HomeMy WebLinkAboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
DRAFT MEETING AGENDA
Week of January 16—January 22, 2023
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings are in person with a WEBEX Conference Call/Video option available.
(info below)
MONDAY, JANUARY 16, 2023
Courthouse Closed in Observance of Martin Luther King, Jr. Day
TUESDAY, JANUARY 17, 2023
Event address for https://grantc.owa.webex.com/grantcowa/onstage/g.php?MTID=e2a3948e246485fc3f23fdO3f86
attendees: 496325
Event number: 2486 1611135
Event password: BOCC-JAN17
Video Address: 24927613636@grantcowa.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Audio conference: To receive a call back, provide your phone number when you join the event, or call the number
below and enter the access code.
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+1-408-418-9388
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Access code: 2486161 1135
8:15 a.m.-8:30 a.m.
8:30 a.m.-9:30 a.m.
8:30 a.m.-9:00 a.m.
9:00 a.m.-9:30 a.m.
• Financial
• Intakes
• Co u its
Z Kennedy,, Legislative Update
C Carter at Rd. K -SW Site Review
K McCrae, Prosecuting Attorney's Office Update
S Palacios, Juvenile Court,. and Youth Services
o Offender/Diversion:
o Truancy:
o Dependency:
• Martin Hall
• Administration
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA)
ACCOMODATIONS PROVIDED UPON REQUEST.
Page 2 of 8
Grant County Commissioners Agenda
Week of January 16, 2023
9:30 a.m. —10:00 a.m. D Bren, East Low Canal Bridges Replacement Briefing
10:00 a.m. —11:00 a.m. J McKiernan, Fairgrounds Update
• Staffing Status
o Season Pay Level — March Start
o Campground Host — March Start
• WSDA Health and Safety Grant
o Potential lighting project, matching funds?
• Capital Projects
o Sheep Pens
• FAC Open Position
o One candidate so far
• Contracts
o Rodeo
o Carnival
• Large or Small Video Signage
o On 1-90
o In town
• Fair Planning
o Entertainment
o Kid Zone
11:00 a.m. —12:00 p.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
• Medical Malpractice and Tank Policies (JF)
• LTAC Discussion (JG)
• Elected Official /Department Head Luncheon Topics (BL)
• Safety Committee Budget (CC)
• Consent Agenda Items —Thursday at noon deadline (BV)
1:00 p.m. — 2:00 p.m. S Castro, Public Works Update
• Solid Waste
o Household Hazardous Waste Event
■ April 29- Moses Lake
■ September 9- Ephrata
■ October 28- Moses Lake
o SWAC Applications
o WACSWM- House Bills &Senate Bills (See Attachment)
o Parametrix Amendment Eight, Change N0. 6 extended through January 31, 2023.
Page 3of8
Grant County Commissioners Agenda
Week of January 16, 2023
• Public Works General Update
o Introduction to our Assistant County Road Engineer- Rob Harris
o Workstations
• Public Works Engineering/Roads
o Bridge 247/248/119 Priority Discussion
o Rain and Thaw Issues on Gravel Roads — K RD SW Status (Rob)
o Engineering Technician Job Description
• Equipment Repair and Replacement
a 2016 Chevy Tahoe 7099 —No replacement currently— Scheduled Transmission
Replacement
o Meeting with Sheriff — Replacement Schedule Coordination
o New Hope- Vehicle order 2023 Nissan Rouge
2:00 p.m. — 3:00 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
• Approval of Agenda
• Correspondence (ie. Emails that have come in that need response, letters of support etc.)
• Commissioners Roundtable—Miscellaneous Discussion
• Consent Agenda — (Items 1 through 35) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.060, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as
recorded on a listing and made available to the Board.
2. Authorization of Canvassing Board Representatives - Auditor's Staff, to act under authority given in
RCW 29A.60 for Dedra Osborn, Kaylyn Orozco, and Aleanah Lopez to act as representatives for the
County; and for Alana DeGooyer, Sally Goodwin, Karrie Stockton and Sherri Hausknecht to handle
the ballots through the mail room process for a Special Election to be held on February 14, 2023.
3. Delegation of County Legislative Authority, Rob Jones, To Serve on Canvassing Board from February
14, 2023, to February 24, 2023.
COMMISSIONER'S OFFICE
4. Approval of Commissioners AMENDED minutes from May 31, 2021.
5. Invoices
6. Reappointment letter for Brulee Hoskins to the Grant County Lodging Tax Advisory Committee for a
one-year term beginning January 1, 2023, through December 31, 2023.
7. Appointment letter for Arin Swinger to the Grant County Tourism Commission, representing
District 2, for a three-year term beginning January 17, 2023, through January 16, 2026.
Page 4of8
Grant County Commissioners Agenda
Week of January 16, 2023
8. Reappointment letter for Rob Jones to the Grant County Lodging Tax Advisory Committee for a
one-year term beginning January 1, 2023, through December 31, 2023.
9. Reappointment letter for Stephen Phipps to the Grant County Current Use Advisory Committee for
a one-year term beginning January 17, 2023, through December 31, 2023.
10. Reappointment letter for Kent Kartstatter to the Grant County Current Use Advisory Committee for
a one-year term beginning January 17, 2023, through December 31, 2023.
11. Reappointment letter for Kevin Goetz to the Grant County Current Use Advisory Committee for a
one-year term beginning January 17, 2023, through December 31, 2023.
12. Appointment letter for Travis Herring to the Grant County Current Use Advisory Committee for a
one-year term beginning January 17, 2023, through December 31, 2023.
13. Reappointment letter for Steve Rimple to the Grant County Fair Advisory Committee for a three-
year term beginning January 28, 2023, through January 27, 2026.
14. New liquor license application for Sage Hills Golf Club & RV Resort located in Warden, WA, from the
Washington State Liquor and Cannabis Board.
15. Real Estate Excise Tax Affidavit (Quit Claim Deed) between Grant County and Maple Landing LLC,
(Brandon Bernard) for the east 30 feet of the parcel generally located within the Southwest quarter
of the Northwest quarter of Section 10, Township 19 North, Range 28, E.W.M., Grant County,
Washington (Parcel No. 100002003)
16. Appointment letter for Jason Thaemert to the Grant County Current Use Advisory Board for a one-
year term beginning January 17, 2023, through December 31, 2023.
17. Request to change County Mileage reimbursement rate from $0.625 per mile to $0.655 per mile.
CENTRAL SERVICES
18. Request to dedicate land generally located within Section 22, Township 21 North, Range 26 East
W.M., City of Ephrata, Grant County, WA, parcel no. 160866002 and 160866003 for a public right-
of-way to construct a gravel road for the new jail.
PUBLIC DEFENSE
19. 2023-2024 Professional Services Agreement Interpreter with Mary Jane Castillo for a one-year term
beginning January 1, 2023, through December 31, 2024.
PUBLIC WORKS
20. Execution of Contracts between Grant County and Deatley Crushing for the 2022 Crushing and
Stockpiling project. Contract amount is $1,497,650.00.
21. Budget transfer in the amount of $27,101.53 from fund 401— Solid Waste to cover the purchase of
a Landfill Hydroseeder from Thompson Equipment Co. This item was originally approved in the
2023 budget for $155,000.00 but the price has increased to $182,101.53.
Page 5of8
Grant County Commissioners Agenda
Week of January 16, 2023
RENEW
22. Contract Amendment No. 2 for CPWI Prevention Services with Health Care Authority on contract
No. K5536. Amendment reflects the change in name from "Dedicated Marijuana Account" to
"Dedicated Cannabis Account." Clarification was also made regarding the 45 -day invoicing
requirements and standardize all the CPWI contracts.
23. Professional Services Agreement (Letter of Agreement) with Ingenium Healthcare Advisors for
strategic planning and leadership services for 15 managers and supervisors at Renew in the amount
of $105,000.00., plus the responsibility of lodging and airfare for onsite visits. Term of agreement is
upon signature for 3 years.
SHERIFF'S OFFICE
24. Request to purchase a FirstDefender RM S1 Handheld Chemical Identification System from Federal
Resources Supply Company in the amount of $58,303.35. This will be purchased from
001.114.00.0934.594256400. This was authorized for purchase in 2022 but was received and
invoiced after the end -of -the -year spending deadline had passed.
25. Washington State Military Department Contract No. E23-044 with Grant County dba Grant County
Sheriff's Office, Emergency Management Division in the amount of $44,601.00 to provide Energy
Facility Site Evaluation Council (EFSEC) pass-through dollars (SFY 2023) for the county to conduct
radiological emergency preparedness program duties relating to the Columba Generating Station
nuclear power plant. Term of agreement is July 1, 2022, through June 30, 2023.
26. Washington State Military Department Contract No. E23-094 with Grant County dba Grant County
Sheriff's Office, Emergency Management Division in the amount of $13,905,347.00 to provide pass-
through funding on Federal Fiscal Year (FFY) 2022 Homeland Security Grant Program (22HSGP)
which funds state, local, and territorial efforts to prevent terrorism and prepare the nation for
threats and hazards that pose the greatest risk to the security of the United States.
27. Interlocal Agreement Interagency Narcotics Enforcement Team (INET) Contract No. K17636,
between Grant County, Washington State Patrol, and the Quincy Police Department to detect and
apprehend illegal drug manufacturers and traffickers, disseminate information related to illegal
drug activity, and maintain a cooperative effect among the county's criminal just agencies in the
areas of illegal drugs, gangs, etc. Term of agreement is January 1, 2022, through December 31,
2025.
28. Budget extension request in the amount of $6,000.00 for the purchase of a trailer to carry their
approved 2023 Capital Expenditures: Qty. 2Sea-Doo watercrafts. The original amount approved
was $33,153.18 and additional funds are needed (Fund# 142-001). This purchase will be made
from Experience Powersports.
SUPERIOR COURT
29. Budget extension request in the amount of $4,.500.00 from the Dedicated Drug Court Fund
Revenue Account 123.001 to the Expense Account 123.001.00.0000.512213100 Office & Operation
Supplies.
Page 6 of 8
Grant County Commissioners Agenda
Week of January 16, 2023
30. Budget extension request in the amount of $7,000.00 from Law and Justice Funds
127.169.00.0000.308000000 to the following expense accounts:
127.169.11.9500.512214301 Lodging in the amount of $1.,200.00
127.169.11.9500.512214302 Meals in the amount of $750.00
127.169.11.9500.512214303 Mileage in the amount of $2.,200.00
127.169.11.9500.512214595 Interfund rents/leases in the amount of $850.00
127.169.11.9500.512214906 Registrations in the amount of $2,000.00.
This budget extension will cover a National Drug Court Institute (NDCI) for Treatment Court
Coordinator's Training as well as funding for a vehicle for Drug Court until a vehicle can be obtained.
31. Out-of-state travel request for Tifini Fairbanks to attend Treatment Court Coordinators Training in
Oklahoma City, Oklahoma. Dates of travel are March 26, 2023, through March 31, 2023, in the
amount of $2,779.40. If approved, this will need to be funded from a budget extension from Law
and Justice Funds 127.169.00.0000.308000000.
32. Out-of-state travel request for Jamie Mullenix to attend Treatment Court Coordinators Training in
Oklahoma City, Oklahoma. Dates of travel are March 26, 2023, through March 31, 2023, in the
amount of $2,439.40. If approved, this will need to be funded from a budget extension from Law
and Justice Funds 127.169.00.0000.308000000.
TECHNOLOGY SERVICES
33. Purchase Order No. 448 from Ednetics (EDNTC) in the amount of $25.,408.53 for annual Ednetics
One Support contract.
34. Purchase Order No. 449 from Handel Information Technologies (HITEC) in the amount of
$21,600.00 for 2023 annual maintenance —Rite Track Software for Grant County Youth Services.
35. Purchase Order No. 450 from Ednetics (EDNTC) in the amount of $15,768.30 for VMware yearly
maintenance subscription.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
• Adjournment
3:00 p.m. — 4:00 p.m. Grant County Fire Chief and Commissioners Meeting re: Fire
Investigations
4:00 p.m. - 5:00 p.m. K Eslinger, Human Resources Update
WEDNESDAY, JANUARY 18, 2023
7:00 a.m. — 8:00 a.m. R Jones, Grant County EDC Meeting (ATEC Building BBCC)
8:00 a.m. — 9:30 a.m. R Jones, Bi -Weekly Jail Design Meeting
Page 7of8
Grant County Commissioners Agenda
Week of January 16,, 2023
9:00 a.m. —9:3O C Carter., VVCRG Board of Directors Meeting (Zoom)
9:30 a.nn.-2:3O a.m. D Stone, VVSRR| LT3AG Monthly Meeting
9:30 a.m. — 11:30 a.m. TOURISM COMMISSION MEETING
Event address for
attendees:
496325
Event number:
2489 5216745
Event password:
eocc-JAmzo
Video Address:
2492761363e@/urantcowa.webex.com
You can also dial 173.z43.2.aoand enter your meeting number.
Audio conference:
Toreceive a call back, provide your phone number when you join the event, orcall the number
below and enter the access code.
United States Toll
+1-408-418'9388
Sb,Q.w g.1.1 global call-in numbers
Access code: z4oss21e74s
10:00a.nn.-11:00a.rn. R]ones, CBSW[Steering Committee Meeting
11:00o.m.-12:00p.m. CCarter, Columbia Basin Development League: New Board Member
Onboarding(Zoom)
l:OO p.m. —2:3O p.m. C Carter, Grant County Suicide Prevention Taskforce (GCSPT) Meeting
2:00p.rn.-5:30p.rn. R]one�Samaritan Hospital Presentation
G:OO p.nm.-8:0] p.m. OStone at Legislative Steering Committee (LSC) Roundtable (WSAC,
Olympia)
THURSDAY. JANUARY 19.2023
8:0X0 a.nn.— 1:00 p.m.
9:00a.rn.-10:30a.m.
10:00 a.m. —l2iJO p.m.
2:00p.rn.-4:00p.m.
O Stone at Legislative Steering Committee (LSQ Meeting (Olympia)
ACCOUNTING MEETING
RJones, COS\NCStakeholder Meeting
CCarter, Columbia Basin DVand 5AConsortium Meeting (Moses Lake)
RJones, Lodging Tax Advisory Committee(LTAC) Meeting
Page 8 of 8
Grant County Commissioners Agenda
Week of January 16, 2023
2:00 p.m. —4:00 p.m. C Carter at Columbia Basin Development League Board Meeting (Moses
Lake Council Chambers)
6:30 p.m. — 8:00 p.m. C Carter, Grant Transit Authority Board Meeting, (Moses Lake Facility
Office)
FRIDAY, JANUARY 20, 2023
No meetings held
SATURDAY, JANUARY 21, 2023
5:00 p.m. — 9:00 p.m. Commissioners at Grant County Cattlemen and Cattlewomen Banquet
(St. Rose of Lima School, Ephrata)