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Home My WebLink About*Other - Fairgrounds\\j U F(( 5/17/2023 - 5 Proposed rate increases for 2024 — Consent Item Grant County Fairgrounds 8 9 5 3 Airway Dr NE Moses Lake WA 98837-1029 (509) 765-3581 www. ,scfairgroundsXom gratitcoutityfAirgrottlids@grantcounty,Nva.gov Based on our discussion yesterday I have gone through the rates and made some proposals, highlighted in green. . een. I We can accommodate smaller equestrian events if we keep in mind the idea of a minimum stall count. In our discussion it was suggested 125 stalls/night, but it may have less of an impact to events, in the first yearl if we, consider 100 stalls per night. I would also suggest we only count Friday and Saturday night as events may not be fully running on Thursday night. So, the minimum would be 100 stalls each, Friday, and Saturday night, at $20/night per stall or $4-000 minimum for equestrian event stall rentals. I believe this will allow smaller events to use the. facility and help the fairgrounds get to nearly break even with th operations. Note, for promoters who have events that typically go over 100 stalls we will average Out their daily stall counts if they promote a smaller event. For Instance, Sandcup uses 500 stalls for their big event,, in the 250 range for their middle two events and 75 for their small event. We would average out the counts so that they are not penalized for the smaller event. Itos Important to get: these out to potential events for 2024 so they can plan accordingly. Here are the other rate changes proposed and reasons: 0 There are no proposed fair -related" price increases for 2024. 0 Building rental Changes 'increase the Huck Fuller hourly rental to $100 (21 -hour minimum) 9 I.ncrease the Huck. Fuller Commercial Kitchen rental to $25/hour. 6 Increa . se the combined 4H/Commercial building rental with admission to $1695. 0 Increase the Ardell daily rental to $895 (Note non -profits get 20% "Off this rate) 0 Increase the Harwood daily rental to $795. 0 Increase both Pavilions' daily rental to $x.395. 0 Increase the rental of the Practice arena to $175/day. 0 Decrease the price of the Rodeo arena to $895 to promote more equestrian use. Increase the Alrdell/Harwood rental fee for admission events to $1595. Increase the stall. cleaning fee to $18 to cover our costs. increase the stallovernight fee with Camping to $38 to cover our cleaning costs. Increase the Youth equestrian event hourly rate to $30 per hour for all pavilioris and the Rodeo arena. 0 Increase the daily rate for youth events to $350 for all pavilions and the rodeo arena. 41 0 Increase youth stall cleaning fees to $18 (It is very rare we must charge this as youth clean their own stalls. 0 Increase the CBBRC and WBRA rate to $300 for a four-hour rental. 0 Increase the CBBRC and WBRA rate to $675/day. "Vt� r-1 I 40 Add Grange and Gra he 4H/FFA Free youth rate when facilities are available, VED MAY 17 2023 GRANT COUNTY COMMISSIONERS Please approve the above rates for 2024,1 will then develop a letter to go out to all promoters which you can review if you feel it is necessary. I feel this is the best approach to the issues presented Director, Grant County Fairgrounds 5/26/2023 Fairground. events and rates for 2024 Grant Comity Fairgrounds 39,53 Airway Dr NE A/loses Lake WA 98837-4029 (509) 765-3581 wwwacfainrounds.com graiitcotuit.yfairgroitnds@gratitcotti-Ltywa.g.ov Because of the sheer volume of events that want to book for 20241 have asked the Board of County Commissioners to approve our rates early so you are aware of some changes.. It's been an interesting four years as we have made significant investment and improvements to the facility. Many of you have noticed the increased stall count, stall mats, new lighting, new PA systems,, water, and power to stalls, better ground, better equipment, new bathrooms, new rental equipment t and a staff that is second to none in terms of customer service. I am very thankful for our direction, the staff and the direction we are going and hope you are as well. Our other concern is inflation and the fact that everything is going up. Our cleaning costs have risen dramatically for both buildings . and stalls. Supply costs have, for items such as shavings,. cleaning supplies, ag wash., fuel, building materials, etc. Everything associated with maintenance and operations has gone up, in addition to the cost of the improvements we continue to make. With that said we have had to make some adjustments to our rates and want to provide them as early as possible, for you, so you can plan accordingly. Obviously raising rates 'isn't desirable but we are working hard,tot close to break even. For exarnple, on the operation side, in 2023, we are projected jected to lose $56,000 and on the maintenance side $ 2*50,000. This is the c,losest.t,h,e facility has ever come to breaking even. The. improvement's are. paying off in terms of more events wanting to use the facility We increased rental rates slightly for event buildings as well as e*questria,n facilities. We red ucedthe 'rate of the Rodeo arena rental in hopes that some events may consider using it in the future. Itis being Worked weekly and we have rock picked and sanded it to make it first class. It's also huge at 511,000 square feet. The biggest change is the cost of stalls for smaller events. For 2024 we, are going to set a minimum stall count for Friday and Saturday nights of equestrian events at 100 stalls. The rates stayed the same but an g s event with less than 100 horses stalling, (Notincluding tack, stalls) will be charged a minimum of $2,.000 per night for both Friday and Saturday. If you are a promoter that has higher stall counts for some events but falls below 100 for an event, we will average the counts. In other words, 1 if your event does 500 stalls one weekend each night and 80 on, another weekend each night, you I Will not have to pay the minimum. We have very few open equestrian weekends next year if most events return. With 446 stalls available and 456 campsites we can easily host three 150 horse events on a weekend assuming one of the events utilizes the Rodeo arena. Another change is the cost of stall cleaning. We need to raise it to $18 from $15 this year. Our costs have increased more than 30% to clean stalls. We feel a 20% increase is necessary to continue to cover our costs. It's also likely., in 2024, we will have to pay to have the shavings removed after each event., We have been lucky, up to this point, that a local farmer uses them to grow Blueberries. But the farms transportation costs are getting to the point where its not economically feasible to take them for free. We appreciate each event as we grapple with growing pains. I hope you.feel that our customer service is stellar and that the staff works hard to make sure your event is successful. We encourage feedback because that is how we improve,, and it has driven many of the improvements we have made, Out office will -send you. a link to a survey after each event. Please feel free to reach Out to me if you have any questions or want to discuss future improvements. I m cKiernan, Director G. 4,nt (County Fair and Fairgrounds —The Premier Equestrian Facility in the, State 2023 Grant County Fair —Sew it, Grow it, Show it! 509-237.2672 Cell icmckiernan@grantcountywa.gov Grant County Fair and. Fairground Rate,,!, Or Fair Rates a 211, 2022 Rate Notes lAdmission'(Tuesday is FREE) General Adults (18+) $10.00 $10.00 1$6.00 1 Youth (8 thrix 17) $0.00 11$14.00 Child (7 & Under) Free Free Senior (62+) $6.00 $6.00 Hometown Heroes VID(Active Duty Mhtary, Police & Fire) $5.00 $5.00 Senior Day (Wednesday Only) (62+) $5.00 $5.00 Family Package # 1 (2 Adult/3 Youth) $23.00 $23.00 Family Package # 2 (2 Adult/2 Youth) 1$20,,00 1$20.00 1 Season Pass (lVedriesday-Sa-titrday)(Titesday is Free) General Adults (18+) $21.00 1$14.00 1 Youth (8 thru 17), Senior (62+), Hometown HeTos(w/ID) 11$14.00 Exhibitor Adults Exhibitor (18+) $11.00 .$11.00 Youth Exhibitor (7 thru 17) $6.00 $6.00 Special Volunteer(Attested to by Supers/Office)(Min 4 hours Volunteering) $5.00 $5.00- I$IO.-OO Vendor(Additional) $10.00, week 1, ong pass lNew Vendor day pass 1$3_00 in 2023 lor6 Bedding Fees(Ineludes Tax) Qpen(per Animal) Morse $10.00 1$10.00 $10.00 1$10.00 ]beef Limit to 35 feet North Campground(Water & Electric) Swine/Sheep/Goats $10.00 $10.00 Rabbit/Poultry $5.00 1$5.00 4- FACieerAnimal) General Camphig Horse $10.00$10.00 Pa ion Campground(Water, Electric, Sewer) Beef $10.00 $10.00 Swine/Sheep/Goats $10.00 $10.00 Rabbit Poultry $5.00 $5.00 Pa rWng Non reserved Outside Parrkdng Free Free Reserved Inside Paring $85.00 $85.00 Always FIs up Reserved Inside VrP Parlqn 1$135.00 1$135.00 120 spats came ..fie-Reg&&a in (Returning Campers Off% Pa ion Campground.( ater, Electric, Serer) $200.00 $200.00 Limit to 35 feet North Campground(Water & Electric) $165.00 $165.00 Limit to 30 feet East Cam ?ground(' ater & Electric) $165.00 $165-00 General Camphig Pa ion Campground(Water, Electric, Sewer) $225.00 1$185.00 $225.00 Limit to 35 feet North Campground(Water & Electrics $185.0€ Lit to 30 feet East Campground(Water Electric) $185.00 $185.00 Tent(De ignated Area,$)(NO PASSES INCLUDED) IND= I IEliminated. in 2023 New rule for 2023, 1t spot goes unused it is lost for g -an 2or6 Commercial Vendors(S Entrance Passes Included per Vendor) Indoor Vendcrsaneludes I table and 2 chairs per JOW O) 10x10 yin -Hue Booth $100.00 1$450.00 $300.04 1$450.00 10x10 Corner Booth Outdoor Vendor(No Tables and Chairs TncL) 20.0% 20.0% 10x10 Booth Space $250.00 1$200.00 $250.00 Each Additional 10ft Prontage(After First 10ft) $65.00 $2013.00 Mise Vendor Reins NIA We, are not doing ice this year, contracted out Vendor Camping(Space Limited) $65.00 $65.00 Vendor Parldng(Space Luted) $75.00 $75.00 Rectangular Table $10.00 $10.00 Chairs $2.00 $2.00 Electrical and Garbage Fee $30.00 $30.00 - Vendor Trailer Parting 1$75.00 1$75.00 Food Concessionaires (## Entrance Passes Included. TBD) 1V nim n Pee AR Concessionaires (Due at Contracting) $500.00 $500.00 Co n Prost Food Vendore/o of Gross) 20.0% 20.0% Non -Profit Status Food Vendor(°l of Grow) 15.0% 1.5.0% Electrieal and Garbage Fee $65.00 $65.00 Ice Ere NIA We, are not doing ice this year, contracted out Carnival Mates set by Carnival Company each year) W"mter Pre -sale $ 34.00[::TBD bates estabhshed by Davis Shows Spring Presale $ 36.00 TBD Rates established by Davis Shows On-site $ 38-00 TBD Rates established by Davis Shaws 3 or G Fairgrounds rental rates - Non-profit groups receive discount of 20% on building rates except partial day rentals Buildings and areas Moses Lake Roundup rodeogrounds, rental $5,000.00 $5,000.00 Contract rate through 2023 Huck. Fuller building / day I . $750-00 1$750,00 Includes cleaning fee Ag Building/Day $625 $625 New rental rate based. on improvements Commercial Building - Kitchen Included / day $1,150.00 $1,150.00 New bathrooms available Extra kitchen if available 1$150.00 1$150.00 All Day -1 8 hours 4-H building - Kitchen Included / day $1,500,00 $975.00 Includes cleaning fee Combined Building Rental Per Day (4H, Commercial, -.Ag) S 21500.00 $2,500 Includes grandstands and bathroom Exhibit Buildings /day $250.00 $250,00 Republican/Democrat building / 4 hours $75-00 $75,00 New ECC Meeting room per hour $35.00 $35.00 Center field outdoor pavillion / day $425.00 $425.00Will cess to bathroom #2 provide access - South Field / Day - includes Southfield camping $425,00 1$375.00 $425.00- Will provide access to bathroom #3 Any Parking lot rental $375.00 1 Rodeo Arena / day with admission $1,500,00 $15,500.00 Does not include cleaning fle'e Rodeo arena cleaning fee $500-00 $500.00 Includes grandstands and bathroom Ardell/Flarwood 4 -Hour rental $400.00 $400.00 Ardellifflarwood rental per hour past 4 hours $115.00 1$115.00 1 Camping Camping - Dry / night $25.00 $25.,00 Include's, taxes and fees Camping - Partial. hookups / night 1$35.00 1$35-00 Includes taxes and fees Camping - Full hookups /night 1$40.00 $40-00 Includes: taxes and fees 4or6 Equipment Tables - 8' Rectangle $10.00 $10.00 Tables - T Round. $10.00 $10.00 Chairs -- white resin wedding char $3.00 $3.00 Chairs - Black stacking $2.00 $2.00 Chairs - Folding $1.00 &1..00 Stage per section 8` x 4' $15.00 $15,00 Portable PA $75.00 $75.00 .Adding pole and drape for stage $75.00 $75.00 ISD Canopy/Daily $150.00 $150.00. Movie screen/Daily $150.00 $150.00 Depends on Breather for usage Security Security - $55 per .ward per hour based on attendance $55.00 $55.00 Rates. subject to change Sheriff with car 1$90.00 1$90.00 Per hour Nfiscellaneons Fees Stall rental per day $20.00 $20.00 Dept the same but mplernented minimum. charge for smaller events Tack stall fee $12.00 $12.00 Dirt fee/Day (If other stalls are brout in) $3,00 $3.00 Temporary stall fee/Day $8.00 $8.00. Cattle Ten Rental/Day $8.00 $8.00 Shavings per bale $7.25 $75 Labor per hour no -equipment $75.00 $75.00 Labor per hour with equipment $1.00.00 $100.00 Reservation fee $350.00 $350.00 Damage Deposit $750.00$0.00 Daily venue Rental for Set Up, tinge(daily) $00.00 $200.00 charged for all days except day of event Daily Combined venue Rental (41FI, Ag, Commercial) Set up day fee $ 350.00 $350.011 charged for all, days except, day of event After Hours Set Up time (hourly) $50.00 $50,00 per hourwith two hour ininiinum Table and chair set u fee (hourly) P $75.00 $75.00 per hour with two hour minim -UM (2 fairgrounds staff members) 5 or 6