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HomeMy WebLinkAboutRequest to Purchase - Facilities & MaintenanceBoard of County Commissioners Re: Request to Proceed, Jail Terminal Unit Replacements Grant County Facilities & Maintenance POBox 37 Ephrata WA 98823 (S09) 754-2011 Ext -3272 May 24, 2023 Dear BOCC, While doing maintenance on the terminal units that heat the jail, four were found that the heating elements are not working. With these not working correctly it is difficult to keep the areas they heat comfortable when it is cold. Replacement of these units was put out to bid. The lowest bid received was from MacDoanld Miller. Their cost with tax included is $14,134.28 This is a repair to the heating system for the jail and the costs would come from the Facilities and Maintenance Repairs fund, 001.112.00.0000.518304800. Therefore, I am recommending that this project be approved and asking permission to proceed. The costs would be paid from the Facilities and Maintenance Repair fund, as indicated in the previous paragraph, which has a current balance of over $66,000. Thank you for your consideration in this matter. Sincerely, 5;kow6t sc"6& Kevin Schmidt Facilities and Maintenance Manager Grant County, Washington MAY 3 0 2023 CONSEN Kevin Schmidt Manager Facilities and Maintenance Kschmidt@grantcountywa.gov "To meet current and future needs, serving together with public and private entities, while fostering a respectful and successful work environment" rA A May 17, 2023 Kevin Schmidt Grant County Dear Kevin, 1 MacDonald -Miller is pleased to present you our quote to replace the terminal units from the list provided by your team. PROJECT CLARIFICATION MacDonald -Miller plans to demo the old terminal units and dispose of them offsite. We will disconnect electrical for safe demo. Then disconnect duct connections to the terminal units. Once complete we will then install 4 new terminal units in the existing duct. These will be of like size and kind, without unit controls. We will then reconnect the high voltage electrical to the new units and reconnect the existing duct connections. Once installed we will clean up the jobsite area and verify proper installation. Sincerely, Burt Ross I Service Special Projects 1 509.797.1507 1 burt.ross@macmiller.com MA MLLLERaCOM 1-800-962.5979 SEATTLE EVERETT REDMOND TACOMA KENNEWICK PORTLAND EUGENE SPOKANE MacDonald -Miller <Z) FACILITY SOLUTIONS SCOPE OF WORK This proposal includes: • Demo 4 old terminal units and disposal o Disconnect electrical high voltage o Disconnect duct connections • Install 4 new terminal units of like kind and size o Reconnect existing high voltage connections o Reconnect duct connections o Transitions and duct extensions • Jobsite clean up EXCLUSIONS: This proposal excludes: • Any additional scope not specifically mentioned above • Controls for terminal units • Overtime labor • High'Voltage electrical upgrades Terminal Unit replacements $14,134.28 tax included 2 Please indicate acceptance by signing below and returning to my attention via email at burt.ross macmiller.com. We appreciate the opportunity and confidence in our services. Please feel free to call with any questions you may have (509) 797-1507. Anticipated starting date: TBD and completion date: Upon which this proposal is based. This proposal does not include, unless so stated, any applicable state or federal taxes. This proposal is subject to acceptance by purchaser within 30 days and subject to the terms and conditions stated on the following page. MacDonald -Miller Facility Solutions, LLC. Submitted by: Burt Ross /Account Manager Acceptance: I agree to the terms hereof and acceptance of this agreement. Purchaser MACMILLERaCOM 1-800-962-15979 SEATTLE EVERE?T REDMOND TACOMA KENNEu ICK PORTLAND EUGENE SPOK NEI'' ' MacDonald -Miller FACILITY SOLUTIONS 3 1'Ut:A CMI LLE &COM 1-8007962-5979 SEATTLE EVERETT REDMOND TACOMA KENNEWICK PORTLAND EUGENE SPOKANE MacDonald -Miller <Z) FACILITY SOLUTION TERMS AND CONDITIONS/CONSTRUCTION SERVICES Acceptance By authorizing MacDonald -Miller Facility Solutions, LLC. to provide the construction services contemplated by this Agreement, Customer agrees to the terms and conditions herein stated. Scope of Obligations MacDonald -Miller Facility Solutions, LLC. shall provide construction service when contracted for, pursuant to the attached proposal, purchase order or estimate of which these terms and conditions are a part. Obligations of Customer Customer shall extend all reasonable cooperation requested in terms of personnel; access to premises where work is to be performed; promptly providing information requested by contractor, and shall promptly notify MacDonald -Miller Facility Solutions, LLC. upon observation of any unusual or unsafe condition. Service Availability MacDonald -Miller Facility Solutions, LLC. agrees to provide construction service during normal business hours, i.e., 6:00am to 5:30 pm, Monday through Friday, holidays excepted. Agreed upon changes are at the hourly rate and terms, including vehicle charges or special assessments, then in effect by MacDonald -Miller Facility Solutions, LLC. Charges and Terms Payment is due within 30 days of the invoice date. Any balance due after 30 days shall bear interest at the maximum legal rate permitted from the invoice date. Taxes There will be added to all charges the amount of any present and future taxes or any other governmental charges now or hereafter imposed by existing or future laws with respect to any services rendered or materials supplied. Limitation of Liability MACDONALD-MILLER FACILITY SOLUTIONS, LLC. SHALL NOT BE LIABLE TO CUSTOMER FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTAL OR PUNITIVE DAMAGES, INCLUDING LOSS OF PROFIT OR GOODWILL, AS A RESULT OF ANY MATTER ARISING OUT OF OR RELATING TO THE CONSTRUCTION SERVICES PROVIDED UNDER THIS AGREEMENT AND/OR ITS SUBJECT MATTER WHETHER SUCH LIABILITY IS ASSERTED ON THE BASIS OF CONTRACT, TORT OR OTHERWISE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. The customer agrees that MacDonald -Miller Facility Solutions, LLC.'s liability thereunder for damage shall not exceed the amount paid for construction services and only if such damage is the result of MacDonald -Miller Facility Solutions, LLC.'s negligence or willful misconduct. To the fullest extent permitted by law, the Owner shall indemnify and hold harmless the Contractor and its agents and employees from any claims, damages, losses and expenses including attorney's fees to the extent caused by the negligent acts or omissions, or willful misconduct of the Owner. Unless stated in writing, MACDONALD-MILLER FACILITY SOLUTIONS, LLC. DOES NOT MAKE ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. MacDonald -Miller Facility Solutions, LLC. shall not be responsible or liable for any loss, damages or delay in furnishing materials or failure to perform services when caused by fire, interruption of utility services, flood, acts of civil or military authorities, insurrection, terrorist act, riot, civil disorder, labor disturbances, or by any other cause which is unavoidable or beyond its control. If the Contractor is delayed by any act or neglect of Owner or a separate Contractor employed by Owner, the time for completion shall be extended as necessary and an extension of time to compete the work does not preclude recovery of damages for delay by Contractor. Default If Customer does not pay any amount due thereunder, or breaches any of the terms of this Agreement, MacDonald -Miller Facility Solutions, LLC. may, in addition to any other legal remedies it may have, including the right to file a lien under state law, suspend work until payment is made. Term Prices will be subject to periodic changes due to change in labor and material rates. General Either party may terminate this Agreement at any time for failure of the other to comply with any of its terms and conditions, but termination shall not relieve Owner of the duty to pay for work performed by Contractor. Customer represents that it has authority to enter into this Agreement. Owner warrants that to the best of its knowledge there are no unsafe conditions or hazardous materials or substances in, on, around or affecting the area where the work is to be performed. This Agreement shall be governed by the laws of the State where the work was done. In the event any party shall bring suit or action against the other for relief arising out of this Agreement, the prevailing party shall have and recover against the other party all court costs, disbursements, and a reasonable attorney's fee. Customer consents to and agrees to jurisdiction and venue of any proceeding in the District or Superior Court of the State of Washington for King County at MacDonald -Miller Facility Solutions, Inc's election. Making a final payment shall constitute a waiver of claims by the Owner except those arising from claims by third parties arising out of the contract, failure of the work to comply with the requirements of this contract, or manufacturer warranties passed on to the Owner by Contractor. The Owner and Contractor shall commence all claims and causes of action against the other whether in contract, tort, breach warranty or otherwise arising out of or related to this contract within 365 days following Contractor's completion of the work. Publicity and Promotion. Customer and MacDonald -Miller Facility Solutions, LLC., (MMFS) agree that MMFS is entitled rights of publicity or promotion with respect to the work completed by MMFS under this Agreement, including, but in no way limited to, photographs and written or graphical depictions of the work, the project, and product. MMFS may exercise such rights of publicity or promotion in any way it deems appropriate for marketing or other promotional purposes. MMFS shall retain exclusive ownership of any intellectual property rights that may result from any such publicity or promotion, including, but in no way limited to, copyright or trademark protection. Photographs or other graphical depictions of non-MMFS personnel will only be used with written consent by the Customer and the individual. Furthermore, the Customer agrees to the use of their name/logo by MMFS in furtherance of MMFS's rights of publicity. Any press release will be mutually agreed upon (form and content) by both parties prior to its release. Any notice required by this Agreement shall be deemed received, delivered in person, or by facsimile or sent by mail. MA:+ M I L LE . M 1-800-962-5979 SEATTLE EVERETT REDMOND TACOMA KENNEWICK PORTLAND EUGENE SPOKANE MacDonald -Miller <=:� FACILITY SOLUTIONS