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MINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
Public meetings were held via WEBEX Conference Call or Video (info below) AND
"in-person", with a room capacity of 18 individuals. Masks are required, social distancing
enforced, and sanitizing capabilities are available.
MONDAY, APRIL 26, 2021
The Grant County Commissioners session began at 9:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:30 a.m. D Stone, Grant County COVID-19 Healthcare and Public Health Briefing
(ZOOM Meeting)
9:00 a.m. — 9:30 a.m. R Jones, Public Works Management Team Meeting — Conference Call
9:30 a.m. —10:00 a.m. J Flynn, Administrative Services Coordinator Update
10:00 a.m. —10:30 a.m. T Lawrence, 2021 Comprehensive Plan — Docket Discussion
10:30 a.m. —11:00 a.m. T Gaines, Central Services Update
• Technology Services: General Updates; Project Updates
• Interfund Communications: General Updates
• Facilities and Maintenance: Project Updates; General Updates
• Fairgrounds: Ongoing Operations
• Central Services: Upcoming Schedule
11:00 a.m. —11:30 a.m. Budget and Finance Update
11:30 a.m. —12:00 p.m. C Carter, Finance Committee Meeting
12:00 p.m. —1:00 p.m. WSAC Virtual Assembly
1:00 p.m. — 2:00 p.m. D Anderson, Grant Integrated Services Update
• WISe Expansion
• New Locations and Services for Ephrata and Mattawa
• 10 Minute Executive Session
Pursuant to RCW 42.30.110(1)(f) Commissioner Carter called an Executive Session to order at 1:14
p.m. to go until 1:24 p.m. regarding Personnel Disciplinary Matters. In attendance were
Commissioners Carter, Stone and Jones, and Dell Anderson, Grant Integrated Services -Executive
Director. Commissioner Carter closed the session at 1:24 p.m.
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Grant County Commissioners Minutes
Week of April 26, 2021
1:30 p.m. —1:45 p.m. Regional Diversion Program Update
2:00 p.m. — 2:30 p.m. B Hill, Public Defense Update
2:30 p.m. — 3:00 p.m. Open Record Public Hearing, Rescinding Ordinance No. 21 -029 -CC and
No. 21 -029 -CC and passing a new ordinance to recreate Ch. 6.46 of the
Grant County Code titled "Controlled Substances" banning knowing
possession of unlawful controlled substances and readopting an
amendment to Ch. 1.32 of the Grant County Code titled "Code
Enforcement and penalties."
The Commissioners held an Open Record Public Hearing to consider an Ordinance rescinding
Ordinance No. 21 -020 -CC and No. 21 -029 -CC and recreating Ch. 6.46 of the Grant County Code
titled "Controlled Substances" banning knowing possession of unlawful controlled substances
and readopting an amendment to Ch. 1.32 of the Grant County Code titled "Code Enforcement
and Penalties."
Kevin McCrae, Civil Deputy Prosecuting Attorney stated that this ordinance is in response to the
Supreme Court decision Stave vs. Blake decriminalizing all drugs. This ordinance would allow
Grant County to recriminalize unlawful drugs. This weekend, the legislature passed a bill that
will recriminalize drugs, so he is asking that the commissioners not pass this ordinance. He
suggests holding another hearing to pass a new ordinance to rescind the previous 2 ordinances.
David Hunt asked about the process that the Commissioners followed to advertise this hearing.
A motion was made by Commissioner Jones, seconded by Commissioner Stone to close the
public comment portion of the hearing. The motion passed unanimously. Commissioner Stones
moved to deny the ordinance as presented. Commissioner Stone seconded and the motion
passed unanimously. The hearing adjourned.
3:00 p.m. — 4:00 p.m. Commissioners Roundtable — Miscellaneous Discussion
• Department Head Only Meeting
• Customer Service Training
• CHI Meeting on 28th
• Public Works Road Tour
• District Court Judge — Committee
• American Rescue Plan — Planning
o Fairgrounds Loss Backfill
o Broadband
o Small Businesses
o Public Works Backfill
o Essential Worker Stipends
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Grant County Commissioners Minutes
Week of April 26, 2021
4:00 p.m. — 4:30 p.m. B Vasquez, Clerk of the Board Update
• OPMA
• Minutes/Agendas
• Agenda requirement from each EO/DH?
MISCELLANEOUS ITEMS
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their April 23,
2021 payroll.
Change of location application for The Tree Farm in Warden, WA, from the Washington State Liquor and
Cannabis Board. (Approved)
TUESDAY, APRIL 27, 2021
The session was continued to 9:00 a.m. with all Commissioners in attendance.
9:00 a.m. —10:00 a.m. K Eslinger, Human Resources Update
taledar Items (D1)
04/27/21— HR Office Quarantine
04/29/21— Association Negotiation
04/30/21— Pre -Hearing AFSME Filing
Discussion Items (02)
1. Meeting Format (Agenda; Minutes; Support)
a. Agenda
b. Minutes
c. Meeting Support
d. Board Signature
2. COVI D Situation Update
a. COVI D Leave Rules
3. HR Office Standard Work Schedule
4. New Commissioners' Office Employee
Authorization Requests (03),
5. PAR —Tyson Hill
6. PAR — Brian Murry
Priority Items (04)
7. Impacts of COVID & PW Assignment
Compensation, Benefits, Payroll, & Leave (07)
8. 2022 COLA Estimation
9. Central Services Comp Review
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Grant County Commissioners Minutes
Week of April 26, 2021
Employee & Department Issues (08)
10. Commissioners' Office
11. Fairgrounds
Policy &' Procedure (09)
12. 519 Workplace Rules (General)
13. Retiree Use of Sick Leave
Recruitment / Civil Service (10)
14. District Court Judge
15. Public Records Officer
Labor Relations/ Legal Actions (11)
16. Labor & Legal Report Review
Association — CH; DC; PW; SW; YS
Grievance: Step 2 Grievance
Association — Deputy Sheriff
Negotiation: 2021 Agreement
Teamsters-GCSO — Corrections
Negotiation: 2020-2021 Agreement
Other: MOU Payroll Corrections
Personnel Action Request (PAR) for the salary, wage and/or position change for Tyson Hill,
Superior Court.
10:00 a.m. —10:30 a.m. Open Record Public Hearing, Central Services Budget Extension
The Commissioners held an Open Record Public Hearing to consider a budget extension request
from the Central Services Department in the amount of $27,000.00 to purchase additional
features for the CivicPlus computer software license (Budget 3505) that will make changes to
the new web page.
Tom Gaines, Director, described his request.
A motion was made by Commissioner Jones, seconded by Commissioner Stone to close the
public comment portion of the hearing. The motion passed unanimously. Commissioner Jones
moved to approve the budget extensions as presented. Discussion by Commissioner Stone to
revisit the use of Cares Rescue Plan funding. Commissioner Stone seconded and the motion
passed unanimously. The hearing adjourned. (Resolution No. 21 -037 -CC)
10:30 a.m. —11:00 a.m. K Allen, Clerk's Office Update
11:00 a.m. —11:30 a.m. S Palacios, Juvenile Court and Youth Services Update
• Financial
• Intakes
• Courts: COVID-19 Operation
o Offender/Diversion:
o Truancy:
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Grant County Commissioners Minutes
Week of April 26,, 2021
o Dependency:
• Martin Hall
• Administration
12:00 p.m. —1:00 p.m. PUD and County Commissioner Lunch Meeting (Cancelled)
1:00 p.m. —1:30 p.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. — 2:30 p.m. S Castro, Public Works Update (Items 1 through 3)
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to approve items 1
through 3 on the agenda as presented. The motion passed unanimously.
1. Request Equipment Rental of a dozer for the Solid Waste Department. Rental provided by Pape
Machinery in the amount of $13,314.24. (Approved).
2. Execution of contracts between Grant County and Tommer Construction for Stratford Road
Reconstruction Project (CRP 17-06) in the amount of $1,040,804.80. (Approved).
3. Local Agency Standard Consultant Agreement for Architectural/Engineering with Varela
Engineering and Management for the 2021 Grant County Pavement Condition Survey Rating in
the amount of $63,329.00. (Approved).
1:30 p.m. —1:40 p.m. Open Record Public Hearing —Vacation application for the unbuilt alley
Blk 6, Fordair, S 26, T 25 N, R 28 E, WM.
The Commissioners held an Open Record Public Hearing to consider the vacation of the unbuilt right of
way — alley, Fordair, S 26, T 25 N, R 28 E, WM.
Sam Castro, Public Works Director, read into the record the Engineers Report, as he was not present at
the hearing:
The Board of County Commissioners of Grant County Washington has received a petition to
vacate that portion of County Right-of-way surplus being a portion of the Trinidad Plat Alley in
Block 7 and right-of-way between Blocks 7 and 4; lying in the NW1/4 of the NW1/4 Section
18 of Township 20 North, Range 23 East W.M., all in Grant County, Washington, as hatch
marked on the attached Exhibit A.
The Board of County Commissioners determined that consideration should be given to the
petition and directed the County Road Engineer to prepare a report on the proposed vacation
and abandonment for a public hearing to be held at 1:30 PM, Tuesday, the 27"'t Day of April,
2021. The Notice of Hearing was published in the County Official Newspaper and the Notice of
Hearing was posted at each termini in compliance with RCW 36.87.050.
The proponents of the petition own the majority of the frontage along the petitioned County
Surplus Right-of-way; these roads are not active on the County Road System. The affected
parcels are owned by the proponents.
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Grant County Commissioners Minutes
Week of April 26, 2021
/find that, this section of County Right-of-way Surplus is not necessary and useful to the
public and the public would be benefitted by its vacation and abandonment as a reduction in
liability and maintenance, with no exceptions except utilities.
A motion was made by Commissioner Stone, seconded by Commissioner Jones to close the public
comment portion of the hearing. The motion passed unanimously. Commissioner Stone moved to
approve the vacation as presented. Commissioner Jones seconded and the motion passed
unanimously. The hearing adjourned. (Resolution No. 21 -034 -CC)
1:30 p.m. —1:40 p.m. Open Record Public Hearing —Vacation application for the unbuilt right
of way and alley, Blk 7, Trinidad Plat, S 18, T 20 N, R 28 E, WM.
The Commissioners held an Open Record Public Hearing to consider the vacation of unbuilt right of way,
Blk 4 and Blk 7, and alley, Blk 7, Trinidad Plat S 18, T 20 N, R 28 E, WM (Brissey Petition).
Sam Castro, Public Works Director, read into the record the Engineers Report, as he was not present at
the hearing:
The Board of County Commissioners of Grant County Washington has received a petition to
vacate that portion of County Right-of-way surplus being a portion of the Fordair Plat Alley in
Block 6; lying in the SE 1/4 of the NW 1/4 Section 26 of Township 25 North, Range 28 East W.M.,
all in Grant County, Washington, as hatch marked on the attached Exhibit A.
The Board of County Commissioners determined that consideration should be given to the
petition and directed the County Road Engineer to prepare a report on the proposed vacation
and abandonment for a public hearing to be held at 1:30 PM, Tuesday, the 27Lht Day of April,
2021. The Notice of Hearing was published in the County Official Newspaper and the Notice of
Hearing was posted at each termini in compliance with RCW 36.87.050.
'The proponents of the petition own the majority of the frontage along the petitioned County
Surplus Right-of-way; these roads are not active on the County Road System. The affected
parcels are owned by the proponents. No public funds have been used towards maintenance of
the alley.
1 find that, this section of County Right-of-way Surplus isnot necessary and useful to the public
and the public would be benefitted by its vacation and abandonment as a reduction in liability
and maintenance, with no exceptions except utilities.
A motion was made by Commissioner Stone, seconded by Commissioner Jones to close the public
comment portion of the hearing. The motion passed unanimously. Commissioner Stone moved to
approve the vacation as presented. Commissioner Jones seconded and the motion passed
unanimously. The hearing adjourned. (Resolution No. 21 -035 -CC)
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Grant County Commissioners Minutes
Week of April 26, 2021
1:30 p.m. —1:40 p.m. Open Record Public Hearing — Surplus of Public Works declaring surplus
miscellaneous equipment and vehicles.
The Commissioners held an Open Record Public Hearing to consider the surplus of the following
equipment and vehicles:
VEHICLE
or
EQUIPMENT
YEAR
MAKE
MODEL
SERIAL NUMBER
MILEAGE
VALUE
7022
2010
FORD
CROWN VICTOTIA
2FABP7BV5AX131214
109,137
2,609.93
7071
2014
DODGE
CHARGER
2C3CDXAT4EH287112
161,597
21776.37
7069
2014
DODGE
CHARGER
2C3CDXAT2EH287108
132,638
21776.37
7070
2014
DODGE
CHARGER
2C3CDXAT2EH287111
155,936
2,776.37
0626
2011
FORD
FUSION
3FAHPOGA8BR293426
150,657
1,707.07
1190
1997
FORD
LT9000
1 F DYU 90W7VVA05234
183,357
11,600.00
2513
2013
CASE
8656
HBZN0865JDAF02580
5,024
29,674.31
0080
1970
SICARD
SNOW BLOWER
W254
119
385.48
Sam Castro, Public Works Director, described the request.
A motion was made by Commissioner Stone, seconded by Commissioner Jones to close the public
comment portion of the hearing. The motion passed unanimously. Commissioner Jones moved to
approve the surplus of items as presented. Commissioner Stone seconded and the motion passed
unanimously. The hearing adjourned. (Resolution No. 21 -036 -CC)
2:30 p.m. — 3:00 p.m. Consent Agenda (Items 1 through 14)
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers for approval. (Approved).
2. Proclamation recognizing the week of May 2 — 81 2021 as Municipal Clerk's Week in Grant
County. (Approved).
AUDITOR'S OFFICE
3. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
$1,025,389.87).
PA1Rr,Rnt1Nn-q
4. Contract with Stan's Construction and Son for the Cattle Chute Project in the amount of
$10.,682.59. This was approved on the April 5, 2021 Consent Agenda. (Approved).
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Week of April 26, 2021
CENTRAL SERVICES
5. Recommendation to purchase land from the Moses Lake School District that is adjacent to the
Grant County Fairgrounds. (Approved).
TECHNOLOGIC SERVICES
6. Purchase Order No. 359 in the amount of $16,496.38 to Equivant for Sheriff's Office Northpointe
Suite Compas with GovCloud Annual License Renewal. (Approved).
7. Pluralsight agreement for Purchase Order No. 357 that was approved on April 13, 2021 for the
Annual Business Enterprise licenses. (Approved).
DEVELOPMENT SERVICES
8. Environmental Systems Research Institute, Inc. (Esri) Small Municipal and County Government
Enterprise Agreement for access to the Esri software, used for the Geographic Information
System (GIS) technology. Term is upon signature and requires a 3 -year commitment.
(Approved).
GRANT INTEGRATED SERVICES
9. Held from the April 20, 2021 Consent Agenda: Agreement for Partnership with the Moses Lake
Community Coalition — City of Moses Lake and Grant Integrated Services for Community Mental
Health, Suicide Prevention, and Active Youth Mentorship services. Term is January 1, 2021
through December 31, 2021 in the amount of $10.,000.00. (Approved).
10. Molina Healthcare of Washington, Inc. Provider Services Agreement to provide Medicaid
payments from their contracted Managed Care Organization. Term is January 1, 2021 through
December 31, 2021. (Approved).
11. Amerigroup Washington, Inc. Provider Agreement to provide Medicaid payments from their
contracted Managed Care Organization. Term is January 1, 2021 through December 31, 2021.
(Approved).
12. Recommendation to award the bid for their Ephrata Office — Front Door project to Valley Lock
and Key Service in the amount of $7,736.95. (Approved).
SHERIFF'S OFFICE
13. Request to waive the bidding requirements for the emergency repair and asbestos removal of
floor tiles in an area of the main jail, using Asbestos Central LLC for the amount of $5,135.00.
This will be funded through Fund 001.115 and will require a budget extension for this expense.
(Approved, the public hearing was set for June 1, 2021 at 8:45 a.m.).
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Week of April 26, 2021
COMMISSIONERS OFFICE
14. Held from the April 20., 2021 Consent Agenda: Washington State Department of Commerce,
Treasury Rent Assistance Unit, Subrecipient Agreement with Opportunities Industrialization
Center of Washington (OIC) for their Treasury Rent Assistance Program (TRAP) Grant
Agreement, Contract No. 21-4616C-108 and shall begin on March 1, 2021 through December 31,
2021. (Approved).
MISCELLANEOUS ITEMS
For New Hope: Washington State Department of Social and Health Services Certification regarding
Lobbying; and Certification of Suitability to Interact with Participating Minors; Certification regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion; and Compliance with Equal Employment
Opportunity Plan (EEOP) Requirement's form. (Approved and Commissioner Carter signed)
WEDNESDAY, APRIL 28, 2021
8:30 a.m. — 9:00 a.m. D Stone, Central Safety Committee Meeting
9:00 a.m. —1:00 p.m. Commissioners - Bill and Melinda Gates-- Domestic Violence Housing
First: Celebration of What We're Learning
11:00 a.m. —11:30 a.m. R Jones, North Central Region COVID Call with Leadership
12:00 p.m. —1:00 p.m. D Stone, CHI Meeting
THURSDAY, APRIL 29, 2021
11:00 a.m. —1:00 p.m. Commissioners at Martin Hall Juvenile Facility Tour (Medical Lake)
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Week of April 26, 2021
FRIDAY, APRIL 30, 2021
11:00 a.m. —1:00 p.m. D Stone, Legislative Steering Committee (LSC) Meeting with Speakers
1:00 p.m. — 2:30 p.m. D Stone at Eastern Washington Council of Governments (EWCOG)
Meeting (Davenport)
Signed this day of 12021.
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
Cindy Carter, Chair
Danny E. Stone, Vice -Chair
Attest:
Rob Jones, Member
Barbara J. Vasquez,,CMC
Clerk of the Board