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Home My WebLink AboutResolution 20-018-CCBOARD OF COUNTY COMMISSIONERS Grant County, Washington RESOLUTION No. 20- D 6 0 -CC WHEREAS, the following Grant County funds do not have an adequate of budget to make the following expenditures: • The -r-rracsrrvr-s-Orrrrequest -cv-add y-rz,0mviv oirr Compensation antieipated amounts to be :a for- pl„ ee eti-. in 2020WITHDRAWN • Fairgrounds (#116.159) request one capital item that was approved, but to be paid from Tourism (#114 — Campground Maps - $5,000). After discussion, the cost of this item should be paid for from the Fairgrounds and the money to cover the expense transferred from Tourism. The Fairgrounds budget will need to be increased by $5,000. • Grant Integrated Services — Directions in Community Living (#125.167) request an increase to their mileage budget by $2,500 and wages by $138,000 due to increased revenue from the Legislature. • R.E.E.T. 1 (#126.168) the Treasurer estimated revenues of $913,000 for this fund. However, approved capital expenditures from this fund totaled $1,566,800.40, resulting in a budget shortfall of $653,800.40. This budget shortfall will reduce the beginning fund balance in R.E.E.T. 1, currently at $3,825,748.72. • Equipment Rental (ER&R, #510.189) requested an increase in Machinery and Equipment in the amount of $613,090 for equipment purchases. WHEREAS, this additional budget expenditure was not anticipated when preparing the 2020 budget; and WHEREAS, in accordance with RCW 36.40.140 a public hearing, must be held to authorize additional budget appropriations. WHEREAS, on the 24th day of February, 2020 at 2:30 p.m., a public hearing was held in the Grant County Commissioners' Hearing Room. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF GRANT COUNTY, STATE OF WASHINGTON, that a budget appropriation in the total amount of $1,412,390.40 to be allocated to the 2020 budget according to the following schedule of categories and items: APPROPRIATIONS & FINANCING SOURCES (See Attached) Page 1 of 2 N:\Staff\BVasquez\Resolution-Ordinance\Budget Extensions\Assessor's Office, Fairgrounds, Grant Integrated Services - DCL, REET 1, and ER&R Budget Extensions 02242020.docx PASSED AND ADOPTED this day of ��'b y 92020. Yea ATTEST: ❑ I BOARD OF COUNTY COMMISSIONERS Nay Abstain G T COUN Y ASHINGTON Cindy Carte Chair os Tom Taylor, Vice -C air 10 7- ❑ ❑ ichar Stevens, Mernber Page 2 of 2 N:\Stafi\BVasquez\Resolution-Ordinance\Budget Extensions\Assessoes Office, Fairgrounds, Grant Integrated Services - DCL, REET 1, and ER&R Budget Extensions 02242020.docx January 7, 2020 Cindy Carter, Chair Thomas Taylor, Vice -Chair Richard Stevens, Member Dear Board of County Commissioners Grant County Office of The Auditor P O Box 37 Ephrata WA 98823 Dated this _A/day of Board of County Commissioners Grant County. Washington ADZQXee Disapprove Abstain Dist #? �) Dist # t Dist # l Dist #?Ctbj"T- Dist # 2 Dist 112 Dist #3 Dist # 3 Dist # 3 After the 2020 budget adoption, I discovered the following omitted amounts and corrections: • The Assessor (#001.107) requested to add $12,000 to Other Compensation for anticipated amounts to be paid for employees retiring in 2020. • Fairgrounds (#116.159) requested one capital item that was approved, but to be paid from Tourism (#114 — Campground Maps - $5,000). After discussion, the cost of this item should be paid for from the Fairgrounds and the money to cover the expense transferred from Tourism. The Fairgrounds budget will need to be increased by $5,000. • DCL (#125.167) requested an increase to their mileage budget by $2,500 and wages by $138,000 due to increased revenue from the Legislature. • R.E.E.T. 1 (#126.168), the Treasurer estimated revenues of $913,000 for this fund. However, approved capital expenditures from this fund totaled $1,566,800.40, resulting in a budget shortfall of $653,800.40. This budget shortfall will reduce the beginning fund balance in R.E.E.T. 1, currently at $3,825,748.72. • Equipment Rental (ER&R, #510.189) requested an increase in Machinery & Equipment in the amount of $613,090 for equipment purchases. Due to these oversights, I am requesting an amendment to the 2020 budget in the amount of $1,424,390. The final 2020 budgeted amounts as a result of these changes are: Assessor (001.107) - $1,767,588 DCL (#125.167) - $2,836,642 Equipment Rental (#510.189) - $6,853,090 Other Funds - $97,543,526 Sincerely, Madeline Prentice Chief Accountant Fairgrounds (116.159) - $1,349,288 R.E.E.T. 1 (#126.168) - $1,566,800 Current Expense - $46,104,728 Total 2020 Grant County - $143,648,255 cc: Michele Jaderlund, Auditor Richard Stevens Thomas Taylor � 4 j' "vlj i Cindy Carter District 1 Z 3a� District 2 District 3 "To meet current a d future needs, serving together with public and private entities, while fostering a respectful and successful work environment." R5: ATTACHMENT TO RES. 2020 BUDGET EXTENSION Fund #125 Department #167 REVENUES: 125.167.00.0000.308000000 $2,500.00 125.167.00.0000.346606400 $138,000.00 $140,500.00 EXPENDITURES: 125.167.00.0000.568004303 $2,500.00 125.167.00.0000.568001100 $138,000.00 $140,500.00 EXPLANATION Budget extension - DCL - mileage ($2,500, oversight) and wages ($138,000 additional funding from Legislature) R5: ATTACHMENT TO RES. #116 Department #159 116.159.00.9702.397001400 116.159.00.9703.573 703564 ►NATION extension - Fairgrounds campground maps - funded by Tourism. $5,000.00 $5,000.001 $5,000.00 $5,000.00 1 R5: ATTACHMENT TO RES. 2020 BUDGET EXTENSION Fund #510 Department #000 REVENUES: 510.000.00.0000.362100000 $613,090.00 $613,090.00 EXPENDITURES: 510.000.00.0000.594486400 $613,090.00 $613,090.00 EXPLANATION Budget extension - Equipment Rental - Machinery & Equipment budget correction Barbara Vasquez From: Madeline J. Prentice Sent: Thursday, February 20, 2020 9:50 AM To: Barbara Vasquez Subject: RE: Back sheet needed? Attachments: Fairgrounds - campground maps - $5,000 - transfer from Tourism.xlsx; DCL - mileage and wage increase - $2,500 and $138,000.xlsx; ER&R - machinery & equip. - $613,090.xlsx Hi Barb, As promised, here are the backsheets that are required for these. Couple of comments/changes for two of the items: We are going to withdraw the Assessors' budget extension request. Missy has had a couple of resignations and has decided to restructure her office and thinks she will likely be sufficiently under budget in Salaries/Wages to cover this as a result. If anything, she will probably need to do a budget transfer from Salaries/Wages to the Other Compensation line item, but we will do that towards the end of the year if necessary. R.E.E.T 1 fund — when Michele loaded the 2020 budget to GP, she loaded the full amount of $1,566,800.40 to the REET 1 fund, so we need the approval for the budget extension, but it has already been loaded into GP, so there is no backsheet for this one. We just need the official approval of the additional $653,800.40 budget appropriation for REET 1 funds for our files. Let me know if you have any questions. Thanks, Madeline From: Barbara Vasquez <bvasquez@grantcountywa.gov> Sent: Wednesday, February 19, 2020 8:50 AM To: Madeline J. Prentice <mjprentice@grantcountywa.gov> Subject: Back sheet needed? Hi Madeline: This hearing is next week... since you have all the fund numbers in your letter I didn't know if you still wanted to do back sheets? Barbara J. Vasquez, CMC Clerk of the Board Grant County Commissioners Office PO Box 3 7 3 5 C Street NW Ephrata, WA 98823 509-754-2011 ext 2928 509-754-6098 (fax) www.grantcountywa.gov