00 $2.00 Electrical and Garbage Fee $30.00 $30.00 - Vendor Trailer Parldng $75.00 $75.00 Food Concessionaires (# Entrance Passes Included TBD) ininzm Fee All Concessionani = (Due at Contractin) $500.00 $500.00 COMM issian Prost Fuad. Vendor('% of Cross) 20.0% 20.0% Non -Profit Statas Food Vendor(% ofGross) 115.0% 15.0% Electrical. and Garbage Fee $65.00 $55.00 Ice Fee if1 We are not doing ice this year,, contracted out Carnival (Rates set by Carnival Company each year) Winter Pre -sale $ 34.00 TBD Rates established by Davis Shaws Spring Pre -sale $ 36.00 TBD Rates established by Davis Shaws On-site $ 38-001 TPII Rates established by Davis dhows 3 or 6 Fairgrounds rental rates - lion -profit groups receive discount of 20% on building rates except ,partial day rentals Buildings and areas Moses Lake Roundup rodeogrounds rental $5,000,00 $5,000.00 Contract rate through 2023 Huck Fuller building / day I . $750.00 1$750.00 Includes cleaning fee Ag Building/Day $ 622 5 $625 New rental rate based on improvements Commercial Building - Kitchen Included / day $1,1: 0.00 $1.150.00 New bathrooms available Extra kitchen if available $150.00 $150-00 All Day - 8 hours 14-H building - Kitchen Included / day $975.00 , $975'.00. Includes cleaning fee Combined Building Rental Per Day (4I. Commercial,.Ag) 1 $ 2.7500.00 1$2,500 1 Exhibit Buildings /day $250.00 $250.00 Republican/Democrat building / 4 hours $75.00 $75..00 New ECC Meeting room per hour $35.00 $35.00 Center field outdoor pavillion / day $425P00 $425.00 Will provide access to bathroom #2 South Field / Day - includes Southfield camping $425.00 $425.00- Will provide access to bathroom #3 Any Parking lot. -rental $375.00 $375.00 Rodeo Arena / day with admission $1,500.00 $1,500.00 Does not include cleaning fee Rodeo arena cleaning fee $500.00 $500.00 Includes grandstands and bathroom ArdeREarwood 4 -Hour rental $400.00 $400.00 lArdell[Harwood rental -per hour past 4 hours $115.00 1.$1,15.00 1 Camping Camping - Dry / night $2.5.00 $25.00 Includes taxes and fees Camping; - Partial hookups / night $35.00 $35.00 includes taxes and fees ,Camping - Full hookups / night $40.00 $40.00 Includes taxes and fees 4or6 Equipment $7.25 $7.25 Tables - 8' Rectangle $10.00 $10.00 Tables - 5' Round $10.00 $10.00 Chairs - VVhite resin wedding chair $3.00 $3.00 Chairs - Black stacking $2.00 $2.00 Chairs - Folding $1.00 SLOO Stage per section 8x 4' $15.00 $15.00 Portable PA $75.00 $75.00 Adding pole and drape for stage $75.00 $75.0.0 KD Canopy/Daily $150.00 $150-00 Movie screen/Daily $150.00 $150.00 IDepends on weather for usage 3ecurity Security - $55 per guard per hour based on attendance $55600 $55.00 Rates subject to change Sheriff with car 1$90.00 1$90.00 1 Per hour Mseellaneous Fees Stall rental per day $20.00 $20.00 Kept the same but implemented.minmium charge for smaller events Tack stall fee $12.00 $12.00 Dirt fee/Day (If other stalls are brought in) $3.00 $3.00 Temporary stall fee/Day $8.00 $8.00, Cattle Pen Rental/Day $8.00 $8*00 Shavings per bale $7.25 $7.25 Labor per hour no -equipment $75.00 $75.00 Labor per hour with equipment $100.00 $100.00 Reservation fee $350.00 $350.00 Damage Deposit $750.00 $750.00 Daily Venue Rental for Set Up time (daily) $200.00 $200.00 charged for all days except day. of event Daily Combined Venue Rental (4H, Ag, Commercial) Set up day- fee $ 350.00 $350.00 charged -for lall days except. day of event After Hours Set Up time (hourly) $50.00 $50-00: per hour with two hour mini num ITable and chair set up fee (hourly) $75.00 IS75000, 1per hour with two hour mini murn .(2 fairgrounds staff members) 5 or 6 6 or 6