HomeMy WebLinkAboutAgenda - BOCCAGENDA
GRANT COUNTY BOARD OF COMMISSIONERS
All public meetings held by the Grant County Commissioners can be accessed via WEBEX Conference
Call only. Call in number and access code is listed within each meeting appointment below.
MONDAY, MARCH 30, 2020
11:00 a.m. —11:10 a.m. Open Record Public Hearing, Tourism and REET 1 Budget Extensions for
Fairgrounds Projects
Please call: 1-408-418-9388
Access code: 968 031 792
Open Record Public Hearing to consider a budget extension request in the total amount of
$90,000.00 to the Grant County Tourism Fund ($60k) and REET 1 Funds ($30k) for the following
Fairgrounds projects: Fair Entertainment, Barn 46 Floor rebuild; and Campground Signage.
11:15 a.m. —11:30 a.m. B Rang, ASC Update and Misc BOCC Action (Items 1 through 13)
Please call: 1-408-418-9388
Access code: 964 850 309
1. Possible vouchers for insurance, legal services, grant administration, etc.
2. Reimbursement Agreement with Grant County Public Hospital District No. 1 / Samaritan
Healthcare through the Coroner's Office for architect development of the plans for a new
morgue facility. Term is from the Effective Date and shall continue until the county completes
payment of the Costs to Samaritan.
3. Grant County Reimbursement No. 8 on CDBG Public Services Grant No. 19-62210-005 for the
period February 1, 2020 through February 29, 2020, with the Department of Commerce and
administered through the OIC of Washington for $17,801.77.
4. Terms of Acceptance for the Washington State Parks and Recreation Commission Recreational
Boating Safety Federal Financial Assistance Grant through the Sheriff's Office for the amount of
$15,994.87. Term is March 1, 2020 to September 30, 2020.
5. Contract amendment for Washington State Department of Social and Health Services (DSHS)
contract number 1912-61860 for WorkFirst Onsite Family Violence Services through New Hope
for the following:
a. Exhibit B, Statement of Work, Section 1, Purpose, is amended to read as follows:
i. Provide a qualified Domestic Violence Advocate to provide on-site or telephone
Family Violence Services for the DSHS Community Services Office to:
1. Assist DSHS staff in determining appropriate WorkFirst activities for
referred clients who experience family violence
2. Provide referred clients community resource referrals and linkages
appropriate to the family's needs.
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA)
ACCOMODATIONS PROVIDED UPON REQUEST.
Page 2 of 5
Grant County Commissioners Agenda
Week of March 30, 2020
3. Provide empowerment -based advocacy to referred clients who
experience family violence.
b. Exhibit B, Statement of Work, Section 4, Staffing is amended to read as follows:
i. The Contractor shall provide the services of a qualified Domestic Violence
Advocate to the Moses Lake Community Service Office for up to 14.88 hours per
week and 774 hours per year.
ii. The services may be provided in person at a Community Service Office or by
telephone.
iii. If the Contractor cannot provide in person services they shall notify the
Community Service Office and the DSHS Contact.
iv. If the Contractor can provide the services by telephone they shall notify the
Community Service Office and the DSHS Contact.
v. Actual scheduling and manner in which the services will be provided will be
negotiated between the Contractor and the Community Service Office.
c. Exhibit B, Statement of Work, Section 8, Compensation is amended to read as follows:
L DSHS shall pay $40.00 per hour for the Family Violence Services provided for a
Community Service Office.
ii. Payment will be limited to actual hours worked by Domestic Violence Advocates
and shall be prorated to 30 -minute intervals.
6. Held from the March 24th consent agenda: Request to contract JDB Enterprises for ice vending
at the Fairgrounds. The dispensary machine would be installed like a vending machine and vend
ice with payment by credit card.
7. Request to reject all bids for the building of a Horse Stall Structure at the Fairgrounds as the sole
bid was $15,232.04 over the budgeted amount. The Fairgrounds is requesting to re-evaluate the
plan and resubmit for bids at a later time.
8. Request to award the contract for the Repair of the Agriculture buildings envelope at the
Fairgrounds to Stan's Construction with a bid total of $89,981.00, as they were the lowest,
responsible bidder. The total budget for this project was $100,000 and the savings will be
applied towards the new HVAC for the same building.
9. Request to reject all bids for the building of a shaving cage structure at the Fairgrounds as the
sole bid was $56,638.10 over the budgeted amount. Central Services is requesting to re-evaluate
the plan and resubmit for bids at a later time.
10. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services'
Prevention and Recovery Center (PARC), during October 2019, in the amount of ($42.31) on
Washington State Health Care Authority Contract No. K3919
11. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services'
Prevention and Recovery Center (PARC), during January 2020, in the amount of $11,769.11 on
Washington State Health Care Authority Contract No. K3919
12. Letter from the Port of Royal Slope stating the necessity to repair a small canal boarding the
Public Works facility in Royal City. The port has received a quote from the Quincy Columbia
Irrigation District for their portion of the repair costs totaling $53,410.50 and is requesting to
split to the costs with the county.
13. CHG & CDBG Grants Discussion.
Page 3 of 5
Grant County Commissioners Agenda
Week of March 30, 2020
12:00 p.m. -1:00 p.m. C Carter, US Environmental Protection Agency, Moses Lake Wellfield
Superfund Site Redevelopment Project - Discussion (Not a public
meeting)
TUESDAY, MARCH 31.2020
10:00 a.m. -10:10 a.m. Grant County Paper of Record for Legal Notices - Bid Opening
11:30 a.m. -12:00 p.m. C Carter, Finance Committee Meeting (Not a public meeting)
1:00 p.m. -1:20 p.m. G Dano, Prosecuting Attorney's Office Update
Please call: 1-408-418-9388
Access code: 966 297 302
1:30 p.m. - 2:00 p.m. Public Works Update (Items 1 through 4)
Please call: 1-408-418-9388
Access code: 963 328 141
_,-1. Execution of Contracts: Road Stabilization 2020 awarded to Envirotech Services, Inc. of Greeley,
��..- CO to furnish and place 769 tons of Magnesium Chloride (30%) in the amount of $122,847.75
✓2. Execution of Contracts: Fuel Management System t✓�IN(�5� C ,Y
3. Pacific Groundwater Group -Scope of Work and Budget for evaluation of flooding along
Goodrich Road and Stacey Drive in Moses Lake. Estimated cost for this project is $6,084.00.
-A. Recommendation to award the Asphalt Materials 2020 project as follows:
• Item 1A - Furnish up to 5,500 tons of HFE 150 Liquid Asphalt F.O.B., Spokane Valley, WA
Terminal; Item 1B - Furnish up to 650 tons of HFE 90 Liquid Asphalt F.O.B., Spokane Valley,
WA Terminal - Award the bid to the low bidder meeting specifications: Western States
Asphalt, 4327 N. Thor St., Spokane, WA 99217 to furnish up to 5,500 tons of HFE 150 Liquid
Asphalt at the unit bid price of $296 per ton in the amount of $1,772,892 including in sales
tax. To furnish up to 650 tons of HFE 90 Liquid Asphalt at the unit bid price of $296 per ton
in the amount of $209,523.60 including in sales tax. The transport will be performed by A
Williams, Spokane Valley, WA
• Item 2A- Furnish up to 7,000 tons of HMA Class %" PG 64-28 and/or Item 2B - Furnish up to
7,000 tons of HMA Class 3/8" PG 64-28 F.O.B.. HMA plant within 10 miles of Moses Lake WA
- Award the bid to the low bidder meeting specifications: Central Manufacturing, Inc.,
P.O. Box 939, Moses Lake, WA 98837 to furnish up to 7,000 tons of HMA Class %" PG 64-28
at the unit bid price is $46 per ton in the amount of $347,438 including in sales tax. And/or
to furnish up to 7,000 ton of HMA Class 3/8" PG 64-28 at the unit bid price of $48 per ton in
the amount of $362,544 including sales tax.
Page 4 of 5
Grant County Commissioners Agenda
Week of March 30, 2020
1:30 p.m. —1:40 p.m. Open Record Public Hearing, Public Works Declaring Surplus
Miscellaneous Vehicles and Ordering the Sale Thereof
Please Call: 1-408-418-9388
Access code: 965 885 726
2:00 p.m. — 2:20 p.m. Consent Agenda (Items 1 through 9)
Please Call: 1-408-418-9388
Access code: 969 514 773
COMMISSIONERS OFFICE
1. Commissioners Office Vouchers for approval.
2. Special occasion liquor license application for Ridge Riders Inc. and their May 30, 2020 event at
their rodeo grounds, from the Washington State Liquor and Cannabis Board.
AUDITOR'S OFFICE — ACCOUNTING DEPARTMENT
K3. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
1a�1� as recorded on a listing and made available to the Board.
I
SHERIFF'S OFFICE
o L' 4. Request to purchase qty. 2 Milnor 601b Rigid Mount Washer -Extractor machines and qty. 2
V01j,�a1� Milnor 751b Capacity Electric Heated Dryers in the total amount of $40,639.92 from Western
VState Design. These were approved in their capital outlay budget.
FAIRGROUNDS
5. Request to purchase qty. 2 canopies int amount of $8,538.32 from KD Canopy. This was
approved in their capital budget.
+X 6. Request to purchase stall mats in the amount of $5,999.00 from Basin Feed. This was approved
in their capital outlay budget. 1 -
CENTRAL SERVICES
t\7. Memorializing tdie emergency repair of equipment at the Fairgrounds Commercial Building —
qty. 2 Air Handling Units. The cost of the work was $12,600.00 and completed by McKinstry.
This was approved by the Chair, Cindy Carter.
x 8. Memorializing a conversation with the Commissioners for authorization to move forward and
purchase Cisco products during the COVID-19 pandemic for WebEX meetings, etc.
Page 5 of 5
Grant County Commissioners Agenda
Week of March 30, 2020
GRANT INTEGRATED SERVICES
9. Request for a commitment letter to Medicare stating Grant County/Grant Integrated Services
ability to provide services to individuals covered by Medicare and that we are legally and
financially responsible in the event that there is any outstanding debt owed to Centers for
Medicare and Medicate Services.
2:30 p.m. — 3:20 p.m. K Eslinger, Human Resources Update
Please Call: 1-408-418-9388
Access code: 964 567 407
WEDNESDAY, APRIL 1, 2020
No meetings held
THURSDAY, APRIL 2, 2020
No meetings held
FRIDAY, APRIL 3, 2020
No meetings held