HomeMy WebLinkAboutMinutes - BOCCPublic meetings were held in person with a WEBER Conference Call/Video option available.
MONDAY, FEBRUARY 20, 2023
Closed in Observance of Presidents Day
TUESDAY, FEBRUARY 21, 2023
The Grant County Commissioners session began at 8:15 a.m. with Commissioners Jones (via Webex) and
Stone in attendance. Commissioner Carter was out and excused.
8:15 a.m. — 8:30 a.m. Z Kennedy, Legislative Update
• $5 million dollars for bridge replacement: Did Adams County submit funding request to the
State for Grant County?
• SB5163 (2021): Releasing sex offenders throughout the state. 1813 (2023)- transitional facility
for housing sex offenders
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
• Opioid Abatement Council: Danny Stone will be the Grant County representative.
• Bridges /Japanese Exchange Program: Commissioner Carter stated she is stepping down from
overseeing this program. One of the issues that was brought forward was one staff of the
program being a contracted employee and one being a Grant County employee. It was noted
that Janice Flynn is already doing the work. Port of Moses Lake is drafting a contract with Reina
Endo for when the mayor from Japan arrives.
9:00 a.m. — 9:30 a.m. S Palacios, Juvenile Court, and Youth Services
• Financial
• Intakes
• Co u rts:
o Offender/Diversion: All civil and criminal matters are still being held via
Webex. Only in-person court hearings are Dispositions and Trials.
o Truancy: 152 Active petitions
o Dependency: 232 Active Cases
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Grant County Commissioners Minutes
Week of February 20, 2023
• Martin Hall: March 1, 2023 Martin Hall will be bringing our juveniles to our detention center
and that is the end of the contract. Chelan County will be picking them up the same day.
• Administration: Started new program called Evidence Based Program EET (Employment
Education Training) to teach youth how to create resumes and interview skills.
• Potential of Grant County Sheriff Deputies providing transportation of youth'from Grant County
to Chelan County Detention Facility. Sheriff Joey Kriete yes, this could potentially occur.
9:30 a.m. —10:30 a.m. Commissioners Roundtable Miscellaneous Discussion
• Review of Consent Agenda Items
o Item 10 is not HVAC related, as listed on the Fairgrounds letter.
o Walk-on for security contract (TG)
• Animal Rescue Facilitator: Columbia Basin Dispute Resolution Center (CBDRC) sent an email
2/14/23 with a quote. Commissioner Stone will reach out to April Turner for clarification.
• Commissioner District Weekly Update of Individual Meetings (RJ): Commissioner Jones would
like to add this to each upcoming round table. Each staff member will reach out to their
commissioner for an update each Thursday at noon to be added to agenda.
• Bridges—Japanese Exchange Program: not discussed.
• 2023 RECON Event (RJ): Commissioner Jones is being requested to attend this event. This event
encourages businesses to come to your county. A great place to recruit. The week after
Memorial Weekend.
• Emergency Food and Shelter Program (EPSP) BOCC Expectation of thisi Project: The EPSP Board
funded at 75% of their requests. Suzi Fode gave a brief overview of past years. Current EPSP
Board is brand new and not much knowledge. Only 4 of the 8 members attended.
• Road K -SW and Road 12 -SW road discussion. Sam Castro, Public Works Director discussed Road
Improvement District (RID) possibilities to be brought forth by County Engineer, the area
residents would absorb all costs. Less than 100 vehicles classify a road as primitive.
• Kevin Schmidt discussed locking down the courthouse in case of an emergency. The key card
system does have that option. To be discussed at the 2/22/23 Incident Command System
training.
• Suhail Palacios continued the discussion on transportation of juveniles to Chelan County
Juvenile Detention Center.
10:30 a.m. —11:00 a.m. J McKiernan, Fairgrounds Update
• Staffing status
o Seasonal pay level — March start
o . Campground host — March start: struggle finding host
• WSDA Health and safety grant
o Potential lighting project, matching funds?
• Fair Advisory Committee (FAC) attendance policy:
• Contracts
o Rodeo
o Carnival
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Grant County Commissioners Minutes
Week of February 20, 2023
• Fair planning
o Entertainment
o Kid zone
• Budget comparisons
11:00 a.m. —11:30 a.m. J Kriete, Sheriff's Office Update
• Population is currently 171. 10 are currently at Eastern State Hospital.
• Staffing Update
• Catholic Charities is coming twice a week for behavioral health.
• Recovery Coaches come in once a week.
• Consent Agenda items: out of state travel, why does there have to be a 2nd request through the
BOCC for this after its already approved in the annual budget?
11:30 a.m. —12:00 a.m. S Heston, Trask Insurance / WRCIP Insurance Update
• Shane would like to see County engaging more in trainings offered. He will be sending a list of
trainings for Commissioners to review.
ti
1:00 p.m. — 2:00 p.m. K Smith, Accounting Update
• Out of state travel approval was discussed. If an elected official travel budget is approved, then
why is BOCC secondary approval needed? It's the Commissioner's policy, how do they want to
see it?
• GP Software Audit: Security has been locked down.
• Will be scheduling a demo with Tyler for Munis software to potentially replace GP.
• County wide credit card total amount needs to be increased due to usage.
• 2022 Budget overages: Katie talked to the offices affected and they will work closely with them.
• #508 fund budgeting discussion
• 2024 Budgets : Capital Facilities Plan / Capital Outlay is very long and detailed. Katie
recommends making it more general, not breaking down each item within the CFP. (Fairgrounds
Improvements vs. Sheep pens, gator purchase, etc)
• They are requesting that Public Works budget the same way the County does, not their current
process. There are two different budget spreadsheets and processes.
• Payroll errors between county and Public Works
2:00 p.m. -3:00 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None
• Approval of Agenda A motion was made by Commissioner Stone, seconded by Commissioner
Jones, to approve the agenda as presented. The motion passed with 2 Commissioners in
attendance.
• Correspondence (ie. Emails that have come in that need response, letters of support etc.)
o Requests for letters of support (see walk-on items)
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Grant County Commissioners Minutes
Week of February 20, 2023
o OGWRP Stakeholder letter of support request
• Commissioners Roundtable — Miscellaneous Discussion
o Homeless Task Force: Commissioner Jones is working on this.
o Public Works Maintenance Assistant Position: how is the budget for these positions
being managed? Board has directed that all maintenance positions are under Facilities
and Maintenance/Central Services.
• Consent Agenda — (Items 1 through 21) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Stone, seconded by Commissioner Jones, to approve the agenda as
presented. The motion passed with 2 Commissioners in attendance.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (In the amounts of $1.,539,,504.30 and
$133,688.08)
COMMISSIONER'S OFFICE
2. Approval of February 6, 2023, Commissioners Minutes
3. Invoices
4. Reimbursement request from New Hope on the Department of Commerce, Consolidated
Homeless Grant (CHG) No. 22-46108-10, Hotel Leasing Amendment, in the amount of $7,793.01
for December 2022 expenses.
5. Reimbursement request from Renew on the`Department of Commerce, Consolidated Homeless
Grant (CHG) No. 22-46108-10, Hotel Leasing Amendment, in the amount of $284.91 for
December 2022 expenses.
6. Reimbursement request from Opportunities Industrialization Center (OIC) on the Department of
Commerce, Eviction Rent Assistance Program (ERAP 2.0) Grant No. 21-4619C-108, in the amount
of $34,.618.95 for January 2023 expenses.
CORONERS OFFICE
7. Out-of-state travel request for Craig Morrison and Jerry Jasman to attend the International
Association of Coroners and Medical Examiners 2023 Training Symposium in Las Vegas, NV.
Dates of travel are July 15, 2023, through July 21, 2023. Total cost of travel is $6,338.84.
FACILITIES AND MAINTENANCE
8. Request to proceed with compressor repairs on the walk-in freezer at the Work Release building
to accommodate the needs of Ephrata School District contract. Total cost of repairs is $5,650.22
and will be funded from 001.112.
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Grant County Commissioners Minutes
Week of February 20, 2023
FAIRGRniINn,;
9. Request to surplus the following items due to them not being in working order and unsafe and
have zero value. Items will be disposed of in the dumpster: (Resolution No. 23 -019 -CC)
• Asset# 101439 Callup and PA System from Ardell Pavilion
• Asset# 101444 Old Wood and Metal Bleachers
Asset# 101450 Callup and PA System from Harwood Pavilion
• Asset# 104044 Optec Reader Board
10. Request to repair JCB Telehandler in the Fairground's office. Repairs will be completed by Pape
Equipment in the amount of $7,100.00, funded from budget line 6400.
NRA/ HnPF
11. Out-of-state travel request for Debbie Gonzalez -Long to attend the End Violence Against
Women International Conference in Chicago, IL. Dates of travel are April 10, 2023, through April
141 2023. Total cost of travel is $1.,894.00.
12. Out-of-state travel request for Rusila Sanches to attend the End Violence Against Women
International Conference in Chicago, IL. Dates of travel April 10, 2023, through April 14, 2023.
Total cost of travel is $ 1,894.00.
13. Out-of-state travel request for Carmel Aguila to attend the End Violence Against Women
International Conference in Chicago, IL. Dates of travel are April 10, 2023, through April 14,
2023. Total cost of travel is $1.,894.00.
14. Out-of-state travel request for Paola Gil to attend the End Violence Against Women
International Conference in Chicago, IL. Dates of travel are April 101 2023, through April 14,
2023. Total cost of travel is $1,894.00.
PHRI IC' wnRK'q
15. Out-of-state travel request for Katherine Bren to attend Bridge & Tunnel Inspection Conference
in Portland, OR. Dates of travel are April 18, 2023, through April 20, 2023. Total cost of travel is
$813.00.
16. Out-of-state travel request for Andy Booth to attend Bridge & Tunnel Inspection Conference in
Portland, OR. Dates of travel are April 18, 2023, through April 20, 2023. Total cost of travel is
$813.00.
17. Out-of-state travel request for Tim Massey to attend Bridge & Tunnel Inspection Conference in
Portland, OR. Dates of travel are April 18, 2023, through April 20, 2023. Total cost of travel is
$813.00.
18. Authorization to call for bids for the 2023 Road 23 NE Bridge Replacement Project No. 5043, CRP
No. 22-04. Bid opening will take place April 5, 2023, at 9:00 a.m. at Grant County Public Works.
SHERIFF'S OFFICE
19. Out-of-state travel request for Mireya Garcia to attend the National Radiological Emergency
Preparedness Conference in Indianapolis, IN. Dates of travel are April 2, 2023, through April 7,
2023. Total cost of travel is $2,.160.00.
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Grant County Commissioners Minutes
Week of February 20, 2023
20. Request to surplus INET Drug surveillance camera equipment, asset No. 102676 due to the item
being unusable and having no value. (Resolution No. 23 -020 -CC)
TECHNOLOGY SERVICES
21. Purchase order No. 453 for ESRI (ESRII) in the amount of $59.,620.00 for annual software
maintenance fees between Building/Planning and Public Works.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
• Walk-on items: A motion was made by Commissioner Stone, seconded by Commissioner
Jones, to approve 5 of the walk-on items, noting that item 5 will be signed the following week.
The motion passed with 2 Commissioners in attendance.
1) Contract with Parker Corporation dba Pacific Security, Inc. to perform security duties in
various county locations (Law and Justice Building, Juvenile Court and Youth Services,
District Court Ephrata and Moses Lake). Term is March 1, 2023 through March 1, 2026
for an annual amount of $316,728.00.
2) Letter of support request from the Port of Mattawa for the Port's Wastewater
Infrastructure Improvement Project.
3) Letter of support request from the Port of Quincy for their Rail Infrastructure Expansion
Project.
4) Letter of support request from District Court and Superior Court for "Small and Rural
Courthouse Security Matching Grant Program" which will assist local courts and
governments to obtain resources to enhance current security and safety.
5) "Tentative" Letter of Support for the Columbia Basin Development League and the
OGWRP Bridges for Road W -SW and Road 11 -SE Bridges (Letter will be sent out
2/28/23)
6) Letter of Support to Senator Shelly Short for the Jail System Study and Jail
Modernization Task Force Proviso
• Adjournment
3:15 p.m. — 3:20 p.m. Open Record Public Hearing, Budget Extension Requests Sheriff's
Office/Superior Court/Drug Court
The Commissioners held an Open Record Public Hearing to consider the following budget
extension requests:
• Superior Court/Drug Court Fund 123.001— Dedicated Drug Court Fund: $4.,500.00
• Superior Court/Drug Court Fund 127.169 —Law & Justice Funds: $7,000.00
• Sheriff's Office Fund 142.001— Vessel Registration: $6,.000.00
Tifini Fairbanks, Drug Court Administrator discussed their requests.
Josh Sainsbury, Chief Deputy discussed their request for the trailer needed for their Sea-Doo's.
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Grant County Commissioners Minutes
Week of February 20, 2023
Barbara J. Vasquez, Clerk of the Board stated the fund numbers for the Dedicated Drug Court
Fund was advertised incorrectly. She recommended moving forward with this budget extension
noting this scrivener's error and correcting the Dedicated Drug Court Fund to Fund# 123.001.
A motion was made by Commissioner Stone to close the public comment portion of the hearing.
Commissioner Jones seconded and the motion passed with 2 Commissioners in attendance. A
motion was made by Commissioner Stone, seconded by Commissioner Jones to approve the
budget extensions as presented, noting the scriveners error. The motion passed with 2
Commissioners in attendance. The hearing adjourned. (Resolution No. 23 -021 -CC)
3:30 p.m. — 4:00 p.m. R Jones, Meeting with Human Resources
3:45 p.m. — 4:15 p.m. D Stone, Meeting Concerning Code Enforcement
4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting (Cancelled)
MISCELLANEOUS ITEM
The Chair of the Board was authorized to signed the Columbia Fruit Packers, Inc. (Filer -Gray Short Plat)
File # P 22-0441 (preliminary P 22-0167) Final Plat Submission and Review.
WEDNESDAY, FEBRUARY 22, 2023
8:30 a.m. — 9:20 a.m. SAFETY COMMITTEE MEETING
9:00 a.m. —12:00 p.m. D Stone and R Jones at Incident Command System (ICS) 402 Training
(FOC)
12:00 p.m. —1:00 p.m. Grant County CHI Monthly Meeting
12:00 p.m. —1:00 p.m. HEARINGS EXAMINER
1:00 p.m. -5:00 p.m. D Stone, Out
THURSDAY, FEBRUARY 23, 2023
8:30 a.m. — 9:30 a.m. D Stone, Almira Coulee Hartline Meeting
9:00 a.m. — 4:30 p.m. BOARD OF EQUALIZATION HEARINGS
11:00 a.m. —12:00 p.m. R Jones, Meeting with D Anderson, Human Resources
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Grant County Commissioners Minutes
Week of February 20, 2023
1:00 p.m. — 2:00 p.m. R Jones, Grant County Jail OAC Meeting (Cancelled)
1:00 p.m. — 3:00 p.m. D Stone, Grand Coulee Hill Road —Onsite Evaluation (Postponed)
1:30 p.m. — 2:30 p.m. R Jones at Port of Moses Lake
7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School Board Meeting
MISCELLANEOUS ITEMS
The Chair of the Board signed the following letters of support:
• To Patty Murray, Dan Newhouse, and Maria Cantwell in support of the Port of Moses Lake
seeing federal funds for utility infrastructure.
• Port of Warden's request for funding of their Truck Access/Bypass Road Project.
FRIDAY, FEBRUARY 24, 2023
10:00 a.m. —11:00 a.m. R Jones, Canvassing Board —Certification of Election (Elections
Department) (Cancelled)
12:00 p.m. —1:00 p.m. D Stone, 2023 Legislative Virtual Update
Signed this �"'�A day of 2023.
Attest:
Barbara J. Vasquez, CVC
Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
Grant County, Was44i on
Rob Jo�01
Cindy Car er, Vice -Chair
Danny E. S ne, Member