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HomeMy WebLinkAboutBudget Extension - Central ServicesGrant County Central Services POBox 37 Ephrata WA 98823 (509) 754-2011 Ext -3276 Board of County Commissioners May 21, 2019 Subj: Request to bid Ardell Fire Suppression and budget extension Add: Budget Worksheet (page 2) Former BOCC approvals (page 3) Bernardo and Wills, the Architect selected to perform the design of the Ardell Pavilions fire suppression system has provided an engineer's estimate of the costs for this project. This project while not anticipated during our budget hearings became a life / safety requirement due to the number of occupants using the building at various times throughout the year. The lack of a suppression system will limit our ability to book events, utilize the building for needed revenue and to use it safely. The estimate for this project is $350,968.27 (including tax). From a fire suppression standpoint this will bring the Ardell pavilion and the attached kitchen and bathrooms up to current code and allow us to increase the occupancy of the building. It does not include tertiary expenses (contingencies on the expense sheet) such as a new fuel gas train for the kitchen, plumbing and electrical updates to the kitchen, control systems, or new sets of double doors that will allow us to maximize the occupancy of the building to its total size. We can pay for a portion of this by utilizing the capital funds already approved for building improvements at the fairgrounds, this line item was funded at $240,000 but we have already utilized $117,919.97 of that fund (see attached worksheet) for much needed repairs to various buildings on the fairgrounds and for items previously approved by the Board. Central services is proposing the use of $100,000.00 from the building improvement fund, this would leave funds for more repairs at the fairgrounds and limit our budget extension request from R.E.E.T. funds to $310,968.27 This amount includes the balance to match the engineers estimate and includes an additional $60,000.00 in contingency for plumbing and mechanical upgrades to the kitchen, control systems, and the addition of double doors at the current (small form) roll up doors and for any unforeseen conditions. Respectfully, `mem wines Tom Gaines Director, Grant County WA Central Services Department z, IN 2 3 2019 "To meet. C:UFGPdij 51 3 I , -- c` /7 Dated this "_ day of , 20-A Board of County Commissione Grant County, Washington Approve Disapprove Abstain Dist #1 Dist # 1 Dist # 1 Dist #2`� Dist # 2 Dist # 2 Dist #3 Dist # 3 Dist # 3 Development Tom Gaines Director of Central Services tgaines Wgrantc ou n tyw a.gov together with public and private entities, while fostering a respectful and successful work environment" Original Funding Expenses Against Original Funding $240,000.00 126.168.00.9112.594186210 In Progress Ladd Construction Bathroom l demo building prep (see BOCC approval) $42,485.63 In Progress CXT Overage as approved (see BOCC approval) $31,091.00 Total as approved by BOCC (not yet paid) $73,576.63 Credit Card Charge/Paid 03/13/2019 Sherwin Williams commercial building paint $ 8.96 Credit Card Charge/Paid 03/13/2019 Sherwin Williams Commercial bldg. paint $ 699.52 Credit Card Charge/Paid 03/13/2019 The Home Depot paint supplies for commercial building $ 44.74 Credit Card Charge/Paid 03/13/2019 The Home Depot Parts for Non Profits $ 28.41 Credit Card Charge/Paid 04/11/2019 Amazon Partsfor Non Profits $ 326.92 Bill/Paid 05/14/2019 Penhalluricks True Value Parts for Non Profits $ 635.84 Bill/Paid 05/14/2019 North 40Outfitters Parts for Non Profits $ 185.31 Bill/Paid 05/14/2019 Penhalluricks True Value cattle barn roofs $ 4,732.94 Credit Card Charge/Paid 05/15/2019 The Home Depot eagles booth improvements/repairs $ 503.18 Credit Card Charge/Paid 05/15/2019 Amazon new lighting in commercial building $ 269.60 Bill/Paid 05/21/2019 North Central Construction harwood occupancy improvements $31,035.24 Bill/Paid 05/21/2019 Bernardo & Wills Ardell Design $ 5,872.68 Total Expenses levied against Original Funding, Paid and Unpaid $117,919.97 Remaining $122,080.03 Line 20 Engineers Sub -Estimate for Fire Supression $324,670.00 sales tax@8.1% $26,298.27 Engineers Estimate for Fire Supression $350,968.27 Line 21 Requsted funds from Building Improvements fund $100,000.00 Line 22 New (sub) Estimate far Fire Supression $250,968.27 Line 23 Included additions and contingency $60,000.00 Line 25 Total Budget Extension Request $310,968.27 Remaining $22,080.03 Remaining funds for building improvements at thefoirgrounds from angina/funding source Contingencies control systems $25,000.00 plumbing/mechanical updates in the kitchen $3,000.00 electrical updates in the kitchen $4,000.00 2 sets of Double Doors with panic hardware $28,000.00 total contingencies $60,000.00 Grant County Central Services P O Box 37 Ephrata WA 98823 (509) 754-2011 Fact -3276 Board of County Commissioners April 8, 2019 RE: Award of CSD 1906 Building Demolition Bid Central Services held a bid opening Friday, April 5`h at 3:30 pm for the demolition of bathroom #1 and an alternate bid to demolish the Emergency Management (EM) building located at the Grant County Fairgrounds. This building, (Bathroom #1) is being demolished to make room for a previously approved Capital Outlay request of a new CXT prefabricated bathroom. We received bids from two companies; Ladd Construction and Demolition, $39,375 for Bathroom #1, $21,500 for the EM building Gray Excavation, $67,000 for Bathroom # 1, $43,600 for the EM building. We are awarding this bid based only on the cost of Bathroom #1 as it was not fully decided if we would demolish the EM Building. Central Services Recommends awarding the project to Ladd Construction from Spokane Valley WA for the total cost including tax of $42,485.63 It was discussed previously with the board that this demolition would be funded from the building improvement fund (Capital Outlay) previously approved in this fiscal year's budget. This fund will also pay for the overages of the bathroom not anticipated when the estimates were created prior to this fiscal year. The total cost of the CXT bathroom and the demolition of the building will total, $313,576.83 this will utilize $73,576.83 from the Capital Outlay Fairgrounds Building Improvements Budget which contains $240,000.00 Shall Central Services go forward with the demolition of Bathroom #1 and use the Building Improvements Fund for ri inal bud et. Daml this � _ day of J 204 Respectfully Submitted Board of County Commissioners Grant County, Washington mem &,5#nes A�Dro a OMYS Director, Grant County Central Services Dep #1 Dist # i Dist # 1 �i R E # Dist # 2 Dist # 2 Dist #3 Dist # 3 Dist # 3 1N —9 2M Director of Cental Services GRANT COIIFf iY COMI�f($$ tgaines@gmntcountywa.gov "To meet current and future needs, serving together with public and private entitles, while fostering a respectful and successful work environment"