HomeMy WebLinkAboutGrant Related - BOCC (007)GRANT COUNTY
TOURISM ' AGREEMENT
LTAC GRANT #: 2023-04 K23-090
EVENT: Mor.avida Festival
ORGANIZATION: Grant County Fairgrounds;
AMOUNT: $ 25,000;
THIS AGREEMENT is made by and between Grant County, a non -charter Count of the State
County e of
Washington, hereinafter referred to as "County," and Grant County gr Fair ounds hereinafter
referred to as "The Entity," jointly referred to as "Parties."
DEFINITIONS
Tourism Promotion. "Tourism promotion" means activities, operations, and expenditures
p p tures
designed to increase tourism, including but not limited to advertisin publicizing, otherwise
g9 p g, or herwise
distributing information for the purpose of attracting and welcoming tourists; developing strategies
to expand tourism; operating tourism promotion agencies; and funding the marketing of or
. g g the
operation of special events and festivals designed to attract tourists.
Fund(s). "Fund(s)" is defined as any amount of compensation derived from the lodging tax
g g monies
of Grant County which is allocated to the Entity for tourismp romotion. .
IN CONSIDERATION of the, terms and conditions contained herein, the Parties covenant and
agree as follows:
1. Purpose of Agreement... The purpose of this Agreement is for the Count d the
County ane Entity
to promote tourism in Grant County. TY he County agrees to make funds available to the Entity for
the purpose of tourism promotion to attract visitors overnight to create business and revenue venue in
Grant County.
2. Administration. The Board of County Commissioners Office shall administer and be
. the
primary contact for The Entity regarding terms of this Agreement. For good cause as solely
Y
determined by y, e County may direct that the Entity is no longer entitled to t
the CountthCtg. he use of
said funds for tourism promotion and terminate thisAgreem.ent.
3. representations. The Entity shall use the funds received from the Count for tourism
rism
promotion and advertising solely for the purposes and in accordance with the proposal submitted
. p p tted
by the Entity to the County. The Entity shall perform the services and work set forth in the
proposal
and promptly cure any failure in performance. The County has relied upon the representations
ons
made by the Entity in the proposal. By execution of this Agreement, the Entity re t
� � y resents p that the
funds will be used for tourism promotion as defined by this Agreement in accordance
g with all
current laws, rules and regulations. No substitutions of purpose or use of the funds shall be
� made
without the written consent of the County. The County shall make decisions and carry out its other
responsibilities in a timely manner.
49 Reguirements for Grant Use., Tourismpromotion grants are intended to increase
Tourism and to draw tourists from more than 50 miles away. As a requirement ofyour grant
approval you will be required to:
a. Promote Grant County LTAC, on all advertising, as a sponsor and have the Grant
County LTAC logo provided to all appropriate media. The logo for advertising use
is available in. multiple formats at: https://wa-
antcount .civic lus.com/1032/Lod in -Tax-Adviso -Committee-LTAC-Lo o.
b. Utilize grant funds to advertise, promote or otherwise attract visitors to your
event/venue from more than 50 miles away (local events should be funded through,
local LTAC grants). Grant funds may not be used for the followi
i. Capital Improvements
ii. Advertising locally — to draw from local crowds for local events.
5. Reporting. RCW 67-28.1816 as amended includes reporting requirements for the Entity
and the County on the use of funds distributed pursuant to this Agreement and the estimated and
actual number of increased visitors. These reports are required to be provided by the Entity to
the County and by the, County to the Joint Legislative Audit and Review Committee (JLAR,C .
The following provisions allow the Entity and The County to meet their respective requirements
under RCW 67.28.1816.
a. Estimated Increase in Visitors. As part of its LTAC application, the Entity shall
provide the County with an estimate of the number of visitors resulting from the
use of funds under this Agreement. The estimated number of visitors provided
shall be consistent with the Entity's proposal to the County for lodging tax funds,
to the extent such estimates were provided therein.
b. Final Report on Increase in Visitors. Upon completion of the tourism promotion
as specified with the application and this Agreement, but no later than the last
working day in 15th day of December of the year funding was received, the Entity
shall complete a report substantially and provide to the County a final report of
the number of visitors resulting from the use of funds -under this Agreeme'nt and
expenditures and uses of funds under this Agreement. The numbers of visitors
shall be based on an actual count, or if it is not practical to make an actual count a
good faith best -estimate of the number of visitors resulting from the use of funds
under this Agreement. The final report shall describe the methods used to
determine the actual number of visitors, or in the event such numbers were
determined from an estimate, the methods used to determine such estimates.
c. The County Reporting. The County shall provide the Entity's estimates and final
report to JLARC as part of its annual report.
d. All reimbursement requests must include copies of the invoice., receipt of payment
and/or tear sheet to provide proof of request, payment and use. All reimbursement
requests must be submitted on an itemized cover invoice provided by the County.
6. Modifications. The County may modify this Agreement and order changes in the work
whenever necessary or advisable. The Entity will accept modifications consistent with state and
local law when directed orally or in writing by the County Commissioners or designee.
G I
RANT
PROMOTION
7. Term of Contract. This Agreement shall be in full force and effect upon full execution
xecution
and shall remain in effect until terminated either by The Entity expending the allocated County
funds or completion of the tourism promotion activities. Either Part may t '
Party y ernllnate this
Agreement by 30 days written notice to the other Party or with no notice upon a determination nation by
the County that the funds will not be or have not been used for the purpose as '
p rp stated in this
-Agreement. In the event of such termination, the County shall cease and desist from'
distributing
any further funds to The Entity for work performed or otherwise. The Count hall y smake payment
for all work satisfactorily performed up to the time of termination. :
8• Compensation. The County agrees to pay the Entityan amount not to exceed
$ 25000, as
recommend by the LTAC and approved by the County Commissioners.
9. ]Payment. The County shall pay the Entity uponresentation of approved documentation
p pp
to the County. The Entity shall be responsible for showing that the County funds were used for
tourism promotion. The proof of expenses shall be forwarded for reimbursement to the LTAC
Clerk, as part of required reporting, at the below stated address no later than 60 -days from the
completion of your event and/or no later than the 1511 day of December in the year that
. y funds were
awarded for year around promotion.
The County reserves the right to withhold payment of funds under this Agreement gr went which is
determined in the reasonable judgment of the LTAC or designee to be noncompliant g p with the scope
of work, the County standards, and the County ordinances, or federal or state law.
10. .A► 'heable Laws and. Standards. The Parties, in the performance of this A
. p Agreement
agree to comply with all applicable federal, state, and local laws, ordinances and regulations.
11. Relationship of the Parties. It is understood, agreed, and declared that the Entity, its
employees, agents and assigns shall be an independent contractor and not the agent or
. , g employee
of the County, that the County isinterested in only the results to be achieved and that .the _right to
control the particular manner, method, and means in which the services areerformed
p is solely
within the discretion of the Entity. All employees whorovide services to the Count '
p y under this
Agreement shall be deemed employees solely of the Entity. The Entity shall be solely responsible
for the conduct and actions of all employees of the Entity under this Agreement and any liability
ty
that may attach thereto.
12. Records. The County or State Auditor or any of their representatives shall have
p full access
to and the right to examine during normal business hours all the Entity's records with respect espect to all
matters covered in this Agreement. Such representatives shall beermitted to audit examine
p and
make excerpts or transcripts from such records and to make audits of all contracts, invoices,
materials, payrolls and record of matters covered by this Agreement fora period of
� p three years
from the date final payment is made hereunder.
13. Indemnification and Hold Harmless. The Entityshall, at its sole expense, a� p e, defend,
indemnify and hold harmless the County and its officers, agents, and employees,
g �from any and all
claims, actions, suits, liability, loss, costs, attorney's fees and costs of litigation, expenses, injuries,
and damages of any nature whatsoever relating to or arising out ofthe wrongful" or negligent acts,
errors or omissions in the services provided by the Entity, the Entity's agents, subcontractors,
subconsultants and employees to the fullest extent permitted by law, subject only to the limitations
provided below.
The Entity's duty to defend, indemnify and hold harmless the County shall not apply to liability for
damages arising out of such services caused by or resulting from the sole negligence of the County
or the County's agents or employees pursuant to RCW 4.24.115.
The Entity's duty to defend, indemni.Ly and hold harmless the County against liability for damages
arising out of such services caused by the concurrent negligence of (a) the County or the County's
agents or employees, and (b) the Entity, the Entity's agents, subcontractors, subconsultants and
employees, shall apply only to the extent of the negligence of the Entity, the Entity's agents,
subcontractors, subconsultants and employees.
The Entity's duty to defend, indemnify and hold the County harmless shall include, as to all claims,
demands, losses and liability to which it applies, the County's personnel -related costs., reasonable
attorneys' fees, and the reasonable value of any services rendered by the office of the County
Prosecuting Attorney, outside consultant costs, court costs, fees for collection., and all other claim -
related expenses.
The Entity specifically and expressly waives any immunity that may be granted it under the
Washington State Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall
not be limited in any way by any limitation on the amount or type of damages, compensation or
benefits payable to or for any third party under workers' compensation acts, disability benefit acts,
or other employee benefits acts. Provided, that the Entity's waiver of immunity -under this provision
extends only to claims against the Entity by the County, and does not include, or extend to, any
claims by the Entity's employees directly against the Entity. The Entity hereby certifies that this
indemnification provision was mutually negotiated.
14. Waiver. No officer, employee, agent, or other individual acting on behalf of either Party
has the power, right or authority to waive any of the conditions or provisions of this Agreement.
A waiver in one instance shall not be held to be a waiver of any other subsequent breach or
nonperformance. All remedies afforded in this Agreement or by law, shall be taken and construed
as cumulative, and in addition to every other remedy provided herein or by law. Failure of either
Party to enforce at any time any of the provisions of this Agreement or to require at -any time
performance by the other Party of any provision hereof shall in no way be construed to be a waiver
of such provisions nor shall it affect the validity of this Agreement or any part thereof.
15® Assignment and Delegation. Neither Party shall assign, transfer or delegate any or all of
the responsibilities of this Agreement or the benefits received hereunder without first obtaining the
written consent of the other Party.
GRANT COUNTY TOURISM PROMOTION AGREEMENT
I
16. Subcontracts. Except as otherwise provided herein, the Entity shall not enter into
subcontracts for any of the work contemplated under this Agreement without obtaining prior
written approval of the County.
17. Confidentiality. The Entity may, from time to time, receive informationwhich is deemed
by the County to be confidential. The Entity shall not disclose such information without the prior
express written consent of the County or upon order of a Court of competent jurisdiction.
18. Jurisdiction and Venue. This Agreement is entered into in Grant County, Washington.
Disputes between the County and the Entity shall be resolved in the Superior Court of the State of
Washington in Grant County. Notwithstanding the foregoing, the Entity agrees that it may, at the
County's request, be joined as a party in any arbitration proceeding between the County and any
third party that includes a claim or claims that arise out of, or that are related'to the Entitys services
under this Agreement. The Entity further agrees that the Arbitrator(s) decision therein shall be
final and binding on the Entity and that judgment may be entered upon it in any court having
jurisdiction thereof.
19. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out
of this Agreement shall be entitled to its reasonable attorney's fees and costs of such litigation
(including expert witness fees).
20. Entire Agreement. This written Agreement constitutes the entire and complete agreement
between the Parties and supersedes any prior oral or written agreements. This Agreement may not
be changed, modified, or altered except in writing signed by the Parties hereto.
21. Anti -kickback. No officer or employee of the County, having the 'power or duty to
perform an official act or action related to this Agreement shall have or acquire any interest in this
Agreement, or have solicited, accepted, or granted a present or future gift, favor, service, or other
thing of value from any person with an interest in this Agreement.
22. Severability. If any section, sentence, clause ' or phrase of this Agreement should be held
to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect
the validity of any other section, sentence, clause orphrase of this Agreement.
Aja Here
ORGANIZATION: Grant County Fairgrounds
it.z�Tv rL--.
EVENT: Moravida Festival
1?.nip.t6d N positio
AMOUNT: $ 25,000
pate
COUNTY APPROVAL: .
Signed this day of ftict�A 2023
U
GRANT COUNTY
ATTEST:
Barb. a 0 J. Vasquez,b
00 e Board Date