HomeMy WebLinkAboutAgenda - BOCCAMENDED AG E N DA
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, FEBRUARY 10, 2020
9:00 a.m. — 9:20 a.m. Administrative Services Coordinator Update and Misc. BOCC Action
(Items 1 through 15)
1. Possible vouchers for insurance, legal services, grant administration, etc.
2. Held from February 3' Agenda: Grant County Personnel Policy: Purchasing Policies & Procedures
— for approval.
3. Recommendation from the Strategic Infrastructure Program (SIP) Advisory Committee to
approve SIP project #2020-01: City of Soap Lake — Division Street South Sewer Main Extension.
Request is for $105,000 in SIP grant funding and $45,000 in SIP loan funding.
4. BOCC Resolution in RE: Strategic Infrastructure Program (SIP) Advisory Committee
Recommendation for Funding (SIP #2020-01) (See #3 above)
5. Grant County Personnel Policy: Travel Authorization & Expense Reimbursement —for approval.
6. Reimbursement Request #20-7 on Washington State Department of Commerce on Consolidated
Homeless Grant, (CHG) No. 20-46108-10, administered through the Grant County Housing
Authority, in the amount of $32,598.58
7. Agreement with the Washington State Department of Agriculture Fairs Program for a Capital
Projects Grant for Central Services including Attachment II certifying availability of $30,000.00 in
non -state matching funds.
8. Contract with Stan's Construction & Son LLC through the Central Services Department for the
Grant County Residential Treatment Facility Renovation Project CSD 2001GR. Term is February
10th, 2020 through project completion and the total sum of the contract if $169,430.54.
9. Amendment 1 to the Ednetics One Contract No. EO-WAGRCO-02012019-1 through the
Technology Services department for a one year renewal of the Data Center, Network and IP
Video surveillance support contract. Term is February 1, 2020 to January 31, 2021 and the
contract amount is $25,314.77. *Original Contract was not signed by the BOCC.
10. Technology Services (TS) request to purchase & authorization for terms and conditions for
additional modules and professional services from Collective Data for the Quartermaster
software to be utilized for all inventory needs throughout the county. Total cost of the
additional services is $13,750.00 for the first year, $3,500.00 to be paid out the TS budget &
$10,250.00 to be paid from the Auditors Budget. Recurring annual cost is $10,250.00. *Original
Contract was not signed by the BOCC.
11. Personal and Professional Services Agreement with Unruh Management and Consulting LLC DBA
Oregon Beverage Services through the Fairgrounds for the exclusive right and privilege to
conduct all alcoholic beverage concessions and services at the Fairgrounds. Term is from
February 10th, 2020 through February 10th, 2023. Financial arrangement is based on a
percentage of the gross sales per event.
12. Central Services request to award the consultant contract to Soft Resource Software Consultants
for the selection of an Enterprise Resource Platform to replace our current system, GP. Contract
would have a "Not to Exceed" amount of $268,000.00 and would require a budget extension.
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STATED ON THE AGENDA MAY BE ACTED UPON BY THE BOARD AMERICANS WITH DISABILITIES ACT (ADA)
ACCOMODATIONS PROVIDED UPON REQUEST.
Page 2 of 5
Grant County Commissioners Agenda AMENDED
Week of February 30, 2020
13. Cooperative Purchasing agreement with King County for various supplies, materials, equipment
and services using Grant County's competitively awarded contracts, specifically Grant County's
current Laserfiche Contract with CDI, INC (Cities Digital). Term is February 10t', 2020 until
canceled.
14. Resolution authorizing executions of Interlocal Agreement with King County for various supplies,
materials, equipment and services using Grant County's competitively awarded contracts. (See
#13 above)
15. Anticipating: Recommendation from the Strategic Infrastructure Program (SIP) Advisory
Committee to approve the request from the Port of Royal Slope to disperse the previously
awarded $133,000 grant in 5 1 -year increments of $26,600.
TUESDAY, FEBRUARY 11, 2020
C Carter. Out
9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update
10:00 a.m. —10:50 a.m. T Gaines, Central Services Update
11:00 a.m. —11:20 a.m. Meeting to discuss Mattawa Office
11:30 a.m. —11:50 a.m. Consent Agenda (Items 1 through 11)
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers for approval.
2. Commissioners December 16 and 23, 2019 Minutes for approval.
AUDITOR'S OFFICE — ACCOUNTING DEPARTMENT
3. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board.
4. Request for budget extension in the amount of $10,250.00 for the purchase of Quartermaster
software from Collective Data to track all capital assets and inventory including QUAD and all
small and attractive assets.
FAIRGROUNDS
5. Request to purchase rental tables in the amount of $7,684.82 from CTC Event Furniture (Belnick
Company). This is $84.82 over the budget and will be paid for out of another project fund.
Page 3 of 5
Grant County Commissioners Agenda AMENDED
Week of February 10, 2020
6. Request to purchase rabbit and goat barn signage in the amount of $744.51 from Marshall
Signs.
E 7. Request to surplus the following items:
101405 Air Conditioner (Window mount) purchased in 1971
101406 Air Conditioner (Window mount) purchased in 1973
101407 Compressor— Meat Cooler) Long removed from the former cooler in the sale barn
101410 — Utility Sprayer— Location uknown, purchased in 1985
101419 Aerator — Location unknown, purchased in 1992
101451— Bush Hog Mower — surplused last year
102636 — Bush Hog Mower — surplused last year
102704 — Mack Dump Truck — surplused last year
104467 — Desk — No location known
105046 — Desk — No location known
DEVELOPMENT SERVICES
w)4r��8. Request for budget extension in the amount of $5,069.15 to purchase a new workstation cubicle
from Contract Design Associates. Funding is being requested from current expense.
FACILITIES AND MAINTENANCE
9. Request to surplus from inventory the following items that need to be removed from their
inventory asset list as they cannot be located:
100263 Desk - St. Johns Workstations * ST JOHNS
100264 Desk - St. Johns Workstations * STJOHNS
100266 Desk - St Johns Workstations * ST JOHNS
100268 Desk - St Johns Workstations * ST JOHNS
100271 Desk - St Johns Workstations * ST JOHNS
100272 Desk - St Johns Workstations * ST JOHNS
100273 Desk - St Johns Workstations * ST JOHNS
100274 Desk - Kimball Executive * KIMBALL * USE
100314 Desk - Florense Desk Set
100318 Desk - Computer
101043 Desk -Computer w/Hutch DESK
102341 FILE - 4 DRAWER LAT FILE CABINET
102696 DESK WORKSTATIONS ST JOHNS SBBF281 A2430
105614 BROWN L SHAPED DESK 77 X 60
105613 CHERRY COLORED L DESK 82.5 X 70
10. Request to surplus from inventory the following items that were given to DelSol custodial
services in trade for services in 2018:
100498 EQUIPMENT- REAM-A-MATIC *RAM4-60
100500 EQUIPMENT - AQUACLEAN CARPET SHAMPOOER
102343 EQUIPMENT - CARPET EXTRACTOR TM607186
105594 Equip - Sanitaire SC6001 Floor Machine
105612 CARPET EXTRACTOR
105688 Black Max Hot Water Carpet Extractor
Page 4 of 5
Grant County Commissioners Agenda AMENDED
Week of February 10, 2020
SHERIFF'S OFFICE
11. "Anticipating" Held from the January 21, 2020 Consent Agenda: Surplus request for the
following equipment:
Asset
ID
Description
Class
Acquisition
cost
Location
Serial #
102640
Sony Handy Cam
INET Drug Tools
661.22
INET
416349
102641
Sony Handy Cam
INET Drug Tools
661.22
INET
364786
102715
Sony Handy Cam
INET Drug Tools
661.22
INET
416946
102820
Body wire & Equip
CE Equip
15382.84
INET
None on inventory list
102944
Motorola Portable Radio
INET Drug Tools
2900.99
INET
407CKF22936
102945
Motorola Portable Radio
INET Drug Tools
2900.98
INET
407CKF2937
102946
Motorola Portable Radio
INET Drug Tools
2900.98
INET
407CKF2938
102947
Motorola Portable Radio
INET Drug Tools
2900.98
INET
407CKF2939
102948
Motorola Portable Radio
INET Drug Tools
2900.98
INET
407CKF2940
102950
Motorola Portable Radio
INET Drug Tools
2900.98
INET
407CKF2941
104073
Sony Handy Cam
INET Drug Tools
661.22
INET
425566
1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. — 2:20 p.m. Public Works Update (1 Item)
1. Request to the County Road Department for Reimbursable Work with the City of George for
Grant County structural engineer consultant (Nicholls Kovich Engineering to review plans to
attach guardrail to Bridge 426 bridge rail. To be completed no later than June 1, 2020 to a
maximum of $2,500.00.
WEDNESDAY, FEBRUARY 12, 2020
C Carter, Out
6:00 p.m. —7:30 p.m. R Stevens at Health Board Meeting (Public Works, Ephrata)
THURSDAY, FEBRUARY 13, 2020
C Carter, Out
9:00 a.m. —10:00 a.m. T Taylor at Multi Agency Communications Center (MACC) Board
Meeting
Page 5 of 5
Grant County Commissioners Agenda AMENDED
Week of February 30, 2020
FRIDAY, FEBRUARY 14, 2020
C Carter, Out
1:30 p.m. — 3:30 p.m. T Taylor, WSAC Legislative Steering Committee Meeting - Webinar