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HomeMy WebLinkAboutGrant Related - BOCC*Erg �W flousin Aut-horl of Grant Coun 9 1139 Larson Blvd.,# Moses Lake, WA 98837-3308 4 TV Phone (509) 762-5541 Fax: (509) 762-2202 Toll Free: (800) 747-9202 TTY (800) 833-6388 wwwhagc.net Grant County Board of Commissioners ATTN: Janice Flynn PO Box 37/35 C Street Ephrata, WA 98823 Dear Ms, Flynn: Please consider this letter and attached documentation the Housing Authority's :claim for draw #20 for February, 2023, for the Consolidated Homeless Grant, I certify that; The Information on the A-19 and supporting documentation for the Consolidated Homeless Grant (CHG), contract # 22-46108-10, in the amount of $37,463,32 is a true and accurate report and that all reported expenditures are properly chargeable to the CHG grant. Sincerely, Christopher A, Sutherland Financial Director R El C EV D z� z A K; 0 7heRousingAuthorfly of Grant COUK)� Wathb3g(011 IS 9W eqU41 Ob))OrtIIf*P Wer and employer and does not discrinjinate ojj dw basis of ram color, naffonal arigini rel' bre, sw; pkWed or menmj rov disability, orfmnllial status. 'lite Housing AuthorifyclGrant CoutayspOlkits andprarileft are designed 10 pr"Vide assurances that persons with dfsakfflties will begiven reamabk amommadatiom upas mquest, to that they 011dyfully acceafina utilise tho housIngprograw and rdated servicesI RULOUS PAOAHTUNIR2 YCf you ot-anyone in your family is aperson with disabditlas, tmd)vu require a specifloarcommodaHan in order to fully utilize ourpr*grams arid' services, please contact the UousingAwhority. Contract #22-4 108.1MG) Grant County/GCHA H Submitted to GC by: AGC rk rX Z � U. [date: Z 0<7 Request for Reim bu mont Na. #20 Grant County's Subrecipient Checklist: State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 M !Uestions to ask before submitfing'a payment request Was the expenditure or cost: X Made for an allowable activity under the grant guidelines? Authorized (or not prohibited) under state or local laws or regulations? �X Approved by the federal awarding agency, if required? �X----*� Allowable per Circular A-87 (June 2004 version), Attachment 13, items 1-43? For payroll transactions: X Does the employee's time and effort documentation meet the requirements of Circular A-1 22? 0M.WX Allocable to the program? (Le,, was the dollar amount charged to the program relative to the benefit's received by the program? Is the federal grantor being charged 'its fair share of the cost?) X Based on actual costs, not budgeted or projected amounts? �X. Applied uniformly to federal and non-federal activities (i.e., is the federal government being charged the same amount as if non-federal funds were b6ing used to pay the cost)? _X Given consistent accounting treatment within and between accounting perioft? (Consistency in accounting requires that costs incurred for the sami� purpose, in like circumstances, be treated as either direct costs only or indirect costs only with respect to final cost objectives)f wft�xfi� Calculated in conformity with,generally accepted accounting principles, or another comprehensive basis of accounting, when required under the applicable cost principles? &-"Ox Not included as a cost (or used to meet cost sharing requirements) of other federally -supported activities of the current ora prior period? �X Net of all applicable credits? (e.g., volume or cash discounts, insurance recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and scrap sales), Not included as both a direct billing and as a component of indirect costs? V.-WX Properly classified (e.g., some costs may be incorrectly claimed as a direct cost instead of being incorporated as part of the indirect cost rate), �X Supported by appropriate documentation? (e.g,,, approved purchase orders, receiving reports, vendor invoices, canceled checks, and time and attendance records.) Documentation may be in an elect�onlc form, X Correctly charged to the proper account code and grant period? I-IMCCOUNTING1 . 0TUSIOTUMConsolidated TIMCHO 2021-2023\CHG Subroolpilent Chocklist.doex Page 1 General Ledger Detail Report Summary Report for Period 02 Ending 212812023 PROJECT 01 -`Total: :669.86 I -A76.09 0.00 ffi. �O 9 21145.94 7fa, 0 Run Dato', 312/2023 10:17:41AM Page: I OIL Date: 2128/2023 User Logon: CAS HOUSING AUTHORITY OF ORANT COUNTY (GCH) PROJECT 01 - Account Number/Description Beg Balance Debit Credit Not Change End Balance 408204-7-01 NIGNIT RETIREMENT:CHG 3.72 0.00 0.00 0.00 3.72 408206-7-01 MGMT MED/DENTNI$/L1,,CHG 6.62 0.00 0.00 0,00 6.62 411000-7-01 ADMIN SLARIES:CHG 312.93 773.28 0100 773.28 11086.21 418200-7-01 ADMIN FICA-CHG 23.51 57.41 0,00 67AI 80-92 418201-7-01 ADMIN SUTA-CHG 4.69 11.60 0.00 11.60 16,29 41820Z-7-01 ADMIN L&I-CHG 1.42 4.11 0100 4.11 5.63 418204-7-01 ADMIN RETIREMENT.,CHG 105,37 117.92 0.00 117.92 223.29 418205-7-01 ADMIN MED/DENTA1IS/L:CHG 194.33 181.38 0,00 181.38 375.71 419018-7-01 POSTAGE:CHG 17.10 13.11 0.00 13.11 30.21 441000-7-01 MAINTENANCE SA LARIES:CHG 0.00 282.35 0.00 282.35 282.35 443300-7-01 MAINT FICA:CHG 0.00 21.26 0.00 21.26 21.28 443301-7-01 MAINT SUTA,.CHG 0.00 4.24 0.00 4.24 4.24 443302-7-01 MAINT L&I:CHG 0.00 9.43 0.00 9.43 9.43 443305-7-01 MAINT MED/DENTN1S/L,.,CHG 0.16 0.00 0100 0.00 0116 PROJECT 01 -`Total: :669.86 I -A76.09 0.00 ffi. �O 9 21145.94 7fa, 0 Run Dato', 312/2023 10:17:41AM Page: I OIL Date: 2128/2023 User Logon: CAS General Ledger Detail Roport Summary Report for Period 02 Ending 212812023 HOUSING AUTHORITY OF GRANT COUNTY tGCH} PROJF-CT02- Account Number/Description Beg Balance Debit Credit Net Chance End Balance 411000-7-02 ADMIN SALARIES FACILITY SUPF 13919.26 41140.62 0,00 4,140.52 6X9,78 418200-7-02 ADMIN FICA FACILITY SUPP & F;V 141.76 303.42 0.00 303.42 445.18 418201-7-02 ADMIN SUTA FACILITY SUPP & R 28,79 62,11 0,00 62.11 90.90 418202-7-02 ADMIN L&I FACILITY SUPP & RA 10,40 26.60 0,00 26.60 37,00 418204-7-02 ADMIN RETIREMENT FACILITY 81 565.87 615.58 0100 515.58 11071.45 4182057-02 ADMIN MEDIDENTNIS/L FACILIT" 11666,01 11535.53 0.00 11635.53 31201.64 443000-7-02 CONTROT SVC MAINT FACILITY 1 0.00 66.78 0.00 66.78 66,78 PROJECT 02 - Total: 41322.09 6,650.54 0.00 61660,64 10,972.63 Z, 4 <D) Run Date: 3/212023 10:17:41AM Page: 2 COIL Date: 2/2812023 User Logow. CA$ General Ledger Detail Report Summary Report for Period 02 Ending 212812023 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 04 - Account Number/Descriptlon Beg Balance Debit Credit Not Change End Balance 471501-7-04 HAP PAYMENTS RENTS-CHG 111122.56 81894.40 0.00 0,094,40 20,016.96 471502-7-04 HAP PAYMNT PROJECT LEASE C 3o720.00 3,720.00 0.00 31720.00 7,440,00 471506-7-04 RENT DEPOSITS -CHH 41337.00 '1,150.00 0100 11150.00 61487.00 PROJECT 04 -Total: 190179.66 13,764.40 0100 13,764.4 . 0 32,943.96 Run Datoss 3/212023 10:17,,41AM Page: 3 G/L Date: 212812023 Us®r Logon: CAS ift I fjoneral Ledger Detail Report Summary Roport for Period 02 Ending 212812023 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT06,- Account Number/Description Bog Balance Debit Credit Not Change End Balance 471604-7-05 HAP PAYIVINTS UTILITIES CHG-0,1, PROJECT 06 - Total: 150.00 0.00 0.00 0.00 150 -OD 150.00 0,00 0.00 0.00 150.00 Run Date: 312/2023 10:17:41AM Page., 4 G/L Date: 2128/2023 User Logon: CAS General Ledger Detail Report Summary Report for Period 02 Ending 212812023 HOUSING AUTHORITY OF GRANT COUNTY (GCH,* PROJECT08- Account N umber/Description Bag Balance Debit Credit Net Change End Bal*an*co 411000-7-08 ADMIN SALARIES-HEN-OPS-CHG 11015.88 11201.56 0100 1,204.55 21217.43 418200-7-08 ADMIN FICA -HEN -OPS -CH G 76.38 88.77 0.00 88,77 164.15 418201-7-08 ADMIN SUTA HECK -CPS -CH G 16.24 18,03 0.00 16,03 33.27 418202-7-08 ADMIN L&I HEN-OPS-CHG 4.81 7.65 0100 7.e5 12,46 418204-7-08 ADMIN RETIREMENT HEN -OPS -C 243.23 196.63 0.00 196.63 439.86 418205-7-08 ADMIN MED/DENT/V[S/L HEN -OR, 683.88 666-94 0.00 666-94 1,250.82 PROJECT 08 - Total: 21038.42 21079-57 0.00 21079.5-7 41117.99 . .......... Run Date: 3/2/2023 10:17:41AM Page: 6 GIC. Hate: 2128/2023 User Logon: CAS General Ledger Detail Report Su-mmary Report for Porlod 02 Ending 212812023 000 O's -00 � 1 1 b. 76 09 + 6 6 .5- 0 5 + 290"79.057 + 131/i.92e-72 + 0 5 .6 Run Data: 31212023 10:17,,41AM Page: 6 GIL Date: 212812023 User Logon; dAs HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT09- - Account Number/Doscription, Beg Balance Debit Credit Not Change End Balance 418204.7-09 ADMIN RETIREMENT HEN-CHG 13.36 0.00 0,00 0.00 13.36 418205-7-09 ADMIN MEDIDENTNIS/L HEN-CHt 26.91 0100 0,00 0.00 25.91 471601-7-09 HAP PAYMENTS RENT HEN-CHG 14,432.27 13,377-60 0,00 13,377-50 r 27j809,77 471504-7-09 HAP PAYMNTS UTILITIE -CHH 198.86 115.22 0100 116.22 314,08 471,506-7-09 RENT DEPOSITS HEN-CHG 11100.00 0100 0.00 0.00 11100100 PROJECT 09 - Total: 16,770.40 13,492.72 0.0 13,492,72.3-1-0 91263,12 Report Total: 42,130.32 37,463.32 0,00 79,693.64 f OLKtA, 000 O's -00 � 1 1 b. 76 09 + 6 6 .5- 0 5 + 290"79.057 + 131/i.92e-72 + 0 5 .6 Run Data: 31212023 10:17,,41AM Page: 6 GIL Date: 212812023 User Logon; dAs General Ledger Detail Report Detail Postings for Period 02 End -Ing 2/2812023 Account NumberlDescription Perio Date joumal Comments 4716-7-04 HAP PAYMENTS RENTS-CHO Q2 2111202 HOUSING AUTHORITY OF GRANT C01 Beg Balance Debit Credit Not Change 11s122.56 i1r,_00447 736.00 0.00 02 2/1/2023 AP -004279 11600.00 0.00 02 2112/2023 AP -004283 11262.00 0100 02 2/12/2023 AP -004283 11282.00 0.00 02 VIM= AP -004283 11262.00 0.00 02 2114/2023 AP -004286 984.00 0.00 02 2/14/2023 AP -004286 390.00 .0.00 02 2114/2023 AP -004286 548.40 0.00 02 2/14/2023 AP -004286 860.00 0.00 11,122.56 8-,894.40 0,00,--"- 81894o40 471501-7-09 HAP PAYMENTS RENT HELI -CHCS 14,432.27 02 2/112023 AP -004279 300.00 0.00 02 2/1/2023 AP -004279 300.00 0100 02 2/1/2023 AP -004279 625,00 0.00 02 211/2023 AP -004279 615.00 0100 02 211/2023 AP -004279 425,00 0.00 02 211/2023 AP -004279 700.00 0.00 02 211/2023 AP -004279 11262.00 0.00 02 211/2023 AP -004279 641.00 0100 02 211/2023 AP -004279 641.00 0100 02 211/2023 AP -004279 641.00 0.00 02 2/112023 AP -004279 472,60 0.00 02 2/1/2023 AP -004279 746.00 0.00 02 2/1/2023 AP -004279 410.00 0.00 02 2/112023 AP -004279 675.00 0,00 02 211/2023 AP -004279 620,00 0.00 02 211/2023 AP -004279 800.00 0,00 02 2/1/2023 AP -004279 700.00 0.00 02 21112023 AP -004279 450.00 0.00 02 21112023 AP -004279 030.00 0.00 02 21112023 AP -004279 050.00 0.00 02 21112023 AP -004279 325.00 0.00 02 2/112023 AP -004279 360.00 0.00 02 211/2023 AP -004279 600.00 0.00 14,432.27 13,377.60 0.00 13,377.50 471502-7-04 HAP PAYIVINT PROJECT LEASE C( 31720.00 02 2/1/2023 AP -004278 000100236 /IN: 1004020123 610.00 0.00 02 2/112023 AP -004278 000100235 /IN: 1006020123 610.00 0100 02 2111/2023 AP -004278 00010023511 N: 1008020123 640,00 0.00 02 2/1/2023 AP -004278 000100235 /IN: 1010020123 640-00 0,00 02 21112023 AP -004278 00010023511 N: 1102020123 610.00 0100 02 211/2023 AP -004278 000100236 /IN: 1104020123 610.00 0100 3,720.00 31720,00 0.00 3,720.00' 471604-7-06 HAP PAYMNTS UTILITIES CHCS -45 160,00 0.00 0,00 1.50.00 0.00 0.00 0.00 4715047-09 HAP PAYIVINTS UTILITIE -CHCS 198.86 02 211412023 AP -004286 115,22 0.00 198.86 116.22 0.00 115.22 Awe -count Number[Descriptlon Perls Date Journal Comments Beg Balance Debit Credit Net Change 471506-7-04 RENT DEPOSITS-CHG 41337.00 02 2/1212023 AP -004283 400.00 0.00 02 2/14/2023 AP -004286 760.00 0.00 mum -41337.00 1,150.00 0.00 11150,00 471506-7-09 RENT DEPOSITS HEN -CHC 1,100.00 0.00 0.00 11100.00 0.00 0.00 0.00 Report Total: 361060.69- "M 27,267.12 0.00 27,25 . 7.12 Run Date: 2123/2023 11:49:31AM G/L ]ate: 2/2312023 Ust JNTY(GCH) End Balance 11,858,66 13,458.66 14,720.56 16,982.66 17,244.56 18,228.66 18,618.66 19,166.96 20,010.96 20,016,96 14p732.27 15,032.27 15,667.27 16,172,27 16,597-27 17,297.27 18,559,27 19,200.27 19,841.27 20,482.27 20,964.77 21,699.77 22,109.77 221784.77 23,404.77 24,204.77 24,904.77 25l354.77 261884.77 26,534.77 26,859.77 27,209.77 27s8O9.77 27,809.77 41330.00 41940.00 51680,00 61220.00 61830.00 7 t440.00 I 71440.00 150,00 150.00 314.08 t End Balance 4;737.00 5,487.00 5,487.00 Pago: 2 Dr Logon: BAB & aIII Ili A iI 1b I I, I � 471501-7-04 HAP PAYMENTS RENT - CHC 5167671395 Rental Assistance: Rental Assistance 02/01/2023 $548,40 516767D95 Rental Assistance., Rental Assistance 02/01/2023 $850.00 915295AA4 Rental Assistance., Rental Assistance 02/01/2023 $984.00 36139F5A74 Rental Assistance: Rental Assistance 0210112023 $1600.00 � 198DC98E9 Rental Assistance: Rental Assistance 02101/2023 $736.00 9435240174 Rental Assistance: Rental Assistance 02101/2023 $390.00 AE4E8D9A8 Rental Assistance: Rental Assistance 02/01/2023 , $1262.00 AE4E8D9A8 Rental Assistance: Rental Assistance 02/0112023 $1 262.00 ., AE4E8109A8 Rental Assistance: Rental Assistance 02/01/2023 , $1262.()o $8,894,40 471501-7-09 HAP PAYMENTS RENT - HEN 1BOB90DAF 'HEN Rent Assistance: HEN Rent Assistance 02/01/2023 $641,00 410E07E70 HEN Rent Assistance,, HEN Rent Assistance 02/0112023 $1,262.00 7BAB2A4B3 HEN Rent Assistance: HEN Rent Assistance 02/0112023 $641.00 A585CABFI HEN Rent Assistance: HEN Rent Assistance 0210112023 $472.50 A27DD0130 HEN Rent Assistance: HEN Rent Assistance 02101/2023 $300.00 C4BCA1 26F HEN Rent Assistance: HEN Reit Assistance 02101/2023 $425.00 301347377 HEN Rent Assistance: HEN Rent Assistance 02/01/2023 $450.00 30349CF38 HEN Rent Assistance: HEN Rent Assistance 02/01/2023 $800.00 8529765CA HEN Rent Assistance: HEN Rent Assistance 02/01/2023 $745.00 99CFE20F4 HEN Rent Assistance: HEN Rent Assistance 02/0112023 $350.00 651CAE122 HEN Rent Assistance: HEN Rent Assistance 02/01/2023 $410.00 40BD53486 HEN Rent Assistance: HEN Rent Assistance 02/01/2023 $641,00 54229906E HEN Rent Assistance: HEN Rent Assistance 02101/2023 $675.00 CF494EO92 HEN Rent Assistance: HEN Rent Assistance 02101/2023 $325,00 3B753E8EO- HEN Rent Assistance: HEN Rent Assistance 02/01/2023 $620,00 37A14A37F HEN Rent Asslitance: HEN Rent Assistance 02101/2023 $700.00 6EA898E46 HEN Rent Assistance: HEN Rent Assistance 02101/2023 $300600 D3731DO14 HEN Rent Assistance: HEN Rent Assistance 02/0112023 $650.00 FOA4.BB1 75 HEN Rent Assistance: HEN Rent Assistance 0210.112023 $515.00 008962DOF HEN Rent Assistance., HEN Rent Assistance 02/0112023 $625.00 463EB00I9 HEN Rent Assistance: HEN Rent Assistance 02101/2023 $530,00 4655E3733 HEN Rent Assistance: HEN Rent Assistance 0210112023 $600,00 427C2B5BF HEN Rent Assistance: HEN Rent Assistance 02101/2023 $700.00 $13,377,50 471504-7-09 HAP PAYMENTS UTILITIES - HEN 542299D6B HEN Utility Payment: HEN Utility Payment 02/1312023 $115.22 $115.22 471506-7-04 RENT DEPOSITS - CHG 516767096 Seourity Deposit: Security Deposit 02101/2023 $750.00 AE4E8D9A8 Security Deposit: Security Deposit 02/01/2023 $400.00 $1,150.00 Total •« s0• �•• s - - «« LeaseRd O' 1 11 !CHG-Rent Fac support/Lease Costs $13 764.40' $13 764A& - - - -, ,.. _.b� �_ �* ,�.,-r;.iw'S�•Z':s'>,�Kr, :.n .. ^��,... ?'4. -• ;rx1r.:F.. •'^c• -'s . 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F e� r i E • i V r - ...9272 $2,079.571 Invoice Total: $37,463.32 Voucher Detal'[Worksheet- Grantee Name: Grant County Lead GranteE List Sub Grantee Names Below Report Month/Year: FEBRUARY 2023 HAGC Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 BUDGET DRAW #13 DRAW #14 DRAW #15 DRAW #16 DRAW #17 DRAW #18 DRAW #19 DRAW #20 DRAW #21 DRAW #22 Admin CHGiOtiier Supp Lease $G9'950;00 $1,058.85 $3,010.82 $1,404.83 $1,204.87 $1,486.09 $1,088.94 $669.85 $1,476.09 Rent/Fa& Housing costs..$0.00 $10;000.0,0 $0.00 $0.00 $0.00 $0.00 $0.00 $150.00 $0.00 CHG-Rent & Fac suort/Lease Costs $311,539.00 $10,412.10 $13,688.81 $12,576.04 $6,255.00 $9,616.88 $17,460.56 $19,179.56 $13,764.40 MOR t!' .. $6,430.84 $5,376.57 $8,516.45 $5,072.59 $7,731.01 $8,111.46 $4,322.09 $6,650.54 .:. ,. _ PSH CHF; Fdli SU ort` Lease'CoSts r.y. :; Y" , >.::.t <,...: " '.4:._..'r :. `... ', ; $0,00. , . , ,� , r, .''.. �> , ., " , . $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 PS`..}Hy" Fac''Su i'e'a�ryse &.Niius. 7.... .., - '', ,...;;;w:$:OC� , , . , . ., M� . _: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 a/C�Hfia(O�)ti/yier,R/e�Mnf 0S • CH0'r.V �eratlVii Y':N?�..v`,j'1i�'� ,%i.[ u.. r. /.:..... £,..�.1:.1.�/ i.. �_�.3 n +.�J.r. �.. ,{..1�i i�, f- <e�r..rii,4�..,�$0100 }-:;,', �,F,�r. !L 4 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 NOW�- "Mdu'd a $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 HSNRim low11 Y $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $143.11 $75.93 $129.09 $127.77 $88.49 $118.32 $39.27 $0.00 $1,308,455.00 $16,813.24 $18,816.31 $16,431.00 $17,480.25 $18,238.19 $12,396.77 $15,731.13 $13,492.72 $2,319.25 $2,184.97 $3,201.52 $1,498.52 $2,528.84 $2,943.98 $2,038.42 $2,079.57 Invoice Tota $37,177.39 $43,153.41 $42,258.93 $31,639.00 $39,689.50 $42,120.03 $42,130.32 $37,463.32 TOTAL OF BALANCE DRAWS REMAINING $30,491.13 $39,458.87 $300.00 $9,700.00 $246,702.97 $64,836.03 $139,967.85 $55,092.15 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,727.49 $23,272.51 $200,431.76 $61,521.24 $48,764.03 $25,235.97 $721.98 $24,278.02 $129,399.61 $132,553.39 $18,795.07 $55,204.93 $817,301.89 $491,153.11