HomeMy WebLinkAboutContract Award - Central ServicesBoard of County Commissioners
RE: Recommendation for award of Contract to;
Soft Resources Software Consultants for selection of;
An Enterprise Resource Platform to replace GP
Grant County
Central Services
P O Box 37
Ephrata WA 98823
(509) 754-2011 Ext -3276
February 5, 2020
Central Services performed a formal RFP process to select a consultant that would help the
County define and select the appropriate software platform to replace GP and address the fiscal
needs the of County as a whole.
In that process "Soft Resources Software Consultants" provided the only response. The RFP was
widely disseminated on the MRSC Roster and it is believed that the main reason we only
received a single response was due to the nature of the request. Grant County requested a
consultant that would appropriately guide the County in the selection of the platform that best
suited the County's needs. In other words, the consultant chosen would need to provide a
selection of software without showing any favoritism towards nor would they be partnered with
any "specific" software vendor. Soft Resources was the only vendor that was not specifically
partnered with a name branded solution that would look across the spectrum of viable solutions
and provide an opinion.
A meeting was held with Soft Resources after their submitted material was read by the Auditor,
Treasurer, Central Services and Technology Services. It is believed that although it may seem
like and is an expensive process, the cost of the process outweighs the costs we may incur in the
long term if we attempt to select a software without engaging with a consultant and consider all
of the logistical requirements involved in implementing a platform of this magnitude.
The Elected offices represented herein and Central Services recommends and requests that thele
board approve a contract with Soft Resources with a "Not to Exceed" amount ofx;000.00 to (40
provide the assessment, vendor evaluation, provide demonstrations of solutions, guide the
County in its decision and review of a new contract with a new vendor, and manage the
implementation of said vendors product. The cost of this would require a budget extension as it
was not included in the FY2020 budget.
Respectfully submitted
(nm &ones
Tom Gaines
Director, Grant County WA
Central Services Department
Grant County Audi
Grant County Treasi
Tom Gaines
Director of Central Services
tgaines@grantcountywa.gov
"To meet current and future needs, serving together with public and private entities, while fostering a respectful and successful work environment"
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Dated this iCCU—day of 20%�
Board of County Commissioners
Grant County, Washington
Apprgy Disapprove Abstain
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