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Home My WebLink AboutBudget Extension - Sheriff & JailMay 14th, 2019 Ryan Rectenwald Undersheriff Tom Taylor, Chair Office 509-754-2011 Cindy Carter, Vice -Chair ext. 2017 Richard Stevens, Member Cell 509-750-7304 Board of County Commissioners rectenwald@grantcountywa.gov Ken Jones Chief Deputy Field Operations Office 509-754-2011 ext. 2018 Cell 509-750-7303 kiones@grantcountywa.gov T. Dustin Canfield Chief Deputy Special Operations Office 509-754-2011 ext. 2021 Cell 509-237-8610 dcanfield@grantcountywa.gov Joe Kriete Chief Deputy Corrections Office 509-754-2011 ext. 2026 Cell 509-750-2710 jkriete@grantcountywa.gov Darrik Gregg Chief Deputy Emergency Management Office 509-754-2011 ext. 2001 Cell 509-237-3552 dgregg@grantcountywa.gov Tracy Williams Administrative Assistant Office 509-754-2011 ext. 2014 Cell 509-237-2278 twilliams@grantcountywa.gov V 12/2018 Re: Budget Extension ($23,858.10) Dear Commissioners, Tom Jones, Sheriff Dated this day of .20 Board of County Commissioners Grant County, Washington Approve DisapErove Abstain Dist #1 Dist # I Dist # 1 Dist #2 Dist # 2 Dist # 2 Dist #3 Dist # 3 Dist # 3 S�21—iw Ht)—i� I am requesting a budget extension in the amount of $23,858.10 for the purchase of 2 SMART boards model 7386P45 86" Interactive display with compute card -black. The SMART boards are $10,500 each. The Smart boards will need a wall mount for both, which is factored into the overall price. The cost for the wall mounts are $1,050 or $525.00 each. The purchase of this technology will be done through two grants. The first grant was approved in fiscal year 2016 and expires on May 31 st, 2019, however the monies were never carried over to our current budget. The second grant was approved in fiscal year 2017 and never carried over to our current budget. The Sheriff's Office (Emergency Management Division) is currently in receipt of two grants from the U.S., Department of Homeland Security (HLS) through the State Emergency Management Division (WAEMD). It is referred to as the Homeland Security Grant Program (HSGP) and the Law Enforcement Terrorism Prevention Activity (LETPA) funding subsection of the grant, is where the monies will be expended from. The contract numbers are E17-074 for the FY2016 and E18-160 for FY2017. The Sheriff's Office has received authority from Washington State EMD grants division to purchase two (2) SMART Boards for our new EOC in the Law & Justice Building. These SMART Boards will be utilized for the activation of the EOC to monitor emergencies and or disasters in the county. The SMART boards will also be used for meetings and other trainings that can be hosted in this space. Our intent is to purchase these units from CDW-G. Technology Services will make the purchase once approved by the BOCC. CDW-G is currently on the vendor roster as TS makes purchases from this vendor often. If you should have any questions for me, please don't hesitate to call, so I can clarify questions if they arise. P.O. Box 37 • Ephrata, WA 98823 • www.grantcountywa.gov/sheriffMAY 509-754-2011 ext. 2001 • 509-754-2058 Facsimile G�IJT CO Administrative Offices in the Law & Justice Center, 35 C St NW, Ephrata, Wash. ��Tl'CnBA. _ Below I have added an image of the SMART board that will be purchased through the Homeland Security Grant. Respectfully, Chief Deputy Sheriff's Office Emergency Management Division Copy: Madeline Prentice, Chief Accountant Donna Harrington, Financial Specialist Ryan Rectenwald, Undersheriff, Grant County Sheriffs Office Sandi Duffey, Emergency Management Coordinator 7"A PEOPLE WHO GET IT DEAR BRITTANY RANG, Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE # QUOTE DATE QUOTE REFERENCE ! CUSTOMER # GRAND TOTAL 1BYFT6L 5/6/2019 I GCEM 0607430 $23,858.10 ITEM QTY CDW# UNIT PRICE EXT. PRICE SMART Board 7386P -i5 86" Interactive Display with Compute 2 5250894 $10,500.00 $21,000.00 Card - Black $1,808.10 PO BOX 37 Mfg. Part#: SBID-7386P-I5 GRAND TOTAL $23,858.10 Phone: (509)754-6073 UNSPSC: 43211902 Payment Terms: Request Terms Please remit payments to: CDW Government DELIVER TO SMART Board 7086 interactive display GRANT COUNTY TS 75 Remittance Drive ATTN:BRITTANY RANG Pro with iQ + SMART Meeting Pro + 35 C ST NW Chicago, IL 60675-1515 Intel CC (i5)+Win 10 Pro EPHRATA, WA 98823 Contract: National IPA Technology Solutions (2018011-01) Phone: (509) 754-6073 Shipping Method: DROP SHIP -COMMON CARRIER SMART Services Basic - extended service agreement - 1 year - 2 4817059 $0.00 $0.00 shipment Mfg. Part#: SVC-SP-BIYR-M UNSPSC: 81111811 SMART Services - 1 Year Basic Service for SMART Board Pro series Interactive Display - Mandatory Add on for SBID skus - REQUIRED to be purchased with each board Electronic distribution - NO MEDIA Contract: MARKET Smart - wall mount 2 3372490 $525.00 $1,050.00 Mfg. Part#: WM-SBID-501 UNSPSC: 31162313 "WM-SBID-501, Wall Mount, all SMART IFPS excluding SPNL-4075, SPNL-4084, and SBID8084i-G4 (65"" & 75 board) Contract: National IPA Technology Solutions (2018011-01) PURCHASER BILLING INFO SUBTOTALi $22,050.00 Billing Address: SHIPPING $0.00 GRANT COUNTY ATT:INFORMATION SERVICES DEPT SALES TAX $1,808.10 PO BOX 37 EPHRATA, WA 98823-0037 GRAND TOTAL $23,858.10 Phone: (509)754-6073 Payment Terms: Request Terms Please remit payments to: CDW Government DELIVER TO Shipping Address: GRANT COUNTY TS 75 Remittance Drive ATTN:BRITTANY RANG Suite 1515 35 C ST NW Chicago, IL 60675-1515 SUITE 308 EPHRATA, WA 98823 Phone: (509) 754-6073 Shipping Method: DROP SHIP -COMMON CARRIER Page 1 of 2 a Dan Ferner 1 (866) 465-9919 1 danfern@cdw.com This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at htto., l mvdw.cd vc.com/content/terms-conditi on s,1prod uct-sales. asoxx For more information, contact a CDW account manager @ 2019 CDWG LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1800.808.4239 Page 2 of 2