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Home My WebLink AboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS DRAFT MEETING AGENDA Week of May 1— May 7, 2023 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings are in person with a WEBER Conference Call/Video option available. (info below) MONDAY. MAY 1. 2023 Event address for https://grantcowa.webex.com/grantcowa/i.php?MTID=m972559e54f8485a37776c299d7784c8 attendees: 8 Event number: 2490 527 8008 Event password: BOCC-MAY01 Video Address: 24905278008@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 26220629) Show all global call-in numbers Access code: 2490 527 8008 C Carter, Out 9:00 a.m. — 9:30 a.m. J Brakebill, Board of Equalization Update 9:30 a.m. —10:00 a.m. B Vasquez, Clerk of the Board Update • NovaTime —Reports • Wenatchee Valley Humane Society — Webex • BV Conference and Vacation Schedule 10:00 a.m. —11:00 a.m. J Kriete, Sheriff's Office Update (Anticipated Executive Session) 11:00 a.m. —11:30 a.m. S Fode, New Hope Update • Shelter Update • Point and Pay System — Update Going Live May 2 • County ARPA Requests — Revisit • Infant at Work Policy for Kids Hope — Revisit • Approval for Work Incentive • Grant Applications Status and Budget Update • Other NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. Page 2of5 Grant County Commissioners Agenda Week of May 1, 2023 12:00 a.m. —1:00 p.m. Quarterly Elected Official/Department Head Luncheon 1:00 p.m. — 2:00 p.m. Commissioners Roundtable — Misc. Discussion • Review of Consent Agenda Items • Coroner's Office Space (CC) • Homeless Encampment Corner of Central and North Paxson (JM) 2:00 p.m. — 3:30 p.m. K Eslinger, Human Resources Update 4:00 p.m. — 4:50 p.m. D Stone, Columbia Basin Foundation (CBF) Open House (Ephrata) TUESDAY, MAY 2, 2023 Event address for attendees: https://grantcowa webex com/grantcowa/i.php?MTID=m6e294c9819e66d426fb4844fc46e7cd9 Event number: 2493 679 8146 Event password: BOCC-MAY02 Video Address: 24936798146@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 26220629) Show all global call-in numbers Access code: 2493 679 8146 C Carter, Out 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update 9:30 a.m. —10:00 a.m. Meeting w/Tourism Commission 10:00 a.m. —11:00 a.m. Department Head Review 11:00 a.m. —12:00 p.m. C Young, Development Services Update 2:00 p.m. -3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) • Approval of Agenda • Correspondence (ie. Emails that have come in that need response, letters of support etc.) Page 3 of 5 Grant County Commissioners Agenda Week of May 1, 2023 • Commissioners Roundtable — Miscellaneous Discussion Consent Agenda — (Items 1 through 14) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE i. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. COMMISSIONER'S OFFICE 2. Approval of April 10 and April 17, 2023, Commissioners Minutes. 3. Invoices 4. Reimbursement travel request for Janice Flynn to attend the Department of Commerce HAU Grantee & Balance of State CoC Forum in Leavenworth, June 28-29, 2023. The estimated cost of travel would be $117.90 for mileage and $298.00 for hotel not including taxes or hotel fees. 5. Grant County Tourism Promotion Agreement, Lodging Tax Advisory Committee (LTAC) Grant No. 2023-26, to the Ephrata Chamber of Commerce in the amount of $10,000.00 for Tourism Promotion. 6. Grant County Tourism Promotion Agreement, Lodging Tax Advisory Committee (LTAC) Grant No. 2023-11, to the Ephrata Chamber of Commerce in the amount of $20,000.00 for the promotion of their Sage -N -Sun festival. 7. Change of location application from the Washington State Liquor and Cannabis board for cannabis business, "Five 02" to relocate from East Wenatchee to 22743 Road 4 SE STE B, Warden, WA. PI IRI IC \A/nRKq 8. Authorization to call for bids for the Steel Canopy Body project. Bid opening will take place May 16, 2023, at 9 a.m. 9. Request to the County Road Department for reimbursable work for the City of Soap Lake crack seal work to be completed no later than November 01, 2023, and not to exceed $33,000.00. 10. Washington State County Road Administration Board (CRAB) contract amendments for the below listed Rural Arterial Program Projects for increased RATA funding: a. Project No. 1322-01 for 9 NW Road (SR 283 to Dodson Rd) b. Project No. 1323-01 for Road S NW c. Project No. 1323-02 for Road Q SW (George CL to Frenchman) 11. Approval of Title VI Plan for Local Public Agencies (LPA's) with Populations over 75,000. 1:790111" 12. Out-of-state travel request for Bethany Escamilla to attend the Community Anti -Drug Coalitions of America (CADCA) training in Dallas, TX, July 15-21, 2023. Total cost of travel is $3,482.37. Page 4 of 5 Grant County Commissioners Agenda Week of May 1, 2023 13. Out-of-state travel request for Nya Watson, Marissa Watson, Jazlynn Wilson, Jessica Cox, Jonas Boateng, Katheryne Espinoza, Nytazia Maddison, and Samuel McKee to attend the Community Anti -Drug Coalitions of America (CADCA) training in Dallas, TX, July 15-21, 2023. Total cost of travel is $3,332.37 per traveler. TREASURERS' OFFICE 14. Purchase Order No. 468 in the amount of $68,757.08 to Aumentum (formerly known as Thomson Rueters-Manatron (MNTRN) for semi-annual maintenance fees for Terra Scan for the Assessor and Treasurers Office. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 3:15 p.m. -3:20 p.m. Open Record Public Hearing, LTAC/Tourism, Interfund Communications and District Court Budget Extensions Public Hearing to consider the following budget extension requests: • Auditors Office in the amount of $90,521.00 Fund # (511.181) Interfund Communications. • Auditors Office in the amount of $761,151.00 Fund # (134.185) Lodging Tax Advisory Committee (LTAC). • District Court in the amount of $2,114.00 to pay for retainage on a 2022 project. 4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting WEDNESDAY, MAY 3, 2023 C Carter, Out 9:30 a.m. — 2:30 p.m. D Stone, WSRRI LTSAG Monthly Meeting 1:00 p.m. — 3:00 p.m. Komaki City — Japan Sister City Visit Page 5of5 Grant County Commissioners Agenda Week of May 1, 2023 THURSDAY, MAY 4, 2023 7:00 a.m. —8:00 a.m. R Jones, Moses Lake Chamber Response Team Meeting 12:00 p.m. —1:00 p.m. C Carter, Columbia Basin DV and SA Consortium Meeting 1:00 p.m. — 2:00 p.m. R Jones, Grant County Jail OAC Meeting FRIDAY, MAY 5, 2023 10:00 p.m. —11:00 a.m. R Jones, Canvassing Board —Certification of Election (Elections Department)