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Home My WebLink AboutGrant Related - BOCC (002)Housing Authority of Grant County www.hagc.net February 1, 2021 Grant County Board of Commissioners ATTN: Janice Flynn PO Box 37/35 C Street Ephrata, WA 98823 Dear Ms. Flynn: 1139 Larson Blvd. - Moses Lake, WA 98837-3308 Phone: (509) 762-5541 - Fax: (509) 762-2202 Toll Free: (800) 747-9202 - TTY: (800) 833-6388 Dated this—. q day of f f"i ? .20—V Board of County Commissioners Grant County. Washington Alk Disapprove Abstain Dist 4Dist #1 Dist #1 List 42 Dist #2 Dist #2 Dist 43 Dist #3 Dist #3 Please consider this letter and attached documentation the Housing Authority's claim for draw #19 for January, 2021, for the Consolidated Homeless Grant. I certify that: The information on the A-19 and supporting documentation for the ordal t;tated Homeii &aint (CHG), contract # 20-46108-10, in the amount of $28,063.43 is a true and accurate report and that all reported expenditures are properly chargeable to the CHG grant. Sincerely, c - a - Z":�9�L Christopher A. Sutherland Financial Director The HousingAuthority ofGrant CouMyy Washington is an equal opportunity provider and employer and does not discriminate on the basis o race, color, national �� f origin, religion, sex physical or menta! disabiliiy, or familialstatus. The HousingAuthorityof Grant County} policies andpractices are designed to provide assurances that persons with disabilities will be gtven reasonable accommodations, EQUAL HOUSM upon request so that they may fully access and utilize the housingprograms and related services. OPPORTUNITY If you or anyone in your family is a person with disabilities, andyou require a specific accommodation in order to fuUy utQizs ourprogmms and service& please contact the Housing Authority. Grant CountylGCHA Contract #20-46108-10 (H Submitted to GC by: HAGC Date: Z k y Request for Reimbursement No. #19 Grant County's Subrecipient Checklist: State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 Questions to ask before submitting a payment request Was the expenditure or cost: x Made for an allowable activity under the grant guidelines? x_ Authorized (or not prohibited) under state or local laws or regulations? _x_ Approved by the federal awarding agency, if required? x_ Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43? For payroll transactions: x_ Does the employee's time and effort documentation meet the requirements of Circular A-122? _x_ Allocable to the program? (i.e., was the dollar amount charged to the program relive to the benefits received by the program? Is the federal grantor being charged its fair share of the cost?) Based on actual costs, not budgeted or projected amounts? _x_ Applied uniformly to federal and non-federal activities (i.e., is the federal government being charged the same amount as if non-federal funds were being used to pay the cost)? x Given consistent accounting treatment within and between accounting periods? (Consistency in accounting requires that costs incurred for the same purpose, in like circumstances, be treated as either direct costs only or indirect costs only with respect to final cost objectives). x Calculated in conformity with generally accepted accounting principles, or another comprehensive basis of accounting, when required under the applicable cost principles? x_ Not included as a cost (or used to meet cost sharing requirements) of other federally -supported activities of the current or a prior period? _x_ Net of all applicable credits? (e.g., volume or cash discounts, insurance recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and scrap sales). x Not included as both a direct billing and as a component of indirect costs? x_ Properly classified (e.g., some costs may be incorrectly claimed as a direct cost instead of being incorporated as part of the indirect cost rate). x_ Supported by appropriate documentation? (e.g., approved purchase orders, receiving reports, vendor invoices, canceled checks, and time and attendance records.) Documentation may be in an electronic form. _x_ Correctly charged t6the proper account code and grant period? H:W000UNfING\LOTUS\LOTUS\Consolidated HG\CHG 2019-2021\CHG Subrecipient Checklist.docx Page 1 � 2 §| k \ 9 2 kkI§k§§kI k&| Grantee Name: Grant County Lead Grantee IList Sub Grantee Names Below Report Month/Year: JANUARY 2021 HAGc General Ledger Detail Report Summary Report for Period 01 Ending 1/3112021 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 01 - Account Number/Description Beg Balance Debit Credit Net Change End Balance 419018-7-01 POSTAGE:CHG 0.00 8.65 0.00 8.65 8.65 441000-7-01 MAINTENANCESALARIES:CHG 0.00 1,342.70 0.00 1,342.70 1,342.70 443300-7-01 MAINT FICA:CHG 0.00 99.87 0.00 99.87 99.87 443301-7-01 MAINT SUTA:CHG 0.00 26.45 0.00 26.45 26.45 443302-7-01 MAINT L&I:CHG 0.00 57.26 0.00 57.26 57.26 PROJECT 01 -Total: 0.00 1,534.93 0.00 1,534.93 1,534.93 Run Date: 2/1/2021 12:27:48PM Page: 1 GIL Date: 1131/2021 User Logon: CAS General Ledger Detail Report Summary Report for Period 01 Ending 1/31/2021 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 02 - Account Number/Description Beg Balance Debit Credit Net Change End Balance 411000-7-02 ADMIN SALARIES FACILITY SUPF 0.00 2,181.41 0.00 2,181.41 2,181.41 418200-7-02 ADMIN FICA FACILITY SUPP & R/ 0.00 162.50 0.00 162.50 162.50 418201-7-02 ADMIN SUTA FACILITY SUPP & R 0.00 42.97 0.00 42.97 42.97 418202-7-02 ADMIN L&I FACILITY SUPP & RA 1 0.00 11.32 0.00 11.32 11.32 418204-7-02 ADMIN RETIREMENT FACILITY S1 0.00 228.38 0.00 228.38 228.38 418205-7-02 ADMIN MED/DENTNIS/L FACILIT` 0.00 467.21 0.00 467.21 467.21 PROJECT 02 - Total: 0.00 3,093.79 0.00 3,093.79 3,093.79 M" (��1-1 -Z 3,093.71 Run Date: 2/1/2021 12:27:48PM Page: 2 G/L Date: 1/31/2021 User Logon: CAS General Ledger Detail Report Summary Report for Period 01 Ending 1/31/2021 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 04 - Account Number/Description Beg Balance Debit Credit Net Change End Balance 471501-7-04 HAP PAYMENTS RENTS-CHG 0.00 6,773.16 0.00 6,773.16 6,773.16 471502-7-04 HAP PAYMNT PROJECT LEASE C 0.00 3,552.00 0.00 3,552.00 3,552.00 471506-7-04 RENT DEPOSITS-CHG 0.00 2,394.00 0.00 2,394.00 2,394.00 PROJECT 04 - Total: 0.00 12,719.16 0.00 12,719.16 12,719.16 Run Date: 2/1/2021 12:27:48PM Page: 3 GIL Date: 1/3112021 User Logon: CAS General Ledger Detail Report Summary Report for Period 01 Ending 1/31/2021 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 08 - Account Number/Description Beg Balance Debit Credit Net Change End Balance 411000-7-08 ADMIN SALARIES-HEN-OPS-CHG 0.00 915.74 0.00 915.74 915.74 418200-7-08 ADMIN FICA-HEN-OPS-CHG 0.00 59.87 0.00 59.87 59.87 418201-7-08 ADMIN SUTA HEN-OPS-CHG 0.00 15.83 0.00 15.83 15.83 418202-7-08 ADMIN L&I HEN-OPS-CHG 0.00 4.17 0.00 4.17 4.17 418204-7-08 ADMIN RETIREMENT HEN -OPS -C 0.00 54.89 0.00 54.89 54.89 PROJECT 08 -Total: 0.00 1,050.50 0.00 1,050.50 1,050.50 i Run Date: 2/1/2021 12:27:48PM Page: 4 User Logon: CAS GIL Date: 1/31/2021 General Ledger Detail Report Summary Report for Period 01 Ending 1/3112021 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT09- 0.006+ Ra1v , AAAA~ 270.70 + Account Number/Descrlptlon Beg Balance Debit Credit Net Change End Balance 411000-7-09 ADMIN SALRIES HEN-CHG 0.00 270.70 0.00 270.70 5' 270.70 418200-7-09 ADMIN FICA HEN- CHG 0.00 20.30 0.00 20.30 20.30 418201-7-09 ADMIN SUTA HEN-CHG 0.00 5.33 0.00 5.33 5.33 418202-7-09 ADMIN L&I HEN-CHG 0.00 1.21 0.00 1.21 1.21 418204-7-09 ADMIN RETIREMENT HEN-CHG 0.00 17.62 0.00 17.62 17.62 418205-7-09 ADMIN MED/DENTNIS/L HEN-CHt 0.00 24.89 0.00 24.89! 24.89 471501-7-09 HAP PAYMENTS RENT HEN-CHG 0.00 9,325.00 0.00 9,325.00 % 9,325.00 PROJECT 09 - Total: 0.00 9,665.05 0.00 9,665.05 9,665.05 Report Total: 0.00 28,063.43 0.00 28,063.43 28,063.43 !ti 1� 0.006+ Ra1v , AAAA~ 270.70 + 20-30 + 5.33 + 1.21 + 17.62 + 24.89 + 006 340.05G+ yet) Re.4 W _ 9,32S.eD 000 0.00G+ !i• 14534*93 + 3+093.79 + 124719.16 + 14050.50 + 340.05 + 9s325-00 + 284063.436+ Run Date: 2/1/2021 12:27:48PM Page: 6 GIL Date: 1/31/2021 User Logon: CAS General Ledger Detail Report Detail Postings for Period 01 Ending 1/31/2021 Account Nmnber/Deacriptton Parlod Data Journal Comments Beg Balance HOUSING AUTHORITY OF GRANT COUNTY (GCH) Debit Credit Net Change End Salaries 471501-7-04 HAP PAYMENTS RENT$-GHG 0.00 01 1/4/2021 AP -003786 000108275 AN: Ot 1/4/2021 AP -003786 000108275 AN 96,77 0.00 98.77 01 1/4/2021 AP -003786 060108606 AN: 11l 11 b� 750.00 0.00 846,77 01 1/5/2021 AP -003787 000107809 AN:liiifYYfitiYiYilsl 775.00 0.00 1,621.77 01 1/512021 AP -003787 000107609 AM 485.98 0.00 2,107.75 685.00 0.00 2,792.75 01 1/8/2021 AP -003792 0001085'50 AN: 1�!lIIII�RI 01 1/9/2021 AP -063792 000108650A i1�i(iff iiir� 650.00 0100 3,442.75 01 1/13/2021 AP -003793 00010682TAN 650.00 0.00 4,092-75 482.00 0,00 4,574.75 01 1113/2021 AP -0031,93 000108550A 1 01 1/13/2021 AP -063793 000108550A19 575.00 0.00 5,149,75 01 1124/2021 AP -003799 000108322AN: 575.00 0.00 5,724.75 01 1/26/2021 AP -003802 000106993AN: 659.61 0.00 6,384.36 388.80 0.00 61.773.16 0.00 6,773.16 0.00 8;773.16 6,773,16 411501-7-09 HAP PAYMENTS RENT HEN-CHG 0.00 01 114/2021 AP -003785 00010023SAN y1�N 300.00 0.00 01 1/472021 AP -003786 000100235.0 . 300.00 0.00 300.00 01 174/24121 AP -003786 000'100235AN- 860lf y�IVA 300.00 0.00 800:00 Of 114/2021 AP -003786 000106624AN: W 550.00 0.00 900.00 01 1/4/2021 AP -003786 000107079 AN. 1,450;00 01: 1/4/2021 AP -003796 000107200AN;Y�11�1�Ar1;WW1�l 425.00 0.00 1,875:00 580,00 0.00 2435,00 01 1/4/2021 AP -003786 000107415 AN jiYii�Mlp 300.00 0.00 01 11412.021 AP -003786 000708425AN:' 1Yt 440:00 0.00 2,735.00 01 1/4/2021 AP -003786 000108493AN* 600.00 0.00 3,175.00 01 1/4/2021 AP-DO3786 000108493AN:�ip�p - 600.00 0.00 3,77500 01 1/4/2021 AP -003786 000108550 AN: D 525.00 4,375.00 01 1/42021 AP -003786 050108599AN: 400.00 0.00 0.00 4,00•00 5300,00 01 1142021 AP -003786 0001086064N, 515.00 0.00 01 1/4/2021 AP -003786 000108.606AN: 536,00 0,00 5,815.00 6,350.00 01 1142021 AP -003786 000108625 AN �IdN"jk 300.00 0.00 01 '1./4/2021 AP -003786 00010$680 AN. �- 450.00 0.00 61650.00 01 11+12021 AP -M786 000108828 AN: 8Y "1111}1'H 400.00 0.00 7,100.00 01 1/42021 AP -003786 000108844ANtiYplli 625x00 0.00 7,900.00 01 1/420'21 AP -003786 000106844lIN 575:00 0.00 8,125 D0 8,700.00 01 1/42021 AP -003786 000108844 AN bw 625.00 0.00 9,325.00 0.00 9,325.00 0.00 9,325.00 9,325.00 471502-7.04 HAP PAYMNT PROJECT LEASE COST 0.00 01 1/4/2021 AP -003786 000100235 AN: T004010421 681:00 0.00 681.00 Ot 1/4/2021 AP -003786 000100235AN:1006010421 581.00 0.00 1,162.00 01 114/2021 AP -003786 000100235AN:1008010421 614.00 0.00 1,776.00 01, 114/2021 AP -003786 00010023SAN:1010010421 614.00 0.00 2,390.00 01 1/4/2021 AP -003786 00010023.5 AN: 1102010421 581.00 0.00 2,971.00 01 1142021 AP -003786 0001002 'S YIN: 1164010421 581.96 0.00 3,552.00 0.00 3,552.00 0.00 3,56200 3,552.00 471506-7-04 RENT DEPOSITS-CHG 0.00 01 1/572021 AP -003787 000.107609 AN: 685.00 0.00 685.00 01 7/82021 AP -003792 000108550 AN. 650,00 0.00 1,335.00 01 .1/2412021 AP -003.799 000108322 AN:. 350:00 0.00 1,685.00 01 1726/2021 AP -003802 000106993 AN. 709:00 0.00 2,394.00 0.00 2,394.00 0.00 2,394.00 2,394.00 Run Date. 1/28/2021 8:41:07AM Page, 1 OA- Date:1/2a/2021 User Logon: 9A3 CHG JANUARY 2021 471501-7-04 HAP PAYMENTS RENT - CHG F051362953 Rental Assistance: Rental Assistance 01/01/2021 $96.77 F05B62953 Rental Assistance: Rental Assistance 01/01/2021 $750.00 79139BEC17 Rental Assistance: Rental Assistance 01/01/2021 $775.00 6AA7C88C5 Rental Assistance: Rental Assistance 01/01/2021 $485.98 6AA7C88C5 Rental Assistance: Rental Assistance 01/01/2021 $685.00 AC91D51 E20 Rental Assistance: Rental Assistance 01/01/2021 $650.00 AC9D51E20 Rental Assistance: Rental Assistance 01/01/2021 $650.00 7233CO2F3 Rental Assistance: Rental Assistance 01/01/2021 $482.00 4CBD53486 Rental Assistance: Rental Assistance 01/01/2021 $575.00 4CBD53486 Rental Assistance: Rental Assistance 01/01/2021 $575.00 OA22DB377 Rental Assistance: Rental Assistance 01/11/2021 $659.61 5C94003DB Rental Assistance: Rental Assistance 01/15/2021 $388.80 $6,773.16 471501-7-09 HAP PAYMENTS RENT - HEN CA8472172 HEN Rent Assistance: HEN Rent Assistance 01/01/2021 $300.00 650OC2195 HEN Rent Assistance: HEN Rent Assistance 01/01/2021 $300.00 A54C625DB HEN Rent Assistance: HEN Rent Assistance 01/01/2021 $300.00 93EBA4669 HEN Rent Assistance: HEN Rent Assistance 01/01/2021 $550.00 C46CA126F HEN Rent Assistance: HEN Rent Assistance 01/01/2021 $425.00 7A41641381 HEN Rent Assistance: HEN Rent Assistance 01/01/2021 $560.00 551CAE122 HEN Rent Assistance: HEN Rent Assistance 01/01/2021 $300.00 E59AAEAF9 HEN Rent Assistance: HEN Rent Assistance 01/01/2021 $440.00 8D071A4A1 HEN Rent Assistance: HEN Rent Assistance 01/01/2021 $600.00 9DC9095132 HEN Rent Assistance: HEN Rent Assistance 01/01/2021 $600.00 1 BOB90DAF HEN Rent Assistance: HEN Rent Assistance 01/01/2021 $525.00 A585CABF1 HEN Rent Assistance: HEN Rent Assistance 01/01/2021 $400.00 3F07EA9AA HEN Rent Assistance: HEN Rent Assistance 01/01/2021 $515.00 8A5A1 BC92 HEN Rent Assistance: HEN Rent Assistance 01/01/2021 $535.00 7CE9CC39A HEN Rent Assistance: HEN Rent Assistance 01/01/2021 $300.00 5854FCFC6 HEN Rent Assistance: HEN Rent Assistance 01/01/2021 $450.00 532B35FCB HEN Rent Assistance: HEN Rent Assistance 01/01/2021 $400.00 740130317513 HEN Rent Assistance: HEN Rent Assistance 01/01/2021 $625.00 2AD2609EO HEN Rent Assistance: HEN Rent Assistance 01/01/2021 $575.00 542299/366 HEN Rent Assistance: HEN Rent Assistance 01/01/2021 $625.00 $9,325.00 471506-7-04 RENT DEPOSITS - CHG 6AA7C88C5 Security Deposit: Security Deposit 01/01/2021 $685.00 AC91351E20 Security Deposit: Security Deposit 01/01/2021 $650.00 OA22DB377 Security Deposit: Security Deposit 01/11/2021 $350.00 5C94003DB Security Deposit: Security Deposit 01/15/2021 $709.00 $2,394.00 .- GranteeName:GrantCounty I Lead Grantee LJat Sub Grantee Names Below Report Month/Year: JANUARY 2021 ,.0 I I I an -20 Feb -20 Mar -20 Apr -20 MaT-20 Jun -20 Ju1-20 Aug -20 Sep -20 Oct -20 Nae -20 Dec -20 Jan -21 Feb -21 BUDGET DRAW a7 DRAW 48 DRAW a9 DRAW a10 DRAW.11 DRAW 812 DRAW a13 DRAW R14 DRAW R15 DRAW#16 DRAW a17 DRAW e18 DRAW p19 DRAW 420 Admin SWAM.001 1 365.17 532.25 169.79 30.92 518.95 861.44 1186.13 173.16 416.81 530,65 1333.91 6 1534.93 Housing .R.e S" Leas , a IHo s �.yZ.Wd .r aBV ,.; 0o $25,0o0 0 0 0 0 0 0 0 0 0 0 o D D CH64seda fee Oosb S2A3.131.00 10700.22 8420.54 9437.62 9607.57 6720.58 5874 7011.52 5210.12 8908.76 7163.7 8280 5439.61 12719.16 6659.37 6991.45 4826.51 7107.01 7296.38 4636.81 6057.26 4663.18 6275.94 7917.96 3695.89 3762.45 3093.79 0 0 0 0 0 0 0 0 0 0 0 0 0 Will -.iz':s 0 0 0 0 0 0 0 0 0 0 0 0 0 'WA 1""' 'w: 0 0 0 0 $0.00 0 0 0 0 0 0 0 0 364.99 312.2 225.53 383.3 231.38 151.91 0 0 0 0 0 0 0 11635 9975 9675 7825 8095.96 8125 0 0 0 0 0 0 0 2873.83 2624.12 1471.18 3918.32 2334.55 2291.87 0 0 0 0 0 0 0 0 0 0 0 0 0 257.6 426.31 368.66 503.55 333.84 199.81 340.05 0 0 0 0 0 0 11306.45 10680 9885 9325 9325 9325 9325 0 0 0 0 0 0 4634.04 152644 2111.25 2469.32 1292.83 1077.48 1050.5 Invoice Tots $32,598.58 $28,855.56 $25,805.63 $28,877-12 $25,197.80 $21,941.03 $30,453.00 $22,679.41 $27,966.32 $27,910.18 $24,261.47 $19,810.35 $28,063.43 $969,417.00 TOTAL OF BALANCE DRAWS REMAINING $21,219.98 $38,780.02 $0.00 $25,000.00 $158,731.98 $84,399.02 $111,242.44 $88,757.56 $0.00 $5,000,80 $0.00 $20,222.00 $826.27 $9,173.73 $3,167.10 $5,332.90 $147,078.04 $2,953.96 $39,607.13 $4,892.87 $2,429.82 $6,070.18 $69,171.45 $80,860.55 $14,162.06 $30,337.94 $567,636.27 5401,780.73