HomeMy WebLinkAboutMinutes - BOCCPublic meetings were held in person with a WEBEX Conference Call/Video option available.
MONDAY, APRIL 3, 2023
The Grant County Commissioners session began at 9:30 a.m. with Commissioners Carter and Stone in
attendance. Commissioner Jones attended at 9:45 a.m.
8:00 a.m. — 9:00 a.m. R Jones at Program Consultation w/ Dell Anderson (Renew., Moses Lake)
9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update
• NovaTime —Reports
• Commissioners Office Job Descriptions -held
• Joint Meeting w/ City of Moses Lake, Port of Moses Lake, Grant PUD (4/20)- Cost is $40.20 per
person
• Jurassic Parliament Training — no commissioners to attend. It was decided to hold off until 2024.
• Active Shooter Training: To be presented at the next Monday luncheon.
10:30 a.m. —10:40 a.m. Bid Opening & Award, County Paper of Record for Legal Notices
The Commissioners held a bid opening for the Paper of Record for legal notices. The following bid
was received:
1. Columbia Basin Herald $5.50 /per column inch
After review and discussion, a motion was made by Commissioner Carter, seconded by
Commissioner Stone, to award the paper of record from July 1, 2023 —June 30, 2024 to the
Columbia Basin Herald in the amount of $5.50 per column inch. The motion passed unanimously.
11:00 a.m. —11:30 a.m.- S Fode, New Hope Update
• Shelter Update: 1 family
• All Staff Training May 3-4
• Point and Pay System- Alyce Barrientoz worked with the Treasurer's. Office to work on a process
to get this implemented at New Hope. Ok to move forward.
• County ARPA Requests — State and Federal funding has been reduced in 2023. The first two year
request was funded. They are now asking for the next three years' funding. She will wait on
State legislation to
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Grant County Commissioners Minutes
Week of April 3, 2023
• Infant at Work Policy for Kids Hope — the policy suggests that this is an option until the infant is
crawling. The Board will review the draft policy, talk to HR, and get back to her.
• Other organization
11:30 a.m. —12:00 p.m. L Leland, Port of Mattawa
• Lars Leland and Pat Boss came to discuss funding. They received funding from the County for
their weekend events. They are slowly working on an event center. If the Road Usage Charge is
implemented by the State, the smaller municipalities will need this type of center. They are in
the middle of Yakima, Tri Cities, Moses Like and Wenatchee. They feel it is a prime area for an
event center.
• Highest volume of crushed grapes in the state!
• QUADCO should be working with Ports to submit their plans to the State.
1:00 p.m. — 2:00 p.m. Commissioners Roundtable — Misc. Discussion
• Review Consent Agenda Items
o Commissioner Item 14 :to be funded from 133 account
o Development Services Item 16: budgetary clarification was requested. Katie Smith went
over the moving of the funds
o New Hope Item 17: Suzi Fode explained their contract
• Commissioners District Updates
o DS District 1: Attending the Legislative Steering Committee meeting. Differences
between the House/Senate/Governor's Budgets and the negotiations begin.
o RJ District 2: A lot of Homeless meetings in Moses Lake. Homeless Task Force first
meeting was held. Met with HopeSource regarding Coordinated Entry. Attended a jail
meeting to discuss funding. Has a Verizon Mobile meeting to discuss service at the
Gorge Amphitheater. A constituent reached out about digging out part of the sand
dunes for more beach access. Public Works to look at? Would the BOCC support the
expanding of beach access? It is Bureau land and Fish and Wildlife manages the land.
All agencies would have to fill out a JARPA application.
o CC District 3: I-90 Bridge renovation to begin this summer. Grant Transit Authority has
service to the Courthouse, and she encouraged ridership. Komaki Japan Youth Exchange
is coming up. Sam Castro stated SR 28 —White Trail Road roundabout is beginning
construction and completed by July.
o Commissioner Jones contacted the group concerned with the Verizon Cell Service at the
Gorge area. He has been communicating with the farmers that said they had farming
circles in the area. Verizon is also bringing in a "mobile tower". The traffic plan has not
been received from Live Nation yet by the County Engineer. Signage has been a big
issue to address traffic movement.
• Safety Committee Budget/Incentives (PW): On January 17 round table, Commissioner Carter
suggested a budget for the Safety Committee. How can he move forward with this?
Commissioner Carter suggested the Committee write a request letter to the Commissioners. For
First Aid Kits/Hand Sanitizers/Sharps Containers/First Aid Training.
• Commissioner Stone further discussed this LSC Meeting: $14 million budget for water banking.
Grant County should apply for funding. Water Rights Adjudication Bill will have an impact.
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Grant County Commissioners Minutes
Week of April 3, 2023
Eastern Washington Council of Governments: Idaho Movement —adjusting state lines was
heard is being discussed in Oregon. BLM grazing land rules. Letter re: Lower Snake River Dams
and referencing the documents/links to the information. Will give the letter more strength.
• Meeting between PUD/City of Moses Lake/Port of Moses Lake/Grant County: get itemized
invoice.
• Sheriff's Office named parcels
• Horticultural Pest and Disease Board
• Get the next ARPA discussion meeting scheduled; talk about Blue/Green Algae request
• NACO/PICT request to come in: asking for 1% of the PICT/ARPA -NACO
• Active Shooter Training/Preparedness: Are County employees prepared? Potentially send one
or two people to the training and have them bring it back to each office. PA/GCSO/Central
Services/HR. Loudspeaker in each building? Planning for each office location vs. centralized
training. How to assess the situation. Sam Castro mentioned Pend Oreille County and how their
computers had an emergency button. Tom Gaines stated that Emergency Management is
working with Everbridge for a county wide system. The County has the Safety Center App as
well.
• Barbara Duerbeck /Darryl Pheasant admission tax. Schedule meeting.
• Janice Flynn :request from David Hunt wanting to meet re: grant funding.
2:00 p.m. -3:30 p.m. K Eslinger, Human Resources Update
Discussion Items
Request
Action
01. Personal Leave
FYI Only
No Action Taken — Informational Only.
02. Employee Complaint
Direct
Board Direction Given. -
03. Site Supervisor — FLSA
Direct
HR Deferred Item - Time Not Available Due To
Other Topics.
04. Fairgrounds Seasonal Pay
Direct
Board Direction Given.
05. Bi -Lingual Pay
Direct
Board Direction Given.
Budget, Finance, & Risk
Request
Action
06. Self -Insurance Management Letter
FYI Only
No Action Taken — Informational Only.
Recruitment./ Civil Service
':
Request
Action ,=
07. Public Works Staffing
Direct
Board Direction Given.
Policy & Procedure
Request :
Action
08. Parenting in the Workplace
Direct
Board Direction Given.
Employee & Department Issues
Request
Action
09. Public Works _
Direct
Board Direction Given.
Comp, Benefits, Payroll, & Leave
Request
Action
10. LWOP Rules after COVID
Direct
HR Deferred Item - Time Not Available Due To
nthPr Tnnirr_
Executive Session
Action /Direction
start:
2:19 PM
Length:
25 min
End:
2:44 PM
Action taken after Executive Session(s):
2:45 pm
3:00 pm
No decisions/actions were made by the Board.
Work instruction was provided to staff.
0 Sam Castro attended to discuss staffing issues.
Page 4 of 9
Grant County Commissioners Minutes
Week of April 3, 2023
Pursuant to RCW 42.30.110(1)(f), Commissioner Jones called an Executive Session to order at 2:19
p.m. to go until 2:44 p.m. regarding Personnel Disciplinary Matters. In attendance were
Commissioners Jones, Stone and Carter, Kirk Eslinger Human Resources, and Sam Castro, Public
Works. The session was continued to 3:00 p.m. (minus Sam Castro). Commissioner Jones closed the
session at 3:00 p.m.
3:30 p.m. — 4:00 p.m. District Court Update
• Kristin Arizmendi/ Lead Clerk was introduced.
• The Lactation room is almost complete. This can be used by any county employee.
• Municipal Court meeting was held today with the City of Moses Lake.
• Courtroom Technology: 1AVS vs. Avodex
5:00 p.m. -7:00 p.m.
MISCELLANEOUS ITEMS
R Jones w/ Lisa Karstetter
The Chair of the Board was authorized to sign the Gerry Ramm (Ramm Grant Place Short Plat) File # P
23-0002 (preliminary P 21-0381); and the Tim Moore (Moore West Short Plat) File # P 22-0396
(preliminary P 21-0387) Final Plat Submission and Reviews.
TUESDAY, APRI L 4, 2023
The session was continued at 8:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
• Attorney General Letter to the Prosecuting Attorney and Sheriff's Office
• Seattle Times Article
• Admission Tax Discussion
• Executive Sessions being discussed outside of session.
Pursuant to RCW 42.30.110(1)(1) Commissioner Jones called an Executive Session to order at 8:52
a.m. to go until 8:55 a.m. regarding Litigation. In attendance were Commissioners Jones, Carter and
Stone, Kevin McCrae and Rebekah Kaylor, Prosecuting Attorney's Office. Commissioner Jones closed
the session at 8:55 a.m.
10:30 a.m. —11:00 a.m. Columbia Basin Conservation District Update
In attendance Harold Crose, Cari Cortez, Dinah Gadberry came to give an update. Also in
attendance was Chris Young, Development Services.
Page 5 of 9
Grant County Commissioners Minutes
Week of April % 2023
11:00 a.m. —12:00 p.m. C Young, Development Services Update
• D.S. Update —Permitting and Revenue Statistics (Finance Concerns): SmartGov is being utilized
by Public Works, Health District and the Building Department. Soon to be utilized by the
Planning Department.
• Fee Schedule Draft (Building and Fire)
• Memorandum of Understanding —Interlocal Agreement with Moses Lake (MOU-ILA) (UGA
Development)
• Personnel Policy 1607 (Capital Facilities and Transportation Plans Process) along with
Comprehensive Plan.
• DS: Code Enforcement issue (phone call received) relating to a commercial business running out
of an RR1 Zone.
1:00 p.m. — 2:00 p.m. S Castro, Public Works Update
• Solid Waste
o Household Hazard Waste Events April 28 —Royal City, and April 29 —Moses Lake
o Tire Cleanup Event April 21-22 —Port of Moses Lake
o Parametrix Amendment No. 26 Fiscal Year 2023 Environmental Services: Currently $1.3
million is budgeted for professional services. 4ong Term Disposal Study and Phase 4
study are part of this amendment. Will be placed on future consent item.
o Model Toxic Control Act (MTCA) Dollars will only be available 1 year after landfill closure
(2025).
o $6.00 for pre/post landfill closure. $0.85 to pay for staffing. No funding was set aside to
purchase land for a new landfill.
• Public Works Engineering/Roads
o Accident on Westshore Road NE Update: Fatality Accident occurred on county road.
There were no issues within the County Right-of-way.
• Vantage Bridge Construction- WSDOT shared information that no detours will be in place.
Alternate route signs will be placed. This will begin Fall of 2023 and end in 2026.
• Maintenance staff of all departments are now under Central Services as of 4/3/23. Mr. Castro
believes that billing of these services should begin 2024.
• Franchise agreements were taken over by Public Works; plans to transfer this to Tom Gaines in
Central Services.
• B -SE Bridge: Bailey bridge can happen any time, just waiting on timber. Then the culverts will be
removed.
� Potential of having separate meetings for Solid Waste/ER&R/Roads. Meet with Road District
Supervisors (4 visits per year) "Boots on the ground" overview. It was decided to make each
Tuesday meeting a specific topic: one week road/next week Public Works/next week Landfill.
2:00 p.m. -3:00 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
Page 6 of 9
Grant County Commissioners Minutes
Week of April % 2023
• Approval of Agenda A motion was made by Commissioner Stone, seconded by Commissioner
Carter, to approve the agenda as presented. The motion passed unanimously.
• Correspondence (ie. Emails that have come in that need response, letters of support etc.)
o Email from IBEW —schedule meeting
o DS: he called the citizen who had a complaint on code enforcement.
• Commissioners Roundtable — Miscellaneous Discussion
o Walk-on item from Central Services
o Renew —violation of credit card policy.
o CC: She would like to attend a "suicidology" conference -online. ARRA funding can be
used. BOCC approved.
o Japanese Exchange program expense discussion. $20k to MaMedia, $12k to Janice
Flynn.
o Department Head Lunch topic: Active Shooter
o ARPA transition: Senior Centers, Boys & Girls Club, Conservation District, non -profits
Danny and Jerry to work on contracts. Food Bank. Health District may request ARPA
funding but the commissioners feel the Auditor's O&M fund may be more appropriate.
• Consent Agenda — (Items 1 through 24) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Stone, seconded by Commissioner Carter, to approve the consent
agenda as presented, noting item 14 is to be paid from the 133 account. The motion passed
unanimously.
AUDITOR'S OFFICE .
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (In the amount of $532,787.55)
2. Budget extension request in the amount of $90.,521.00 from 511.181 Interfund Communication
to 001.000 Current Expense, to move Interfund funds into Current Expense. (Approved, the
public hearing was set for May 2, 2023 at 3:15 p.m.)
3. Budget extension in the amount of $761.,151.00 from 114.156 Tourism Fund to LTAC Fund
134.185, to move the cash balance from Tourism Fund into LTAC Fund. (Approved, the public
hearing was set for May 2, 2023 at 3:15 p.m.)
COMMISSIONER'S OFFICE
4. Approval of March 6, 2023, Commissioners Minutes.
5. Invoices
6. Reappointment letter for Craig Cleveringa to the Grant County Horticultural Pest and Disease
Board for another two-year term beginning April 4, 2023, through April 3, 2025.
7. Reappointment letter for Sean Putnam to the Grant County Horticultural Pest and Disease Board
for another two-year term that began January 1, 2023, through December 31, 2024.
8. Reappointment letter for Patrick Hoyle to the Grant County Horticultural Pest and Disease Board
for another two-year.terrn that began January 1, 2023, through December 31, 2024.
Page 7 of 9
Grant County Commissioners Minutes
Week of April 3, 2023
9. Special occasion liquor license application for Columbia Basin Allied Arts and their event to be
held at the Wallenstein Theater at Big Bend Community College on April 28, 2023, from the
Washington State Liquor and Cannabis Board.
10. Reimbursement request from New Hope from the American Rescue Plan Act (ARPA) funds in the
amount of $13.,385.63 for November 2022 expenses.
11. Reimbursement request from New Hope from the American Rescue Plan Act (ARPA) funds in the
amount of $19,929.91 for December 2022 expenses.
12. Reimbursement request from New Hope from the American Rescue Plan Act (ARPA) funds in the
amount of $35,344.64 for January 2023 expenses.
13. Reimbursement request from New Hope from the American Rescue Plan Act (ARPA) funds in the
amount of $27,170.32 for February 2023 expenses.
14. Out-of-state travel request for Commissioner Rob Jones to attend International Council of
Shopping Centers (ICSC) RECON in Las Vegas, NV. Dates of travel are May 21, 2023, through May
23, 2023. Cost of travel is $1,437.00. (Funding for this travel will come from the 133 account),
15. Special occasion liquor license application for Ridge Riders and their event to be held at 22206
Alcan Rd NE, Grand Coulee on May 12-13, 2023, from the Washington State Liquor and Cannabis
Board.
DEVELOPMENT SERVICES
16. Budget amendment request to utilize $1,010.01 of $1,495.00- 2023 budget monies approved for
the purchase NFPA Subscription to support the purchase of a 2023 budgeted copier. The copier
was initially approved in the amount of $17,751.00 but did not include shipping. The new total
of the copier is $19,242.08. The remaining $481.07 will be paid from the Development Services
Building budget.
NEW HOPE
17. Authorization for the Director to DocuSign Washington State Department of Commerce Federal
Grant with New Hope through Housing Division, Grant No. 23-46306-009 for Youth
Homelessness Demonstration Program (YHDP)., Youth Lead Project in the amount of $30,487.00.
Term of agreement is March 23, 2023, through October 31, 2023.
PHRI IC WORKS
18. Customer Agreement with FP Mailing Solutions for a new mail meter and base. Term of the
agreement is 5 years at the price of $32.95 a month.
19. Request to Transfer 2022 Ford F150 from the Fire Marshall to Development Services. Vehicle
was previously approved and purchased for the Fire Marshal in the 2022 budget but due to long
delivery time was not delivered until 2023 and was not budgeted for. Development Services
budgeted for a new vehicle purchase to replace vehicle #0669 in 2023 and they have requested
this vehicle.
20. Recommendation to award Idaho Fence the Grant Orchards Project in the amount of
$51,000.00. Award letter will be signed upon approval.
21. Dedication Deed for Road 9 SW from Eilers Land, LLC (Grantor) to Grant County, WA (Grantee),
for parcel No. 210313000, 210314000, and 0210316000.
Page 8of9
Grant County Commissioners Minutes
Week of April 3, 2023
22. Request to surplus certain county owned property as listed below: (Approved, the public
hearing was set for May 9, 2023 at 3:30 p.m.)
fiLNkRfc �M� VINI UU95 €r o c
VEHICLE. YEAR MAKE MODEL SI RIAL NUMBER MIt EAGE V1tCGE�=DESCAIPTION REASON FOR SURPLUS AMOUNT NOTES
3011
2013
CHEVROLET
SILVERADO ISM
1GC2KVGCBBZ330539
1.59,176
$3,032.63 3/4 TON PICKUP
CONDITION AND MILEAGE
0630
2012
FORD
FZSCI
1FM7XZ860CEC69436
183,536
$2,86834 3/4 TON PICKUP
CONDITION AND MILEAGE
7075
2015
FORD
F250
1FrAV2862FEAS8973
127,9978
$3,241AZ 3/4 TON PICKUP
CONDITION AND MILEAGE
7077
2015
CHEVROLET
TAHOE
1GNLC2EC4FR2812Z0
137,%S
$1294A9 PURSUIT CAR
BAD ENGINE
97
2006
JIG
TF6-42
160022052
1,439
$10,057.95 FORKLIFT/ MANUFT
BROKEN AND OBSOLETE PARTS
1.53$
20031
JOHN DEERE
JD6220
L0622€}A373166
6,
$7,958.8 MO ERTRACTOR
AGE AND CONDMON
SOCC
19-88
DODGE
W100PICKUP
1B7HW14YOJS724042
555,240
DODGE W100 1/2 TON PICKUP
AGE, MILEAGE, BAD ENGINE Funds Ko to BOCC
B13CC
1996
IJtIDGE
RAIt3 P/U
1.B7KFZ6ZM693874
94,831,
DODGE RAM 1/2 TON PICKUP
AGE, MILEAGE, BAD ENGINE I Funds Iwo t0 BOCC
ATTACHMENT
$LIRPLUS MSC EQUIPMEN12023 .
KiAVC' i`%Rtnnl'r.�i`r5rct�Qcmnsl
BPANICK 7600
CFTC 1545
STRUT SPRING COMPRESSOR
MOTORCYCLE JACK
$310,00 Iau.lon, get Peeded
$250,00 No longer ftooded
ACETANK
120 GALLON WASTEOIL TANK
$100.00 RE€>LACI;I1
ACETANK
280 GALLON WASTE OILTANK
$100.00 REPLACED
REZNOR RAD -23S
WASTE OIL HEATER
SCRAP CHAMBER BURNED OUT
4MENW Oask S 6101
PRESSURE WASHER
SCRAP REPLACED] BEYOND REPAIR .µ
& romsc.
chain hoist
SCRAP UNUSABLE
$SLI GALLON FUEL TANK
SCRAP UNUSABLE
4100 GALI ON FUEL TANK
300 GALLON FUEL TANK
SCRAP UNUSABI<E
SCRAP UNUSABLE
SSO GALLON FUEL TANK
SCRAP UNUSABLE
(4) 1000 GALLON FUELTANKS
SCRAP UNUSABLE �
500 GALLON FUEL TANKS,
,SCRAP UNUSABLE
SHERIFF'S OFFICE
23. Out-of-state travel request for Jeff Wentworth to attend NW HIDTA Initiative Supervisors and
Commanders Training Summit in Pendleton, OR. Dates of travel are May 22, 2023 through May
23, 2023. Total cost of travel request is $302.44.
TREASURERS OFFICE
24. Resolution No. 23 -031 -CC ordering sale of Tax Title property parcel No. 18-1303-001 in the
amount of $500.00. Parcel is being sold to County for the benefit of the County Road
Department.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together) A motion was made by Commissioner Stone,
seconded by Commissioner Jones, to approve the walk-on item as presented. The motion
passed unanimously.
• Walk-on item: Contract with Eastside Asphalt Inc. for the work and furnish all tools, materials,
equipment to complete the Grant County Horse Barn Paving Project CSD2301 in the amount of
$59,510.00.
• Adjournment
3:00 p.m. — 5:00 p.m. R Jones, Boys and Girls Club Visit
4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting (Cancelled)
6:00 p.m. — 7:00 p.m. C Carter at Royal City —City Council Meeting (Royal City)
Page 9 of 9
Grant County Commissioners Minutes
Week of April % 2023
WEDNESDAY. APRIL 5. 2023
R Jones and D Stone, Remote
8:00 a.m. — 9:00 a.m. D Stone at Program Consultation w/ Dell Anderson (Renew,. Moses Lake)
10:00 a.m. —11:00 a.m. C Carter at Program Consultation w/Dell Anderson (Renew, Moses Lake)
7:00 p.m. —9:00 p.m. PLANNING COMMISSION
THURSDAY, APRIL 6, 2023
R Jones and D Stone, Remote
7:00 a.m. — 8:00 a.m. R Jones, Moses Lake Chamber Response Team Meeting (Cancelled)
9:30 a.m. —12:00 p.m. D Stone, Columbia River Policy Advisory Group
1:00 p.m. -2:00 p.m. RJones,Grant County Jail OAC Meeting
FRIDAY, APRIL 7, 2023
R Jones and D Stone, Remote
12:00 p.m. —1:00 p.m. D Stone, 2023 Legislative Virtual Update
Mw
Signed this da of 2023.
g Y
Attest:
/arbara J. Vas u .�C
1 Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
Jones, Chair
J A
\A11 ,
Cindy Car r, Vice -Chaff
Danny E. St ne, Member
a