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Home My WebLink AboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS DRAFT MEETING AGENDA Week of March 20 — March 26,, 2023 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings are in person with a WEBER Conference Call/Video option available. (info below) MONDAY, MARCH 20, 2023 Event address for attendees: https://grantcowa.webex.com/grantcowa/i.php?MTID=mbO9fb9b2e876e1666aaf425Ob6fallca Event number: 2480 746 3713 Event password: BOCC-MAR20 Video Address: 24807423713@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 Show all global call-in numbers Access code: 2480 746 3713 8:30 a.m. — 9:30 a.m. S Fode, New Hope Update 9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update • Annual Retreat Discussion 10:30 a.m. —11:30 a.m. K Smith, Accounting Update 11:30 a.m. —12:00 p.m. J Kriete, Sheriff's Office Update 1:00 p.m. — 2:00 p.m. Commissioners Roundtable —Misc. Discussion • Review of Consent Agenda Items • Commissioner District Updates • Tourism Commission Marketing Director (jg) • Chief for the Day (6/8/23) — GCSO would like a Commissioner to attend (jg) • Youth Services Covered Bench, Lighting and Camera (rj) 2:00 p.m. — 3:30 p.m. K Eslinger, Human Resources Update 3:30 p.m. — 4:00 p.m. B Hill, Public Defense Update NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. Page 2 of 6 Grant County Commissioners Agenda Week of March 20, 2023 TUESDAY, MARCH 21, 2023 Event address for attendees: https://graritcowa webex comZgrantcowa/i php?MTID=mf13c3f02ef0146baf64935d69ad96874 Event number: 2489 506 7108 Event password: BOCC-MAR21 Video Address: 24895067108@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a call back, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 Show all global call-in numbers Access code: 2489 506 7108 8:15 a.m. — 8:30 a.m. Z Kennedy, Legislative Update 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update 9:00 a.m. — 9:30 a.m. S Palacios, Juvenile Court and Youth Services Update • Financial • Intakes • Courts: o Offender/Diversion: o Truancy: o Dependency: • Chelan County • Administration 9:30 a.m. —10:00 a.m. Museum Advertising Discussion Meeting 10:00 a.m. —11:00 a.m. J McKiernan, Fairgrounds Update • Staffing status o (1) Seasonal so far with one more to start next week o Office seasonal (1) to start around May 1 and one around mid-June • WSDA Health and safety grant o Potential lighting project, matching funds? • FAC attendance policy • Contracts o Rodeo o Carnival • P and L through February • Longterm planning session? Page 3of6 Grant County Commissioners Agenda Week of March 20, 2023 11:00 a.m. —12:00 p.m. D Bren, Road Improvement District Study Session Anticipated Executive Session 1:00 p.m. — 2:00 p.m. S Castro, Public Works Update • Solid Waste o M LED —Update o Green House Gases Reporting • Public Works General Update o Tracking Sheet o New Hires o Employee Retention o CDS, Thank You Letters o Professional Development Academy Scholarship o Bilingual Pay o ALPR —Automatic License Plate Reader Policy implementation. o CPO — New Certification o Bailey Bridge Parts Purchase o Pavement Condition Survey o SS4A RFQ • Public Works Engineering/Roads o Bridge Designs allow for extension. 2:00 p.m. — 3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) • Approval of Agenda • Correspondence (ie. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable — Miscellaneous Discussion • Consent Agenda — (Items 1 through 24) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. COMMISSIONER'S OFFICE 2. Invoices 3. Request from Ricardo Gutierrez, Diverse Society Car Club, to utilize the front of the Courthouse for a car show on July 1 or July 29, 2023. Page 4 of 6 Grant County Commissioners Agenda Week of March 20, 2023 4. Washington State Department of Commerce Associate Development Organization Certification (ADO) / Designation Form designating Grant County Economic Development Council as the Associate Development Organization to coordinate economic development services for Grant County. 5. Authorization for release of BOCC Approved Funds, Department of Commerce, E -RAP 2.0 Grant #21-4619C-108, Opportunities Industrialization Center (OIC), Request #16, in the amount of $50,355.80. CENTRAL SERVICES 6. Recommendation to award project CSD 2301 to Eastside Asphalt in the amount of $59,510 for the infill and paving of an area being prepared for new horse barns at the Grant County Fairgrounds. 7. Recommendation to award project CSD 2302 to Stans Construction and Son in the amount of $215,036.68 for the purchase and installation of two new horse barns at the Grant County Fairgrounds. 8. Recommendation to award project CSD 2303 to J.M. Pacific in the amount of $78,553.20 for the leveling and concrete installation for three horse barns at the Grant County Fairgrounds. PROSECUTING ATTORNEY'S OFFICE 9. Out-of-state travel request for Jeremiah Jensen to attend NADCP Rise2023 Conference in Houston, TX. Dates of travel are June 24, 2023, through June 30, 2023. Total Cost of travel is $3,800.00. PI IRI IC f)FFFNr-,F 10. Out-of-state travel request for Brett Hill to attend NADCP Rise2023 Conference in Houston, TX. Dates of travel are June 24, 2023, through June 30, 2023. Total Cost of travel is $3,800.00. PUBLIC WORKS 11. Resolution initiating County Road Project designated as CRP NO. 23-03, resolving that Bridge 248 Road 11 -SE, State Road Log No. 24500 from milepost 4.21 to milepost 4.22 be improved. 12. Request to purchase Bailey Bridge Parts from Sole Source Vendor, Bailey Bridge Inc. The estimate provided by the vendor for the parts is $11,370 including freight, not including sales tax. RENEW 13. DSHS-DDA Agreement for Contract 2163-24991, Amendment 2 for an increase of $ 48,973.00 effective February 1, 2023, through June 20, 2023. 14. Out-of-state travel request for Angelino Serrano to attend American Association of Suicidology's 56th Annual Conference in Portland, OR. Dates of travel are April 17, 2023, through April 22, 2023. Total Cost of travel is $2,784.40. Page 5of6 Grant County Commissioners Agenda Week of March 20, 2023 15. Out-of-state travel request for Bethany Escamilla to attend American Association of Suicidology's 56th Annual Conference in Portland, OR. Dates of travel are April 17, 2023, through April 22, 2023. Total Cost of travel is $2,784.40. 16. Out-of-state travel request for Carrie Redding to attend CPI Instructor's Conference in Indianapolis, IN. Dates of travel are July 22, 2023, through July 26, 2023. Total Cost of travel is $2,672.90. 17. Out-of-state travel request for Hector Zavala to attend American Association of Suicidology's 56th Annual Conference in Portland, OR. Dates of travel are April 17, 2023, through April 22, 2023. Total Cost of travel is $2,784.40. 18. Out-of-state travel request for Jose Fariaz to attend American Association of Suicidology's 56th Annual Conference in Portland, OR. Dates of travel are April 17, 2023, through April 22, 2023. Total Cost of travel is $2,784.40. 19. Out-of-state travel request for Megan Watson to attend CADCA Mid -Year. Dates of travel are July 15, 2023, through July 21, 2023. Total Cost of travel is $3,582.77. 20. Request to proceed with finishing renovations at the new Royal City location to make facilities ADA compliant. Previously approved bid was for $ 19,094.43. Renovations can now be accomplished in less than 2 -weeks for $10,000.00. Funds for completion of this project will come from previously approved Capital Outlay (594.64.6400) SHERIFF'S OFFICE 21. 2022 Emergency Management Performance Grant (22EMPG) Agreement No. E23-204 in the amount of $ 59,809.00 to provide U.S. Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA) Federal award funds to states to assist state, local, territorial, and tribal governments in preparing for all hazards through sustainment and enhancement of those programs described in the Work Plan. 22. Request to have parcels 170085000 and 170082000 legal owner name changed from Grant County Sheriff's Department ORV to Grant County. Both parcels are in the existing off-road vehicle park commonly known as Moses Lake Sand Dunes. TECHNOLOGY SERVICES 23. Purchase order No. 458 in the amount of $8,770.79 to Ednetics for the Software Maintenance Annual Service Renewal. 24. Purchase order No. 456 in the amount of $ 119,365.41 to Acctec — A Systems Integrator for the Annual License, Maintenance & Updates for Microsoft Dynamics GP. Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) 0 Adjournment 2:30 p.m. — 8:00 p.m. R Jones, Moses Lake Business Expo 4:00 p.m. — 5:00 p.m. D Stone, Position Management Review Team Meeting Page Gof6 Grant County Commissioners Agenda Week of March 20, 2023 WEDNESDAY. MARCH 22,,2023 12:00p.m.-1:00pm. Grant County CHI Monthly Meeting 1:00p.m.-2:00pm. CCarter, North Central Region Diversion VVorkgroup(Zoom) l:OOp.m.—J:OOp.m. RJones, Verizon Meeting with GCTS Central Services THURSDAY,, MARCH 23 [ Carter at[BDLBoard Meeting (TBD) 8:00a.m.-4:30p.m. BOARD DFEQUALIZATION HEARINGS 1:00p.m.-2:00p.m. RJones,.Grant County Jail OAC Meeting 3:30p.m.-5:00p.m. RJones w/Washington State Department ofFish and Wildlife 6:30p.m.-7:00p.m. DStone, Meeting w/HartUneFire Chief 7:00p.m.-8:00p.m. R]ones.,Moses Lake School Board Meeting FRIDAY', MARCH 24,2 2-3 12:00 p.m.-1:UO p.m. D Stone, 2023 Legislative Virtual Update