HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, FEBRUARY 30, 2020
Due to lack of a quorum, all meetings were cancelled except the Administrative Services Coordinator
Update. Commissioner Taylor was present and Commissioner Carter participated via conference call.
Commissioner Stevens was out and excused.
9:00 a.m. — 9:20 a.m. B Rang, Administrative Services Coordinator Update and Misc. BOCC
Action (Items 1 through 15)
A motion was made by Commissioner Taylor, seconded by Commissioner Carter (via conference call), to
approve items 1 through 15 on the agenda as presented. The motion passed with 2 Commissioners in
attendance.
1. Possible vouchers for insurance, legal services, grant administration, etc. (Approved)
2. Held from February 3rd Agenda: Grant County Personnel Policy No. 1504 titled Purchasing Policy
for Goods and Services- for approval. (Approved)
3. Recommendation from the Strategic Infrastructure Program (SIP) Advisory Committee to
approve SIP project #2020-01: City of Soap Lake — Division Street South Sewer Main Extension.
Request is for $105,000 in SIP grant funding and $45,000 in SIP loan funding. (Approved)
4. Resolution No. 20 -030 -CC in RE: Strategic Infrastructure Program (SIP) Advisory Committee
Recommendation for Funding (SIP #2020-01) (See #3 above). (Approved)
5. Grant County Personnel Policy No. 1202 titled Travel Authorization & Expense Reimbursement —
for approval. (Approved)
6. Reimbursement Request #20-7 on Washington State Department of Commerce on Consolidated
Homeless Grant, (CHG) No. 20-46108-10, administered through the Housing Authority of Grant
County, in the amount of $32,598.58. (Approved)
7. Agreement No. K2926 with the Washington State Department of Agriculture Fairs Program for a
Capital Projects Grant in the amount of $45,000.00 through Central Services Department
including Attachment II certifying availability of $30,000.00 in non -state matching funds.
(Approved)
8. Contract with Stan's Construction & Son LLC through the Central Services Department for the
Grant County Residential Treatment Facility Renovation Project CSD 2001GR. Term is February
10th, 2020 through project completion and the total sum of the contract if $169,430.54.
(Approved)
9. Amendment 1 to the Ednetics One Contract No. EO-WAGRCO-02012019-1 through the
Technology Services Department for a one year renewal of the Data Center, Network and IP
Video surveillance support contract. Term is February 1, 2020 to January 31, 2021 and the
contract amount is $25,314.77. *Original Contract was not signed by the BOCC. (Approved)
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Grant County Commissioners Minutes
Week of February 10, 2020
10. Technology Services (TS) request to purchase & authorization for terms and conditions for
additional modules and professional services from Collective Data for the Quartermaster
software to be utilized for all inventory needs throughout the county. Total cost of the
additional services is $13,750.00 for the first year, $3,500.00 to be paid out the TS budget &
$10,250.00 to be paid from the Auditors Budget. Recurring annual cost is $10,250.00. *Original
Contract was not signed by the BOCC. (Approved)
11. Personal and Professional Services Agreement with Unruh Management and Consulting LLC dba
Oregon Beverage Services through the Fairgrounds for the exclusive right and privilege to
conduct all alcoholic beverage concessions and services at the Fairgrounds. Term is from
February 10th, 2020 through February 10th, 2023. Financial arrangement is based on a
percentage of the gross sales per event. (Approved)
12. Central Services request to award the consultant contract to Soft Resource Software Consultants
for the selection of an Enterprise Resource Platform to replace our current system, GP. Contract
would have a "Not to Exceed" amount of $268,000.00 and would require a budget extension.
(Approved, the budget extension hearing was scheduled for March 9, 2020 at 8:45 a.m.)
13. Cooperative Purchasing Agreement with King County for various supplies, materials, equipment
and services using Grant County's competitively awarded contracts, specifically Grant County's
current Laserfiche Contract with CDI, INC (Cities Digital). Term is February 10th, 2020 until
canceled. (Approved)
14. Resolution No. 20 -011 -CC authorizing execution of Interlocal Agreement with King County for
various supplies, materials, equipment and services using Grant County's competitively awarded
contracts. (See #13 above) (Approved)
15. Recommendation from the Strategic Infrastructure Program (SIP) Advisory Committee to
approve the request from the Port of Royal Slope to disperse the previously awarded $133,000
grant in five 1 -year increments of $26,600. This is for SIP Project No. 2019-10 Waterline
Extension East to Eldorado Stone (Torklift). (Approved)
TUESDAY, FEBRUARY 11, 2020
The session was continued to 9:00 a.m. with Commissioners Taylor and Stevens in attendance.
Commissioner Carter was out and excused.
9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update
Discussion Items
1. FSLA Status for Admin Services Coordinator
2. Veterans' Program Discussion
Authorization Requests
3. PERC (COR) 130683-P-18
4. Sick Leave Donation
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Grant County Commissioners Minutes
Week of February 10, 2020
Priority Items
5. GrIS Teamsters Negotiations
6. NOVAtime
7. PERC Settlement
Compensation, Benefits, & Payroll
8. Band Assignment for GrIS CFO
9. GrIS Extra Pay
10. Accounting/Payroll Need to Change Stipends to
Employee & Department Issues
11. Grant Integrated Projects
Labor Relations/ Legal Actions
12. Labor & Legal Report Review
Recommendation Memorandum from the Human Resources Director regarding a request from
the Sheriff's Office - Corrections to initiate the County sick leave donation policy for Harold St.
Pierre (Recipient 20-02). The Director recommends approval. (Approved)
Two Settlement Agreements between Grant County (Sheriff's Office), Teamsters Local Union No.
760 and Greg Knutson. (Approved)
Pursuant to RCW 42.30.110(1)(h) Commissioner Taylor called an Executive Session to order at
9:26 a.m. to go until 9:50 a.m. regarding negotiations; and RCW 42.30.110 (1)(g) regarding Job
Applicant / Evaluation. In attendance were Commissioners Taylor and Stevens, and Kirk
Eslinger, Human Resources Director. Commissioner Taylor closed the session at 9:50 a.m.
10:00 a.m. —10:50 a.m. T Gaines, Central Services Update
• Technology Services: Current Sit -Rep
• Facilities and Maintenance: Current Sit -Rep, Project Updates
• Interfund Communications: Current Sit -Rep
• Fairgrounds: Current Sit -Rep, Project Updates
• Central Services: Current Sit -Rep
11:00 a.m. —11:20 a.m. Meeting to discuss Mattawa Office
11:30 a.m. —11:50 a.m. Consent Agenda (Items 1 through 11)
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to approve items 1
through 6 and 8 through 10 on the agenda as presented. Item 7 was withdrawn by the Department
Head, and item 11 is being held for further information from the Sheriff's Office. The motion passed
with 2 Commissioners in attendance.
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers for approval. (Approved)
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Week of February 10, 2020
2. Commissioners December 16 and 23, 2019 Minutes for approval. (Approved)
AUDITOR'S OFFICE — ACCOUNTING DEPARTMENT
3. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
$585,131.80)
4. Request for budget extension in the amount of $10,250.00 for the purchase of Quartermaster
software from Collective Data to track all capital assets and inventory including QUAD and all
small and attractive assets. (Approved, a public hearing was scheduled for March 9, 2020 at
8:45 a.m.)
FAIRGROUNDS
5. Request to purchase rental tables in the amount of $7,684.82 from CTC Event Furniture (Belnick
Company). This is $84.82 over the budget and will be paid for out of another project fund.
(Approved)
6. Request to purchase rabbit and goat barn signage in the amount of $744.51 from Marshall
Signs. (Approved)
7. Request to surplus the following items: (Approved, Resolution No. 20 -012 -CC)
101405 Air Conditioner (Window mount) purchased in 1971
101406 Air Conditioner (Window mount) purchased in 1973
101407 Compressor— Meat Cooler) Long removed from the former cooler in the sale barn
101410 — Utility Sprayer— Location uknown, purchased in 1985
101419 Aerator— Location unknown, purchased in 1992
101451— Bush Hog Mower — surplused last year
102636 — Bush Hog Mower — surplused last year
102704 — Mack Dump Truck — surplused last year
104467 — Desk — No location known
105046 — Desk — No location known
DEVELOPMENT SERVICES
Request for budget extension in the amount of $5,069.15 to purchase a new workstation cubicle
from Contract Design Associates. Funding is being requested from current expense. (This item
was withdrawn by the Director)
FACILITIES AND MAINTENANCE
9. Request to surplus from inventory the following items that need to be removed from their
inventory asset list as they cannot be located: (Approved, Resolution No. 20 -013 -CC)
100263 Desk - St.Johns Workstations * ST JOHNS
100264 Desk - St. Johns Workstations * ST JOHNS
100266 Desk - St Johns Workstations * ST JOHNS
100268 Desk - St Johns Workstations * ST JOHNS
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Grant County Commissioners Minutes
Week of February 10, 2020
100271 Desk - St Johns Workstations * ST JOHNS
100272 Desk - St Johns Workstations * ST JOHNS
100273 Desk - St Johns Workstations * ST JOHNS
100274 Desk - Kimball Executive * KIMBALL * USE
100314 Desk - Florense Desk Set
100318 Desk - Computer
101043 Desk - Computer w/Hutch DESK
102341 FILE - 4 DRAWER LAT FILE CABINET
102696 DESK WORKSTATIONS ST JOHNS SBBF281 A2430
105614 BROWN L SHAPED DESK 77 X 60
105613 CHERRY COLORED L DESK 82.5 X 70
10. Request to surplus from inventory the following items that were given to DelSol custodial
services in trade for services in 2018: (Approved, Resolution No. 20 -014 -CC)
100498 EQUIPMENT- REAM-A-MATIC *RAM4-60
100500 EQUIPMENT - AQUACLEAN CARPET SHAMPOOER
102343 EQUIPMENT - CARPET EXTRACTOR TM607186
105594 Equip - Sanitaire SC6001 Floor Machine
105612 CARPET EXTRACTOR
105688 Black Max Hot Water Carpet Extractor
SHERIFF'S OFFICE
11. "Anticipating" Held from the January 11, 2020 Consent Agenda: Surplus request for the
following equipment: (Item is being held, waiting for information from Sheriff's Office on who
they are disposing these items to)
Asset
ID
Description
Class
Acquisition
cost
Location
Serial #
102640
Sony Handy Cam
INET Drug Tools
661.22
INET
416349
102641
Sony Handy Cam
INET Drug Tools
661.22
INET
364786
102715
Sony Handy Cam
INET Drug Tools
661.22
INET
416946
102820
Body wire & Equip
CE Equip
15382.84
INET
None on inventory list
102944
Motorola Portable Radio
INET Drug Tools
2900.99
INET
407CKF22936
102945
Motorola Portable Radio
INET Drug Tools
2900.98
INET
407CKF2937
102946
Motorola Portable Radio
INET Drug Tools
2900.98
INET
407CKF2938
102947
Motorola Portable Radio
INET Drug Tools
2900.98
INET
407CKF2939
102948
Motorola Portable Radio
INET Drug Tools
2900.98
INET
407CKF2940
102950
Motorola Portable Radio
INET Drug Tools
2900.98
INET
407CKF2941
104073
Sonv Handv Cam
INET Drug Tools
661.22
INET
425566
1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update
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Grant County Commissioners Minutes
Week of February 30, 2020
1:30 p.m. — 2:20 p.m. Public Works Update (1 Item)
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to approve item 1 on
the agenda as presented. The motion passed with 2 Commissioners in attendance.
1. Request to the County Road Department for Reimbursable Work with the City of George for
Grant County structural engineer consultant (Nicholls Kovich Engineering) to review plans to
attach guardrail to Bridge 426 bridge rail. To be completed no later than June 1, 2020 to a
maximum of $2,500.00. (Approved)
MISCELLANEOUS ITEMS
Emergency request from the Sheriffs Office to purchase a Vulcan brand rage, 36" thermostatic grill in
the amount of $11,571.63 from Bargreen Ellingson. Their range at the main correctional facility quit
working.
WEDNESDAY, FEBRUARY 12, 2020
C Carter, Out
6:00 p.m. —7:30 p.m. R Stevens at Health Board Meeting (Public Works, Ephrata)
THURSDAY, FEBRUARY 13, 2020
C Carter, Out
8:30 a.m. —10:30 a.m. R Stevens at Hartline Road Assessment (Cauble) with Public Works
(Hartline)
9:00 a.m. —10:00 a.m. T Taylor at Multi Agency Communications Center (MACC) Board
Meeting
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Grant County Commissioners Minutes
Week of February 10, 2020
FRIDAY, FEBRUARY 14, 2020
C Carter, Out
10:00 a.m. —11:00 a.m. R Stevens, Meeting to discuss County Engineer position (R Stevens
Office)
1:30 p.m. — 3:30 p.m. T Taylor, WSAC Legislative Steering Committee Meeting — Webinar
Signed this day of 2020.
ttest:
B rbara J. Vas C
erk of the Bond
Richard Stevens, Member