HomeMy WebLinkAboutAgreements/Contracts - Auditors (002)OSOS No. 813G-1497-1
STATEMENT OF WORK NO. 1 K20-089
SERVICE LEVEL AGREEMENT No. #813G-1497
This Statement of Work (this "SOW') is made and entered into by and between the GRANT
COUNTY AUDITOR (hereinafter "CUSTOMER") and the STATE OF WASHINGTON, OFFICE
OF THE SECRETARY OF STATE, ARCHIVES & RECORDS MANAGEMENT DIVISION
(hereinafter "ARCHIVES"). This SOW is incorporated into and hereto made an integral part of
Service Level Agreement No. 813G-1497 between CUSTOMER and ARCHIVES (the
"Agreement").
CUSTOMER: Grant County Auditor
35 C NW
PO Box 37
Ephrata, WA 98823
Contact:
Title:
Telephone No
Email:
FEE SCHEDULE
Customer
Archives
Michele Jaderlund Patrick Williams
County Auditor Customer Service Manager
509-754-2011 360-586-0108
mjaderlund@grantcountywa.gov patrick.williams@sos.wa.gov
All rates and charges listed above are subject to change in accordance with the terms and
conditions of the Agreement.
The ARCHIVES shall:
Summary Statement
Create a microfilm form of county daily recordings not to exceed the contract without prior
approval. No copy of the microfilm will be provided unless requested by CUSTOMER for an
additional cost.
Project Management
Process with the following information:
Page 1 of 2
Service
Unit
Unit Price
Digital to Microfilm —
16mm
Per Ima e
$0.03
Digital to Microfilm —
Roll
Per Roll
$27.00
All shipping or ferry
prices will be charged cost + 30%
Service
# of Units
Total Unit Cost
Digital to Microfilm —
16mm
Per Image
Digital to Microfilm —
Roll
Per Roll
TOTAL AMOUNT NOT TO EXCEED
$50,000.00
All rates and charges listed above are subject to change in accordance with the terms and
conditions of the Agreement.
The ARCHIVES shall:
Summary Statement
Create a microfilm form of county daily recordings not to exceed the contract without prior
approval. No copy of the microfilm will be provided unless requested by CUSTOMER for an
additional cost.
Project Management
Process with the following information:
Page 1 of 2
OSOS No. 813G-1497-1
• Record Series: Daily Recordings
• Agency: Grant County Auditor
• Department: Recording
• County: Grant
• Date Range:
• Disposition Authority Number (DAN): AU52-036-01
Contact CUSTOMER with any questions regarding the project.
Provide timelines, quantities, project complexity, and cost estimates based on our original
project review.
Estimates may be revised based on the condition of the records at the time they arrive in our
production facility.
ARCHIVES staff will review the project prior to beginning work and notify CUSTOMER of any
cost adjustments required for document preparation which exceeds the original estimate.
Pickup & Delivery
Pick-up and deliver documents from CUSTOMER via compact disk.
Digital to 16mm film
Perform digital image to microfilm conversion for previously scanned paper documents.
• Record series: Daily Recordings
• Disposition Authority Number (DAN) AU52-03B-01
• This category of work consists of monthly uploads of an unknown number of images.
"Imaging Services" shall include:
• Targets per the Washington State Standards for the Production and Use of Microfilm.
• Create one microfilm roll per record series.
• Create silver -halide microfilm rolls for each record series.
• Submitting microfilm and transmittal documents to ARCHIVES Security Microfilm for
preservation in the essential records protection vaults.
GRANT COUNTY: OFFICE OF THE SECRETARY OF STATE
fir
Date
Cindy Carter, Commissioner State Archives
APPROVED AS TO FORM
Attorney General's Office
Page 2 of 2
Date
OSOS No. 813G-1497-1
• Record Series: Daily Recordings
• Agency: Grant County Auditor
• Department: Recording
• County: Grant
• Date Range:
• Disposition Authority Number (DAN): AU52-03B-01
Contact CUSTOMER with any questions regarding the project.
Provide timelines, quantities, project complexity, and cost estimates based on our original
project review.
Estimates may be revised based on the condition of the records at the time they arrive in our
production facility.
ARCHIVES staff will review the project prior to beginning work and notify CUSTOMER of any
cost adjustments required for document preparation which exceeds the original estimate.
Pickup & Delivery
Pick-up and deliver documents from CUSTOMER via compact disk.
Digital to 16mm film
Perform digital image to microfilm conversion for previously scanned paper documents.
• Record series: Daily Recordings
• Disposition Authority Number (DAN) AU52-03B-01
• This category of work consists of monthly uploads of an unknown number of images.
"Imaging Services" shall include:
• Targets per the Washington State Standards for the Production and Use of Microfilm.
• Create one microfilm roll per record series.
• Create silver -halide microfilm rolls for each record series.
• Submitting microfilm and transmittal documents to ARCHIVES Security Microfilm for
preservation in the essential records protection vaults.
rr GRANT COUNTY: OFFICE OF THE SECRETARY OF STATE
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Date Date
Cindy Carter, Commissioner State Archives
APPROVED AS TO FORM
Attorney General's Office
Page 2 of 2