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Home My WebLink AboutGrant Related - BOCCA. i. www.hagc.net May 91 2023 Housing Authority of Grant County 1139 Larson Blvd. a Moses Lake, WA 98837-3308 Phone: (509) 762-5541 a Fax: (509) 762-2202 Toll Free: (800) 747-9202 o TTY (800) 833-6388 Grant County Board of Commissioners ATTN: Janice Flynn PO Box 37/35 C Street Ephrata, WA 98823 Dear Ms. Flynn* Ap v D MAV 1 6 2023 IC�NSENT Please consider this letter and attached documentation the Housing Authority's claim for draw #19 for April, 2023, for the Eviction Rent Assistance Program 2.0 (ERAP 2.0). 1 certify that: The information on the A-19 and supporting documentation, for the Eviction Rent Assistance Program (ERAP), contract # 21-46190-108, In the amount of $6,409.26 is a true and accurate report and that all reported expenditures are properly chargeable to the ERAP 2.0 grant, Sincerely, Chrl*stoppikrAl. S-utherian Financial Director h 11Z1.41 4=ate L. E D J,- G?-IRANT COUNTY COINWISS110NE-Ror' '!he of Grant County, Washington is an equal opportunity wow portunity provider and employer and doei not discriminate on the basis of race, ak national origin, religion, sex, physical or mental disabilit)s or familial status. 7haRousing Authority of Grant Counlykpoliclesandpructices are designed to provide assurances thatpersons with disabilities will be given reasonable accommodations, E QUAL HOUSINQ upon request, so that they may fully access and uillize the housingprograms and related services. OPPORTUN17Y If you or anyone in yourfainity is a person with disabilities, and you require a specific accommodation in order to ferny utithe ourptagrains and services, please confact the HousingAuthortly, Grant County/GCHA Contract 0 21.4ql 9C.1 08 (ERAP 2.0) Submitted to GC by: HAW UL ---4 SiWZ' Date: r"I!k-.3 Z 7 Request for Nairn bi irse mient No. #19 Grant County's Subrecipient Checklist: State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 Questions to ask before submitting a payment request - Was the expenditure or cost: _X Made for an allowable activity under the grant guidelines? _k Authorized (or not prohibited) under state or local laws or regulations? �X Approved by the federal awarding agency, if required? X Allowable per Circular A-87 (June 2004 version), Attachment 13, items 1-43? For payroll transactions: X Does the employee's time and effort documentation meet the requirements of Circular A-122? _X Allocable to the program? (i.e., was the dollar amount charged to the program relative to the benefits received by the program? Is the federal grantor being charged its fair share of the cost?) _X used on actual costs, not budgeted or projected amounts? �X Applied. uniformly to federal and non-federal activities Q.e., is the federal government being charged the same amount as if non-federal funds were being used to pay the cost)? _X Given consistent accounting treatment within and between accounting periods? (Consistency in accounting requires that costs incurred for the same purpose, in like circumstances, be treated as either direct costs only or indirect costs only with respect to final cost objectives). _X Calculated in conformity with generally accepted accounting principles, or another comprehensive basis of accounting, when required under the applicable cost principles? *-X Not included as a cost (or used to meet cost sharing requirements) of other federally -supported activities of the current or a prior period? Ahi"X Net of all applicable credits? (e.g., volume or cash discounts, insurance recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and scrap sales). �X Not included as both a direct billing and as a component of indirect costs? &---*X Properly classified (e.g., some costs may be incorrectly claimed as a direct cost instead of being 'incorporated as part of the indirect cost rate), �X Supported by appropriate documentation? (e.g., approved purchase orders, receiving reports, vendor invoices, canceled checks, and time and attendance records,) Documentation may be in an elect ronlo form. �X Correctly charged to the proper account code and grant period? H:\ACCOWfING\LOTUS\LOTUS\EVICTION PROTECTION OR A-NT\E4RAP 2AERAP 2,0 Subreciplent Checklist.docx Page 1 General Ledger Detail Report Summary Report for Period 04 Ending 413012023 000 0 0 0 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 01 - 5 5 * 7 2 + 1 *77 + Account Number/DescrIption + Beg Balance Debit Credit NOt Change End Balance 401000-8-01 IVIGIVIT SALARIES - ERAP 51193.08 740.36 0,00 740.36 11 5,933.44 408200-8-01 IVIGIVIT FICA - ERAP 388.40 65.72 0.00 55-72 444.12 408201 -Ml MGMT SUTA - ERAP 77.89 11.11 0.00 11.11 89.00 408202-8-01 MGMT L&I - ERAP 17.64 1.77 0.00 1.77 19,31 408204-8-01 MGMT RETIREMENT - EMAP 855.77 106.22 0,00 106.22 961.99 408206-8-01 MGMT IVIEDIDENT111IS/1-1 - ERAP 788.20 112.60 0100 112.60 900.80 411000-8-01 ADMIN SALARIES - ERAP 30088.20 3,517.02 0.00 3,617.02 34,305.22 418200-8-01 ADMIN FICA - ERAP 21268.64 258.86 0.00 258.86 21527.60 418201-8-01 ADIVIN SUTA - ERAP 461.61 62-74 0.00 5214 614.25 418202-8-01 ADMIN L&I - ERAP 180.28 20.38 0.00 20.38 200.66 418204-8-01 ADMIN RETIREMENT - ERAP 31394.63 760.82 0.00 2 760.82 41156.35 418205-8-01 ADMIN MED/DENTMI S/L - ERAP 51931.80 1,115.94 0.00 17115.94 71047.74 419013-8-01 TELEPHONE - ERAP 609.92 160.04 0.00 160.04 769.96 471501-8-01 HAP PAYMENTS -RENT - ERAP 11127,657.94 14,442.68 0.00 14,442.6 1142,100.62 PROJECT 01 - Total: 41 . -. --k- 11178,613-70 21,356.26 0.00 21,356.26 11199,969.95' 000 0 0 0 01-4 6%946,v58 .............. �r1 Run Date: 6/8/2023 10-:17:43AM Page: 1 GIL Gate: 413012023 User Logon: CAS 5 5 * 7 2 + 1 *77 + 106o22 + 112o60 + 517,.02 + 2581--86 + 5 0 of I'l. , 2 + 2 0 a 38 + 7 6 0 B 2 1 15 9 4 1600.0 4 + 33oOO + 01-4 6%946,v58 .............. �r1 Run Date: 6/8/2023 10-:17:43AM Page: 1 GIL Gate: 413012023 User Logon: CAS General Ledger Detail Report Summary Report for Period 04 Ending 413012023 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 02 - Account Numbor/Description Bee Balance Debit Credit Net Change End Balance 419018-8-02 POSTAGE - ERAP 230.01 33.00 0.00 33.00 263.01 PROJECT 02 - Total: 230.01 33,00 0.00 33.00 1 2--63.01 Report Total: 1.,178,843.71 211389,26 0.00 211-3--89.26 11200,232.97 6v946L... Ili v lf,42*68 009. 2 1 8 9 2 + 01) 2 6 09 26 A� "For Orr i L. Run Date: 6/8/2023 10:17:43AM Page: 2 G/L Data: 413012023 User Logon: CAS Premus Day Account Detail HOUSING AUTHORITY OF GRANT COUNTY ShglePoint Reported Acfiv4 as of 0412612O23 Printed on 04/2612023 at 9:08 AM PDT Transaction $ummary for 04126190.23 Transaction Detail For 0412512023 SP2145601/FC137116 Bank Reference: 15:56:03 OLX 230425 Transaction Reference: Oil I rr2, , t of em General Ledger Detail Report Detail Postings for Period 04 Ending413012023 Account Number/Description Period Date Journal Comments 471501-8-01 HAP PAYMENTS -RENT - ERAP 04 41512023 AP -004314 04 4/1212023 AP -004320 04 411812023 AP -004324 04 4/18/2023 AP -004324 04 412812023 AP -004326 04 412512023 AP -004326 04 412512023 AP -004326 Run Date: 51112023 12:50:4913M U/L Data: 611/2023 HOUSING AUTHORITY OP GRANT COUNTY (GCH) Beg Balance Debit Credit Net Change End Balance 1,127,6157.94 31450.00 0.00 1,131,107.94 4,150.00 0.00 '1,135,257.94 12081,00 0.00 1,136,338.94 981.00 0.00 1,'137, 319.94 11553.34 0.00 1,'138,8$3.28 21025,34 0.00 1,140!908.62 11192,00 0.00 111423100.62 1,127,657.94 14,442, 68 0,00 14,442.68 1,142,100.02 Report Total: 1,127,657.94 14,442.68 0.00 14,442.68 111421100.52 Lege; 1 User Logon: SAB Lead Grantee Name: List Sub Grantee Names Below Report Week or Month/Year: APRIL 2023 1 IHAGC Total Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Invoice Total: $6,409.26 'A' 2.0 Voucher Detail Worksheet TOTAL OF REMAINING Apr -23 May -23 DRAWS BALANCE $0.00 $3,000.00 $3,346.10 $6,946.58 Lead Grantee Name: $184,376.94 -$537.32 $12,696,374.94 $3,011,746.71 $0.00 $0.00 $0.00 $0.00 $0.00 Report Week or Month/Year: APRIL 2023 BUDGET May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Admm .. $6,346.10 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,000.00 $0.00 $0.00 $0.00 Operations;`z,�.$544,946:23 $12,447.51 $21,816.71 $21,614.23 $21,127.53 $27,914.64 $15,499.52 $25,569.91 $25,093.38 $11,769.36 $20,212.12 $19,204.29 Rent and Utility'Assistance - $15;708,121:65 $947,116.46 $988,036.91 $912,350.21 $631,830.29 $460,244.76 $561,736.79 $550,896.57 $364,571.25 $642,359.80 $205,624.87 $279,673.27 By and For Subcontractin $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Rent Utilities Advance $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 B-aW&oFAdvaree:ta`M*�",`' . %tet; ra' gas' $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Totals $0.00 $16,259,413.88 $959,563.97 $1,009,853.62 $933,964.44 $652,957.82 $488,159.40 $577,236.31 $576,466.48 $392,664.63 $654,129.16 $225,836.99 $298,877.56 TOTAL OF REMAINING Apr -23 May -23 DRAWS BALANCE $0.00 $3,000.00 $3,346.10 $6,946.58 $360,569.19 $184,376.94 -$537.32 $12,696,374.94 $3,011,746.71 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $6,409.26 $13,059,944.13 $3,199,469.75 JOW Wa-hiiigton State ] 6ePa rtn,,errt of %,w Commerce Instructions: Eviction Rent Assistance Program 2.0 (ERAP 2.0) -'Report Form -VERSION 4 Report Period: Enter corresponding week or month that matches the invoice reimbursement request. Match all of the information below to the information collected on the ERAP 2.0 Payment Forms and Household Information and Eligibility Form. Grant County Report period: 4/1/2023 Tota I No. of Applications Received H ousehold Payment information H d '(if Ho useho d llnformatiblrl� ld�Ct'Trom dra4o''W''lli Household ID Head of Household is 18-1 Total no. of month oTotal Rental Assistance 24 or Unaccompanied :1 s f rental assistance Youth 16-17 utilities assistance Provided Provided Ethnicity Rental Type EXAMPLE: 080120200945 American Indian/Alaska NativeA ndigenous Non-Hispanic/Non- [eased lot space/mooring fee Latin(a)(o)(A or less leased rental unit 30% or less I Hispanic/Latin(a)(o)(x) leased rental unit 30% or less 5586012523 leased rental unit 30% or less 5656020123 '30% or less leased rental unit 130% or less leased rental unit 30% or less Summary ----------T a No. of Applications ITotal Households Months of Utility Assistance Total Amount of Utility Assistance Months of Rental Assistance Total Amount of Rental Assistance 1801 61 01 01 231 14442.68 ea o.House h6 A gender other than singularly manor woman (e.g. non- Transgender Man or binary/genderfluid/agender/culturally ,CisgenderWoman Cisgender Man Transgender Woman specific gender) Questioning Client Doesn't Know Client Refused Data Not Collected 4 2 0 0 01 01 0 0 67°x6 0%1 0%1 0%1 0%1 0%1 0% American Indian/Alaska n Native/Indigenous White Client Doesn't Know Client Refused Data Not Collected Asian or Asian American Native Hawaiian or Pacific Islander Multiple Races 0 1 2 3 0 0 0 0 0 0% 17% 33% 50% 0% 0% 0% 0% 0% 4on-Hispanic/Non-Latin(a)(o)(x) Hispanlc/Latin(a)(o)(x) Client Doesn't Know Client Refused Data Not Collected 2 4 0 0 33% 67% 0% 0% 05 Lj Leased Lot Space/Mooring Fee