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Home My WebLink About*Other - Fairgrounds (002)Wednesday, May 29, 2019 1�6 To: Board of County Commissioners Grant County Fairgrounds 3953 Airway Dr NE Moses Lake WA 98837-1029 (509) 765-3581 Fax: (509) 766-7940 www.gcfairxrounds.com grantcountyfairstrounds(a co.grant.wa.us Dated this _4–T1_ -Jr_ day of , 20A� Board of County Commissioners Grant County, Washington Ap rove Disapprove Abstain Dist � 1 Dist # 1 Dist # 1 Dist #2_—Dist # 2 Dist # 2 Dist #3� Dist # 3 Dist # 3 Re: 2020 Fairground rates — Reasons and thoughts behind rates Dee Dee and I are rethinking some of the ways we rent our facilities. We are the cheapest and most robust offering in a three -county area so we have some flexibility. We want to be affordable but at the same time, recoup our costs more effectively. One area that we realize is a dire need is cleaning. Every renters idea of cleaning is different and we usually have to follow up with cleaning. This takes staff away from other projects that are more pressing. We can't force the events already booked so we came up with a cleaning option for existing events and a forced option for future events. This way we can assure our facilities are always clean. The additional pricing is based on two quotes we received from local cleaning companies. We are also proposing some winter rates for holiday parties and plan to do some marketing around this. We are also proposing raising our admission rental rates. We should make more money if promoters are using our facilities to make money. Often these events take more setup time. We also added cleaning fees to some of these rentals. Security and stall rates are proposed to go up due to the minimum wage increase. Increase camping rates by $5 per day to fund a campground host. This past weekend my guess is we lost more than $1000 due to wrong rates paid or some not paying at all. Having a seasonal host whom we provide a spot with power, water and sewer with a small stipend will increase our intake of camping fees. The last rate increase that needs more explanation is the setup rate. Many of our events take several days to set up. During that time we cannot rent out the facilities and our staff is responding to requests. We propose a $175 setup day rate. Thank you for your consideration Sincerely, Jim McKiernan, Director MAY 3 0 2019 Grant County Fair and Fairground Rates Current Proposed. Fair 2019 Rates 2020 Rates 2020 Rate Notes Admission(Tuesday is FREE) General Adults (18+) $8.00 $8.00 Youth (8 thru 17) $5.00 $5`.00 Child (7 & Under) Free Free Senior (62+) $5.00 $5.00 Hometown Heroes w/ID(Active Duty Military, Police & Fire) $5.00 $5.00 Senior Day (Wednesday Only) (62+) $4.00 $4.00 Family Package # 1 (2 Adult/3 Youth) $19.00 $19:00 Family Package # 2 (2 Adult/2 Youth) $16.00 $16.00 Season Pass ()Vednesday-Satarday)(Taesd(iy is Free) General Adults (184-) $18.00 $18.00 Youth (8 thru 17), Senior (62+), Hometown Heros(w/ID) $11.00 $11.00 Exhibitor Adults Exhibitor (18+) $10.00 $10.00 Youth Exhibitor (7 thru 17) $5.00 $5.00 Special Volunteer(Attested to by Supers/Office)(Min 4 hours Volunteering) $5.00 $5.00 Vendor(Additional) $10.00 $10.00 Bedding Fees(Includes Tax) Open (per Animal) Horse $9.00 $9.00 Beef $9.00 $9.00 Swine/Sheep/Goats $9.00 $9.00 Rabbit/Poultry $0.00 S0.00' 4-H/FFA(per Animal) Horse $9.00 59.00 Beef $9.00 59.00 Swine/Sheep/Goats $9.00 $9.00 Rabbit/Poultry $0.00 $0.00 Parking Non -reserved Outside Parking Free Free Reserved Inside Parking $50.00 $65.00 I Reserved Inside VIP Parking $100.00 $100.00 20 spots Camping Pre -Registration (Returning Campers Only) Pavilion Campground(Water, Electric, Sewer) 5140.00 $145.00 ,- North Campground(Water & Electric) $110.00 $115,00 1 1or3 East Campground(Water & Electric) General Camping Pavilion Campground(Water, Electric, Sewer) North Campground(Water & Electric) East Campground(Water & Electric) Tent(Designated Areas)(NO PASSES INCLUDED) Commercial Vendors(5 Entrance Passes Included per Vendor) Indoor Vendors(Includes 1 table and 2 chairs per 10x1(1) IOx10 in-line Booth 10x10 Comer Booth Outdoor Vendor(No Tables and Chairs Incl.) 10x10 Booth Space Each Additional 10ft Frontage(After First I Oft) Mise Vendor Items Vendor Camping(Space Limited) Vendor Parking(Space Limited) Rectangular Table Chairs Electrical and Garbage Fee Vendor Trailer Parking 4H Friday vendor space - I day only Inside 4H Building (20 spaces) Includes (1) 8 foot table and 2 chairs 10 x 10 indoor booth Food Concessionaires (# Entrance Passes Included TBD) Minimum Fee All Concessionaires (Due at Contracting) Commission Profit Food Vendor(% of Gross) Non -Profit. Status Food Vendor(% of Gross) Electrical and Garbage Fee lee Fee Carnival (Rates set by Carnival Company each year) Winter Pre -sale Spring Pre -sale On-site Fairgrounds rental rates - Non-profit groups receive discount of 25% Moses Lake Roundup rodeogrounds rental Huck Fuller building / day Huck Fuller building / holiday party discount Commercial Building - Kitchen Included / day Commercial Building / holiday party discount Extra kitchen if available 4-H building - Kitchen Included / day 4-H building - Kitchen Included / holiday patty discount $110.00 $115.00 $150.00 $160.00 $125.00 $130.00 $125.00 $130.00 , TBD $35.00 $35.00 $300.00 $300.01 $450.00 $450.0+ $250.00 $250:01 $200.00 $200.01 $65.00 $65.00 $50.00 $50.00 $10.00 $10.00 $2.50 $2,60 $20.00 $20.00' $25.00 $25.00 $75.00 N/A $500.00 $500.00 20.0% 20.0°10': 15.0% 1 S,O% $60.00 $60.00 N/A N/A ' We are not doing ice this year, contracted out 2019 $ 20.00 , TBD S 26.00. TBD $ 34.00 TBD 2019 2020 $5,000.00 $5,000.00 $650.00 $750.00 Includes cleaning fee N/A -25% NEW, valid November through January, plus free tables and chairs $650.00 $975:00 Includes cleaning fee N/A -25%' NEW, valid November through January, plus free tables and chairs $100.00 $100.00 $800.00 $975.00 Includes cleaning fee -25%' NEW, valid November through January, plus free tables and chairs 2or3 Non profit rates do not apply to winter rates Exhibit Buildings /day Republican/Democrat building/ 4 hours New ECC Meeting room per 4 hours Ardell Pavilion / day Harwood Pavilion / day Both Indoor Pavilions/ day Outdoor arena rental / day Center field outdoor pavillion / day Blue Parking lot rental Rodeo Arena / day Rodeo Arena / day with admission Rodeo arena cleaning fee Ardell/Harwood 4 -Hour rental Ardell/Harwood rental with admission 4-H/Commercial rental with admission Camping - Dry / night Camping - Partial hookups / night Camping - Full hookups / night Camping rate for events with full barn and pavilion rental Security - $25 per guard per hour based on attendance Stall rental per day Tack stall fee Stall Cleaning fee Camping Stall fee/ day Shavings per bale Tables - 8' Rectangle Tables - S' Round Tables - 6' Rectangle Chairs - White resin wedding chair Chairs - Black stacking Chairs - Folding Stage per section 8'x 4' Portable PA Labor per hour no -equipment Labor per hour with equipment FEES Reservation fee Damage Deposit $200.00 $60.00 $75.00 $600.00 $500.00 $1,000.00 $150.00 $250.00 $300.00 $700.00 NIA $200.00 $950.00 $15.00 $25.00 $30.00 $25.00 $20.00 $10.00 $10.00 $30.00 $8.00 $9.00 $9.00 $7.00 $3.00 $2.00 $1.00 $ 15.00 $75.00 $60.00 $80.00 $300.00 $650.00 Interim Event Cleaning Service (estimates pending) until forced cleaning N/A Daily Venue Rental for Set Up time (daily) N/A After Hours Set Up time (hourly) N/A Table and chair set up fee (hourly) N/A Adding pole and drape for stage Sheriff with car $20000 $60.00 $75.00 $750.00, Includes Bathroom cleaning fee $600.00 • .;Includes Bathroom cleaning fee 51,150.00 Includes Bathroom cleaning fee $150.00 $250.00 $300.00 $800:00 $1,300.00 ' NEW option, does not include cleaning fee $450.00 Includes grandstands and bathroom $300.00 $1,050.00 Includes Restroom Cleaning $1,050.00 Each, includes cleaning $20,00 Increase to fund Host $30.00 Increase to fund Host $35.00 Increase to fund Host Delete $30.00 Increase due to minimum wage increase $20.00 $10.00 $12.00 Anticipating rate increase with minimum wage $32.00 $&.00 $9.00 $9.0t1 N/A Only used in Fuller $3.00 $2.00 $1,00 $15.00 $75.00 $75.00 Raise to take into account possible overtime $100.00 Raise to take into account possible overtime $300.00 Should go up due to intention to offer professional cleaning service, $750.00 which may mean renters leave a bigger mess $250.00 renters may opt for professional cleaning instead of DIY $175.00 charged for all days except day of event $50.00 per hour with two hour minimum for security guard $60.00 per hour with two hour minimum (2 fairgrounds staff members) $75.00 $75.00 $ 85.00 Perhour 3or3