HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, MARCH 25, 2019
The Grant County Commissioners session began at 9:00 a.m. with Commissioners Taylor and Stevens in
attendance. Commissioner Carter was out and excused.
9:00 a.m. — 9:20 a.m. ASC Update and Misc BOCC Action (Items 1 through 4)
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to approve items 1
through 4 on the agenda as presented. The motion passed with 2 Commissioners in attendance.
1. Possible vouchers for insurance, legal services, grant administration, etc. (Approved)
2. Amended from March 18, 2019 ASC Agenda, Reimbursement Request (A-19) for contract work
performed by Grant Integrated Services' Prevention and Recovery Center (PARC), during
January, 2019 in the amount of $13,039.82 on Washington State Department of Social & Health
Services Division of Behavioral Health and Recovery Contract No. 1763-94250. (Approved)
3. 2019-2020 Professional Services Agreement between Grant County and Saul Castillo, The
Interpreter, for the provision of interpreter services to assist Grant County Public Defense
attorneys. Term of the agreement is from March 1, 2019 to December 31, 2020. (Approved)
4. Port of Mattawa request for extension of time on Strategic Infrastructure Project (SIP) 2018-07,
Sentinel Gap Industrial Park, Road & Utility Development, from May 8, 2019 to October 8, 2019.
(Approved)
9:30 a.m. — 9:50 a.m. T Gaines, Central Services Update
10:00 a.m. —10:15 a.m. Commissioners Office Safety Meeting
10:30 a.m. —10:45 a.m. Citizen Public Comment Period (No public in attendance)
11:00 a.m. —11:50 a.m. Budget and Finance Update
1:00 p.m. —1:20 p.m. Open Record Public Hearing, Community Development Block Grant
(CDBG) Public Services Grant Application(s)/Closeout
The Commissioners held an Open Record Public Hearing to seek public comment on its intention
to submit an application to the State of Washington for 2019 Community Development Block
Grant (CDBG) Public Services Grant funding, to prepare for closeout the 2018 Public Services
Grant.
Jill Hammond, Administrative Services Coordinator, stated the purpose of the public hearing is
to review community development and housing needs, inform citizens of the availability of
funds and eligible uses of the state Community Development Block Grant (CDBG) funds, and
receive comments on proposed activities and funded activities that are nearing closeout,
particularly from lower income persons residing in the Grant and Adams County areas.
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Grant County Commissioners Minutes
Week of March 25, 2019
Comments on the County's intention to apply for 2019 CDBG Public Services Grant funding in
the estimated amount of $121,058.00 and will also be received in addition to performance
reporting and its closeout of the 2018 Public Services Grant No. 18-62210-005.
The following handouts were available in both English and Spanish:
o Grant County's CDBG Public Participation Plan;
o The Department of Commerce's Community Development Block Grant Program Public
Hearing Handout; and
o The Federal Citizen Participation Requirements for Local Government Applicants to the
State CDBG Program.
Present at the hearing was Isidra Sanchez from the OIC of Washington who is a Spanish
interpreter. It was communicated that individuals interested in or requiring technical assistance
to become knowledgeable with the CDBG program or who desire to contribute ideas to solving
some of the community's needs will be provided assistance upon request to the County's CDBG
Citizen Participation Coordinator.
Public Services Grant
Present at the hearing was Candi Jaeger of the OIC of Washington, which administers the
County's Public Services Grant. Candi provided a report of program activities that were
undertaken with 2018 funds and a report on the planned use of 2019 funds.
Candi Jaeger, Prosperity Center Director with the OIC of Washington, reported on their 3
programs that were assisted with CDBG funds in 2018. The Energy Assistance program
services assisted 1200 families totaling approx. $800,000.00 of assistance.
The Prosperity Center served 1122 clients, 25 of them businesses. Prepurchase and
foreclosure assistance and first time home buyer assistance. The assisted 550 people with
tax services.
The Weatherization Program served 20 houses this past year in Grant/Adams Counties.
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to close the
public comment portion of this hearing. The motion passed with 2 Commissioners in
attendance. Commissioner Stevens moved to approve:
• The County's submittal of an application to the Department of Commerce for 2019
CDBG Public Services Grant funds
• To accept closeout of the CDBG Public Services Grant No. 18-62210-005
• The County's possible submittal of an application to Commerce for 2019 CDBG
General Purpose Funds.
Commissioner Taylor seconded and the motion passed with 2 Commissioners in attendance.
The hearing adjourned. (Resolution No. 19 -029 -CC)
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Week of March 25, 2019
1:30 p.m. —1:50 p.m. Open Record Public Hearing, Declaring Surplus County Real Property
located at 1042 W. Ivy Ave., Moses Lake
The Commissioners held an Open Record Public Hearing to conduct a public hearing to declare
surplus real property located at 1042 W. Ivy Ave., Moses Lake (Parcel No. 10-0051-000). This
property is of no use to Grant County and will be sold at public auction as set by the County
Treasurer.
Darryl Pheasant, Treasurer, stated this property is located behind 1042 W. Ivy Ave., Moses Lake,
on B Street and is a vacant piece of land. (The Clerk of the Board advertised the actual address
of the parcel as that address, which is incorrect). The current assessment is $43,200.00. It was
previously purchased for the potential use by the county Mental Health Department, currently
known as Grant Integrated Services. It was purchased in 2000 for the amount of $65,000.00.
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to close the
public comment portion of this hearing. The motion passed with 2 Commissioners in
attendance. Commissioner Stevens moved to declare the property as surplus and place the
parcel up for sale and returning the funds back to Grant Integrated Services. Commissioner
Taylor seconded and the motion passed with 2 Commissioners in attendance. The hearing
adjourned. (Resolution No. 19 -030 -CC)
TUESDAY, MARCH 26, 2019
The Grant County Commissioners session began at 9:00 a.m. with all Commissioners in attendance.
9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update
Calendar Items
03/28/19 — HWC Meeting
Discussion Items
1. Retention Discussion
Authorization Requests
2. Hiring Freeze — Event Center Coordinator
3. Hiring Freeze - Deputy Clerk 1
Labor Relations
4. Association — CH, DC, PW; SW, YS
Negotiation: Negotiations for 2019 (04/02) (In
Progress)
5. Teamsters-GCSO — Corrections
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Week of March 25, 2019
PERC 130683-P-18 (No Date)
PERC: PERC 130684-P-18 (04/03-04)
PERC 131213-U-18
Tea m ste rs-G CSO — Sheriff Support
Negotiation: Negotiations for 2019 (No Date) (in
Progress)
Hiring Freeze Exception Form for an Event Coordinator Position within the Fairgrounds due to a
recent resignation.
Hiring Freeze Exception Form for a Deputy Clerk 1 within the Clerk's Office due to a recent
resignation.
10:00 a.m. —10:20 a.m. Bid Opening, Grant County Paper of Record for Legal Notices
The following bids were received:
• Grant County Journal $6.80 per column inch
• Columbia Basin Herald $5.00 per column inch
A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to turn over the
bids to the Clerk of the Board to hold until April 1, 2019 when the contract will be awarded. The
motion passed unanimously.
10:30 a.m. —11:20 a.m. G Bishop, Quincy Valley Medical Center / Hospital District No. 2 Update
11:30 a.m. —11:50 a.m. Open Record Public Hearing, Ordinance Repealing and Replacing Ch.
9.07 of the Grant County code titled "Potentially Dangerous Dog Control
and Dangerous Dog Regulation (continued from March 19, 2019)
The Commissioners held an Open Record Public Hearing Ordinance repealing and replacing Ch.
9.07 of the Grant County Code titled "Potentially Dangers Dog Control and Dangerous Dog
Registration" (continued from March 19, 2019).
Kevin McCrae, Chief Civil Deputy Prosecuting Attorney, stated that this ordinance update was
requested by the Grant County Sheriff's Office to match the City of Moses Lake's code and be
more consistent throughout the county. Disallows dangerous dogs in the county, creates
conditions for keeping potentially dangerous dogs (registration and kenneling requirements),
updates of fines and fees, updates condition for rabies, quarantines and impounding dogs. Mr.
McCrae recommends approval of this amendment.
Kate Mathews, Deputy Prosecuting Attorney, reiterated that any dangerous dogs found in the
county will have to be removed or put down.
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Week of March 25, 2019
A motion was made by Commissioner Stevens, seconded by Commissioner Carter to close the
public comment portion of the hearing. The motion passed unanimously. Commissioner Carter
moved to adopt the ordinance as presented. Commissioner Stevens seconded and the motion
passed unanimously. The hearing adjourned. (Ordinance No. 19 -031 -CC)
1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. — 2:20 p.m. 1 Tincher, Public Works Update
A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to approve items 1
through 7 on the agenda as presented. The motion passed unanimously.
1. Recommendation to award the bid for the Road Stabilization 2019 project to Roadwise, Inc. in
the amount of $119,029.00 ($160.85/ton). (Approved)
2. County Road Administration Board Digital Submittal Certification for forms due April 1, 2019.
(Approved)
3. Request to the County Road Department for reimbursable work from the City of Quincy for
gradall work on roads 11 -NW and P -NW. (Approved)
4. Surplus Request form for a Condor Scissor Lift to be disposed of via a Department of Enterprise
Services online auction. (Approved)
5. Surplus Request form for a 3,000 gallon water tank to be disposed of via a Department of
Enterprise Services online auction. (Approved)
6. Surplus Request form for two (2) Air 50' hose reels (Asset# 1097) to be disposed of via a
Department of Enterprise Services online auction. (Approved)
7. Recommendation to award the Carbide Cutting Edges 2019 project to Rebuilding and Hardfacing
in the amount of $12,830.00. (Approved)
1:30 p.m. —1:40 p.m. Bid Openings: 2019 County Road Safety Centerline and Shoulder
Rumble Strips (CRP 18-07); Striping Program 2019; Radar Traffic
Recorders 2019; and Asphalt Materials 2019
Centerline and Shoulder Rumble Strips. Bids received were:
• North Star Enterprises $518,830.56
• Pavement Surface Control $765,487.64
• Specialized Pavement Marking $931,442.22
A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to turn the bids
over to Public Works for their review and 5recommendation. The motion passed unanimously.
Radar Traffic Recorders 2019. Bids received were:
• Coral Sales $41,575.00
• JAMAR Technologies $43,811.00
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Week of March 25, 2019
A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to turn the bids
over to Public Works for their review and 6recommendation. The motion passed unanimously.
Asphalt Materials 2019. Bids received were:
Central Washington Asphalt $46/ton (Item 2A, HMA %2") $47/ton (Item 213, HMA
3/8")
Idaho Asphalt Supply $375/ton (Item 1A, HFE-150) $370/ton (Item 1B,
HFE-90)
A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to turn the bids
over to Public Works for their review and 6recommendation. The motion passed unanimously.
Striping Program 2019. Bids received were:
• Apply -A -Line, Inc.
$666,879.34
• Road Products
$558,668.96
• Specialized Pavement Marking
$563,863.72
• Stripe Rite
$489,891.18
• Hicks Striping
$582,729.56
A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to turn the bids
over to Public Works for their review and 6recommendation. The motion passed unanimously.
2:30 p.m. — 2:50 p.m. Consent Agenda (Items 1 through 9)
A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to approve items 1
through 9 on the agenda as presented. The motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioner's Office and Public Defense Vouchers. (Approved)
2. Commissioners February 25, 2019 Minutes for approval. (Approved)
3. Application for added privilege for The Phoenix Pizza Co. in Quincy, WA from the Washington
State Liquor and Cannabis Board. (Approved)
AUDITOR'S OFFICE —ACCOUNTING DEPARTMENT
4. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
$564,526.09)
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Week of March 25, 2019
SHERIFF'S OFFICE
5. Recommendation to award the bid for the Air Circulation Project for the Main Jail to Basin
Refrigeration and Heating (the only bid received) in the amount of $27,204.00. This project was
budgeted in their Capital Expenditure budget for the amount of $22,000.00. They also request a
budget extension to cover the difference in the amount of $5,204.00 using REET funds.
(Approved, the public hearing was scheduled for April 15, 2019 at 11:00 a.m.)
SHERIFF'S OFFICE — EMERGENCY MANAGEMENT DIVISION
6. Grant County Central Courthouse Campus Emergency Action Plan (February 27, 2019 Edition)
Promulgation implementing the emergency plan. (Approved)
GRANT INTEGRATED SERVICES
7. Request to purchase ten (10) Lenovo All -in -One ThinkCenter desktops through Technology
Services in the amount of $18,881.42. (Approved)
8. Request for out of state travel for Darcy Sander to attend the Postpartum Support International
annual conference from June 26 —June 30, 2019 in Portland, OR. (Approved)
PUBLIC DEFENSE
9. Request for out of state travel for Ellen Berg to attend the National Defense Investigator
Association Conference from April 22 — 24, 2019 in San Diego, CA. (Approved)
3:00 p.m. — 3:50 p.m. B Hughes, Grant County Animal Outreach Update (Cancelled)
4:00 p.m. — 5:00 p.m. T Taylor at Grant Transit Authority (GTA) Special Board Meeting (Moses
Lake Office)
MISCELLANEOUS ITEMS
Commissioner Stevens was authorized to sign the Grant County Health District voucher listing in the
amount of $9,288.36.
WEDNESDAY, MARCH 27, 2019
The session was continued at 9:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:30 a.m. CENTRAL SAFETY COMMITTEE MEETING
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Grant County Commissioners Minutes
Week of March 25, 2019
8:30 a.m. — 9:00 a.m. R Stevens, WRCIP Fiscal Committee Conference Call (Did not
participate)
9:30 a.m. —10:15 a.m. B Hill, Public Defense Update
• Caseload compliance updates, compliance with Standards of Public Defense
• Appointments outside of Departments purview
• Participation on/with various defense organizations:
o Ongoing attorney training — WDA Annual Conference
o Support staff training
o Not awarded Defense College Scholarship
• Recognition from others
• General Public Defense issues and discussion/questions
10:30 a.m. —10:50 a.m. K Allen, Clerk's Office Update
11:00 a.m. —11:20 a.m. T Jones, Sheriffs Office Update (Cancelled)
11:30 a.m. —12:00 p.m. Fletcher Parcel Discussion (17-1293-003)
2:00 p.m. — 3:30 p.m. C Carter at Homeless Taskforce of Grant County Planning Meeting (GrIS,
Moses Lake) (Did not attend)
MISCELLANEOUS ITEMS
The Commissioners approved the recommendation of the Public Works Director to award the Striping
Program 2019 project to Stripe Rite, Inc. in the amount of $489,891.18.
THURSDAY, MARCH 28, 2019
8:00 a.m. —1:00 p.m. R Stevens at WSAC Legislative Steering Committee Meeting (Olympia)
10:00 a.m. —12:00 p.m. C Carter at Homeless Task Force Meeting (Simplot, Moses Lake)
1:00 p.m. — 3:00 p.m. C Carter, PCC Rail Authority Meeting - Conference Call
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Grant County Commissioners Minutes
Week of March 25, 2019
FRIDAY, MARCH 29, 2019
8:00 a.m. —4:00 p.m. BOCC HEARING ROOM — MICROPHONE DISCUSSION
11:00 a.m. —1:00 p.m. T Taylor at Eastern Washington Council of Governments (EWCOG)
Meeting (Lincoln County Courthouse) (Did not attend)
2:30 p.m. — 3:30 p.m. C Carter at Desert Aire Meeting (Desert Aire)
Signed this. 2, 3 /W day of 1 2019.
BOARD OF COUNTY COMMISSIONERS
Grant County, Washin t�
Tom Taylor, Chair
Ci rter, Vice -Cha'
Richard Stevens, Member
ra J. Vasquez,
of the Board