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Home My WebLink AboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS DRAFT MEETING AGENDA Week of April 24 -April 30, 2023 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings are in person with a WEBER Conference Call/Video option available (info below) MONDAY, APRIL 24, 2023 Event address for attendees: https://grantcowa.webex.com/grantcowa/i.php?MTID=m889289013dfadb8e9b9ec663e8O2fl8f Event number: 2490 199 4800 Event password: 5UMbp2nTAp7 Video Address: 24901994800@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 58627268) Show all global call-in numbers Access code: 2490 199 4800 9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update • NovaTime — Reports • Public Hearing on Warden Lake — No Wake Zone • Letters of invitation for Komaki City Open House • Request for Proclamation: Provider Appreciation Day — Child Care Providers • Horticultural Pest and Disease Board —Jody Kane Contract • Grant County Courthouse Security Committee 10:30 a.m. —11:00 a.m. Admission Tax Meeting 11:00 a.m. —11:45 a.m. Budget and Finance Update AND Finance Committee Meeting 12:00 p.m. —1:00 p.m. C Carter, Grant Transit Authority (GTA) Special Board Meeting 1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items • Port of Quincy —Protection Services at Gorge and Crescent Bar (CC) 2:00 p.m. — 3:30 p.m. K Eslinger, Human Resources Update NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. Page 2 of 7 Grant County Commissioners Agenda Week of April 24, 2023 TUESDAY, APRIL 25, 2023 Event address for https://grantcowa webex com/grantcowa/j php?MTID=m 3lea e8bad4008cbfb1c2a7e85ad1c17 attendees: 9 Event number: 2482 819 2912 Event password: fS5sPCvKG89 Video Address: 24828192912@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 37577285) Show all global call-in numbers Access code: 2482 819 2912 R Jones, Remote 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update 9:00 a.m. —10:00 a.m. D Anderson, Renew Update • Cars / E -Fleets • Royal City Office • Moses Lake Site Front Lobby / Waiting Area Renovation • Strategic Planning & Leadership Development at Sage Cliffe 10:00 a.m. —10:30 a.m. S Palacios, Juvenile Court and Youth Services Update 10:30 a.m. —11:00 a.m. K Allen, Clerk's Office Update 11:00 a.m. —11:50 a.m. Department Head Review Discussion 12:00 p.m. — 12:30 p.m. D Stone, 7th District Elected Official Zoom Meeting 1:00 p.m. — 2:00 p.m. S Castro, Public Works Update • Bridge & Vegetation Program Update o Post Earthquake Inspection — Power Point Presented at Bridge Conference o Bridge Projects — B SW Susak Kovich Coordination o Bridge 247 Status — Rd. W SE Requested CDS Funds — Current Update o Bridge 248 Status — Road 11 SE Requested CDS Funds — Current Update o Guard Rail Repairs — Rd. M se o Deicing Program Benefits — Identify Critical Routes, Benefits, Product, and Equipment o Vegetation Program — Current Location and Spray Application Mapping o Staff Support Roles — CDL Operators Winter Maintenance Response Page 3 of 7 Grant County Commissioners Agenda Week of April 24, 2023 o Acting Supervisor —Tim Massey o FHA —Federal Highways Administration Requirements 2:00 p.m. — 3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) • Approval of Agenda • Correspondence (ie. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable— Miscellaneous Discussion • Consent Agenda — (Items 1 through 30) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. COMMISSIONER'S OFFICE 2. Approval of Commissioners March 27, 2023, and April 3, 2023, Minutes. 3. Invoices 4. Reimbursement request from New Hope on the American Rescue Plan Act (ARPA) funding in the amount of $26,744.52 for March 2023 expenses. 5. Reimbursement request from New Hope on the Department of Commerce Consolidated Homeless Grant (CHG) No. 22-46108-10, Hotel Leasing Amendment in the amount of $5,,946.13 for March 2023 expenses. 6. Reimbursement request from HopeSource on the Department of Commerce Eviction Rent Assistance Program (E -RAP) 2.0 Grant No. 21-4619C-108 in the amount of $7'1,615.28 for March 2023 expenses. 7. Reimbursement request from Renew on the American Rescue Plan Act (ARPA) funding in the amount of $8,509.78 for Suicide Prevention for November 2022 expenses. 8. Approval of Grant County Lodging Tax Advisory Committee Tourism Promotion Agreement No. 2023-23 in the amount of $25.,000.00,, to the LTAC. 9. Proclamation recognizing the week of April 30 — May 06, 2023, as Municipal Clerks Week in Grant County. 10. Appointment letter to Nichole Owens to the Grant County Fair Advisory Committee for a 3- year term beginning April 25, 2023, through April 24, 2026. 11. Reimbursement request from HopeSource on the Eviction Rent Assistance Program (E -RAP) 2.0 Grant No. 21-4619C-108 in the amount of 72,516.70 for February 2023 expenses. 12. Reimbursement request from the City of Moses Lake on the Department of Commerce Emergency Solutions Grant (ESG) No. 20-4613C-100 in the amount of $100,381.28 for October 2022 expenses. Page 4 of 7 Grant County Commissioners Agenda Week of April 24, 2023 13. Reimbursement request from Fire District No. 7, Soap Lake on the American Rescue Plan Act (ARPA) funding in the amount of $6,435.05 to purchase two new sets of Turnout Gear. 14. Assumption liquor license application for Midway Beverage, Inc. (King Beverage Inc.) in Moses Lake, WA, from the Washington State Liquor and Cannabis Board. 15. Reimbursement request from Renew on the American Rescue Plan Act (ARPA) funding in the amount of $8,,818.97 for Suicide Prevention for January 2023. 16. Reimbursement request from Renew on the American Rescue Plan Act (ARPA) funding in the amount of $10,834.40 for Suicide Prevention for the month of December 2022. 17. 2023 Marketing/Development Contract between Grant County Tourism Commission and Rachelle Haven of Coulee Creative. Term of agreement is May 01, 2023, through December 31, 2023 in the amount of $26,400.00. 18. Approval of Grant County Lodging Tax Advisory Committee Tourism Promotion Agreement No. 2023-24 in the amount of $450,000.00, to Grant County Tourism. CENTRAL SERVICES 19. Recommendation to accept a change order -from Eastside, Asphalt in the amount of $18,130.00 for the Fairgrounds Barn Paving Project ,(CSD2301). DISTRICT COURT 20. Request to purchase updated audio and visual equipment for courtrooms 209 and 301 from avidex. The quoted price for both courtrooms is $298,787.00 and will be purchased from Fund 001.102. 21. Request to approve Derelict RV policy for the Grant County Fairgrounds to help enhance the overall campground experience. JUVENILE COURT & YOUTH SERVICES 22. Request to purchase and install an outdoor shelter and bench in the estimated amount of $7,800.00 to assist with outdoor security during transfers of detained youth between Grant County and Chelan County. Page 5of7 Grant County Commissioners Agenda Week of April 24, 2023 23. Request to surplus miscellaneous security equipment through Technology Services as listed below: ASSETID DESCRIPTION ` FUND SURPLUS DATE MANNER OF DISPOSAL BOCCAPPROVALYIN REASON TO CUSTODIANCURRENT PHYSICAL LOCATION 1 't SURPLUS? Security System JK JVC, 2 I?VR recorders, includes 100942 outdoor cameras wh asset tag numbers listed below, acq �nkn vr. dept will perk up. and recycle obsolete JUVENILE -EPN inside: Detn Control Station, Zunis 51161995 cost �" &15.73 these these � DVR units stacked on rt side of counter ° „ Camera -unknown brand, pole mounted, kubuiar, grey. short, security, paha an lleealey hill lacing kitchen urtl�!iawi r TS dept will collaborate with F&iyi dept to take cameras down; to be obsolete JUVENILE - EPN Outsides • 8eerley hill - ale #ehind `"` a recycled T5 bldg (points to kitchen) Cytx�era-PELCO brand, wall mounted, rectangular, tan, TS dept will collaborate with, F&fwd On build'ln r Outside: �-northswe�t security points to front parking lot dept to take cameras down; thea Qbsalef e JUVE�1ItE - EPH comer by {Drug: Crt offices (points to "------- they will be. r e cled T5 front parkin lot Camera PELCO brand, wall mounted, rectangular, tan, "nki, ri n TS dept will collaborate with E&M dept to take dawn; Outside: On buildinoouth side security points to buck parking lot cameras then Obsolete JUVENILE - EPN corner by Detre door (paints toback theywillbermccledbyTS iaarkin lot {amt ra-unknown brand wall mounted, tubular, white, !-. k.; c;+.gin TS dept will collaborate v��ikh F&Ivt dept to takecameras down; then Outside: On bu►ldingµ�rrest Inside B8security w spikes paints to RB hoop Obsolete JUVENILE - EPH they w�ili be recycled TS court(points to hoop) p Camera -ARM bran d, 2:8 Hl Res vandal roof, cel Ing g � TS dept: will coliabarate with MM 102965 rnountei , round, S CClri, canlera� acq cask r qdept i� "e? no'a' r? to take cameras downy their {Obsolete JUVENILE - EPC beside. Detn grafi :p roam dCG° Grt 5753.12 they wiIf be rec cled by TS staf€ Camera -ARM., brand, 2.9 Hi Res vandal proof; ceiling TS dept will collaborate with F&M 102966 mounted, round, security camera; acq 8/.31/20, cost fijFik'n * w r dept to take cameras dower; then Obsolete JUVENILE - EPH Inside: Dew rued [drug crt stab 5759.12 t hev wlIt be recycled by TS Camera -ARS` brand, 2.8 Hi Rtes vandal proof, ceiling TS dept will collaborate with F&M 102967 mounted, round, security camera; acq 8/31,20; cost vn"11"o";,al dept to take cameras down i then obsolete JUVENILE - EPH Inside: Front lobby �a759Y12 thw will. be re clad bv TS Camera: AW brand, 2.8 Hi lies vandalroof, ceiling g TS dept will collaborate with F&l41 102969 mourned, round, security camera; acq 8/3112009** cast uW(ro-wa dept to take cameras down; there Obsolete JUVENILE - EPN Inside: Detn intake roam S '59.12 t 1W will be recycled bv TS Camera-ARW brand, 2.8 Hl Res vandal proof, pole mounted, TS dept will collaborate with F&i4u 10.2969 round, seeur ty camera, pole at Cally pert entrance; acq €tri{rst� ri dept to take cameras dawn; then Obsolete JUVENILE - EPH 0&lde: Sally Port w pole. 8/31/2009, -cost 5759.1.2 they will be reC cled b rTS Camera -:ARV brand, 2.8 Hi Res vandal proof, ceiling - 0:T5 dept will collaborate with F&Pel 102970 mounted, round; security camera; acq 813112009, cast uriknown dept to take cameras dawn; then Obsolete. JUVENILE d EPN Outside: BB Court- under awn ng. 759Y12 thgy, will, be recycled by. TS Camera. -ARM brand, 2,8111 Res vandal proof, pole mounted, TS dept will collaborate with KIM 102971 round, seGur'ity camera, pole at public walkway; acq unknown dept to take cameras dowry; Cheri Obsolete JUVENILE ,EPN Outside: Parking lot -front lot pole 8/31/2009, cost X759<12 they will be recycled b TS Camera-Speco Technology braced, Moder HTINT59K, Ceiling 121,163.00. TS dept will collaborate with KIM 105685 mounted, round, se°co ity camera; acq X2'29/16, Cap Out 9117.52710 'dept to take cameras down; their Obsolete JUVENILE - EPN Inside: Courtroom Entrance 5221.32 s n:424761.70344 3564 they will be remled by '1'S Camera -Spero Technology brand,. Model# HTINT59K, ceiling 121463100. TS dept will collaborate with F&M 10568.6 mounted, round, setur;ty camera; acq 12/29/15, Cap Out 9117,52710 dept totake cameras down; there Qbsolete. JUVENILE - EPH Outside: Front Door Entrance 2.21.32, s n:424 6170343 3564 thev will be recycled b T5 Camera-Speco Technology brand, Model# HTINT 91t, ceiling 121.163.00. TS dept will collaborate with E&M 105687 mounted, rand, security camera; acq 12,x29/16, Cap Out 51.17.52710 dept to take cameras down; their Obsolete JUVENiLE • EPH Inside: Courtroom 221.32 5 n: 4247617010'8 351;4 fire r will be roc Cled b TS I a I pal Iii •;. 24. Authorization to purchase a Trimble TSC WWAN Data Collector in the estimated amount of $7,,000.00 RENEW 25. Schedule A for State of Washington Developmental Disabilities Residential Support Programs Cost Report, General Information and Certification Form for signature. 26. Real Estate Lease between Jose Rodriguez and Grant County dba Renew for the rental of the property located at 221 Government Rd, Mattawa, WA 99349. Term of agreement is May 01, 2023, through April 30, 2025, in the amount of $1,.400.00 per month. Page 6 of 7 Grant County Commissioners Agenda Week of April 24, 2023 SHERIFF'S OFFICE 27. Request to purchase a new vehicle for the Interagency Narcotics Enforcement Team (INET) from Bud Clary of Moses Lake in the amount of $47,113.50 to replace Vehicle #7100. This purchase will be funded from the INET Seizure Account (109.151). 28. Authorization for Sheriff Joey Kriete to digitally sign the Washington State Patrol Federal Grant Subrecipient Agreement and Fiscal Monitoring Assessment Questionnaire. Awarded grant is the National Criminal History Improvement Program (NCHIP) grant in the amount of $24,740.58, to purchase a Automated Biometric Identification System. TECHNOLOGY SERVICES 29. Purchase Order No. 467 in the amount of $11,017.78 to Lenovo for the purchase of 2 ThinkStation P270 Workstations. TREASURER'S OFFICE 30. Software and Services Agreement between Grant County Treasurers Office and BTG Holding Group DBA Infrastructure for the installation and license to use Clemmer GL product. The term of the agreement is April 18, 2023, through December 31, 2023, in the amount of $2,815 per month not including tax. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 3:00 p.m. — 3:30 p.m. P Haley, Regional Quincy Valley Parks District Discussion 4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting WEDNESDAY, APRIL 26, 2023 8:30 a.m. — 9:20 a.m. SAFETY COMMITTEE MEETING 9:30 a.m. —10:30 a.m. D Stone w/ H Crose (Commissioners Office) 12:00 p.m. —1:00 P.M. Grant County CHI Monthly Meeting 1:00 p.m. — 2:30 p.m. C Carter, RiverCare Diversion Workgroup 2:00 p.m. — 3:00 p.m. ED LOWRY RETIREMENT CELEBRATION (Public Works) Page 7 of 7 Grant County Commissioners Agenda Week of April 24, 2023 THURSDAY, APRIL 27, 2023 1:00 p.m. -2:00 p.m. RJones, Grant County Jail OAC Meeting 2:00 p.m. — 3:00 p.m. R Jones, Grant County Homeless Task Force Meeting Event address for attendees: https://grantcowa.webex.com/grantcowa/i.php?MTID=mf8940c48f77c9cbc960a6f882efb9acc Event number: 2486 142 3116 Event password: 5yaSpmnbv64 Video Address: 24861423116@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 59277662) Show all global call-in numbers Access code: 2486 142 3116 7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School Board Meeting FRIDAY., APRIL 28, 2023 12:00 p.m. —1:00 p.m. D Stone, WSAC Legislative Recap Presentation (Zoom) 12:30 P.M. — 2:30 p.m. C Carter at WSU Columbia Basin Agriculture Tour (Wanapum Heritage Center)