HomeMy WebLinkAboutAgreements/Contracts - Central ServicesK21-130
THIS CONTRACT ("Contract"), entered into by and between GRANT COUNTY, duly
organized and operating under and by virtue of the Constitution and the laws of the State of
Washington, ("County"), and DelSol Inc, a Corporation duly formed and doing business in the
State of Washington ("Contractor").
In consideration of the mutual promises and covenants contained herein, the parties hereto
agree as follows:
Work of Contract/Scope of Work.
The requirements of this Contract, are as follows.
Scope: The contractor shall perform all tasks and furnish all tools, materials, equipment, and labor to complete
the tasks according to the cleaning standards in Appendix B, periodic schedule of tasks In Appendix C at the
sites Identified in Appendix A.
Appendix D contains agreed upon pricing for services outside of the normal scope of the periodic tasks
Identified in Appendix C. Tasks in Appendix D need to be requested by Email or work order and will be billed
in addition to the costs detailed in Appendix A.
The term "work" shall mean all work individually and/or collectively performed by the Contractor
during the project.
1. Project Sites. The work shall be accomplished at the sites identified in Appendix A. Billing
for the work for the site will be sent to the responsible Grant County Entity. These Grant County
Entities are listed below with billing addresses and monthly cost.
Grant County Courthouse ($28230.74)
Atm: Facilities and Maintenance
PO Box 37/35 C St NW
Ephrata, Wa. 98823
• Grant County Public Works, ($7083.83)
Atm: Director of Public Works
124 Enterprise St SE
Ephrata, Wa 98823
Grant Integrated Services ($12805.61)
Atm: Veronica Perez
840 E Plum St
Moses Lake, Wa 98837
2 Duration of Contract: Contract will be active upon the Grant County Board of
Commissioner's and Del Sol's signing of this contract and will expire January 31, 2024.
3. Contract Sum and Terms. The agreed Contract sum, except for provisions set forth below in
Paragraph 14, and with payment of such Contract Sum subject to provisions set forth below in
2021 DelSol Contract Renewal — Page I
Paragraphs 9 and 12, and/or any other provision contained within the Contract which may affect such
Contract Sum to be paid to Contractor, is as follows:
The A n n u a 1 Contract sum shall be $577,442.22 including all applicable taxes any additional
costs resulting from jurisdictional requirements maintained by an additional authority; permit costs
as needed, and, all materials and/or labor to complete the scope of work described herein is the
responsibility of the Contractor.
4. Performance and Payment Bonds: NA
5. Retainage: NA
6. Indemnity and Hold Harmless. The Contractor shall defend, indemnify and hold the County,
its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits, including attorney fees, arising out of or in connection with the performance of the
contract, except for injuries and damages caused by the sole negligence of the County.
It is further specifically and expressly understood that the indemnification provided herein
constitutes the Contractor's waiver of immunity under Industrial Insurance, title 51 RCW, solely for
the purposes of indemnification. This waiver has been mutually negotiated by the parties. The
provisions of this section shall survive the expiration of termination of this contract.
7. insurance. The Contractor shall procure and maintain for the duration of this contract,
insurance against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Contractor, its agents, representatives,
employees or subcontractors. The Contractor shall provide a Certification of Insurance evidencing:
Automobile Liability insurance with limits no less than $1,000,000 combined single
limit per accident for bodily injury and propertydamage; and
Commercial General Liability insurance written on an occurrence basis with limits no
less than $1,000,000 combined single limit per occurrence and $1,000,000 aggregate
for personal injury, bodily injury and property damage. Coverage shall include but
not be limited to: blanket contractual; products/competed operations; broad form
property damage; explosion, collapse and underground (XCU) if applicable; and
employer's liability.
• Worker's Compensation insurance at the limits established by the State of
Washington.
Any payment of deductible or self-insured retention shall be the sole responsibility of the Contractor.
The County shall be named as an additional insured on the insurance policy, as respects work
performed by or on behalf of the Contractor and a copy of the endorsement naming the county as
additional insured shall be attached to the Certificate of Insurance. The Contractor's insurance shall
2021 De1Sol Contract Renewal — Page 2
be primary insurance with respect the County and the County shall be given thirty (30) days prior
written notice of any cancellation, suspension or material change incoverage.
& Payments Withheld. The County may withhold or, on account of subsequently discovered
evidence, nullify the whole or part of any payment to such extent as may be necessary to protect
County from loss or damage for reasons including but not limited to:
• Work not in accordance with the Contract;
• Failure by the Contractor to perform in accordance with the Contract; or
• Cost or liability that may occur to the County as the result of Contractor's faultor
negligent acts or omissions.
PROVIDED: In any case where part or all of a payment is going to be withheld for unsatisfactory
performance, the County shall notify Contractor in accordance with RCW39.76.011(b).
9. Authorinj of County. If the Contractor fails to perform the work according to requirements
of the Contract Document, the County shall provide written notice of the deficiency to the Contractor
and Contractor shall have seven days to correct the deficiency in the work. If the Contractor fails to
correct the deficiency in the work within the seven day period or to take and continue all appropriate
steps to initiate the corrections in the event corrections cannot be reasonably completed in the seven
day period, the County may, without prejudice to other remedies, (a) use County forces, other
contractors, or other means to make good the Contractor's deficiency and (b) deduct from the
Contractor's payments the cost of such effort.
11. Successors and Assigns. The County and Contractor respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party hereto and to partners,
successors, assigns and legal representatives of such other party in respect to covenants, agreements,
and obligations contained in the Contract. Neither party shall assign the work without written
consent of the other. If eitherparry attempts to make such an assignment without such consent, that
party shall nevertheless remain legally responsible for all obligations set forth in the Contract.
12 Changes in Work. The County may, at any time and without notice to Contractor's surety,
order additions, deletions, revisions, or other changes in the work. These changes in the work shall
be incorporated into the Contract Document through the execution of Change Orders. If any change
in the work ordered by County causes an increase or decrease in the Contract Sum or the time of
performance, an equitable adjustment shall be made, and such adjustments(s) shall be incorporated
into a Change Order.
If the County desires to order a change in the work, it may request a written Change Order proposal
from Contractor. Contractor shall submit a Change Order proposal within 14 days of the request
from the County, or within such other period as mutually agreed. Contractor's Change Order
proposal shall include full compensation for implementing the proposed change in the work,
including any adjustment in the contract sum or time of performance, and including compensation
2021 De1Sol Contract Renewal — Page 3
for all delays in connection with such change in the work and for any expense or inconvenience,
disruption of schedule, or loss of efficiency or productivity occasioned by the change in the work.
Upon receipt of the Change Order proposal, or a request for equitable adjustment in the contract sum
or time of performance, or both, the County may accept or reject the proposal, request further
documentation, or negotiate acceptable terms with Contractor. Pending agreement on the terms of
the Change Order, the County may direct Contractor to proceed immediately with the Change Order
work. Contractor shall not proceed with any change in the work until it has obtained the County's
approval. All work done pursuant to any County -directed change in the work shall be executed in
accordance with the Contract.
13. No Agency Relationship. Neither the Contract, nor any agreement implied therefrom,
constitutes the Contractor as an agent or legal representative of the County for any purpose
whatsoever, and the relationship of the Contractor to the County by reason of the Contract Document
shall be that of an independent contractor. The Contractor is not granted any express or implied right
or authority to assume or create any obligation or responsibility on behalf of or in the name ofthe
County or to bind the County in any manner or thingwhatsoever.
14, Clean U2. Contractor shall at all times, keep the project site, including hauling routes,
infrastructures, utilities, and storage areas, free from accumulations of waste materials. Before
completing the work, Contractor shall remove from the premises its rubbish, tools, equipment, and
materials. Upon completing the Work, Contractor shall leave the project site in a clean, neat, and
orderly condition satisfactory to the County. If Contractor fails to clean up as provided herein, and
after reasonable notice from the County, the County may do so and the cost thereof shall be charged
to Contractor.
15. Survival in the event any clause or provision of this Contract shall be held to be invalid,
then the remaining clauses and provisions shall nevertheless be and remain in full force and effect.
16. EntireAgreement. The Contract embodies the entire agreement between the parties, all other
agreements, oral or written, are hereby merged into and superseded by the Contract. There are no
other agreements which modify or affect the terms hereof. No amendment hereto shall be binding
unless the terms thereof are in writing signed by both parties.No verbal or other agreements modify
or affect the Contract.
17. Explanation of Documents. The Contract has been fully reviewed by the Contractor. The
Contractor has had the opportunity to consult with legal counsel as to the legal effect of the Contract.
18. Notices. All notices which may be required pursuant to the terms hereof are to be in writing
and delivered personally to the party to receive the same or mailed by regular mail, postage prepaid
to the address specified adjacent to the parties' signatures. All notices shall be deemed served upon
delivery thereof or three (3) days following deposit of the notice in the U.S. mails as required herein.
19 Headinas. Construction. The headings of the sections and paragraphs are inserted solely for
the convenience of the parties and are not a part of and are not intended to govern, limit or aid in the
2021 De1Sol Contract Renewal — Page 4
construction of any term or provision hereof. In construing the parties' intent with regard to this
contract, no greater or stricter construction of any term or provision hereof shall be asserted against
the County as drafter.
20. DisR=. Attorneys' Fees. In any controversy, claim or dispute arising out of, or relating to,
this contract or the method and manner of performance thereof or the breach thereof, the prevailing
party shall be entitled to be awarded its reasonable attorney's fees in addition to such other damages
as are appropriate. If neither party wholly prevails, the party that substantially prevails, shall be
awarded its reasonable attorneys' fees as litigation expenses. For the purposes of this provision, the
terms "proceeding" and "litigation" shall include arbitration, administrative, bankruptcy, and judicial
proceedings, including appeals therefrom. For purposes of this contract, the actual attorneys' fees
incurred shall be deemed "reasonable".
21. Governing Law. Venue. The performance and interpretation of the Contract Document shall
be governed and interpreted in accordance with the laws of the State of Washington. Any litigation
arising out of or in connection with this Contract shall be conducted in Grant County, Washington.
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CONTRACTOR:
Priscilla Martinez
Dba Del Sol, Inc
611 W Columbia St
Pasco, Wa 99301
At13y:
UBI No. 602132 697
nDated theQ�of 2021.
BOARD OF COUNTY CON 4MIONERS
GRANT COUNTY, WASHINGTON
r,,\ VA --tA
Cindy Carter, Chair
ATT
Barbara J. ivasquez
Clerk of the Board
Approved as to form:
Kevin eCrae
Deputy P secuting Attorney
Date: � /� r )t'aI
2021 De1Sol Contract Renewal — Page 6
Appendix
Included Sites
New
New
Facility
Annual
Monthly
NO. Facility Name
Price with
Price with
Min Wage
Min Wage
Increase
Increase
1 Grant County
$
$
Court House:
44,834.88
3,736.24
Day Porter -
$
$
Court House
65,652.96
5,471.08
2 Court House
$
$
Annex:
44,834.88
3,736.24
3 Law and Justice
$
$
Building:
46,212.70
3,851.06
Community
$
$
4 Services Building:
18,977.90
1,581.49
(CSB)
5 Youth Services
$
$
Building:
48,132.76
4,011.06
$
$
6 Public Works:
49,732.14
4,144.35
Public Works
$
$
Nightly Sanitizing
29,421.72
2,451.81
$
$
Scale House
5,852.12
487.68
Youth Services
$
$
7 Building:
11,189.18
932.43
Moses Lake
2021 De1Sol Contract Renewal — Page 7
2021 DOW Contract Renewal — Page 8
$
$
8 Health Disrtict:
13,874.70
1,156.23
Wheeler Rd
$
$
9 Facility:
32,073.38
2,672.78
Moses Lake
10 Sherriff Office:
$
$
Moses Lake
12,985.63
1,082.14
Grant int
$
$
11 services -
62,829.56
5,235.80
Moseslake Main
Grant Int
$
$
12 Services
8,751.99
729.33
Moseslake DCL
13 Grant Int
$
$
Services Quincy
16,799.30
1,399.94
Grant Int
$
$
14 Services Grand
10,123.50
843.63
Coulee
Grant Int
$
$
15 Services -Crisis
50,344.51
4,195.38
Solutions Center
Grant Int
$
$
16 Services - Royal
4,818.41
401.53
City
2021 DOW Contract Renewal — Page 8
Appendix B
CLEANING STANDARDS
The results of acceptable cleaning practices are:
Appliances: Exterior of all appliances and vending machines are free of dust, surface film,
and dirt.
Blinds: Both sides of blind slats are free of dust and water spots. Cords and tapes are clean.
Carpets: All carpet surfaces are free of food crumbs, dirt, smudges, marks, dust and other
debris, including those areas under furniture and behind doors. There is no unsightly
discoloration from spot cleaning. Carpets show no evidence of high traffic areas. Carpets are
cleaned at a time which allows the carpets to dry completely before employees occupy the
work area.
Ceilings: Ceilings shall be free of cobwebs, spots, and streaks.
Dispensers: All supply dispensers are filled. Waste and sanitary napkin receptacles are
empty, clean, sanitized, and have new liners or bags. Additional supplies are set out in the
event dispensers need to be restocked before custodians service the area.
Door Thresholds: Thresholds are clean and free of oil, grease, dirt and grime.
Drinking Fountains: The porcelain, metal and stainless steel surfaces are clean, bright,
sanitized, and free of dust, spots, stains, and streaks. Drinking fountains are free of trash,
ink, coffee grounds, etc., and nozzles free from encrustation.
Floors And Baseboards: Floors, including steps, risers, and landings, are free of dirt, lint,
streaks, mop strand marks, string, gum, grease, tar, skipped areas, reapplied wax etc., and
present an overall appearance of cleanliness. The area has a uniform luster. All surfaces are
dry and the corners clean.
Furniture: All furniture, including those items made of fabric, plastic, and metal, are free of
dust, dirt, spots, and surface film. Desktops are NOT disturbed. Papers are NOT removed
from desks in offices or Commissioners Chambers / hearing room. Personal computers,
phones, terminals, printers and keyboards are not touched by the Contractor's employees
and/or work crews.
Light Covers: Surfaces are clean and free of dust.
Metal Surfaces: Metal surfaces are free of smears, stains, and finger marks. They are clean,
bright, and polished to a uniform luster. Bright metal surfaces have a polished and lustrous
appearance.
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Mirrors: Minors are clean and free of dirt, dust, streaks, and spots.
Patio Areas and Outside Stairways: All inside and patio and stairway areas are free of all
paper, trash, empty bottles, and any other discarded material.
Porcelain: Porcelain fixtures (washbasins, urinals, toilets, etc.) are kept clean and bright;
there are no spots, stains, dust, rust, mold, encrustation, and excess moisture. In washrooms
with showers, the showers are free from dust, spots, stains, rust, mold, encrustation, and
excess moisture.
Walls and Baseboards: Walls and baseboards are free of dirt, cobwebs, lint, streaks, etc.,
and present an overall appearance of cleanliness. All surfaces are dry and the corners clean
and free of splashing and markings from any equipment.
Wastebaskets: Wastebaskets are free of dust, debris, and residue. Lids of plastic containers
are free of marks, smudges, and food remnants. Liners are replaced.
Windows/Glass: Windows and glass are free of all cobwebs, dirt, smudges, marks and
spots.
Windowsills: Sill areas are free of all cobwebs, dirt, dust, spots, streaks, and smudges.
There is no obstruction to the visibility due to improper cleaning.
Wood Fixtures/Furniture: Wood fumiture/fixtures are polished and free of dirt, dust,
streaks, and spots. The finished area has a uniform luster.
DEFINITION OF TERMS
Buff: Remove all marks using floor machine equipment with polishing pad to maintain floor
luster.
Carpet extraction: Shampoo carpeting using wet extraction machine method.
Clean: Remove all dirt, stains and marks with approved cleaner.
Daily: Work to be performed each and every day of the week.
Damp Mop: Remove all surface dirt and stains with mop and warm water containing
detergent or floor cleaner as required.
Damp Wipe: Remove surface dirt with damp cloth.
Disinfect: To cleanse in order to destroy disease and germs.
2021 DelSol Contract Renewal — Page 10
Disinfectant: A germicidal cleaner for microbe control.
Dust: Remove all loose dirt and debris. Specially treated cloths shall be used.
Mop: Remove all surface dirt and stains with a mop and warm water containing floor
cleaner or germicidal disinfectant.
One Day: 24 clock hours.
Polish: Machine polish or rub with dry cloth.
Refinish: Apply proper floor coating (wax on polish or sealer) and buff.
Sanitize: To cleanse free from dirt and bacteria.
Scrub: Remove all dirt, stains and marks with an approved cleaner using a floor machine
equipped with scrubbing pad.
Strip: Remove all accumulation of old floor finish, all surface dirt, stains and marks. Rinse
and dry.
Sweep/Dust Mop: Remove all loose dirt and litter with dustless -type sweeping tools on
smooth concrete, tiled, and terrazzo floor; in places difficult to sweep, use hair floor brush or
vacuum on other hard floors.
Vacuum: Remove all surface and embedded dirt, dust and debris using a vacuum cleaner.
Wash: Remove all dirt, stains, and marks with approved cleaner; rinse and dry.
Wax: Apply appropriate number of coats of approved floor finish.
2021 DOW Contract Renewal — Page i I
Appendix C
Periodic Schedule of Tasks
The frequency of all services shall be performed in accordance with the following periodic
schedule and shall be subject to inspection and approval by the Building and Facilities
Superintendent or his/her designee(s). Work shall be scheduled around the permitted service
hours identified in Attachments F and H. When County meetings run longer than scheduled,
work crews must wait until the meetings are finished before completing their work.
PLEASE NOTE FOR ALL AREAS: any broken or defaced fixture, appliance, or
building facade shall be reported to the Building and Facilities Superintendent upon
observation.
DAILY* The following shall be accomplished every work day.
Restrooms:
Sweep and wet mop floors with approved cleaning agents.
Clean and sanitize toilets, urinals, sinks and fixtures, and hardware with approved cleaners.
Clean and polish chrome or stainless steel.
Clean mirrors, shelves, benches, trash cans, paper towel dispensers, and sink counters with
approved cleaning agents.
Clean walls, partitions, doors, and door hardware. Remove dust, handprints, and fingerprints,
kick marks, etc.
Replenish toilet tissue, paper hand towels, hand soap, hand cleaner, toilet seat covers, urinal
screen deodorant, and feminine sanitary products in feminine dispensers.
Empty trash containers and replace liners as necessary.
Clean shower drains.
Pour soapy water down drains.
Employee Lunchrooms/Lounges/Kitchen Areas:
Sweep and mop (or sweep with treated mop) hard floor surfaces.
Vacuum all carpet.
Vacuum mats and under chairs.
Wipe down vending machines, refrigerators, microwaves, stoves, cabinets, tables, chairs and
all other furniture and appliances. (external only, Grant County Employees are
responsible for the inside of any appliance)
Clean and sanitize sinks, counters, and sink hardware with approved cleaning agents.
Remove spots from all walls, doors, and glass.
Empty all tmsheans, wipe down tops of trashcans, and replace plastic liners as necessary.
2021 De1Sol Contract Renewal — Page 12
Offices, reception areas, council chambers, auditoriums, conference rooms, file rooms,
storage rooms, elevators, stairways, patios, and all similarly occupied spaces and
adjacent areas in the building (herein referred to as "all other areas'J:
Sweep and wet mop vinyl, tile, and concrete surfaces.
Vacuum all carpet.
Vacuum mats and under chairs.
Remove spots from all walls, doors, and interior windows.
Clean interior and exterior glass on all first floor entrance/exit areas.
Wipe down tables, countertops, cabinets, vinyl, plastic, and leather chair seats, and any other
furniture with approved cleaning agents. Do not touch employee desk areas.
Clean sinks and restock paper and soap products as needed.
Wipe down all handrails, instrument panels, and telephone panels (where present).
Clean stainless steel with approved cleaner.
Remove hair from any drains.
Clean and polish drinking fountains.
Empty all trashcans, wipe down tops of trashcans, and replace plastic liners as necessary.
Police for trash and remove cobwebs on patio areas.
Outside Trash Enclosures:
1. Clean up trash from ground in and around dumpsters.
WEEKLY: In addition to the daily requirements specified, the following shall
be accomplished once every seven (7) days.
Restrooms:
1. Scrub grout to eliminate mold, dirt, and/or grime.
Employee Lunchrooms/Lounges/Kitchen Areas:
Dust and clean all furniture, office equipment, shelves, windowsills, blinds, doors, heat
vents, glass displays, and all other surfaces within seven inches from the floor, except desks.
Clean both sides of glass windows in offices including window sills and frame.
Clean baseboards.
All Other Areas:
Dust and clean all furniture, office equipment, high file cabinets, shelves, windowsills,
blinds, doors, heat vents, glass displays, and all other surfaces within seven inches from the
floor, except desks.
Clean both sides of glass windows in offices including window sills and frame.
Clean baseboards.
MONTHLY: In addition to the daily and weekly requirements specified, the following shall
be accomplished once (1) each month.
Restrooms:
Steam clean and scrub all tile surfaces
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Clean dirt and lint from ceiling, wall vents, light fixtures and covers as required.
Employee Lunchrooms/Lounges/Kitchen Areas:
Polish wooden furniture.
Clean dirt and lint from ceiling, wall vents, light fixtures and covers as required
All Other Areas:
Polish wooden furniture.
Clean dirt and lint from ceiling, wall vents, light fixtures and covers as required.
2021 DelSol Contract Renewal — Page 14
Appendix D
Cost for Additional Services not included in costs in Appendix A
Facility
GHS
Grls Main Crisis Gds GdIS Gd1S
Fadiity Solutions Moses GMS Grand Royal
Plum St. I Plum St Lake DCL 1 Quincy Coulee City
Additional Services:
Exterior Window Cleaning - This
does not include the removal of hard
water stains
Interior Window Cleaning
Furniture Shampoo $15.00 per
Chair
Carpet Shampoo .25 per Sqft
Wax/Buff Floors .55 per Sqft
Pressure Wash $30.00 per Hr
2021 De1Sol Contract Renewal — Page 15
1,200.00
380.00
150.00
266.00
165.00
50.00
1,100.00
302.50
100.00
230.00
145.00
50.00
2021 De1Sol Contract Renewal — Page 15