HomeMy WebLinkAboutGrant Related - BOCCf� L
www.hagc.net
January 7, 2021
3
i
Housing Authority of Grant County j
{
1139 Larson Blvd. • Moses Lake, WA 98837-3308
Phone: (509) 762-5541 • Fax: (509) 762-2202
Toll Free: (800) 747-9202 • TTY: (800) 833-6388
Grant County Board of Commissioners
ATTN: Janice Flynn
PO Box 37/35 C Street
Ephrata, WA 98823
Dear Ms. Flynn:
Dated thisR-tk-----dayof_4,0)AA---, 20
Board of County Coin ssioners
Grant County. % ashington
Approve Disapprove Abstain
Dist # 1 /jo Dist # 1 Dist #I
Dist #2 Dist #2 Dist #2
Dist #3 Dist #3 —_ Dist #3 _
Please consider this letter and attached documentation the Housing Authority's claim for draw #18 for
December, 2020, for the Consolidated Homeless Grant. I certify that:
The information on the A-19 and supporting documentation for the Consolidated Homeless Grant
(CHG), contract # 20-46108-10, in the amount of $19,810.35
is a true and accurate report and that all reported expenditures are properly chargeable to the CHG
grant.
Sincerely,
a,-Q'CP- et�
Christopher A. Sutherland
Financial Director
112tThe HousingAuthority of Grant County, Washington is an equal opportunityprovider and employer and does not discriminate on the basis of race, color, national origin, religion, sex, physical or mental
disability, or familial status. The Housing Authority of Grant County's policies andpractices are designed to provide assurances thatpersons with disabilities will be given reasonable aerommodations,
EQUAL HOUSING upon request, so that they may fully aces and utilize the housing programs and related services.
OPPORTUNITY Ifyou or anyone in your family is a person with disabilities, and you require a specific accommodation in order to f4y utilize our programs and services, please contact the Housing Authority.
Grantee Name: Grant County (Lead Grantee
Report Month/Year: DECEMBER 2020
Admin
CHG-Other Rent/Fac Supp Lease & Housing
Costs
CHG Base Funding CHG-Rent & Fac support/Lease Costs
Fcility Support/Lease Costs
Other Rent/Fac Supp/Lease & Hous
PSH/CHF RENT/FAC
SUPP/ LEASE
&HOUSING COSTS
List Sub Grantee Names Below
HAGC
6.00
.61
$0.00
$0.00
Tota I
$6.00
Invoice Total: $19,810.35
Grant CountylGCHA
Contract #20-4Q108-10 (C )_ Submitted to GC by:
HAGC Q.
Date:
Request for Reimburgement No. #18
Grant County's' Subrecipient Checklist:
State Auditor's Office Audit Procedures for Testing Activities Allowed
And Not Allowed, As Published In 2007
Questions to ask before submitting a payment request
Was the expenditure or cost:
x Made for an allowable activity under the grant guidelines?
x_ Authorized (or not prohibited) under state or local laws or regulations?
x_ Approved by the federal awarding agency, if required?
_x Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43?
For payroll transactions:
_x_ Does the employee's time and effort documentation meet the requirements of
Circular A-122?
x Allocable to the program? (i.e., was the dollar amount charged to the program
relative to the benefits received by the program? Is the federal grantor being
charged its fair share of the cost?)
_x Based on actual costs, not budgeted or projected amounts?
x Applied uniformly to federal and non-federal activities (i.e., is the federal
government being charged the same amount as if non-federal funds were being
used to pay the cost)?
x_ Given consistent accounting treatment within and between accounting periods?
(Consistency in accounting requires that costs incurred for the same purpose, in
like circumstances, be treated as either direct costs only or indirect costs only
with respect to final cost objectives).
x_ Calculated in conformity with generally accepted accounting principles, or
another comprehensive basis of accounting, when required under the applicable
cost principles?
x Not included as a cost (or used to meet cost sharing requirements) of other
federally -supported activities of the current or a prior period?
x Net of all applicable credits? (e.g., volume or cash discounts, insurance
recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and
scrap sales).
x Not included as both a direct billing and as a component of indirect costs?
_x_, Properly classified (e.g., some costs may be incorrectly claimed as a direct cost
instead of being incorporated as part of the indirect cost rate).
x_ Supported by appropriate documentation? (e.g., approved purchase orders,
receiving reports, vendor invoices, canceled checks, and time and attendance
records.) Documentation maybe in an electronic form.
_x_ Correctly charged to the proper account code and grant period?
H:\A000UNTWG\LOTUS\LOTUS\Consolidated HG\CHG 2019-2021\CHG Subrecipient Checklist.docx Page 1
General Ledger Detail Report
Summary Report for Period 12 Ending 12/3112020
HOUSING AUTHORITY OF GRANT COUNTY (GCH)
PROJECT 01 -
Account Number/Description
Beg Balance
Debit
Credit
Net Change
End Balance
408204-7-01
MGMT RETIREMENT:CHG
65.81
0.00
0.00
0.00
65.81
408205-7-01
MGMT MED/DENTNIS/LI:CHG
106.64
0.00
0.00
0.00
106.64
411000-7-01
ADMIN SALARIES:CHG
534.17
0.00
0.00
0.00
534.17
415000-7-01
TRAVEL:CHG
17.83
0.00
0.00
0.00
17.83
418200-7-01
ADMIN FICA-CHG
39.72
0.00
0.00
0.00
39.72
418201-7-01
ADMIN SUTA-CHG
6.57
0.00
0.00
0.00
6.57
418202-7-01
ADMIN L&I-CHG
5.16
0.00
0.00
0.00
5.16
418205-7-01
ADMIN MED/DENTNIS/L:CHG
668.33
0.00
0.00
0.00
668.33
419012-7-01
MEMBERSHIP DUES & FE-CHG
1,770.00
0.00
0.00
0.00
1,770.00
419013-7-01
TELEPHONE:CHG
7.51
0.00
0.00
0.00
7.51
419018-7-01
POSTAGE:CHG
8.50
6.00
0.00
6.00
14.50
441000-7-01
MAINTENANCE SALARIES:CHG
2,098.78
0.00
0.00
0.00
2,098.78
443300-7-01
MAINT FICA:CHG
158.55
0.00
0.00
0.00
158.55
443301-7-01
MAINT SUTA:CHG
25.82
0.00
0.00
0.00
25.82
443302-7-01
MAINT L&I:CHG
219.61
0.00
0.00
0.00
219.61
443304-7-01
MAINT RETIREMENT:CHG
379.76
0.00
0.00
0.00
379.76
443305-7-01
MAINT MED/DENTNIS/L:CHG
50.84
0.00
0.00
0.00
50.84
PROJECT 01 -Total:
6,163.60
6.00
0.00
6.00
6,169.60
0 A (� �,Mn 0
Run Date: 117/2021 10:06:41AM Page: 1
G/L Date: 12/31/2020 User Logon: CAS
General Ledger Detail Report
Summary Report for Period 12 Ending 12/31/2020
HOUSING AUTHORITY OF GRANT COUNTY (GCH)
PROJECT 02 -
Account Number/Description
Beg Balance
Debit
Credit
Net Change
End Balance
411000-7-02
ADMIN SALARIES FACILITY SUPF
40,127.41
2,164.39
0.00
2,164.39
42,291.80
418200-7-02
ADMIN FICA FACILITY SUPP & Rf
2,951.72
159.87
0.00
159.87
3,111.59
418201-7-02
ADMIN SUTA FACILITY SUPP & R
490.50
25.02
0.00
25.02
515.52
418202-7-02
ADMIN L&I FACILITY SUPP & RA 1
362.06
20.86
0.00
20.86
382.92
418204-7-02
ADMIN RETIREMENT FACILITY S1
6,457.65
465.29
0.00
465.29
6,922.94
418205-7-02
ADMIN MED/DENTNISIL FACILIT`
15,578.08
927.02
0.00
927.02
16,505.10
419013-7-02
TELEPHONE -FACILITY SUPP FOI
3.32
0.00
0.00
0.00
3.32
443000-7-02
CONTRCT SVC MAINT FACILITY!
692.36
0.00
0.00
0.00
692.36
PROJECT 02 - Total:
66,663.10
3,762.45
0.00
3,762.45
70,425.55
Q
OZ-
.� 3174,2 . '-/r
Run Date: 1/712021 10:06:41AM Page: 2
G/L Date: 12/31/2020 User Logon: CAS
General Ledger Detail Report
Summary Report for Period 12 Ending 12/31/2020
HOUSING AUTHORITY OF GRANT COUNTY (GCH)
PROJECT 04 -
Account Number/Description
Beg Balance
Debit
Credit
Net Change
End Balance
471501-7-04
HAP PAYMENTS RENTS-CHG
34,449.98
1,587.61
0.00
1,587.61
36,037.59
471502-7-04
HAP PAYMNT PROJECT LEASE C
39,072.00
3,552.00
0.00
3,552.00
42,624.00
471506-7-04
RENT DEPOSITS-CHG
12,668.00
300.00
0.00
300.00
12,968.00
471508-7-04
MOTEL VOUCHERS-CHG
1,144.65
0.00
0.00
0.00
1,144.65
PROJECT 04 - Total:
87,334.63
5,439.61
0.00
5,439.61
92,774.24
10 `.
G)
Run Date: 1/7/2021 10:06:41AM Page: 3
G/L Date: 12/3112020 User Logon: CAS
General Ledger Detail Report
Summary Report for Period 12 Ending 12/31/2020
HOUSING AUTHORITY OF GRANT COUNTY (GCH)
PROJECT 08 -
Account Number/Description Beg Balance
Debit
Credit
Net Change
End Balance
411000-7-08
ADMIN SALARIES-HEN-OPS-CHG
22,669.72
864.41
0.00
864.41
23,534.13
418200-7-08
ADMIN FICA-HEN-OPS-CHG
1,179.17
40.22
0.00
40.22
1,219.39
418201-7-08
ADMIN SUTA HEN-OPS-CHG
195.83
6.71
0.00
6.71
202.54
418202-7-08
ADMIN L&I HEN-OPS-CHG
146.50
5.39
0.00
5.39
151.89
418204-7-08
ADMIN RETIREMENT HEN -OPS -C
2,577.12
160.43
0.00
160.43
2,737.55
418205-7-08
ADMIN MED/DENTNIS/L HEN -OP:
2.75
0.32
0.00
0.32
3.07
PROJECT 08 -Total:
26,771.09
1,077.48
0.00
1,077.48
27,848.57
G,v
aha ,� f a �7 -1, AA 9
Run Date: 117/2021 10:06:41AM Page: 4
G/L Date: 12/31/2020 User Logon: CAS
General Ledger Detail Report
Summary Report for Period 12 Ending 12/31/2020
0UU
HOUSING AUTHORITY OF GRANT COUNTY (GCH)
PROJECT 09 -
0.00G+
Account Number/Description
104.85 +
Beg Balance
Debit
Credit
Net Change
End Balance
411000-7-09
ADMIN SALRIES HEN-CHG
2,325.90
104.85
0.00
104.85 2,430.75
418200-7-09
ADMIN FICA HEN- CHG
174.07
7.89
0.00
7.89
181.96
418201-7-09
ADMIN SUTA HEN-CHG
24.50
0.00
0.00
0.00
24.50
418202-7-09
ADMIN L&I HEN-CHG
15.40
0.86
0.00
0.86
16.26
418204-7-09
ADMIN RETIREMENT HEN-CHG
350.99
30.11
0.00
30.11
381.10
418205-7-09
ADMIN MED/DENTNIS/L HEN -CH,
687.51
56.10
0.00
56.10
743.61
471501-7-09
HAP PAYMENTS RENT HEN-CHG
104,827.41
9,325.00
0.00
9,325.01 114,152.41
471506-7-09
RENT DEPOSITS HEN-CHG
1,025.00
0.00
0.00
0.00
1,025.00
PROJECT 09 - Total:
109,430.78
9,524.81
0.00
9,524.81
118,955.59
Report Total:
296,363.20
19,810.35
0.00
19,810.35
316,173.55
0UU
0.00G+
104.85 +
000
Q-OOG+
HC+'J
7`89 +
0`86 +
6.00 +
30.11 +
3+762.45 +
56.10 +
5+43961 +
005
1+077.48 +
199.81G+
199.81 +
9+325.00 +
006
19+810.35G+
6
eru
Run Date: 1/7/2021 10:06:41AM
Page: 5
GIL Date: 12/3112020 User Logon: CAS
General Ledger Detail Report
Detail Postings for Period 12 Ending 12/31/2020
HOUSING AUTHORITY OF GRANT COUNTY (GCH)
Account Number/Descrlpdon
Period Date Journal
Comments
Beg Balance
Debit
Credit
Net Change
End Balance
471501-7-04
HAP PAYMENTS RENTS-CHG
34,449.98
12
12/1/2020
AP -003758
000108606 AN:
775.00
0.00
35,224.98
12
12/1/2020
AP -003758
000108661 AN:
79.00
0.00
35,303.98
12
12/2/2020
AP -003760
000106827 AN:
482.00
0.00
35,785.98
12
12/30/2020
AP -003783
000100235AN:
251.61
0.00
36,037.59
34,449.98
1,587.61
0.00
1,587.61
36,037.59
471501-7-09
HAP PAYMENTS RENT HEN-CHG
104,827.41
12
12/1/2020
AP -003758
000100235 AN:
300.00
0.00
105,127.41
12
12/1/2020
AP -003758
000100235 AN:
300.00
0.00
105,427.41
12
1211/2020
AP -003758
000100235 AN:
300.00
0.00
105,727.41
12
12/1/2020
AP -003758
000106624 AN:
550.00
0.00
106,277.41
12
12/1/2020
AP -003758
000107079 AN:
425.00
0.00
106,702,41
12
12/1/2020
AP -003758
000107200 AN:
560.00
0.00
107,262.41
12
12/1/2020
AP -003758
000107415 AN:
300.00
0.00
107,562.41
12
12/1/2020
AP -003758
000108425 AN:
440.00
0.00
108,002.41
12
12/1/2020
AP -003758
000108493 AN:
600.00
0.00
108,602.41
12
12/1/2020
AP -003758
000108493 AN:
600.00
0.00
109,202.41
12
12/1/2020
AP -003758
000108550 AN:
525.00
0.00
109,727.41
12
12/1/2020
AP -003758
000108599 AN:
400.00
0.00
110,127.41
12
12/1/2020
AP -003758
000108606 AN:
515.00
0.00
110,642.41
12
12/1/2020
AP -003758
000108606 AN:
535.00
0.00
111,177.41
12
12/1/2020
AP -003758
000108625 AN:
300.00
0.00
111,477.41
12
12/1/2020
AP -003758
000108680 AN:
450.00
0.00
111,927.41
12
12/1/2020
AP -003758
000106844AN:
625.00
0.00
112,552.41
12
12/1/2020
AP -003758
000108844 AN
575.00
0.00
113,127.41
12
12/1/2020
AP -003758
000108844 AN
625.00
0.00
113,752.41
12
1211/2020
AP -003758
000108855AN:
400.00
0.00
114,152.41
104,827.41
9,325.00
0.00
9,325.00
114,152.41
471502-7-04
HAP PAYMNT PROJECT LEASE COST
39,072.00
12
12/3/2020
AP -003761
000100235 AN: 1004120320
581.00
0.00
39,653.00
12
12/3/2020
AP -003761
000100235 AN: 1006120320
581.00
0.00
40,234.00
12
12/3/2020
AP -003761
000100235 AN: 1008120320
614.00
0.00
40,848.00
12
12/3/2020
AP -003761
000100235 AN: 1010120320
614.00
0.00
41,462.00
12
1213/2020
AP -003761
000100235 AN: 1102120320
581.00
0.00
42,043.00
12
12/3/2020
AP -003761
000100235 AN: 1104120320
581.00
0.00
42,624.00
39,072.00
3,552.00
0.00
3,552.00
42,624.00
471506-7-04
RENT DEPOSITS-CHG
12,668.00
12
12/30/2020
AP -003783
000100235 AN
300.00
0.00
12,968.00
12,668.00
300.00
0.00
300.00
12,968.00
471506-7-09
RENT DEPOSITS HEN-CHG
1,025.00
0.00
0.00
1,025.00
1,025.00
0.00
0.00
0.00
1,025.00
471508-7-04
MOTEL VOUCHERS -CHG
1,144.65
0.00
0.00
1,144.65
1,144.65
0.00
0.00
0.00
1,144.65
Report Total:
193,187.04
14,764.61
0.00
14,764.61
207,951.65
Run Date: 1/3/2021 6:16:64PM Page: 1
GIL Date: 11312021 User Logon: SAB
CHG - DECEMBER 2020
471501-7-04 HAP PAYMENTS RENT - CHG
7969BEC17
Rental Assistance: Rental Assistance
12/01/2020
$775.00
A80A111DF
Rental Assistance: Rental Assistance
12/01/2020
$79.00
7233CO2F3
Rental Assistance: Rental Assistance
12/01/2020
$482.00
1EED66C81
Rental Assistance: Rental Assistance
12/01/2020
$251.61
C413CA126F
HEN Rent Assistance: HEN Rent Assistance
12/01/2020
$1,587.61
471501-7-09 HAP PAYMENTS RENT- HEN
CA8472172
HEN Rent Assistance: HEN Rent Assistance
12/01/2020
$300.00
6500C2195
HEN Rent Assistance: HEN Rent Assistance
12/01/2020
$300.00
A54C625DB
HEN Rent Assistarice: HEN Rent Assistance
12/01/2020
$300.00
93EBA4669
HEN Rent Assistance: HEN Rent Assistance
12/01/2020
$550.00
C413CA126F
HEN Rent Assistance: HEN Rent Assistance
12/01/2020
$425.00
7A4164681
HEN Rent Assistance: HEN Rent Assistance
12/01/2020
$560.00
551CAE122
HEN Rent Assistance: HEN Rent Assistance
12/01/2020
$300.00
E59AAEAF9
HEN Rent Assistance: HEN Rent Assistance
12/01/2020
$440.00
8D071A4A1
HEN Rent Assistance: HEN Rent Assistance
12/01/2020
$600.00
9DC9095132
HEN Rent Assistance: HEN Rent Assistance
12/01/2020
$600.00
1 BOB90DAF
HEN Rent Assistance: HEN Rent Assistance
12/01/2020
$525.00
A585CABF1
HEN Rent Assistance: HEN Rent Assistance
12/01/2020
$400.00
3F07EA9AA
HEN Rent Assistance: HEN Rent Assistance
12/01/2020
$515.00
8A5A1 BC92
HEN Rent Assistance: HEN Rent Assistance
12/01/2020
$535.00
7CE9CC39A
HEN Rent Assistance: HEN Rent Assistance
12/01/2020
$300.00
5854FCFC6
HEN Rent Assistance: HEN Rent Assistance
12/01/2020
$450.00
7401303F513
HEN Rent Assistance: HEN Rent Assistance
12/01/2020
$625.00
2AD2609EO
HEN Rent Assistance: HEN Rent Assistance
12/01/2020
$575.00
542299D613
HEN Rent Assistance: HEN Rent Assistance
12/01/2020
$625.00
37FFE58ED
HEN Rent Assistance: HEN Rent Assistance
12/01/2020
$400.00
$9,325.00
471506-7-04 RENT DEPOSITS - CHG
1EED66C81
Security Deposit: Security Deposit
12/01/2020
$300.00
$300.00
Project Tyr Emergency PH - Rapid Transitional Housing
County Nai Agency Nai Count Hou: Count Hou: Count Households
1 Grant Cour HA Grant C 8 47 10
Agencies C, Agencies A Programs P Programs F Clients Uni, Enrollments I Entry Scree Entry Scree
1 Grant Cour HA Grant C HAGRental PH - Rapid 1`051362953
2020-12-28 No
Place not rr
2 Grant Cour HA Grant C HAGESHP E Emergency 62C9910CE
2020-12-22
Emergency
3 Grant Cour HA Grant C HAGRecorc Emergency 2BFA87405
2020-12-01 Yes
Emergency
4 Grant Cour HA Grant C HAGRecorc Emergency F4A6AB56E
2020-12-01
Place not n
5 Grant Cour HA Grant C HAGRecorc Emergency 40A52DFCI
2020-12-01
Hospital or
6 Grant Cour HA Grant C HAGRecorc Emergency FD546645!
2020-12-09
Place not n
7 Grant Cour HA Grant C HAGRecorc Emergency 9EF263454
2020-12-15 Yes
Emergency
8 Grant Cour HA Grant C HAG2163 F PH - Rapid F05662953
2020-12-28 No
Place not n
Enrollments I Update/Exi Entry Scree Enrollments I Elapsed Days in Program
leant for habitation (e.g., a vehicle, z 2020-12-28
shelter, including hotel c 4
2020-12-01 Data not cc
2020-12-01 Data not cc
2020-12-01 Data not cc
2020-12-09 Data not cc
shelter, including hotel c
2021-01-01
2 0
2 0
1 0
2020-12-28 4