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Home My WebLink AboutGrant Related - BOCC (002)r''j-0using Auth ority of Grant County, df WWW.hagc.net March 2, 2023 Grant County Board of Commissioners ATTN: Janice Flynn PO Box 37/35 C Street Ephrata, WA 98823 Dear Ms. Flynn: 1139 Larson Blvd. * Moses Lake," WA 98837-3308 Phone.- (509) 762-5541 * Fax., (509) 762-2202 Toll Free: (800) 747-9202,& TTY (800) 833-6388 Please consider this letter and attached documentation the Housing Authority's claim for draw #17 for February, 2023, for the Eviction Rent Assistance Program 2,0 (ERAP 2,0). 1 certify that: The information on the A-19 and supporting documentation for the Eviction Rent Assistance Program (ERAP), contract # 21-46190-108, in the amount of $225,836.99 is a true and accurate report and that all reported expenditures are properly chargeable to the ERAP 2.0 grant, - Sincerely,, Christopher A. Sutherland Financial Director R E V EU ii tir.2J 33 �iEi \?'4Ni 13) fM,, �Nll N 7he: HoaslhgAuthorh�y of Grant CountA Washington Is an equal oppartwiftyproWder and ejjipk now ywarandaaes nd dj$crjmjMtevn the basis of race, color, nationaloron, rdkion, s&tphyskaj ormental 1 dhablIfty, or familial status. The Housing Authority of Grant CounVspaftcies indpractkes are &s1ped lopravl(lemsumm that persons with disabilities will be giver: reasonable accommodations, EQUAL HOUSING APOH reqUest, so that they may fully accm and wlAw the housirigprograms and related services. OPPORTUNITY ,if you or anyone in your family Is a person with &sabillfw. andyou require a specificammnWation fit order to fatty OR= ourprograms andscrvke4 please contract the Houdngkdhorit7. Grant County]GCHA Contract # 21-4619 K10Y (ERAP 2.0) Submitted to GC by: HAGQ� Date:.- X&Zza z.3 Request for Fkalm'bursement No. #17 State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 i tuest"ons to ask before submitting a payment request x Made for an allowable activity under the grant guidelines? _X Authorized (or not prohibited) under state or local laws or regulations? P -X Approved by the federal awarding agency, if required'? _X Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43? For payroll transactions: x Does the employee's time and effort documentation meet the requirements of Circular A-122? _X Allocable to the program? (i,,e,, was the dollar amount charged to the program relative to the benefits received by the program? Is the federal grantor being charged 'Its fair share of the cost?) �x Based on actual costs, not budgeted'or projected amounts? _X Applied uniformly to federal and non-federal activities (i.e., is the federal government being charged the same amount as if non-federal funds were being used to pay the cost)? _X Given consistent accounting treatment within and between accounting periods? (Consistency in accounting requires that costs incurred for the same purpose, in like circumstances, be treated as either direct costs only or indirect costs only with respect to final cost objectives), _X Calculated in conformity with generally accepted accounting principles, or another comprehensive basis of accounting, when required under the applicable cost principles? _X Not included as a cost (or used to meet cost sharing requirements) of other federally -supported activities of the current or a prior period? _X Net of all applicable credits? (e.g., volume or cash discounts, Insurance recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and scrap sales), * _X Not included as both a direct billing and as a component of indirect costs? .-x Properly classified (e.g., some costs may be incorrectly claimed as a direct cost instead of being incorporated as part of the indirect cost rate). , x Supported by -appropriate documentation? (e.g,, approved purchase orders, receiving reports, vendor invoices, canceled checks, and time and attendance records.) Documentation may be in an electronic form. �x Correctly charged to the proper account code and grant period? li:\ACCOUNTING\LOTUS\LOTUS\E4VICTION PROTECTION GRANTI1RAP 2.0\ERAP 2.0 Subreciplent Checklist,doex Page 1 Summary IN6.6f Applications Total 61 Househol IMonths.ofUtility Assistance lTotalAm'ount.6fUtilftv AssistanceMonths"7of Rental Assistance: iTotal Amount of Rental Assistance 189 - closed applications on Februal 761 ol ol 2701 205625.771 l G, d A uldrlyman,or�:. ge.n i 9 .. ........ ma.non—-, M ` ,* *' rar�gen erManorg T . clsgen er.Man TransgehderWoman:.,sped icgender) eio ing D; CientoesntKhow CtentRef6sedJDataNotCollecte' dClsgenderWoma 46, 281 1 0. 0 0 0 61%1 37%1 0%1 0%1 0%1 0%1 or. "goi IIIIMI141 =01mint - M-1 I IENOMIGn. INN ,C lent Doesn t.Know ;'.,��Clfeht_Wused OF • op METVIR. 7-1 m,! -Leased LbtSp'ace/_M_o6ring Fed'-.';' REM=- Lead Grantee Name: I I List Sub Grantee Names Below (Total I Report Week or Month/Year: FEBRUARY 2023 . I IHaGc I I I I $ 0 00 Admin. $20,212.12 Operations ' Reaand Utility Assistance:, $2 05,624.87 B and For Subcontracting .00 Rent/Utilities Advance $Obloo $OiOO1 1.11" -6, "'F-,&,.',1"AdV ,and ance Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Invoice Total: $225..836.99 TOTAL OF REMAINING Mar -23 Apr -23 May -23 DRAWS BALANCE $3,000.00 $3,346.10 $334,418.32 $160,527.81 $12,417,238.99 $290,882.66 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $12,754,657.31 $454,756.57 Lead Grantee Name: Report Week or Month/Year: FEBRUARY 202: BUDGET Apr -22 May -22 Jun -22 Jul -22 Aug -22 Sep -22 Oct -22 Nov -22 Dec -22 Jan -23 Feb -23 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,000.00 $0.00 $0.00 Admits $6,346.1.0 Operations $494;946,13 $32,229.21 $12,447.51 $21,816.71 $21,614.23 $21,127.53 $27,914.64 $15,499.52 $25,569.91 $25,093.38 $11,769.36 $20,212.12 Rent and Utiii Assistance $12,708,121,65. $654,838.37. $947,116.46 $988,036.91 ########## $631,830.29 $460,244.76 $561,736.79 $550,896.57 $364,571.25 $642,359.80 $205,624.87 By and For Subcontracting $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Rent/Utilities Advance $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 By''and,For Advance, 5 }; $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Totals $0.00 $13,209,413.88 $687,067.58 $959,563.97 $1,009,853.62 ####0####1t $652,957.82 $488,159.40 $577,236.31 $576,466.48 $392,664.63 $654,129.16 $225,836.99 TOTAL OF REMAINING Mar -23 Apr -23 May -23 DRAWS BALANCE $3,000.00 $3,346.10 $334,418.32 $160,527.81 $12,417,238.99 $290,882.66 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $12,754,657.31 $454,756.57 General Ledger Detail Report Summary Report for Period 02 Ending 212812023 Z Ir. eT -7 f) 0 0 0000 + 17 b. eA 2 8 + '55'a 011 .1. B 8 1� + 0 2 6 0 + 264 9 4 + 12,611-20 + 189o04 + 77u69 + 1#065*83 + '1,1995,n13 + 16 Ga 0 14- + 63'81 + 014 0 2 1 2 1 2 Run Date: 3/212.023 10.174404AM Page: I GIL Date: 212812023 User Logon: CAS HOUSING AUTHORITY OF: GRANT COUNTY (GCH) PROJECT 01 - Account Number/Description Beg Balance Debit Credit Net Change End Balance 401000-8-01 MGMT SALARIES - ERAP 11461.80 21334,11 0.00 21334111 3,796.91 408200.8-01 MGMT FICA - ERAP 110.03 174.28 0.00 174.28 284-31 408201.8-01 MGMT SUTA - ERAP 21.93 36.01 0.00 36.01 56-94 408202-8-01 MGMT L&I - ERAP 4.03 8164 0.00 8.84 12.87 408204-8-01 MGMT RETIREMENT - ERAP 368,30 302.680 0.00 302.60 670.90 408205-8-01 MGMT MED/DENT/VISILI - ERAP 390.79 264.94 0.00 264-94 655.73 411000-8-01 ADWN SALARIES - ERAP 51496.84 12,611.20 0.00 12,611.20 18,108.04 418200-8-01 ADMIN FICA . ERAP 405.36 929.60 0.00 929,60 1334.96 1 418201-8-01 ADMIN SUTA - ERAP 82.34 189.04 0.00 189.04 271.38 418202-8-01 ADMIN W - ERAP 30.71 77169 0.00 77.69 108.40 418204-8-01 ADMIN RETIREMENT - ERAP 11057.17 1o065.83 0,00 11065.83 21123.00 418205-8-01 ADMIN MED/DENTNISIL - ERAP 11988.66 11995,13 0.00 11995.13 31983.79 4190138-01 TELEPHONE - ERAP 289.84 160.04 0.00 160.04 449,88 471501-8-01 HAP PAYMENTS -RENT - ERAP 642,369.80 207,417.77 1,791:1, 205,624.87 847,984.67 PROJECT 01 - Total: 654,067.60 227j566.08 11792,97- 22617-7-3.18 879,840.78 Z Ir. eT -7 f) 0 0 0000 + 17 b. eA 2 8 + '55'a 011 .1. B 8 1� + 0 2 6 0 + 264 9 4 + 12,611-20 + 189o04 + 77u69 + 1#065*83 + '1,1995,n13 + 16 Ga 0 14- + 63'81 + 014 0 2 1 2 1 2 Run Date: 3/212.023 10.174404AM Page: I GIL Date: 212812023 User Logon: CAS General Ledger Detail Report Summary Report for Period 02 Ending 2/2812023 HOUSING AUTHORITY OF GRANT COUNTY (OCH) PROJECT 021" Account Number/Description Beg Balance Dobit. Credit Net Change End Balance 419018.8-02 POSTAGE .-ERAP 61-66 63.81 0.00 63.81 126.37 PROJECT 02 - Total: 61.66 6 3.81 0.00 63.81 126.37 Report Total: 664, 129.16 227,629.89 .1,792,90 225,836.99 -/ 879j966.15 00-2 20,P212,:,12 2 1 0 5 v1 2 h, * 8 7 225P836*99 t, LN Run Date: 3/212023 10:17:04AM Page: 2 G/L Date: 212812023 User Logon; CAS A � Washingfor) State l oDej)arime; of �y11 co m, elle Instructions: Report Period: Enter corresponding week or month that matches the invoice reimbursement request. Match all of the information below to the information collected on the ERAP 2.0 Payment Forms and Household Information and Eligibility Form. Grantee: Grant County Report period: 2/1/2023 Total No. of Applications Received 89 - closed applications on February 7, 2023 - e o Payment Information _. Househ Id P y Head'of Nousehold'informati ect fzoi�i at ..:...._ , .. , .. _ .:, :: ;. , ..,.,. on �sei dP�spdr�utt Total no. of months of Household ID rental assistance Total no. of months of Total Rental Assistance Total Utilities Assistance utilities assistance Provided Provided Head of Household is IS - 24 or Unaccompanied Gender Youth 16-17 Race Ethnicity Rental Type Percent Area Median Income (AMI) EXAMPLE: 080120200945 12 12 100 100 No Man American Indlan/Alaska Native/indi enotls Non-Hispanie/Non- leased lot space/mooring fee Latin(a)(o) x 30% or Cess 5301122622 12 no Cis ender Woman White Non-Hispanic/Non-Latin a (o)() leased rental unit 301% or less SPIS56112922 4 1392 no Cis ender Woman White His anlc Latin a o x leased rental unit 30% or less 5167120822 7 6300 no Cis ender Man White Non-Hispanic/Non-Latin(a)WO leased rental unit 30% or less 5566012323 2 3300 no Cis ender Woman White Non-Hispanic/Non-Latina)(o) r [eased rental unit 31-50% 5400010423 3 3400 no Cis ender Man White Non -Hispanic Non-Lat€n(a)(o) leased rental unit 30% or less 5482011023 3 3643.73 no Cis ender Woman Client Doesn't Know His anic/Latina o x leased rental unit 31-501A 5486011123 2 1550 no Cis ender Woman White Non-Hispanic/Non-Latin(a)(o)() leased rental unit 30% or less 5522011823 2 1200 no C€s ender Woman White Nan-Hispan€c/Non-Latln(a)(o)() leased rental unit 30% or less 5530011823 3 2043.33 no Cis ender Woman American Indian/Alaska Native/ Non -Hispanic Non-Latln(a)(o)(> leased rental unit 30^A or less 5390010423 2 580 no Cis ender Woman White H€s anic/Latin a)(a x leased lotspace/mooring fee 31-500% 5582012423 2 620 no Cis ender Woman White Non-Hispanic/Non-Latinfa)(o)() leased rental unit AWS or less 5512011723 4 248 no Cis ender Woman Multiple Races His anic/Latin a o x leased rental unit 30% or less 5625013023 2 2520 no Cis ender Woman White Non-Hispanic/Nan-Latin(a)(o)) leased rental unit 31-501% 5520011723 2 2000 no Cis ender Woman White Non-liispanie Nan-Latin(a) a () leased rental unit 30% or less 5543011923 2 1260 no Cis ender Woman Client Refused His anic Latin a o x leased rental unit 3056 or less 5494011123 2 1400 no Cis ender Woman Client Refused Nis anic Latln a o x leased rental unit 30% or less 5518011723 4 3200 no Cis ender Man Client Doesn't Know His anic Latln a o x leased rental unit 30% or less 5510011623 2 667.94 no Cis ender Woman White Non-Hlspanlc/Non-Latina)(o)) leased rental unit 3M% or less 5464010923 4 1501 no Cis ender Woman Black/African Amerlcan African Non-H€spanic/Non-Latin(a)(o)() [eased rental unit 30% or less 5484011023 5 5625 no Cis ender Man Multiple Races Non-Hispanlc/Non-Latin(a)(o)() leased rental unit 30% or less 5430010623 2 1000 no Cis ender Man White His panic/Latin a o x family/friends 30% or less 5356010323 2 1600 no Cls ender Woman Multiple Races Client Doesn't Know leased rental unit 309. or less 5458010823 2 1650 no Cls ender Woman Multiple Races His panic Latin a o x hotel/motel 31-50% 5416010523 2 2574 116 Cis ender Woman White FI Is panic Latin a o x leased rental unit 30% or less 5254121922 2 1910 no Cis ender Woman Client Doesn't Know Non-Hispanic/Nan-Latina) a ) [eased rental unit 3M. or less 5354010223 4 248 no Cis ender Woman Multiple Races Non-Hispanic/Non-Latin(a)WO leased rental unit 309 or less 5222121422 3 4950 no Cis ender Woman White Non -His anic/Non-Latina)(o)() leased rental unit 3096 a less 5270122022 2 1590 no Cis ender Woman White His anic Latina o x leased rental unit 30% or less 5597012623 7 9198 no Cis ender Woman White Non-Hispanic/Non-Latin(a)(o)) leased rental unit 30% or less 5623013023 4 2373.88 no Cis ender Man White His nic/Latina o x leased rental unit 30% or less 5629013023 3 1916 no Cis ender Man White Non -Hispanic Non-Latin(a)(o)() leased rental unit 31-50% 5627013023 10 5714.38 no Cis ender Man White Non-H!span ic/Non-Lat€n(a)(o)() leased lotspace/mooring fee 30% or less 5182120922 2 1103.84 no Transgender Man or TransgendE White Non-H€spanic/Nan-Latin(a)(o)() leased rental unit 30% or less 5463010923 4 4700 no Cis ender Woman White His anic Latina o x leased rental unit 30% or less 5589012523 2 1084 no Cis ender Woman White His anic/Latin(a) a x) leased rental unit 31-50% 5577012423 2 2628 no Cis ender Woman White Client Doesn't Know leased rental unit 31-504,. 5422010623 6 7800 no Cis ender Man White Non -Hispanic Non-Latin(a)(o)() [eased rental unit 30% or less 5580012423 2 2500 no Cis ender Woman White Client Doesn't Know leased rental unit 30•% or less 5528011823 6 3600 no Cis ender Man White Non-Hispanic/Non-Latin(a)(o)() leased rental unit 30'.x. or less 5574012423 4 5256 no Cis ender Woman White Non -Hispanic Non-Latin(a)(o)() leased rental unit 51-80% 5476011023 4 4800 no Cis ender Man Client Doesn't Know His anlc/Latin a o x [eased rental unit 30% or less 5050120122 3 3050 no Cis ender Woman White Non-liispan€c Non-Latina)(o)() leased rental unit 309". or less 5492011123 2 1400 no Cis ender Man White Non-Hispanic/Non-Latin(a)(o)) leased rental unit 3096 or less SP1735010623 2 1732 no Cis ender Man Client Doesn't Know His pan€c/Latina o) x leased rental unit 30% or less SP1812012623 3 840 no Cis ender Woman Multiple Races His anic Latin a o x leased rental unit 30% or less SP1797011923 3 1975.62 no Cis ender Woman Client Doesn't Know His anic Latina o x leased rental unit 30% or less SP1788011723 3 2400 no Cis ender Woman White His anic/Latina o x leased rental unit 3096 or less SP1799011923 2 1100 no Cis ender Man White Nis anic/Latin a o x [eased lotspace/mooring fee Mr/. or less SP1792011823 2 609 no Cls ender Woman White His attic Latin a o x [eased rental unit 30% or less SP1770011223 2 786 no Cis ender Woman Multiple Races His panic Latin a a x [eased rental unit 30% or less 5598012623 4 1933.54 no Cis ender Woman White His anic/Latin a o x leased lotspace/mooring fee 30•I. or less SP1793011823 2 2042 yes Cis ender Woman Client Doesn't Know His anic/Latin a rs x leased rental unit 30% or less SP1733010523 2 662 no Cis ender Man White His an€c Latin a a x leased rental unit 30% or less SP1786011723 3 1861 no Cis gender Woman White His anic/Latina o) x leased rental unit 30% or less 131-50% 55540122231 3 3300 no A gender other than s€nyularty N White Non-Hispanic/Non-Latin(al(o)O leased rental unit 5302122622 12 7884 no Cis ender Man White Nan-Hispanic/Non-Latin(a)(o)() famil friends 30% or less 5665020223 2 1590 no Ci -,gender Woman White Nan-Hispanic/Non-Latin(a)(o)(r leased rental unit 30•/n or less 5384010423 3 2950 no Cis ender Man White Non-Hispanic/Non-Latln(a)(o)O leased rental unit 30% or less 5653020123 8 9500 no Cis ender Man Multiple Races His an€c Latin a a x leased rental unit 51-80% 5663020223 2 1550 no Cis ender Man White Non-Hispanic/Nan-Latina (o) r leased rental unit 301Y. or less 5651020123 2 1380 no Cis ender Man White Non-Hispanic/Non-Latin(a)o)(r leased rental unit 30% or fess SP1803012323 4 1400.49 no Cis ender Man Client Doesn't Know His anic/Latina a x leased lotspace/mooring fee 30% or less SP1729010423 3 4800 no C€s ender Man Client Doesn't Know His anic/Latin a o x leased rental unit 30% or less SP1817012923 3 2520 no Cis ender Woman Client Doesn't Know His anic Latina o x leased rental unit 31-50% SP166012192023 5 4500 no Cis ender Woman Client Doesn't Know His anic/Latin a o x leased rental unit 30% or less 5443010623 3 2056 no C€s ender Woman Client Doesn't Know His an€c Latin a o x leased rental unit 31-50% 5639013123 5 4000 no Cis ender Mari White Non-1•fispanic/Nan-Latin(a)(a)(r hotel/motel 3086 or less 5643013123 9 4540 no Cis ender Man White Non-Hispanic/Non-Latin(a)(o)) leased lot space/moorfrig fee 3096 or less 5531011823 3 2684 no Cls ender Woman Multiple Races His anic/Latina o x leased rental unit 301% or less 5645013123 3 3100 no Cis ender Man White Non-Hispan€c Non-Latin(a)(o)(} leased rental unit 30716 or less SP1798011923 5 2750 no Cis ender Man Client Doesn't Know His panlc/Latin a o x leased rental unit 301Y. or less SP1795011823 2 1600 no Cis ender Woman White His anic/Lat€n a )(o)(x) leased rental unit 31-50% 5647020123 2 2628 no Cis ender Woman Multiple Races His anic/Latin a o x leased rental unit 31-50% 5633013023 2 2600 no C€s ender Woman White Non-Hispanic/Nan-Latina (o)() leased rental unit 3096 or less 5616012823 8 3200 no Cis ender Man Client Doesn't Know H€s an(c Latin a o x leased rental unit 30% or less 5635013123 4 4055.02 no Cis ender Man White His anic/Latin a o x leased rental unit 31-50% 205625.77